IA02 DRAFT HQ JROTC Air Rifles Shipping and Delivery Instructions.pdf

SHIPPING / DELIVERY INSTRUCTIONS

Air Rifle and Accessories

Junior Reserve Officers’ Training Corps JROTC

US Army Cadet Command (USACC)

Fort Knox, KY

PACKING SLIP: The packing slip shall include the contract number, the delivery shipping address, item nomenclatures, item model number and serial numbers for all CLIN items contained in the shipment. Each packing slip shall include a paper copy of the completed DD Form 250 per the Government instructions provided herein.

Packaging & Shipping

This shipment includes items which are to be shipped directly to multiple school locations per the distribution list with specified item quantities and ship to addresses.

Please see the included distribution list for the addresses to the locations as well as the number to be shipped to each location and the Point of Contact information for each location. The shipment to an individual school or Government designated location shall be shipped with as few shipment tracking numbers as possible. Under no circumstances shall the contractor group and ship equipment for multiple schools together on the same tracking number. Equipment shall be delivered to the designated locations specified by the government in such a manner that a forklift or pallet jacks are NOT REQUIRED for the shipping company to off load and deliver the equipment unless the shipping company provides the forklift or pallet jack. The government will not provide forklifts or pallet jacks nor assist with the off load of equipment delivered under the provisions of this contract. All deliveries shall be signed for by a representative of the receiving activity (JROTC unit).

Contractor Distribution / Delivery

ALL EQUIPMENT FULFILLMENT AND SHIPMENT TO FINAL DESTINATIONS

UNDER THIS CONTRACT SHALL OCCUR DURING THE PERIOD. 1 Sept 2024 – 12 Dec 2024 Monday-Friday, no weekend or holiday deliveries.

Any attempts at delivery outside the above dates will not incur a charge against the Government. Any storage charges incurred during the above dates will not be payable by the Government. The vendor shall ensure that no deliveries are scheduled to arrive at Government designated shipment receiving locations on Federal Holidays, School holidays (such as Thanksgiving and Fall/Winter breaks, Saturday or Sunday.

The contractor shall notify the USACC G-4 POC via email, within two (2) business days of equipment that is returned by any shipping method or shipping company due a delivery failure. The contractor shall coordinate with the Brigade POC for immediate redelivery or shipment of the equipment.

DD250 Instructions The Contractor shall complete a DD Form 250 for each Government designated location, as indicated in column C of the Government distribution spreadsheet, regardless of delivery address, listing each piece of equipment and the serial numbers in accordance with the DD Form 250 block-by-block completion requirements below. Locations that are receiving numerous pieces of equipment may require more than one DD Form 250 form to list all of the equipment. The contractor shall mark the DD Form 250 pages per the instructions in block 7 below when multiple forms are required for a location. The contractor shall list all CLIN items purchased for each Government designated location, as indicated in column C of the Government distribution spreadsheet on the DD Form 250 for each location. A paper copy of the completed DD Form 250 shall be included in each locations shipment with the packing slip. The same, DD Form 250, pdf version, shall be included in the email shipment notification sent to each Brigade POC and receiving location POC as designated by the Government.

Block 1. Type in the CONTRACT NUMBER tab over and type in the ORDER NUMBER

Block 2. Type in the Shipment Number

Block 3. Type in the Date Shipped

Block 4. Type in the Transportation Control Number (TCN)

Block 5. Type in the Discount Terms (Net 30 Days)

Block 6. Type in the Invoice No. / Date

Block 7. Type in Page of (1 of 1) or (1 of 2), (1 of 3), (1 of 4), (1 of 5) as appropriate based on the total number of pages required to list all CLINS

Block 8. Type the letter D

Block 9. Type in the Prime Contractor

Block 10. Type in the following:

MICC FORT KNOX

BLDG 1109B STE 256

199 6TH AVE

FT KNOX, KY 40121-5720

Block 11. Type in address of where the shipment came from ONLY IF DIFFERENT THAN “Prime Contractor”

Block 12. Type in the following:

DEFENSE FINANCE ACCOUNTING SVC

DFAS-IN VP GFEBS

8899 E 56TH STREET

INDIANAPOLIS, IN 46249-3800

Block 13. Type in the complete shipping address from the government provided shipment locations and addresses.

Block 14. Type in the name of the SCHOOL ROTC Program the equipment is designated for from column C of the Government distribution spreadsheet.

Block 15. Type in Item Number (0001) for the first CLIN item, type (0002) for the 2nd CLIN item and so forth.

Block 16. Type ITEM NAME of CLIN (include MAKE, MODEL NUMBER, and SERIAL NUMBER). Also include LIN/NSN (only if known, otherwise the PBO office will enter the LIN/NSN after submission.) For multiple items of the same CLIN with serial numbers enter as:

EXAMPLE:

Item # Description Quantity Serial # Unit Price Total 1 Air Rifles 10 123456 $1650 $6,500 2 Slings 10 xxxxxxx $19.23 $923.00

Block 17. Type the quantity of that particular CLIN item shipped.

Block 18. Type the Unit of Measurement for CLIN item shipped (EA=Each, BX=Box, ST=Set, etc.)

Block 19. Enter price of one item of the specific CLIN Item shipped (NOT the total price)

Block 20. Enter in the TOTAL PRICE for the specific CLIN item. The total price will be calculated by multiplying the quantity entered in block 17 by the price entered in block 19.

Repeat steps in block 15 through 20 until all CLIN items have been entered.

Block 21 a. Leave blank.

Block 21 b. Leave blank. Completed by RECEIVING activity.

Block 22. Leave blank. Completed by RECEIVING activity.