PWS_Catholic Musician Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

Catholic Musician Services May 30, 2024

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide Catholic Musician Services.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Musician Services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property (GFP) and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Government requires Musician Services (Pianist/Keyboardist, Organist, Guitar Player, Drummer, Vocalist or Vocal Soloist) in support of military religious and worship activities. The Contractor shall provide support to the Religious Support Office (RSO), Chaplains, and Religious Affairs Specialists for the Department of the Army (DA).

1.3 Objectives: The Contractor shall facilitate the communal, public worship life to enhance full and active participation of the assembly/congregation through provision of musical environment for Catholic worship services, in collaboration with Military Chaplain, Chaplain Staff, Religious Affairs Specialists, and Civilian workforce.

1.4 Scope: Contractor shall provide musician services for the Catholic worship community, and special programs.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year period of 12 months followed by two option years.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.6.1.1 The Contractor’s QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) within fourteen (14) calendar days after contract award. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s (KO) acceptance in writing of proposed changes to the Quality Control (QC ) procedures.

1.6.1.1.1 proposed changes to the accepted QCP are required to be resubmitted for acceptance by the KO no later than 10 calendar days prior to the anticipated change and before implementation by the Contractor.

1.6.1.2 The QCP shall address at a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the Performance Requirement Summary (PRS). This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the PRS. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Federal Government Holidays: The Contractor may be required to provide services on general Government holidays that coincide with the Catholic Holy Days of Obligation, religious holidays, and Sundays.

Observed Holiday Observed Day New Year’s Day January 1 Martin Luther King, Jr. Day Third Monday in January Presidents’ Day Third Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

1.6.3.1 When a holiday falls on a Saturday, Federal employees are normally granted the preceding Friday as the holiday observed. When a holiday falls on a Sunday, Federal employees are normally granted the following Monday as the holiday observed.

1.6.4 Hours of Operation: The Religious Support Office is open from 0900-1700 Monday- Friday. Closed on Federal Holidays and weekends. Workdays and hours may vary according to the approved Calendar of Events, tasks outlined in the Contract Line Item Number (CLIN)s and the time of meetings. Many of the tasks will require holiday, evening, and weekend hours. The Chaplain can change the day, time, or the format of the program to meet the needs of the congregation. Planning, training, and coordination meetings may be held during daytime or evening hours, during the week or on a weekend. The Contractor does not work on an hourly basis, but on the basis of services rendered (Monthly or individually). The Contractor may be required to provide services on Federal Holidays which the service rate shall remain the same.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort Johnson Louisiana.

For Catholic Services and Rehearsals, the Place of Performance is at Government facility, Fort Johnson Religious Support Office.

Main Post Chapel, 7217 Stannard St. Fort Johnson Glory Chapel, 1168 Glory Loop, Fort Johnson Other RSO office or event locations located on Installation/Garrison in accordance with published religious worship and observance schedules.

1.6.6 Type of Contract: The Government will award a Firm-Fixed Price (FFP) contract.

1.6.7 Installation Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 Contractor's shall provide an access roster, through the COR, to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Johnson. An access roster will also be furnished to the Security and Intelligence Division (S&ID), Department of Plans Training Mobilization and Security (DPTMS) quarterly or upon request. Access rosters must be forwarded by the Contracting Officer’s Representative (COR) to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract shall adhere to all Fort Johnson access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and Identification (ID) cards and the operation of motor vehicles. The Contractor must comply with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.7.2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-Common Access Card (CAC) holders to include entrance of visitors. Contractors will identity-proof all employees using verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

Access to the installation will be in accordance with the current and/or future governing Command Access Control Policy Memorandums.

1.6.7.3 Short term visitors may register online and request a one-day pass at https://visit.gvt.us/steps/installation_selection. The requestor will receive a text message indicating pass is ready for pickup or receive a text message indicating a problem has occurred and the pass was not issued.

1.6.7.4. Physical Security Plan. Reserved

1.6.7.5. Information Systems Security Plan. Reserved.

1.6.7.6. Key Control Plan. Reserved

1.6.8 Installation Access

https://visit.gvt.us/steps/installation_selection

1.6.8.1. All unescorted visitors to Fort Johnson must be vetted at the Visitors Center, located adjacent to the main gate on Louisiana Avenue (building 5903). Personnel requiring unescorted access will present a state issued Real ID Act compliant driver’s license (check status of your state at: https://www.dhs.gov/real-id-enforcement-brief.

Visitors who do not have a Real ID act compliant driver’s license may use alternate forms of ID to proof their identity. Contact the Fort Johnson Visitor’s Center at (337) 531-0380 to obtain a listing of authorized alternate forms of identity. Each visitor with acceptable screening results will be issued an access control credential for unescorted access to the installation. Personnel with unfavorable screening results may be denied unescorted access to Fort Johnson. Law enforcement data obtained during the vetting process will not be released by personnel at the Visitors Center. A waiver process has been established for personnel who are denied unescorted access. Generally, waivers will be processed within five days of completion.

1.6.8.2. Escorted visitors who are accompanied by Department of Defense-affiliated personnel (active-duty Soldiers, civilian common access card holders, retiree ID card holders, DoD dependent ID card holders, and civilian contractor CAC holders) will not require vetting for access and will only need to produce a valid ID card; these visitors must be in the immediate vehicle of the escorting card holder. DoD affiliated personnel will be responsible for their escorted visitors on the installation. Personnel who are enrolled and vetted through the Rapid Gate program or possess an installation issued ID/Pass do not have escorting privileges.

1.6.8.3. The Fort Johnson Visitors Center is open seven days per week Monday – Friday, 0500 – 2100, Saturday – Sunday, 0800 -1600. For additional information concerning access control, please contact the Visitors Center at (337) 531-0380.

1.6.9 Installation Antiterrorism/Force Protection (AT/FP)

1.6.9.1. Pursuant to DoD Instruction Number 2000.16, V-1. DoD Anti-terrorism (AT) Standards, dated November 17, 2016 each Contractor employee requiring access to a federally-controlled installation, facility and/or federally-controlled information system(s) shall complete AT Level I Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. The Contractor shall submit certificates of completion for each affected employee, to include subcontractor personnel, to the COR and KO within 5 calendar days after contract start date and annually thereafter. New employee’s completion certificates shall be submitted to the COR and KO within 5 calendar days of commencing performance, and annually thereafter.

1.6.9.2. In the event that the automated system is not available (e.g., server problems), AT Level I Awareness Training can be provided by a qualified instructor. Contact the installation AT/FP Office for guidance. If the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of https://www.dhs.gov/real-id-enforcement-brief https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf approved instructors shall be provided to the Contracting Officer or designee along with all associated cost or schedule impacts to the contract.

1.6.9.3. Anti-terrorism performance (AT Level I Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections. All contractors will complete AT Level 1 Awareness Training.

1.6.9.4. IAW DoDI 2000.12, all DoD and non-DoD Tenants will comply with the installation AT Program.

1.7 Installation Operations Security (OPSEC)

1.7.1. In accordance with AR 530-1, Operations Security (OPSEC), dated 26 September 2014, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, Incorporating Change 1, Effective April 26, 2018, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 5 calendar days of arrival on Fort Johnson contract personnel shall receive initial OPSEC training either by on-line training through the Fort Johnson SharePoint OPSEC site on the intranet, or the Defense Security Services website at: https://securityawareness.usalearning.gov/.

1.7.2. The Contractor shall submit completion of training certificates for each affected employee, to include subcontractor personnel, to the COR and KO within 5 calendar days after contract start date and annually thereafter. New employee’s completion certificates shall be submitted to the COR and KO within 5 calendar days of commencing performance, and annually thereafter.

1.7.3. OPSEC Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract and be part of past performance information in support of future source selections.

1.8 Installation Threat Awareness and Reporting Program (TARP)

1.8.1.AR 381-12, Threat Awareness and Reporting Program (TARP),1 June 2016, paragraph 1-10l, all contractors will attend live TARP training at least annually. Live training must be scheduled with the local Counter Intelligence (CI) office (902d Military Intelligence). Contractors shall complete TARP training within 60 working days after contract start date. Training must be completed within the last 12 months. A copy of either the training certificate or attendance roster signed by the CI Officer will be maintained by the Contractor. Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer’s Representative (COR) within ten (10) calendar days after completion of the training.

1.8.2. Contractors are required to report threat-related incidents, behavioral indicators, and other matters of counter intelligence interest specified in AR 381-12, paragraph 3 to https://securityawareness.usalearning.gov/ the Facility Security Officer, the nearest military CI office, the Federal Bureau of Investigations, or the Defense Security Service. Methods of reporting include: online at https://www.inscom.army.mil/isalute/ and by phone at 1-800-CALL-SPY (1-800-225- 5779).

1.9 iWATCH Training. Reserved.

1.10 Contractor Photography

1.10.1. In accordance with USC Title 18 and in the interest of National Defense, it is unlawful to take any photographs, render sketches, drawings, maps, or geographical representation or other media of the Joint Readiness Training Center ( JRTC) and Fort Johnson military installation or training areas without first obtaining approval from the Directorate of Plans, Training, Mobility and Security: Chief, S&ID; AT/FP Officer;

Visual Information; and Directorate of Emergency Services, Physical Security Office.

1.10.2. In accordance with Installation Photography and Other Media as well as any subsequent memorandums on the subject, Contractors must have prior approval for any activity that involves photographs, video or drawings of installation infrastructure. This policy does not apply to Government Quality Assurance personnel and the COR performing inspections or contract surveillance.

1.10.3. Personnel taking photographs, videos, sketches, drawings, maps or other presentations of JRTC and Fort Johnson must be in possession of an approved photo request and present it to law enforcement or competent authority upon demand.

1.10.4. Report all unauthorized photographic activity to the DES 911 Center or the Installation Operations Center.

1.11. Homeland Security Presidential Directive 12 (HSPD 12) Requirements

1.11.1. Requirements apply to any contract over 180 calendar days in duration, or any contract where contractor employees access the installation’s occupied buildings or require access to the Government information systems.

1.11.2. All personnel hired under this contract who do not require a security clearance must have a favorable Tier 1 (T-1), National Agency Check with Inquiries (NACI). The COR will ensure new hires complete a T-1 investigation through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 working days from the date of hire and completing the investigation (submission to OPM) within 30 working days. Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager. Investigations must have favorable results for contractors associated with this contract.

1.11.3. Instructions for completing the T-1 process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule https://www.inscom.army.mil/isalute/ fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the T-1 has been submitted to PSIP as required. Personnel who do not receive a favorable investigation will not be allowed to perform services under this contract.

1.11.4. In accordance with HQDA G2 Memorandum, "Guidance for Verification of U.S.

Citizenship or Legal Status of Uncleared Contractors in Support of Homeland Security Presidential Directive-12", dated 21 March 2016, all Tier 1 investigative requests for any Contractor(s) that are either (1) U.S Citizen born outside the U.S. or (2) non-U.S. Citizen, will be rejected unless a copy of the citizenship or legal status document is uploaded as part of the investigation request.

1.11.5. Employees who require a CAC for physical access or access to the government information systems may be granted a CAC after the successful submission of the T-1 investigation through PSIP and a favorable fingerprint review by S&ID. An unfavorable adjudication can result in loss or denial of computer access, physical access or employment on a federal installation.

1.12 Special Qualifications:

1.12.1 The Contractor shall provide a resume and documentation to substantiate personal qualifications. Although a specific degree is not mandatory, any credentials pertaining to this position, training and experience is considered in the award.

1.12.2. Musician:

Musicians shall be musically proficient on their specific instrument, proficient in reading music, and possess experience performing in religious worship settings.

1.12.3. Musicians shall possess sufficient experience playing their specific musical instruments appropriate at public worship services. Generally, the Government requires a minimum of two (2) years of experience. This requirement is waiver able by the COR upon senior installation Chaplain’s review and approval of key personnel resumes of primary or replacement contractor personnel. Any request for waiver must address how proposed contractor employee’s knowledge, skills, education, or training prepared the employee to perform the tasks satisfactorily absent two (2) years of relevant experience.

1.12.4. The Contractor shall provide a resume to the KO via the COR prior to start date which identifies contractor personnel’s professional and spiritual understanding of church music, determined by a history of working specifically in development of musical worship plans.

1.12.5 Background Checks and Investigations: Contract personnel shall submit to and pass a thorough Criminal History Background Check per Public Law 101-647, Section 231, Crime Control Act of 1990; DoD 1402.5, Criminal History background Checks on

Individuals in Childcare Services, AFI 31-501 Background Checks/Investigations and 36

WG/HC OI 31-3,

1.12.6. Background Investigation. The background check will be coordinated by the Chaplain Division and shall include an Installation Records Check and a Childcare National Agency Check and Inquires. All contractors associated with this contract are required to possess an active background check.

1.12.7. Competency of Contractor Personnel. All services under this contract are to be performed by an adult (18 years of age and older). Applicants must be willing to undergo a background check. The Contractor shall be fully qualified to perform the required services without any supervision or direction by Government personnel.

1.13. Post Award Conference/Periodic Progress Meetings: The Contractor shall attend the Post Award Conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically, at least quarterly, with the contractor to discuss problems, progress of contract and contractor's performance. At these meetings the KO will apprise the contractor of how the Government views the contractor's performance, and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.14. Contracting Officer’s Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property;

and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Key Personnel: Reserved.

1.15.1 Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within seven (7) calendar days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding thirty

(30) calendar days, the contractor shall promptly replace personnel within ten (10) workdays of notification with personnel who possess qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within ten (10) workdays of the termination and their name are to be stricken from the roster maintained by DES & S&ID immediately upon release.

1.15.1.1 Removal of Contractor Personnel: The Government reserves the right to require physical removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military core values and security. The Government also reserves the right to require the Contractor to physically remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The physical removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.15.2 The Contractor shall submit an employee roster to the COR and KO within five

(5) calendar days after contract award and no later than the 4th calendar day each month thereafter. An employee roster shall be submitted when any personnel change occurs for access to Fort Johnson. The roster shall include each employee's name, job title, telephone number, and employment date with the Contractor.

1.15.3Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.15.4. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS) unless otherwise specified herein or approved by the government.

1.16 Contractor Travel: Reserved.

1.17. Other Direct Costs: Reserved.

1.18 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.19. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20. Emergency Medical Treatment. The Government will furnish emergency medical and rescue services to prevent loss of life, limb, or undue suffering within the areas serviced by the applicable installation emergency services provider. Charges for medical care will be at the prevailing rate and at the Contractor's or Contractor employee’s expense. Charges for medical care will be at the Contractor's or Contractor employee’s expense.

1.21. Safety. The Contractor shall report all work-related accidents/mishaps to the COR within one hour of incident.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. POSTLUDE. Appropriate music provided up to 5 minutes after the conclusion of the worship service.

2.1.9. PRELUDE. Appropriate music provided up to 5 minutes prior to the start of the worship service.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE SURVELLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. Rehearsal. A period of up to 60 minutes that the Contractor provides musical support or choir direction to singers (Choirs, Chorales, Praise Team, etc.) and/or other congregational members to rehearse songs or musical programs for performance at future worship services or special events.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.15. Staff Chaplain. A person who oversees a worship service or supervises all the activities of a service group.

2.1.16. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.1.8. WORSHIP SERVICE. Communal worship often occurring on Sunday.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AQL Acceptance Quality Limit AT Antiterrorism AT/FP Antiterrorism Force Protection AR Army Regulation CAC Common Access Card CCE Contracting Center of Excellence CFR Code of Federal Regulations CLIN Contract Line-Item Number COB Close of Business CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Department of Emergency Services DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DPTMS Directorate of Plans, Training Mobilization & Security FAR Federal Acquisition Regulation FFP Firm-Fixed Price FPCON Force Protection Condition FSO Facility Security Officer GFE Government Furnished Equipment GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 HQDA Headquarters Department of the Army HSPD-12 Homeland Security Presidential Directive 12

IAW In Accordance With ID Identification JTR Joint Travel Regulation JRTC Joint Readiness Training Center KO Contracting Officer NCIC III National Crime Information Center NTE Not to Exceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPM Office of Personnel Management OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PSIP Personnel Security Investigation Portal PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RSO Religious Support Office S&ID Security and Intelligence Division SMP Standard Method Procedure STD Standard T-1 Tier 1 TARP Threat Awareness Reporting Program TE Technical Exhibit UMT Unit Ministry Team US United States USC United States Constitution WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1. Services: Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies with regards to GFP. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.

3.2 Facilities: The Government will provide building 427/428 (Main Post Chapel) and building 1168 (Glory Chapel) activity room, fellowship hall and sanctuary. The Government will provide property available under this contract for use only in the performance of Catholic musician services described in this contract. The Contractor will have access to the chapel facilities, and any other facilities within the garrison used for Catholic worship. The Contractor shall be responsible for reserving space as needed according to local guidelines.

3.3 Utilities: The Government will provide all utilities in the facility to the contractor for their use in preforming tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Performance is at a Government Facility. Therefore, FAR Part 45.000(b)(5) applies. Specifically, Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, include office space, desks, chairs, telephones, computers, and fax machines. There is no GFP, and all Government Property will be incidental, and the contractor will be responsible for inventory after each use, report damaged or lost government property to the COR.

3.5. The Government will provide musical instruments although not specifically meeting the definition of GFP under the above cited FAR reference.

3.6. The Government will provide Contractor access to chapel or other congregational spaces to perform the requirements.

3.7. Materials: The Government will provide music books and sheet music in accordance with the Catholic liturgical cycle.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section, 3 of this

PWS.

4.2 Secret Facility Clearance: Reserved

4.3. Materials. Reserved

4.4. Equipment. Reserved

PART 5

SPECIFIC TASKS

5. Specific Tasks: Contractor shall provide musician services for the Catholic worship community, and special programs.

5.1. Basic Services. The Contractor shall provide musician support for Catholic worship and special program services.

STD: The contractor shall provide musician.

AQL: 100% Compliance

5.1.1. The Contractor shall attend planning and coordination meetings and provide necessary actionable input for services as prescribed by the Chaplain.

STD: The contractor shall attend scheduled planning and coordination meetings.

5.1.2. Contractor personnel shall regard personal information on all applicants, and participants as confidential.

5.1.2.1. The Contractor shall comply with all privacy and confidentiality laws and regulations. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

5.1.2.1.1The Contractor shall not electronically process any personal information in any way that does not comply with applicable privacy policies, including but not limited to, adhering to the Department of Army regulation requirements in handling, processing, and protecting Personally Identifiable Information (PII). The Contractor shall follow the same regulatory policies, procedures, and guidance as a Government agency to include, Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.

STD: Regard personal information as confidential IAW Privacy Act of 1974 (5USC 552a), DoD 5400.11-R, and 32 CFR Part 505

AQL: 100% Compliance

5.1.3. The Contractor personnel shall present a neat and clean, well-groomed, and business-like appearance.

5.1.3.1 The Contractor shall present a neat, well-groomed appearance appropriate for religious worship services and other activities identified in the PWS while performing under this contract.

STD: Present a neat and clean, well-groomed, and business-like appearance. Collared shirts, slacks, knee-length skirts or dresses& close toed shoes.

5.1.4. Contractor personnel shall behave

in a professional manner befitting US military religious support activities.

5.1.4.1 The Contractor shall conduct themselves in a professional manner in all interactions with Service Members, Government Employees, and congregation members.

5.1.4.1.1 Contractor personnel shall demonstrate dignity and respect, keeping in harmony with the values and norms of the Army Chaplain Corps.

5.1.4.1.2 Contractor personnel shall refrain from using offensive language such as swearing, cursing, disparaging language, and other such communications.

STD: Communicate and behave with etiquette.

5.1.5 The Contractor shall submit an invoice for the previous month’s contract services to the COR and into WAWF by Close of Business (COB) on the 5th calendar day of every month. The invoice shall include:

• Vendor’s name

• Contract number

• CLINs provided and quantity of each.

• Quantities of Occurrences Used & Occurrences Remaining

• Explanation of CLINs service provided such as the nature of the service; contractor shall comply with PII protection protocols.

• Date of invoice

• Dates of service

• Total cost per service type

• Total of invoice

STD: Submit an invoice to the COR and into WAWF(COB) on the

5th of every month.

5.2. Musician Services

5.2.1. The Contractor shall provide Piano or Keyboard Catholic Music Support Service to include preludes, postludes, offertory, accompanying singing of hymns/choruses/spiritual songs and the choir, background music for meditation, prayers, and communion.

5.2.1.1 Contractor shall perform liturgical worship style music.

STD: Provide Piano or Keyboard Music Support Service

AQL: 96%

5.2.2. Contractor shall perform music in accordance with the following schedule:

Service Location Frequency/Times Quantity Worship Chapel Weekly/ Sunday 0900 52 Special Services To Be

Determined Not To Exceed (NTE) 1 hour

NTE 52/year

Rehearsal Services To Be Determined

NTE 1 hour NTE 52/year

STD: Perform music IAW this schedule.

5.2.3. The Contractor shall attend, participate and perform at worship services.

5.2.3.1. The Contractor shall provide worship support to include the prelude and postlude music for the ceremony as well as accompaniment of any musical pieces required as a part of the program.

5.2.3.1.1 Contractor shall attend worship services in accordance with the schedule in Para. 5.1.6.1.

5.2.3.1.1.1 Service location shall be in accordance with paragraph 1.6.5 of this PWS.

5.2.3.1.1.2 Services are held weekly (Sunday) at 9:00am CST which will be coordinated with the Staff Chaplain.

5.2.3.1.1.3 Contractor shall not exceed 52 worship services per contract year.

5.2.3.1.2 The Contractor shall arrive 30 minutes prior to the scheduled service and remain 5 minutes following the benediction.

STD: Participate in rehearsal arrive 30 minutes prior and remain 5 minutes following the benediction.

5.1.6.3. The Contractor shall perform at all scheduled services.

STD: Perform at all scheduled services.

5.2.4 Contractor shall attend, participate, and perform at rehearsals prior to worship and scheduled special services.

5.2.4.1 Contractor shall attend one-hour weekly rehearsals which will convene at a location and time determined by the Staff Chaplain prior to the Sunday worship service.

5.2.4.1.1 The number of rehearsals for worship service shall not exceed 52 in a contract year.

5.2.4.1.2 Contractor shall arrive 30 minutes prior to the scheduled rehearsal.

5.2.4.2 Contractor shall attend one-hour rehearsals which will convene at a location and time determined by the Staff Chaplain prior to the scheduled special service.

5.2.4.2.1 The number of rehearsals for special services shall not exceed 52 in a contract year.

5.2.4.2.2 Contractor shall not exceed 2 rehearsals for each special event.

5.2.4.2.3 Contractor shall arrive 30 minutes

prior to the scheduled rehearsal.

STD: Participate in rehearsal services.

5.2.5. The Contractor shall attend, participate and perform at all special services.

5.2.5.1 The Contractor shall arrive 30 minutes prior to the scheduled special event and remain 5 minutes following the benediction.

5.2.5.2 Special services may include, but not limited to, Holy Days of Obligation, Ash Wednesday, Holy Thursday, Good Friday service, Easter Vigil, Christmas, Confirmations, First Holy Communion and Memorial or Commemorative Services.

5.1.6.8. Contractor shall participate in special services which may include but not be limited to memorial services and holy days of obligation.

As needed basis. To be coordinated with the Staff Chaplain. Not to exceed 1 hour per rehearsal. Maximum 52 rehearsals.

• Special Services rehearsals, to be coordinated with Staff Chaplain. Not to exceed 1 hour each. Maximum 2 rehearsals.

STD: Participate in rehearsal services.

5.1.6.9. The Contractor shall arrive 30 minutes prior to the scheduled event and remain 5

Rehearsal locations shall be in accordance with paragraph 1.6.5 above.

STD: Arrive 30 minutes prior to the scheduled event and remain 5

5.1.6.9.1. The Contractor shall perform at all scheduled services.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor, to include subcontractors, shall abide by all applicable regulations, publications, manuals and local policies and procedures. All regulations and documents referenced herein are mandatory and shall be compiled with. Those applicable publication that are not listed in this section but are found elsewhere within the PWS also form a part of this contract.

6.1.1. AR 165-1, Religious Support: Army Chaplain Corps Activities, 25 March 2024.

6.1.2. DA Pam 165-18 Chaplaincy Resource Management 21 January 2000.

6.1.3. AR 25-2 Information Assurance

6.1.4. Army Regulation (AR) 530-1, Operations Security

6.1.5. Title 10 USC 2775

6.1.6. AR 385-10, The Army Safety Program

6.1.7. DoD Instruction Number 2000.16

6.1.8. DoDI 2000.12

6.2. Supplements or amendments to these mandatory publications may be issued during the life of the contract. Supplements and amendments to mandatory publications shall be in full force and effective immediately upon publication.

PART 7

TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List:

7.1. Technical Exhibits

7.1.1. Technical Exhibit 1- Performance Requirements Summary

7.1.2. Technical Exhibit 2- Deliverables Schedule

Technical Exhibit 1 Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

0BPerformance Standard Performance Threshold Incentives

PRS # 1

PWS Para 5.1.1 Attended Meetings The Contractor shall attend planning and coordination meetings and provide necessary actionable input for services as prescribed by the Chaplain.

The contractor shall attend scheduled planning and coordination meetings.

96% compliance Contractor monthly ratings reflecting good or poor performance could affect decisions to exercise options or to make future contract awards.

Noncompliance with contract requirements may result in a Corrective Action Report issued to the Contractor

PRS # 2

PWS Para 5.2.3

The Contractor shall perform at worship services providing necessary worship support to include prelude, accompaniment and postlude for the worship service.

Weekly, As Scheduled, 52 per year, NTE 1 hour missing no more than 2 per year.

96% compliance Contractor monthly ratings reflecting good or poor performance could affect decisions to exercise options or to make future contract awards.

Noncompliance with contract requirements may result in a Corrective

PRS #3

PWS Para 5.2.4. The contractor shall attend, participate and perform at rehearsals prior to worship and special services.

Weekly, As Scheduled, 52 per year, NTE 1 hour missing no more than 2 per year.

96% compliance Contractor monthly ratings reflecting good or poor performance could affect decisions to exercise options or to make future contract awards.

Noncompliance with contract requirements may result in a Corrective

PRS # 4

PWS Para 5.1.6.5 Contractor shall arrive on time, participate and perform preludes, postludes and required songs during special services.

As scheduled, NTE 1 hour, NTE 52 per year.

96% compliance Contractor monthly ratings reflecting good or poor performance could affect decisions to exercise options or to make future contract awards.

Noncompliance with contract requirements may result in a Corrective

Combating Trafficking in Persons FAR 52.222-50(c)

The Contractor shall notify its employees of:

a. The United States Government's zero tolerance policy described in paragraph (b) of this clause.

b. The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance Contractor…