PWS DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

Climatic and Rough Handling Support Services

U.S. Army Yuma Proving Ground February 2024

PART 1

GENERAL INFORMATION

General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services: The contractor shall deliver engineering support, parts, labor, material, and equipment to provide twelve (12) months of on-going customer support. Customer support will include annual service visits, emergency repairs, and unscheduled maintenance visits for each of the facilities outlined in section 5.1.

1.2 Background: The Yuma Test Center (YTC) and Dugway Proving Ground (DPG) Environmental simulation facilities outlined in section 5.1 incorporate multiple environmental chambers and equipment, which are used to perform tests in accordance with MIL-STD-810. Typical test programs require equipment operational 24 hours/day from several days, to months in duration. The climatic chambers vary in capabilities, including high altitude, solar, extreme high and low temperature, humidity, dust, and salt fog.

Chambers at each facility have a dedicated controller, running a custom application program that monitors and maintain the environmental parameters during testing. In addition, all climatic facilities have the capability to be remotely monitored and controlled, during on and off duty hours. Over the years, each of these systems and subsystems has been developed, modified, and/or upgraded by Mallory Engineering Inc. to sustain and improve YTC and DPG test capabilities, and as a result the various software/hardware packages require specific routine maintenance by Mallory Engineering. The scope of the contract will include support of each system and the associated control equipment.

1.3 Objectives: This effort will streamline the current process of obtaining services, minimize testing delays, and ensure that the current test capabilities at the climatic and rough handling facilities remain in proper working conditions, while staying in compliance with Army software and network regulations.

1.4 Scope: The described work will include all inspections and maintenance requirements of the Climatic and Rough Handling Facilities at Yuma Proving Ground (YPG), Yuma Test Center (YTC), Yuma, Arizona 85365 along with facilities located at the West Desert Test Center, Dugway Proving Ground (DPG), Dugway Proving Ground, Ut 84022. The contractor shall provide all required labor, personnel, management, engineering support, equipment, tools, materials, and other items to inspect, test, troubleshoot, and/or repair the facilities, as outlined in section 5.1.

The contractor will complete all required tasks, (e.g., completion of inspections, repair, and documentation) at or prior to the given times IAW the contract.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for its internal use to ensure that it performs and delivers high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.5.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s

U.S. Army Yuma Proving Ground February 2024

Representative (COR) for review and approval prior to implementation.

1.5.1.2 The Quality Control Plan shall address as a minimum:

1.5.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.5.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.5.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.5.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work, including inspection and testing.

1.5.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.5.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.5.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.5.3 Recognized Holidays:

New Years Day Labor Day Martin Luther King Jr.'s Birthday Columbus Day Presidents Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:30am to 5:00 pm Mountain Standard Time (MST) or Mountain Daylight Time (MDT) depending on location of work, from Monday thru Thursdays except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the following locations. The Climatic and Rough Handling Facilities at YPG, YTC, Yuma, Arizona 85365. Carr Facility, White Sage Facility and Rad Pad at West Desert Test Center, Dugway Proving Ground (DPG) Dugway Proving Ground, Ut 84022.

1.5.6 Type of Contract: The Government anticipates the award of a Firm Fixed Price type contract, with associated Time and Material CLINS to accomplish the scope of work outlined in section 5 of this contract.

1.6. Security Requirements:

1.6.1 Access and General Protection Policy and Procedures: This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6. 2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6. 3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6. 4 Uncleared Contractor Common Access Card (CAC)Credentialing and Access Procedures:

1.6.4.1. Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.4.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Director of Emergency Services, or Security Office.

1.6.7.8 Access to Government Information Systems: All Contractor employees and subcontractor employees performing services under this contract who have access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.5 Key Control: Reserved

1.6.6 Lock Combinations: Reserved

1.6.7 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.8 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes.

1.6.11.1 IA/IT Training Certification: All Contractor employees and subcontractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-

2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 5 days of the end of their contractual duties.

1.6.13 Contractor Travel: Contractor shall be required to travel to and from Yuma Proving Grounds during the performance of this contract for non-scheduled/repair maintenance. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR no less than 10 days prior to travel.

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, http://www.defenseimagery.mil/products/dodimagery/commercialuse.html whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007-14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor.

Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract and require a security clearance, shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the Government Representative within 10 calendar days after completion of training by all employees and subcontractor personnel. TARP training is available at the Army Learning Management System (ALMS) https://www.lms.army.mil/. Training must have been completed within the last 12 months and maintained3 yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local Counterintelligence (CI) Officer at their assigned location for classroom training and a copy of either the training certificate or the training attendance roster signed by the CI Officer will be maintained by the Contractor.

Verification of the training will be provided to the Contracting Officer (KO) or Contracting Officer Representative (COR) within 10 calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency AT Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.20 Safety Requirements:

1.6.20.1 The Contractor shall comply with all OSHA, State, U.S. Army, U.S. Army Yuma Proving Ground, and other applicable industry safety standards.

1.6.20.2 The Contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.6.20.3 The Contractor shall report all accidents and occupational illnesses immediately to the YPG Mission Safety Office through the Contracting Officer's Representative (COR).

1.6.20.4 Liquified CO2 Safety: A minimum of two people are required when operations involve working in or around an operating carbon dioxide (CO2) conditioning chamber. One person shall remain at a safe distance away from the conditioning chamber as the Safety Observer while the other person is inside the chamber. Prior to anyone entering a conditioning chamber, the CO2 supply shall be turned off to the conditioning chamber and be verified by each person.

PART 2

DEFINITIONS & ACRONYMS

2.1. Definitions and Acronyms:

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.9. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Thursday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCONUS Outside Continental United States (includes Alaska and Hawaii) PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Program

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services: The Government will not provide property, equipment, or service in the performance of this contract

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities: The contractor will provide their own tools and materials to perform all necessary maintenance and repair. The contractor will provide inspection reports after all inspections and upgrades confirming the system meets factory specifications and conforms to the applicable MIL standards.

The contractor will ensure that all requirements listed in section 5.2 and 5.2.1 are addressed while onsite or providing remote service for this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services: The contactor shall provide skilled technicians who are familiar with the chambers’ operating and control systems at Dugway Proving Ground (DPG), and the YTC climatic and rough handling facilities. The YTC chamber controllers are on the YPG DCN network and accessible remotely through a VPN account by authorized personnel. This computer system shall be disconnected from the YPG network while the services and/or repairs are being performed. In addition, the outside contractor shall not have access to the DPG, or YPG ICAN network, and all work will be supervised by a YPG employee, while connected to the chamber controller.

The primary facilities to conduct services and maintenance repairs are as follows:

YTC

• GP-1 Climatic Simulation Facility (10 chambers): C101 to C106, C109 to C112

• Rough Handling Facility (Loose Cargo)

DPG

• Carr Facility (14 Chambers) CH201-CH206, CH301, CH304-CH306, CH310 o Salt Fog Chamber CH-005 o Fungus Chamber CH002 o Vibration o Solar Radiation

• White Sage Facility (1 Chamber) CH-308

• Rad Pad Facility (2 Chambers) CH-204 and CH-302

For the chambers listed above an annual Preventative Maintenance (PM) Visit shall be conducted annually for each chamber. The contractor shall coordinate quarterly the progress towards completion of scope of work. A PM shall at a minimum include the following:

• Install all required updates to controller software, and ensure software is communicating to sub-systems appropriately.

• Conduct a check of all systems and subsystems to ensure the software is controlling the systems appropriately. Ensure all subsystems are functional.

o Perform additional checks as necessary for systems that have unique controls such as salt fog, vibration, solar radiation, etc.

• Note any mechanical deficiencies to the onsite POC or COR, and work with the POC to address the mechanical deficiencies.

• Validate system operations to POC or COR prior to close out of PM.

The basic service will also include an annual delivery of consumables listed below. These consumables shall be delivered within the first quarter of each contact Period of Performance:

YTC

• 4 X 100lb Cylinders 404A gas

• 4 X 70lb Cylinders SUV 95 Gas

• 4 X 125lb Cylinders 134A gas

DPG

• 2 X 100lb Cylinders 404A gas

• 2 X 125lb Cylinders 134A gas

5.2: Emergency Services and Repairs: The contractor shall furnish a budgetary estimate for approval, prior to conducting any service/repair. All services will be on a case-by-case basis, as funding becomes available. The contractor support is categorized into the following major areas:

• Operating System improvements, modifications, and upgrades (as needed)

• Annual System Service or Maintenance (onsite within 3 weeks of callout)

• Emergency Maintenance Repairs (initiated with 48hrs)

• Engineering support and technical assistance (response within 3 business days)

• Software, parts, and supplies (provided as needed within 1 month)

• Training (as needed)

• Documentation (inspection reports provided within 2 weeks of service)

• Warranty (callout with 3 weeks)

• Contract Reporting (as needed)

5.2.1 Operating System Improvements, Modification, and Upgrades This requires the contractor to modify, maintain, improve, and upgrade the hardware and supplemental software packages using the latest capabilities provided by modern programming languages. Operating system improvements, modification, and upgrades shall include:

• Verify proper operation of mechanical systems, ensuring that proper communication and data flow is occurring with the controls and the mechanical systems.

• Hardware version updates

• Software/Firmware version patches and updates

• Mandated operating system or other Government software changes

• Mandated network or security feature changes

All Estimated Cost of Repair (ECOR), services, and schedules must be pre-arranged and approved by the Contracting Officer per 5.3.5

5.2.2 System Refurbishment (YTC Only)

5.2.2.1 All refurbishment services will be on a case-by-case basis, subject availability of funding. This work may or may not be performed during the contract POP. The maximum number of chamber refurbishments funded in one fiscal year will not exceed two.

5.2.2.2 This requirement provides for off-site refurbishment and modification of the climatic chambers listed in paragraph 5.2.2.a and 5.2.2.b. These chambers are two types, Standard Chambers and Multipurpose Chambers. The scope of work for each chamber type is detailed below by chamber type and number. YTC staff are responsible for chamber pre-shipment preparation prior to the contractor start of work. YTC staff shall disconnect utilities, recover existing refrigerant, and remove chamber components that are obsolete, not required for refurbishment, or planned for replacement. All YTC pre-shipment work and scheduling will be coordinated with the contractor. The contractor shall provide shipping, including crane support when required, to and from the off-site refurbishment location. Prior to return shipment contractor shall notify YTC staff (existing COR or POC at Climatic Facility) no later than 30 calendar days prior. This allows YTC staff the ability to coordinate all necessary utility work prior to delivery. Upon return delivery of a refurbished chamber, the contractor shall reinstall the chamber, test, and demonstrate compliance with MIL-STD-810 or other applicable performance specifications.

5.2.2.2.a: Standard Chambers (such as C102, C104, and C106)

• Transport chamber to and from off-site location prior to and following refurbishment.

• Reinstall refurbished chamber in original location at YTC.

Replace or refurbish to like new the chamber components or systems defined below:

• High temperature refrigeration cooling system.

• Refrigerant lines, fittings, and display gages for the above cooling systems.

• Chamber heating elements and associated temperature safety controls.

• Dehumidification system and associated components.

• Steam injection/boiler system.

• Liquid CO2 injection system.

• Main, and where applicable secondary, chamber access doors, hinges, and seals.

• Air circulation components including motors, fans, and variable speed controls.

• Chamber operation monitoring and safety alarm instrumentation sensors.

• National Instruments control system software and associated hardware.

• Main electrical service, load center, secondary circuits/fuses, breakers, contactors, conduit, and wiring.

• Chamber documentation including printed/PDF format manuals and schematics.

5.2.2.2.b: Multipurpose Chambers (Such as C101 and C103)

• Transport chamber to and from off-site location prior to and following refurbishment.

• Reinstall refurbished chamber in original location at YTC.

Replace or refurbish to like new the chamber components or systems defined below:

• Low temperature cascade refrigeration cooling system.

• High temperature refrigeration cooling system.

• Refrigerant lines, fittings, and display gages for the above cooling systems.

• Chamber heating elements and associated temperature safety controls.

• Dehumidification system and associated components.

• Steam injection/boiler system.

• Liquid CO2 injection system.

• Main, and where applicable secondary, chamber access doors, hinges, and seals.

• Air circulation components including motors, fans, and variable speed controls.

• Chamber operation monitoring and safety alarm instrumentation sensors.

• National Instruments control system software and associated hardware.

• Main electrical service, load center, secondary circuits/fuses, breakers, contactors, conduit, and wiring.

• Chamber documentation including printed/PDF format manuals and schematics.

5.2.2 System Scheduled Service Maintenance

This requires the contractor to maintain the climatic and rough handling’s mechanical sub-systems and control hardware and software systems, on an annual basis. This includes, preventative maintenance, required to maintain and extend the system’s usable lifecycle. System Service Maintenance shall include verifying proper operation of mechanical and operating systems, ensuring that leak checks, functionality of mechanical systems are in tolerance, and refrigeration system repairs are performed.

5.2.3 Emergency Maintenance Repairs: This requires the contractor to provide on-site (YPG) support, on an as-needed basis, to cover unscheduled emergency maintenance repairs required to the climatic and rough handling equipment.

The contractor must furnish all parts, labor, material and equipment to provide any pre-approved emergency repairs, emergency parts or unscheduled maintenance for a period of twelve months for the facilities defined in 5.1. Parts, labor, material and services procured to support of emergency repairs shall be pre-approved by the Contracting Officer.

All ECOR, services, and schedules must be pre-arranged and approved by the Contracting Officer per 5.3.5.

5.2.4 System Refurbishment: This requires the contractor to perform the tasks specified in section 5.2.2.a or 5.2.2.b on an as-needed basis subject to available funds. The contractor must furnish all parts, labor, material, and equipment to any pre-approved work. All work performed in support of chamber refurbishment shall be pre-approved by the Contracting Officer.

All services, and schedules must be pre-arranged and approved by the Contracting Officer per 5.3.5.

5.2.5 Software, Parts, and Supplies

Provide the ability to procure specific items developed and built by Mallory Engineering Inc. for:

• New or expanded mission needs.

• Efficiency

5.2.6 Training: This requires the contractor to provide on-site (at YTC or DPG) training, on an as-needed basis, to cover the enhancements made to the climatic and rough handling equipment to appropriate personnel.

5.2.7 Documentation: This requires the contractor to provide updated documentation on the systems when improvements, enhancements, and/or upgrades are made.

5.2.8 Warranty: The contractor shall provide the manufacturer’s stated warranty on all repair parts provided during repairs or upgrades. A minimum of 90 days warranty shall be provided by the contractor to cover services performed in support of sections 5.1 – 5.2.3. In the event it is determined the contractor failed to perform (or the performance was substandard) a maintenance, inspection, repair, or calibration procedure as defined in 5.1 – 5.2.3, the contractor shall perform a follow-on visit within 15 days to correct the situation. Any follow-on visit in support of 5.2.8 shall not be considered a separate scheduled service maintenance visit per 5.2.2, or an emergency maintenance repair per 5.2.3.

5.2.9 Requirement for Time and Materials work:

5.2.9.1 None of the work performed will degrade the performance any of the climatic and rough handling facilities.

An inspection report will be provided to the COR for all systems that are undergoing maintenance.

5.2.9.2 Software updates and/or patches shall interact with all hardware, as necessary, to ensure that the system as a whole is appropriately configured for testing. All software shall be structured to allow for possibility of future addition of new or new analysis routines/algorithms.

5.2.9.3 The contractor shall develop all software in accordance with the best commercial standards. In the event software revisions are deemed necessary or are requested, provide revised application and two backup CD’s.

5.2.9.4 Training. The contractor shall provide on-site (YPG) training and provide technical assistance on an as needed basis.

5.2.9.5 Estimated Cost of Repair (ECOR): The contractor shall provide a cost estimate for each service/product/training being provided, prior to conducting any work, to include parts, labor, and all expenses to travel to and from Yuma, Arizona. ECOR is required for the government to see if the service/repair cost exceeds the service/repair costs threshold- refer to the contract. The contactor will provide the ECOR to the COR to get direction whether the repair can be started or not. If ECOR exceeds the repair costs threshold, the repair needs the KO’s approval prior to initiating the service.

5.2.9.6 YPG Network Access: The contractor shall not have access to the government information network system unsupervised and should make an effort to work offline as much as possible to upgrade these systems. No contractor computer system or any component intended to eventually connect to the YPG network shall be connected to the network without guidance and support from YPG NEC support personnel.

5.2.9.7 Yuma Proving Ground Responsibilities

5.2.9.7.1 YPG shall coordinate with the contractor to provide access to each climatic and rough handling facility, equipment and test chambers to be upgraded/repaired.

5.2.9.7.2 YPG shall allow the contractor a pre-agreed timeframe of uninterrupted consecutive days to perform the upgrades/repairs and verify proper operating sequences of the system. More time can be provided if it doesn’t interfere with a scheduled test program.

5.2.9.7.3 The technical COR will ensure the contractors are appropriately certified and provide verification to the Defense Manpower Data Center (DMDC) database. https://www.dmdc.osd.mil/dmdcomn/owa/dmdc.main If necessary, the government will obtain the proper authorizations to provide the supporting infrastructure to complete the network connectivity associated with this upgrade.

5.2.9.7.4 The government will monitor the contractor’s performance using the parameters outlined in this PWS and by observations made by YPG climatic and rough handling personnel or the COR. The government reserves the right to audit/inspect any aspect of the contractor’s operations at YPG for compliance with YPG requirements and for compliance with the contractor’s own plans and procedures.

5.3. Service Contract Reporting (SCR): The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which opens October 08. All data shall be reported no later than October 31 of each calendar year using http://sam.gov.

https://www.dmdc.osd.mil/dmdcomn/owa/dmdc.main http://sam.gov/

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.14 MIL-STD-810G Environmental Engineering Considerations and Laboratory Tests

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1.1 Attachment 1 – Performance Requirements Summary