IA02 PWS - 5BDE San Antonio ISD JCLC POP 28-31 May 24 ACQ Edits 2 APR 2024 Draft.pdf

PERFORMANCE WORK STATEMENT (PWS)

San Antonio Independent School District (ISD)

JROTC Cadet Leadership Challenge (JCLC) 2024 United States Army Cadet Command

5th Brigade JROTC Programs

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide services to support the 2024 San Antonio Independent School District (ISD) JROTC Cadet Leadership Challenge (JCLC).

The Government shall not exercise any supervision or control over the contract service providers performing the services. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide co-located meal services, lodging accommodations, training facilities that provides high ropes course; low ropes course; zip line course; land navigation course; team building /obstacle course;

swimming pool for water safety course, adequate water stations throughout the camp, emergency medical coordination, furniture, equipment, supplies, tools, management and labor as specified herein, for 90 Cadets and 26 Cadre which will include the following high schools:

Brackenridge, San Antonio, TX, Burbank, San Antonio, TX, Edison, San Antonio, TX, Highlands, San Antonio, TX, Sam Houston, San Antonio, TX, Jefferson, San Antonio, TX, Lanier, San Antonio, TX, Galena Park, Galena Park, TX, and Hargrave, Huffman, TX, Texas, during the annual JROTC JCLC, 28-31 May 2024. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background: The contractor shall have the capability to provide co-located lodging accommodations, food and water services, headquarters office and first aid station space facilities as well as training sites and other areas required to support the JROTC Cadet Leadership Challenge.

1.3 Scope: The contractor shall furnish co-located support in the form of meals, lodging, training facilities, furniture, equipment, supplies, management, supervision, and labor as specified herein, for the San Antonio ISD JCLC.

1.4 Objectives: The objectives of this contract are:

• Instruct leadership-type skills to Cadets in a “hands on” military type environment.

• Give Cadets the opportunity to experience living and interacting with their peers from other schools.

• Allow Cadets a chance to participate in citizenship building exercises.

• Provide an opportunity to participate in adventure training not available to Cadets on campus.

• To promote esprit de corps, teamwork, and self-confidence.

• To foster an environment that promotes camaraderie, good sportsmanship, and fair play.

• End State: All Cadets understand the importance of team dynamics in order to accomplish mission success while utilizing critical thinking skills.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day M. L. King Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: Reserved

1.5.4.2 Government Facility Operating Hours: Reserved

1.5.4.3 Contractor Support Hours: The contractor is responsible for conducting business, between the hours of 0900 28 May 2024 thru 1300 31 May 2024. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS for the period stated. Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Training Holidays: Reserved

1.5.6 Place of Performance: The work to be performed under this contract will be performed within a 100-mile radius of San Antonio ISD, Texas.

1.6 Security Requirements: The following information is provided on security related matters. Contractor personnel performing work under this contract do not require a security clearance.

1.6.1 Security Program: Reserved

1.6.2 Personnel Security Clearance Requirements: Reserved

1.6.3 Installation Access: Reserved

1.6.4 Background Checks: Reserved

1.6.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.6 Operations Security (OPSEC) Requirements: Reserved

1.7 Key Control: Reserved

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the government: Camp Director. The contractor shall provide a camp director who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The camp director or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The camp director or alternate shall be available between 0600-2200, Tuesday thru Thursday, and 0600-1300 Friday except federal holidays or when the government facility is closed for administrative reasons.

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.)

1.13 Contractor Travel: Reserved

1.14 Other Direct Costs (ODCs): Reserved

1.15 Data Rights: Reserved

1.16 Non-Disclosure Requirements: Reserved

1.17 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ the Contractor shall not cite any information (e.g., Andrea Verify times, change if needed contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18 Non-Disclosure Statements: Reserved

1.19 Organizational Conflict of Interest (OCI): Reserved

1.20 Phase In /Phase Out Period: Reserved

1.21 Safety: Reserved

1.22 Environmental Compliance: Reserved

1.23 Required Training: The following provides information on training requirements.

1.23.1 Anti-Terrorism (AT) Level I Training: Reserved

1.23.2 OPSEC Training: Reserved

1.23.3 iWATCH Training: Reserved

1.23.4 Information Assurance (IA) Training: Reserved

1.23.5 Personally Identifiable Information (PII): Reserved

1.24 Authorization to Perform Services in German: Reserved

1.25 Government Property and Services: Reserved

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative

DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness ID Identification IGCE Independent Government Cost Estimate IT Information Technology JCLC JROTC Cadet Leadership Challenge JROTC Junior Reserve Officers Training Corps KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OPSEC Operations Security PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure TE Technical Exhibit

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Services: Reserved

3.2 Facilities: Reserved

3.3 Utilities: Reserved

3.4 Equipment: Reserved

3.5 Special Tooling and Test Equipment: Reserved

3.6 Materials: Reserved

3.7 Training: Reserved

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The contractor shall furnish the following in support of this contract: meals, lodging, training facilities/areas with certified training staff, swimming pool with lifeguard and safety equipment for aquatics, an in-door facility with classroom for instruction/graduation, a securable-area facility for use as a supply and temporary storage facility, camp administrative support staff, and necessary management, supervision, labor, transportation, equipment and services for 90 Cadets and 26 Cadre required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Materials: The Contractor shall provide all co-located facilities, meals, materials, supplies, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractor shall furnish necessary materials such as disposable plates, cups, napkins, and utensils for each meal and serving equipment to perform under this contract.

4.3 Vehicles and Equipment: The contractor shall provide buses to transport 90 cadets and 26 cadre to local river tubing training sites.

4.4 Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided to event participants.

4.5 Security: The contractor shall provide security to ensure participants are in a safe and crime free environment.

4.6 Background Checks: Reserved

PART 5

SPECIFIC TASKS

5.1 Basic Services:

5.2 Tasks: Tasks consist of the following:

5.2.1 Lodging Requirements and Specifications. The contractor’s facilities shall meet the following minimum standards and be co-located:

5.2.1.1 The contractor shall provide fixed-facility, climate-controlled lodging accommodations with adequate ventilation and personal space for 90 Cadets and 26 Cadre participating in the San Antonio ISD JCLC. Lodging accommodations shall include male and female bathhouses equipped with toilets, toilet paper, sinks, hand soap, paper towels, running hot water, showers with privacy draping and changing areas.

5.2.1.2 Male and female Cadets will be lodged separately. Female Cadre will be lodged in the housing area with / near female Cadets. Male Cadre will be lodged in the housing area with / near male Cadets.

5.2.1.3 The contractor shall provide non-smoking sleeping facilities that are furnished solely based on one individual to a bed/cot with no more than two individuals to a room/tent for double occupancy.

5.2.1.4 The facility shall not be undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high crime area as determined by local police statistics.

5.2.1.5 The contractor shall provide security to ensure participants are in a safe and crime free environment.

5.2.1.6 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

5.2.2 Meal Requirements.

5.2.2.1 Contractor shall provide all food and condiments for use at each meal.

5.2.2.2 Contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.2.2.3 Contractor shall wipe down and sanitize all tables at serving location as well food preparation area and equipment. Contractor shall provide all cleaning supplies.

5.2.2.4 Contractor shall set-up all food and serving area, tables, chairs, and other equipment a minimum of 30 minutes prior to each meal start time as coordinated with the Government

POC.

5.2.2.5 Contractor shall tear down each meal service upon completion and remove all debris from site.

5.2.2.6 Ice/Water. Contractor shall provide unlimited amount of water and ice per day for use throughout the JCLC. Sufficient commercial water containers for 116 persons shall be located at each training site. Contractors shall fill containers with ice and water throughout the day to keep cold water available, so cadets have cold water available to stay hydrated.

5.2.2.6 Meals: The contractor shall provide the following quantity of meals 90 Cadets and 26 Cadre during the dates and times indicated below:

28-May-24 29-May-24 30-May-24 31-May-24 Total Meals

Qty Qty Qty Qty Breakfast Served 0700- 0800 116 116 116 348 Lunch Served 1130- 1230 116 116 116 348 Dinner Served 1800- 1900 116 116 116 348

5.2.2.1 Menus. All meals shall be served hot, with the exception of sack lunches, as appropriate. The menu shall be coordinated with the Government POC a minimum of 10 calendar days prior to the event and any changes agreed upon at that time. Special meals provided upon request. Dinner on 30 May 2024 shall be provided at Gatti’s Pizza (830) 997- 9797, 2931 South State Highway16, Fredericksburg, Texas, 78624.

28-May-24 29-May-24 30-May-24 31-May-24 Sample Menu Sample Menu Sample Menu Sample Menu

Breakfast Served 0700-

Scrambled eggs, sausage, pancakes, assorted cereals, yogurt, assorted fruit, peanut butter, jelly, bread, milk/juice, water, coffee, or comparable meal.

Scrambled eggs, kolaches, assorted cereals, yogurt, assorted fruit, peanut butter, jelly, bread, milk/juice, water, coffee, or comparable meal.

Scrambled eggs, French toast, assorted cereals, yogurt, assorted fruit, peanut butter, jelly, bread, milk/juice, water, coffee, or comparable meal.

Lunch Served 1130-

Burgers, assorted chips, salad & sandwich bar, assorted fruit, assorted cookies, peanut butter, jelly, bread, juice/milk, water, soda, iced tea, coffee, or comparable meal.

Taco bar, rice, beans, salad & sandwich bar, assorted fruit, assorted cookies, peanut butter, jelly, bread, juice/milk, water, soda, iced tea, coffee, or comparable meal.

Assorted sandwiches, assorted chips, assorted vegetables, assorted fruit, assorted cookies, peanut butter, jelly, bread, assorted drinks.

Dinner Served 1800-

Orange chicken, rice, assorted vegetables, egg roll, assorted fruit, assorted dessert, peanut butter, jelly, bread, juice/milk, water, soda, iced tea, coffee, or comparable meal.

Chicken strips, mashed potatoes, assorted vegetables, salad bar, assorted fruit, assorted dessert, peanut butter, jelly, bread, juice/milk, soda, water, iced tea, coffee, or comparable meal.

Pizza buffet served at Gatti’s Pizza (830) 997-

9797, 2931 South State Highway16, Fredericksburg, Texas, 78624.

5.2.3 Medical. Contractor shall provide space to set up a first aid station. Supplies and medical staff will be provided by the government.

5.2.3.1 Contractor staff shall be trained on the appropriate methods of cleaning / disinfecting of equipment that will be used.

5.2.3.2 Contractor provided dining areas shall be extended to allow for more seating that can accommodate social distancing, if necessary.

5.2.3.3 Team Building activities shall be designed to consider the social distancing in the activities, if necessary. The High Ropes elements shall have hand sanitizer & Lysol spray at each area in order to clean/disinfect helmets, ladders, and harnesses used by participants.

Disinfecting and cleaning supplies shall be provided by the contractor.

5.2.3.4 The contractor shall clean and disinfect all dormitory rooms between guests, as well as each day for multiple night stays.

5.2.3.5 The contractor shall provide designated rooms to be available to house anyone exhibiting any COVID-19 symptoms or a fever until they are able to be picked up.

5.2.4 Facilities and Training. Contractor shall provide all facilities and training facilities with certified instructors for all training events. Contractor shall provide permanent-structure facilities with electrical power for in processing, camp operations center for cadre staff, headquarters element, first aid station and dining facilities to include cleaning supplies.

5.2.4.1 Training: Contractor shall provide training facilities with certified instructors for all training events to include tower operations and water sessions. Contractor shall provide AED, and CPR and First Aid trained staff at each training site. The contractor shall have an AED on-site. Contractor shall provide appropriate, safe, and certified training facilities, areas, and personnel as follows:

5.2.4.2 The contractor shall provide one (1) safe and maintained swimming pool with both shallow and deep areas capable of accommodating 40-45 cadets at a time, all with diverse swimming skill levels as well as adequate, certified lifeguards.

5.2.4.3 The contractor shall provide or make every effort possible to allow the cadets to utilize the covered areas in the event of inclement weather.

5.2.4.4 The contractor shall provide an outdoor training area capable of accommodating 90 Cadets. This area shall include a pit designed for the creation of a campfire.

5.2.4.5 The contractor shall provide an outdoor open field of at least 110 meters by 110 meters, with certified instructors, for night land navigation training. This area can include wooded areas as that is emphasizes the importance of proper navigation techniques.

5.2.4.6 The contractor shall provide “high ropes” and “low ropes” venues for Cadet leadership and confidence building. The contractor shall ensure all necessary equipment and certified instructors are available to complete the high and low rope training during the duration of the

JCLC.

5.2.4.7 The contractor shall provide a venue for cadet team building. The contractor shall ensure all necessary equipment and certified instructors are available to complete the team building training.

5.2.4.8 The contractor shall provide a water tubing course with tubes and life vests for 90 cadets and 26 cadre.

5.2.4.9The contractor shall provide at least one softball field or area large enough for softball games.

5.2.4.10The contractor shall provide at least one outdoor basketball goal on hard stand.

5.2.4.11 The contractor shall provide an outdoor flat surface area 100 feet by 100 feet or space large enough for a platoon of 20 cadets marching drill competition.

5.2.4.12 The contractor shall coordinate and schedule a venue for Cadet hike, climb and cave exploration for confidence building and STEM activity at Enchanted Rock State Park, Texas.

The contractor shall ensure certified instructors are available to complete the hike and cave exploration. The government will provide transportation to this hike.

5.2.5 Miscellaneous Services. The contractor shall not be responsible for any miscellaneous charges incurred by the event participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges and meals more than the contract requirements, and other such services.

5.2.6 Shelter. The Contractor shall make available the auditorium and equipment for inclement weather. Inclement weather equipment includes lightning protective shelters, dining facility, and other hard structures.

5.2.7 Contractor personnel attire. Contractor personnel shall wear clothing that is clean and does not contain statements that may be offensive to others.

5.2.8 Security: The contractor shall ensure that all safety control measures are in place and functioning properly to include but not limited to gate control access points, lighting throughout the training area and sleeping quarters.

5.2.9 Courtesy: The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided to other guests shall be provided to event participants.

5.2.10 Contractor shall provide all cleaning supplies.

5.2.11 Taxes. The government is exempt from paying any sales taxes related to this contract.

Tax exemption forms will be provided to the contractor upon request.

5.2.12 Fire and Safety. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

PART 6

APPLICABLE PUBLICATIONS

6. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1 CCR 145-2 – Organization, Administration, Operations Training and Support

6.2 DA PAM 30-22 Operating Procedures for the Army Food Program

6.3 Federal Acquisition Regulations

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

0BPERFORMANCE

STANDARD

PERFORMANCE THRESHOLD

Lodging PWS Para 5.2.1.

The contractor shall provide housing for 90 cadets and 26 cadre participating in JCLC. Males and females will be lodged separately.

Lodging must include one

Lodging accommodations provided with beds in separate bunk houses/dormitories, by gender, with

100% of time this must be on time/complete to be considered a successful performance. Is not undergoing renovation or remodeling during the time of the camp and not located within an area considered a high crime area or designated a high bed per individual. Female cadre/chaperones will be lodged with/near female cadets and Male cadre/chaperones will be lodged with/near male cadets to insure appropriate supervision and accountability.

bathroom/shower facilities.

crime area as determined by local police statistics. The contractor’s facility shall comply with applicable fire and safety codes and regulations.

Meals PWS Para 5.2.2. The contractor shall provide meals timely for 90 Cadets and 26 Cadre participating in the JCLC.

Meals served are nutritious, hot, filling, and of appropriate temperature.

100% of time this must be on time/complete to be considered a successful contractor. The contractor shall set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC a minimum of 30 minutes prior to each serving time.

Meals shall be served on time. The contractor shall serve meals during the times indicated below.

DATE TIME MEAL Qty 5-28-2024 1130 Lunch 116 5-28-2024 1800 Dinner 116

5-29-2024 0700 Breakfast 116 5-29-2024 1130 Lunch 116 5-29-2024 1800 Dinner 116

5-30-2024 0700 Breakfast 116 5-30-2024 1130 Lunch 116 5-30-2024 1800 Dinner 116 5-31-2024 0700 Breakfast 116

Medical PWS Para 5.2.3 The contractor shall provide space/room to set up a first aid station.

Government will provide the medical staff and equipment.

100% of time this must be on time/complete to be considered a successful contractor. Space shall be available for use 100% of the time.

Facilities / Training Facilities PWS Para 5.2.4

Contractor shall provide all facilities and training facilities with certified instructors for all training events.

100 % of time this must be on time/complete to be considered a successful contractor. Contractor shall provide training facilities and staff for use as described in the PWS 100% of the time.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Lodging Accommodatio ns

For 116 persons for 3 nights

3 nights / 116 persons

Each JCLC Camp Commander

Meals Meals to serve approximately 116 persons per day

3 Breakfast 3 Lunch 3 Dinner

Each Same as above

Facilities, Training facilities and Personnel

Per Para 5.2 of the PWS

Minimum required to conduct safe training

In person Same as above

Cleaning Supplies

Cleaning Supplies to be used daily

1 In bulk Same as above

Training Instructor

AED, and CPR and First Aid trained staff at each training site.

As required With credentials Same as above

Bathhouse / Shower / restroom facilities

Daily As provided Each Same as above

Water Containers

Water containers shall be located at each training stie.

Contractors shall fill containers with ice and water throughout the day to keep cadets properly hydrated.

As Required Separate Locations

Same as above

Invoice Once 1 Electronic WAWF at https://piee.eb.mil https://piee.eb.mil/