PWS VTS PSD SCS CBRNE Training with SOP Development.pdf

acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

quality control program is the driver for product quality, and this Quality Control Plan (QCP) provides a guide to all quality-related activities. It specifically defines how assures that the work we perform complies with the PWS requirements. This QCP also:

● Identifies our approach for maintaining a quality control system that is integrated into our overall management approach and meets the requirements of this effort.

● Shows how we establish and maintain an effective quality control program to ensure services are performed in accordance with the PWS.

● Shows how and not the Government, will be responsible for the management and quality control actions needed to meet the quality standards in these tasks.

● Links our QC activities to the TO and to applicable portions of the Quality Assurance Surveillance Plan (QASP).

● Shows how we will rigorously document the implementation of the required management, quality assurance, and quality control actions to achieve the specified results of the contract.

● Identifies the procedures we will use to identify, prevent, and ensure non-recurrence of defective services.

● Shows how we fully support with personnel, resources and documentation all developmental, operational and evaluated level of assurance (ELA) testing and fully comply with test requirements.

● Provides a comprehensive program of inspections and monitoring actions.

● Establishes a “self-correcting” contract that ensures our quality control program provides the measures needed to lead to success.

● Shows how we ensure that our quality control actions to meet performance and quality standards are reported as required.

Our QCP provides readily available data and information to help the Government easily assess quality in accordance with the QASP. It also gives the Government a mechanism to preclude major deficiencies in performance. Finally, our QCP provides data and information to support both the Government’s annual Contractor performance evaluations and determinations related to exercising contract options. Proposed changes to the QCP will be submitted to the KO and COR within five (5) working days when changes are made and understand that after submitting a change proposal to the QCP, we are required to receive the KO’s acceptance in writing prior to implementation.

strives to deliver products and services that meet or exceed requirements to completely satisfy our customers’ needs. Our quality control processes reflect this commitment. Quality is one of the four cornerstones of our management framework and is fully integrated into our overall management approach. Additionally, we tailored this QCP to ensure that we meet the specific performance requirements in the PWS and the Government’s QASP.

Purpose

This QCP establishes a proactive Quality Assurance (QA) program for measuring and attaining a high quality of performance and to assure compliance to requirements with successful delivery of quality products and services that meet customer needs and conform to the contract requirements. This plan prescribes responsibilities and procedures for monitoring, inspecting and correcting deficiencies in requirements performance to ensure that all products and services produced under the contract are of the highest quality, provided in a timely manner, and are at best value.

Scope

This plan is applicable to all personnel to include all employees of and our (if necessary) subcontract team members. It further covers all areas of contract execution, including performance of work, technical management, business management, quality assurance, products and reports and subcontractor products and services.

Objectives

Cost of Quality The total costs incurred by investment in preventing nonconformance to requirements, appraising the product or service for conformance to requirements, and failing to meet requirements

Prioritization Matrices

Narrows down the activities for projects by identifying a beneficial order of getting the most important things done first

Management Information Systems (MIS)

This is the surveillance tool where insight into contractor performance is achieved through assessment of contractor or Government-generated data. In most cases, the contractor will be generating data in order to manage his processes.

This data can be in electronic or hard copy media. Use of this contractor- generated data by the Government represents an efficient means of gaining insight. In some cases the Government may also be required to generate its own data to be used to evaluate the contractor. For the Government to accept and rely on MIS, the data and output of the MIS must be validated by the Government to ensure that it is factual and accurately reflects the contractor’s performance. This validation should not occur until the Government achieves confidence in the contractors’ generated data.

Sampling

This is a quantitative approach to validating contractor performance. It involves statistically based random checks of the contractor’s data (performance and/or insight) or work performance. The purpose of these random checks is to validate that data is factual and that work performance meets requirements. Sampling will also provide an indication of the capability and stability of the contractor’s processes. (However, a stable process does not necessarily indicate that its products meet the requirements). Process capability is the ability of a process to produce results that fall within defined customer specification or contractual requirement. A stable process is a process in which variation in outcomes results from inherent system limitations.

In-depth Observation

This entails Government personnel directly observing the contractor during performance of work. This tool may be used when the Government witnesses each occurrence of a specific activity due to the Government’s need to ensure that contractor performance is demonstrated. It is often used where the work involves tasks which present high risk to program assets; however, use of the tool is not limited to such critical activities.

Inspection

This is an in-line function in which the Government reviews and approves a specific contractor product or service.

The Government observes a test or process to verify use of correct procedures and processes for specific activities.

This in-line involvement represents a constraint to the contractor’s authority to proceed further with the work.

Inspection indicates approval and acceptance of a contractor requirement by the Government and is performed for each occurrence of the requirement. The Government may choose to use this surveillance technique due to high risk to program assets and a need to ensure performance is demonstrated.

SELECTED SURVEILLANCE ACTIVITIES

The following selected activities will be performed by various Surveillance Team members during applicable stages of contract performance:

● Project Planning and Management Review

● Surveillance Team technical and business members will review schedules, resource plans and Risk

Management Plans to obtain insight into the planning and execution of Task Orders. If the contractor

● Percent complete dearly/on-time/late

● Quality Completeness

Hardware/Software Development Schedule

● Element

● Date start/finish (actual vs. planned)

● Percent complete dearly/on-time/late

● Major delays/problems/concerns

Contract Deliverables

● Percent completed early/on-time/late

● Percent approved/rejected

● Percent requirements satisfied resources

○ Person-loading (actual vs. planned)

○ Variances in staffing over/under plan

○ Skill mix (all disciplines covered/not covered)

○ Workforce health indicator (percent of leave used by type and month)

Summary

This Quality Surveillance Plan describes the approach our team intends to use to monitor the contract and assure that performs in accordance with terms and conditions of the Contract. The team anticipates using an insight driven surveillance approach. The goal is to balance the level of Government surveillance with the perceived impacts and risks of mission failure. Our team plans to utilize the Steering Committee to evaluate performance and direct surveillance activities. The Committee serves as the Surveillance Team to obtain data and provide information on activities. The Committee will establish and rely on specific performance metrics and assess Contractor performance against metric requirements/expectations.

1.6.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Contractor shall submit their QC Plan as part of the contractor’s proposal if QCP will be evaluated. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.6.1.2 The Quality Control Plan shall address as a minimum:

1.6.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.6.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.6.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.6.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.6.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services.

The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.6.1.2.7 Operations Security (OPSEC) SOP/Plan Requirements (As determined by AT/OPSEC Review): The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but is not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

Operations Security (OPSEC) Standing Operating Procedure (SOP)

1. Introduction:

● Purpose: This document outlines the OPSEC program for preventing the disclosure of critical information that could jeopardize the Government's mission and personnel.

● Scope: This SOP applies to all personnel and activities under the contract.

2. Roles and Responsibilities:

● Contractor OPSEC Officer: [Name] will serve as the primary point of contact for OPSEC matters.

● Personnel: All personnel are responsible for adhering to OPSEC principles and reporting potential OPSEC violations.

3. OPSEC Program Overview:

● The OPSEC program aims to protect sensitive information and comply with AR 530-1.

● Measures will be taken to safeguard information through the identification, analysis, and mitigation of vulnerabilities.

4. Training Plan:

● Initial OPSEC Briefing:

● All personnel will receive an initial OPSEC briefing within 30 days of contract commencement.

● Continuous Awareness:

● Monthly OPSEC awareness activities will be conducted.

● Updates and reminders will be disseminated through various communication channels.

● Annual OPSEC Training:

● Annual comprehensive OPSEC training sessions will be conducted for all personnel.

● Specific Training:

● Personnel will receive specific training on information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information, and document disposal.

5. OPSEC Measures:

● All personnel shall:

● Protect sensitive information.

● Report suspicious activities or potential OPSEC violations to the Contractor OPSEC Officer.

● Follow the "need-to-know" principle.

● Use secure communication channels for sensitive information.

● Securely store and dispose of documents and electronic media.

● Avoid discussing sensitive topics in public or unsecured environments.

● Be cautious of social media and networking sites regarding information sharing.

● Be aware of information disclosure risks in conversations, written communications, and resumes.

6. Reporting and Incident Response:

● Procedures for reporting potential OPSEC incidents.

● Response protocol for addressing OPSEC breaches and mitigating their impact.

7. Compliance with AR 530-1:

● The OPSEC program will fully comply with the provisions of AR 530-1, Operations Security.

8. Documentation:

● Records of training, incidents, and OPSEC assessments will be maintained in accordance with contract requirements.

9. Review and Approval:

● The SOP will be reviewed and approved by the Government OPSEC Officer on the supporting installation within 90 calendar days of contract award.

10. Revision and Updates:

● The SOP will be reviewed and updated annually or as necessary to reflect changes in operational requirements or regulations.

11. Distribution:

● This SOP will be distributed to all relevant personnel and made readily available.

This OPSEC plan serves as a framework for implementing and maintaining a comprehensive OPSEC program in compliance with AR 530-1. The Contractor OPSEC Officer should ensure that all personnel are adequately trained and vigilant in protecting sensitive information throughout the contract period.

1.6.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Under performance-based contracts, such as this one, the contractor assumes more responsibility and greater risk in exchange for more flexibility and less direct Government involvement in contract activities. However, the Government still has a responsibility to monitor the contractor’s performance over the course of the contract to ensure it is acceptable. To meet this responsibility, the Government needs sufficient information on how the contractor is performing to be assured contract requirements are being satisfied. This Surveillance Plan has been prepared to address the Government’s need for information under this contract.

Purpose: The purpose of this Surveillance Plan is to define the overall approach our team intends to use to monitor contractor performance. The purpose of this Quality Assurance Surveillance Plan (QASP) is to establish procedures and guidelines for monitoring and assessing the quality and performance of our work in accordance with the contract requirements and with the concurrence of the KO/COTR. This QASP applies to all aspects of the contract and is intended to ensure that the client's expectations are met or exceeded. This is a Firm Fixed Price contract. This plan defines the process the Government expects to follow to obtain data, evaluate the contractor and determine if contract performance is acceptable. The goal is to balance the level of Government surveillance with the perceived impacts and risks of poor-quality support throughout the contract.

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700 and 2100 for most of range training days, and between the hours of 0700-0200 on CBRN-E FMP days, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the location of the facility of the contractor conducting the training and preplanned venues.

1.6.6 Type of Contract: (Type of contract to be determined by Contracting Office and customer). (Solicitation) The Government anticipates the award of a [specify] type contract.

(Award)- This is a [specify] type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.6.7.4 Personnel Security Clearance Requirements: No classified materiel will be discussed or available to the contractor during this event. In the event that Classified material is required for training, the contractor personnel performing work under this contract must have an active personnel security clearance at the SECRET level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification.” The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22- M, notice of which has been furnished to the Contractor.

1.6.7.4.1: All training will be unclassified, therefore drug tests not required by AT/OPSEC Review. If a change in FPCON Level or classification of training for any reason, the contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.6.7.5 Background Checks: The contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement.

Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

● Full birth name

● Married name (if applicable)

● SSN or local equivalent (ID card number)

● Date of birth

● Place of birth (city, country)

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: Reserved

1.6.7.7 Access to Government Information Systems: Reserved

1.6.7.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. Contractor shall not duplicate keys provided by the Government.

The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan.

Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.6.7.8.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing.

The total cost of the replacement may be at the Contractor’s expense.

1.6.7.8.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.7.9 Lock Combinations: The Contractor shall establish and implement methods to ensure all lock combinations are protected from unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know IAW local security procedures and policies. These procedures shall be included in the Contractor’s QCP.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel:

Program/Contract Manager

● PM manages program/technical support operations involving multiple tasks/projects. Manages personnel at diverse locations to ensure training requirements are met and all programs are adequately staffed. Serves as the counterpart to the client program/technical manager for a complex program.

● He or she organizes, directs and coordinates planning and execution of all program/technical support activities, resolves problems and conflicts and offer recommendations to the client, which requires an intimate knowledge of the related program.

● Meets and confers with client management officials regarding the status of specific contractor program/technical activities and progress.

● Education level required for success is a Master degree and/or 6 years of experience in the management of large programs to ensure they are qualified to execute these tasks P/CM must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 5 or more years cost analysis experience;

and familiarity with Defense Department Data Sources (e.g. cost and software data reporting).

Project/Assistant Contract Manager

● PM has project management experience for mid-sized, multiple, or complex tasks.

● PM displays competent leadership and responsible project direction through successful performance of a variety of detailed, diverse elements of project management tasks.

● Reports in writing and orally to the Program/Contract Manager on project progress/status and various issues or problems. After action reports are usually submitted 90 days post event.

● Education level required for success is a bachelor’s degree and/or 4 years of experience in the management of programs to ensure they are qualified to execute these tasks. He or she must have 24 semester hours in mathematical, engineering, and/or quantitative analysis courses; 5 or more years of cost analysis experience; and familiarity with Defense Department Data Sources (e.g. cost and software data reporting).

1.6.11 Special Qualifications or Certifications: All contracted personnel providing are former and retired military and law enforcement (Federal and Local), and their qualifications include (but are not limited to) extensive training in firearms, vehicular tactics, surveillance, counter-surveillance, CONUS and OCONUS environments, military and LE special operations, CBNRE, and instruction certifications from various government organizations.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc. Government Badging and uniform not required.

1.6.13 Contractor Travel: Contractor shall be required to travel to designated training location 4-17 May 2024 during the performance of this contract to attend meetings and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR 2 days prior to travel, and no additional costs will be imposed on the customer. The Government anticipates 2 trips will be required to support this contract.

1.6.14 Other Direct Costs (ODC): Reserved

1.6.15 Data Rights: Reserved

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub-contractor employees transmit government documents or information using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

Organizational Conflict of Interest (OCI) Plan

Contracted Company

Contract Number: [Contract Number]

1. Introduction

The purpose of this Organizational Conflict of Interest (OCI) Plan is to establish policies and procedures to identify, prevent, and mitigate conflicts of interest that may arise during the execution of government contracts, including

[Contract Number]. Our organization is committed to maintaining the highest standards of integrity, transparency, and ethical conduct in all our business activities.

2. Definitions

OCI: Organizational Conflict of Interest refers to any situation in which the organization's financial or other interests may compromise, or appear to compromise, its objectivity, judgment, or ability to provide unbiased services under government contracts.

3. OCI Prevention and Mitigation Measures

3.1. OCI Identification

Contracted Company will establish an OCI Point of Contact (OCIPOC) responsible for identifying, documenting, and assessing potential OCI situations. All employees and subcontractors will be required to promptly report any potential OCI situations to the OCIPOC.

3.2. OCI Avoidance and Mitigation

● Prior to submitting proposals or accepting contracts, Contracted Company conducts thorough due diligence to identify any potential conflicts of interest.

● When identified, Contracted Company discloses any potential conflicts of interest to the contracting government agency and propose mitigation measures, which may include firewalls, subcontracting, or other appropriate actions.

● Contracted Company implements OCI mitigation measures as approved by the government agency to ensure impartiality and objectivity in performing contracted work.

3.3. OCI Mitigation Firewalls

Where required, Contracted Company establishes firewalls to segregate personnel, information, and activities to prevent the improper transfer of sensitive information and avoid conflicts of interest. These firewalls will be monitored and enforced to ensure compliance with OCI mitigation plans.

3.4. Personnel Training and Awareness

Contracted Company provides OCI training and awareness programs to all employees, emphasizing the importance of identifying, reporting, and mitigating potential conflicts of interest.

4. Reporting OCI Situations

If an OCI situation arises during the course of contract performance, Contracted Company promptly reports the situation to the contracting government agency and proposes mitigation actions.

5. Subcontractor Compliance

Contracted Company includes OCI requirements in subcontract agreements and requires subcontractors to adhere to the same OCI standards and reporting procedures.

6. Records and Documentation

Contracted Company maintains records of OCI assessments, disclosures, mitigation plans, and related documentation as required by applicable regulations.

7. OCI Compliance Officer

The OCIPOC serves as the designated OCI Compliance Officer responsible for overseeing the implementation of this OCI Plan, monitoring OCI situations, and ensuring compliance with OCI requirements.

8. Conclusion

This OCI Plan reflects Contracted Company’s commitment to ethical conduct, transparency, and compliance with federal regulations. We will continuously review and update this plan as needed to address emerging OCI challenges and evolving regulatory requirements.

1.6.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: Reserved

1.6.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: Reserved

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved

1.6.19.5 Threat Awareness Reporting Program (TARP Training): Reserved

1.6.19.6 iWATCH Training: Reserved

1.6.19.7 OPSEC Training: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. The total contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.2. Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.10. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.12. Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.13. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.14. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CBRN-E Chemical, Biological, Radiological, Nuclear - Explosive CFR Code of Federal Regulations CI Counter Intelligence CLIN Contract Line Item Number CTAC Critical Threat Advisory Company (B/2/10th Special Forces Group) CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property IA Information Assurance IAW In Accordance With IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology ODC Other Direct Costs OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OSHA Occupational Safety and Health Administration OPSEC Operation Security PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TE Technical Exhibit TSDB Terrorist Screening Data Base U.S.C. United States Code

PART 3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Property: The Government will not provide property or services in the performance of this contract.

Contracted Company, Government Furnished Property Accountability

1.0 PURPOSE

This SOP prescribes the minimum procedures for the control of Government Property according to the regulations outlined in the Federal Acquisition regulation, Part 45.

2.0 SCOPE

This procedure shall cover all property furnished to or acquired for use on government contracts.

● Property administrator means the individual duly assigned by appropriate authority to administer the contract requirements and obligations relative to property. The person an authorized representative of the Contracting Officer

● Property means all property owned by or leased or acquired by the Government under the terms of a contract. Property and contractor acquired is defined as:

a. Property in the possession of or acquired directly by the customer and subsequently delivered or otherwise made available to the contractor (Government Furnished Material – GFM)

b. Contractor acquired property is property procured or otherwise provided by the contractor for the performance of a contract, title to which is vested in the customer

● Government material is property that may be consumed into or attached to an end item to be delivered under a contract or which may be consumed in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies and small tools and supplies.

● Special tooling means all dies, jigs, fixtures, molds, patterns, taps, gauges, other equipments and manufacturing aids and replacement, thereof, acquired or manufactured by the contractor for use in the performance of a contract, which are of such specialized nature that, without substantial modification or alteration, their use is limited to the development or production of particular services (does not include consumable property, special test equipment or buildings, non-serviceable structures, general or special machine tools or similar, capital items).

● Plant equipment means personal property of a capital nature (equipment, vehicles, machine tools, test equipment, furniture and accessory and auxiliary items, excluding Special Tools and Special Test Equipment) used or capable of use in the manufacture of supplies or in the performance of services or any administrative plant purpose.

● Scrap means property that has no reasonable prospect of being sold except for recovering value of its basic material content.

● Salvage means property recoverable for further use which because of its worn, damaged or deteriorated, incomplete condition or specialized nature, has no reasonable prospect of sale or use as serviceable property without major repair or alterations, but which has some value in excess of scrap.

● Custodial Records mean written memoranda or identifying method of any description or the type used to control items issued from Tool Cribs, Tool Rooms, Stockrooms, etc., such as requisition, issue hand receipts, took checks, stock record cards or books and the like,

● Individual Item Record means a separate card, form or document, used to account for one item of property.

● Stock Record means a perpetual inventory form for recording quantities and types of items received in stock and issued to requesters against a specific contract. The form serves as a posting reference and records the balance of stock items on hand and their unit prices.

● Discrepancies Incident to shipment means all deficiencies incident to the shipment of Government property to or from a contractor or vendor’s facility, Government depot or like source wherein differences exist between the property said to have been shipped and the property actually received are identified incident to shipment. These deficiencies include, but are not limited to loss, damage, destruction, improper status and condition coding, error in documentation, i.e. identify or classification and improper status and consignment or unit not furnished.

● Work-in-process is the definition used for the purpose of financial reporting and covers material which has been released to the production element.

● FFP Material, Contractor procured FFP material is property purchased by the contractor, acting as agent for the Government, for use in connection with the specific cost-plus type contract.