PWS Oxygen Fill Station.pdf

Performance Work Statement (PWS)

10th Special Forces Group (Airborne) Maritime Operations Detachment Oxygen Fill Station Modernization

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide equipment, installation, and inspection of the oxygen fill station system at the Maritime Operations Detachment. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, tools, materials, and supervision necessary for the installation to transport, install, and test the necessary equipment to modernize and repair the air storage system. The contractor shall perform to the standards in this contract.

1.2 Background: 10th Special Forces Group (Airborne) requires the ability to maintain a high-pressure oxygen fill station IOT support oxygen rebreather UBA (Underwater Breathing Apparatus) operations.

1.3 Objectives: The basic service objective is to install and test a high-pressure oxygen fill station in compliance with:

DOD MIL-STD-1330D (Precision Cleaning and Testing of Shipboard Oxygen, Helium, Helium-Oxygen, Nitrogen, and Hydrogen Systems)

MIL-STD-1246 (Product Cleanliness Levels and Contamination Control Program)

NAVSEA ST700-FI-PRO-010 (Instrument and Gage Cleaning for MIL- STD-1330D Applications)

SAE AIR 1176 (Oxygen system and component cleaning and packaging) MIL-STD-1839C (DOD Standard Practice for Calibration and

Measurement Requirements)

1.4 Scope: The contractor will be responsible for the transportation, delivery, installation, calibration, and testing of a high-pressure oxygen fill station in compliance with DOD, NAVSEA, USN, OSHA, and ASME regulations.

1.5 Period of Performance: Until installed, completed, and tested.

DRAFT

1.6 General Information

1.6.1 Quality Control unless otherwise directed, the contractor is responsible for all quality control inspections necessary in the performance of the various tasks, as assigned and identified by the SOW.

The contractor shall maintain records of all inspections and tests to include test results to demonstrate the quality approach satisfies contract requirements.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0900 - 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the 10th SFG(A) Compound.

1.6.6 Type of Contract: The government will award a Service Contract.

1.6.7 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.1 Access and General Protection Policy and Procedures: All contractor employees, including subcontractor employees, requiring access to an Army or USSOCOM controlled installation, facility, or area shall comply with applicable security policies and procedures (provided by the government representative).

This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. The contractor shall also provide all information required for background checks to meet installation and access requirements to be completed by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, USSOCOM, USASOC and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

1.6.7.2 Antiterrorism and Opsec Security Requirement

1.6.7.3 AT Level I training All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil.

1.6.7.4 Access and general protection/security policy and procedures Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7.5 iWATCH Training The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.7.6 For contracts that require a formal OPSEC program The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per ARS30-l.

For contracts that require OPSEC Training. Per AR 520-1, all contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty and annually thereafter.

Per AR 530-1, Operations Security: new contractor employees and/or contracts of a specific duration requiring access to Fort Carson must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Contracts of a specific duration that exceed one year must complete annual OPSEC Level I training. OPSEC level I awareness training is available at the following website:

https://securityawareness.usalearning.gov/opsec/

1.6.7.7 Controlled Unclassified Information (CUI) Contractors and all associated sub-contractor employees shall comply with safeguarding defense information and cyber incident reporting as listed in DFARS clause 252.204-7012 and must comply with NIST 800-171. The offeror shall verify summary level scores of a current NIST SP 800-171 DoD Assessment are posted in the Supplier Performance Risk System (SPRS) as required by DFARS 252.204-7019.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and

Contractor of any deficiencies; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Contractor Travel Contractors are responsible for their own travel to Fort Carson, Colorado, and travel in and around the area to include on-post and off post.

1.6.13 Other Direct Costs Contractors will be responsible for their own lodging, meals and per-diem.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 Sensitive Compartmented Information Facility: A U.S. Department of Defense term for a secure room. It can be a secure room or data center that guards against electronic surveillance and suppresses data leakage of sensitive security and military information

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities The Government will provide access to the Maritime Operations Detachment for Contractors to be escorted to provide installation and testing services.

3.2 Equipment The Government, if necessary, will provide forklift for loading and unloading of heavy equipment.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

PERFORMANCE REQUIREMENTS SUMMARY

5.1. General. The Performance Requirements Summary in this section will be used to measure performance of services for the purpose of determining the continuation of service under this contract and any applicable payment deductions. The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in this solicitation. The Government reserves its right under the "Inspection of Services" and "Termination for Default" clauses of this contract. The Contractor shall not be relieved of full performance of the services hereunder and may be terminated for default based upon inadequate performance of services even if a deduction was previously taken for inadequate performance. Failure to meet standards may result in Contract Discrepancy Report (CDR) to document performance. The COR will recommend when a remedy through the CONTRACTING OFFICER should be initiated to address noted deficiencies.

5.1.1. Individual Tasks and Other Services. Requirements not included in the PRS remain subject to separate quality assurance evaluations. The absence from the PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any provision of this contract.

5.1.2 Explanation of the PRS. The PRS has been developed to cover required services rather than the individual performance of tasks.

Each listed service will pass or fail based on the acceptability of the tasks, which comprise that service.

5.2 PRS Table. The PRS included in this section will provide the following information:

5.2.1 Column Number 1. Column 1 lists the contract requirements by service outputs which breakdown the contract in areas considered necessary for acceptable contract performance. The Government will measure contract performance in each of these various areas to determine overall performance and contract payment. Each service on the PRS will be evaluate IAW established AQLs. Also provided in this column, is the reference para number (including all subsequent sub-para) of the contract that describes the required service.

5.2.2 Column Number 2. Column 2 lists the contract para

(including all subsequent sub-para), which details the standards for each listed service.

5.2.3 Column Number 3. Column 3 lists the Allowable Quality Level (AQL) which determines the maximum allowable degree of deviation from perfect performance that may occur for each listed service before the Contractor will receive less than 100% of the maximum payment for the listed service. Definition of the lot size used as the basis for surveillance and for payment computation purposes is also included in this column.

5.2.4 Column Number 4. Column 4 lists the primary surveillance methods the Government will use to evaluate the Contractor's performance of each listed service.

5.3 Inspection Methods. The Government may use a variety of

surveillance methods to evaluate the Contractor's performance. The Government may unilaterally change the type and frequency of inspections as it deems necessary. Both scheduled and unscheduled surveillance will be used to look at the total or parts of performance.

Valid customer complaints will not be added to the defective samples found under random or planned sampling for the purposes of deductions in contract payment. The methods of surveillance that may be used are Random Sampling, Planned Sampling, Unscheduled Inspections, and Customer Comments. For the purpose of this contract, the word "sampling" is synonymous with the word "inspection".

5.3.1 Performance Evaluations. The Contractor shall have work complete and ready for inspection in accordance with all terms of the contract. The Government will perform monthly quality assurance inspections to measure overall performance and determine contract payment. Government inspections will be made according to the appropriate surveillance method(s), to compare Contractor's performance to contract requirements and standards. When the Contract Manager is not available during inspection to receive the results, acceptance or rejection of work will be made on the basis of the initial inspection.

5.3.2 Measuring Performance. The Government will use the PRS in this contract as the primary tool to measure contract performance. One defect constitutes failure of one inspection of one service listed on the PRS during an evaluation period.

5.3.3 Acceptable Performance. Contractor performance will be

acceptable when all requirements have been met and the number of allowable defects has not been exceeding, whether random or planned sampling techniques were used.

5.3.4 Unacceptable Performance. Services listed on the PRS will be unacceptable and rated defective when the number of recorded defects exceeds the allowable number of defects. Defects will result when performance does not meet contract provisions, or was not IAW contract requirements and standards, or was not completed by the specified time, or was not completed in its entirety. Once a defect has been identified it remains a defect, regardless if it has been corrected.

5.4 Contract Discrepancy Report (CDR). When a PRS service is

defective, the Government will issue the Contractor a CDR. The Contractor shall reply in writing by the suspense date explaining why performance was unacceptable and how recurrence of the problem will be prevented in the future. The Contracting Officer will evaluate the Contractor's explanation and determine if other remedies; e.g., partial payment, or contract termination is applicable.

5.4.1 Re-performance of Defective Work. Except as otherwise

provided by this paragraph, the work required by the contract is of such a nature that defective or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance. The Contractor shall not be required or entitled to re-perform, perform late, or otherwise correct defective work for the purpose of avoiding a defect for the day of evaluation

5.4.2 Re-performance Requirements. At the sole election of the Government and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective work will be re-performed or performed late and completed within the re-performance period specified by the Government. In such cases, the Government will re-inspect work designated for re-performance or late performance.

5.4.3 Conditions of Re-performance. Re-performed work shall comply with same requirements as initial work. The requirement for re-performing defective work will not alleviate the Contractor from responsibility to perform all other work IAW the terms of the contract.

The Contractor's original inspection results will not be modified when work is re-performed IAW the contract. The Contractor may be held liable for any damages sustained by the Government; e.g., costs associated with re-inspection.

Performance Requirements Summary

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillan ce

The contractor shall install, calibrate, and test the oxygen fill station system.

Services meet the standards of PWS and applicable DOD, USN, OSHA, and ASME regulations.

Zero deviation. Maritime Operations Detachmen t personnel will be present during all work.