IA02 SSN - PWS - JCLC Granite Challenge - Draft.pdf

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PERFORMANCE WORK STATEMENT

IN SUPPORT OF

UNITED STATES ARMY CADET COMMAND

Granite Challenge JCLC Meal Support

Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide meal support for cadets and cadre conducting Junior Cadet Leadership Challenge (JCLC) Granite Challenge from 03-06 June 2024 located at Edward Cross Training Complex (ECTC) 722 Riverwood Dr, Pembroke, New Hampshire 03275. All meals must be cooked / prepared at the contractor’s normal place of business to comply with ECTC regulations. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform specified meal support as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services.

The contractor shall perform to the standards in this contract.

1.2. Background: Granite Challenge is located at Edward Cross Training Complex (ECTC) 722 Riverwood Dr, Pembroke, New Hampshire 03275. Cadet Command Regulation (CCR) 145-2 provides the guidelines for the training of the Junior Reserve Officers Training (JROTC) Corps Program and requires each JROTC unit to annually conduct a camp.

1.3. Objectives:

1.3.1 The contractor furnishes meal services as specified herein to support JCLC sessions as indicated. The contractor will be given a location on ECTC to deliver meals; however, all meals must be cooked/prepared offsite at the contractor’s normal place of business to comply with ECTC regulations.

1.3.2. Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4. Scope: The contractor shall provide meal services for 30 cadets and 5 cadre from 03-06 June 2024 in support of JCLC Granite Challenge.

1.5. Period of Performance: The period of performance (PoP) for this contract is from 03-06 June 2024.

1.6. General Information

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractor is not required to provide services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4. Hours of Operation: The contractor shall be available to conduct business (meal service) between the hours of 6:00 AM to 8:00 PM for the duration of the meal contract except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place of Performance: The place of performance for this contract for JCLC Granite Challenge, Edward Cross Training Complex, 722 Riverwood Dr, Pembroke, NH 03275. Location is on a New Hampshire Army National Guard Base. All meals will be cooked/prepared at the contractor’s place of normal business.

1.6.6. Type of Contract: The government will award a firm fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required to have a security clearance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8. Special Qualifications: Contractor shall insure all employees meet board of health standards and food handling requirements as well as having knowledge of safety regulations such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when serving the food and be aware of all food safety requirements for preparing and serving food.

1.6.9. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.10. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCR Cadet Command Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DA PAM Department of the Army Pamphlet DD254 Department of Defense Contract Security Requirement List ECTC Edward Cross Training Facility DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation FPCON Force Protection Condition JCLC Junior Cadet Leadership Challenge JROTC Junior Reserve Officers’ Training Corps IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (inc. Alaska and Hawaii) ODC Other Direct Costs POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TSDB Terrorist Screening Database

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3.2. Facilities: The Government will provide a dining facility building for the contractor to serve meals. The dining facility will have running water, electricity, limited storage and limited cold storage. Any additional equipment needed shall be provided by the contractor.

3.3. Materials: The Government will provide standard rules and regulations for the vendor as to what is allowed on the site and what is not prior to the event.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all food, meal serving services, equipment, supplies, facilities, management, supervision, and labor to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Transportation requirements. The contractor transports all necessary food service equipment, supplies, and prepared food from the contractor’s normal place of business to the government furnished facility.

4.3. Materials. The Contractor shall furnish provide all condiments, utensils, plates, and napkins. The Contractor shall also provide ice necessary to keep food items at their required temperature and ice used in beverages.

4.4. Equipment. The Contractor shall be responsible for all cooking and meal serving equipment necessary to execute this contract. The contractor shall provide all cleaning supplies and trash can liners to remove any trash or debris because of this contract.

4.5 Security. The contractor shall store, secure, and protect all food and materials while in the possession of the contractor.

4.6. The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others using a portion of the uniform.

4.7 Taxes. The government shall be exempt from paying any sales taxes related to this contract.

4.8. Courtesy. The contract’s employees shall be courteous to all person under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public facility.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all necessary management, supervision, labor, equipment, supplies, facilities, transportation, tools, materials and other items necessary to provide meals for 30 cadets and 5 cadre attending JCLC Granite Challenge from 03 to 06 June 2024.

5.1.1. The contractor shall prepare all meals at the contractor’s normal place of business. The contractor shall transport and set up all food and serving equipment at the dining facility prior to each meal start time. The contractor shall transport food and support equipment to and from the designated serving area at the training site.

5.1.2. The Contractor shall provide the necessary management, supervision and labor required to set up, serve, clean-up and sanitize for all meals.

5.1.3. The Contractor shall provide a minimum of two serving lines for each meal to expedite the service.

5.1.4. The contractor shall set up all equipment required to prepare, cook, and serve the food 30 minutes prior to serving time.

5.1.5. The contractor shall have all meals ready to serve 15 minutes prior to the serving time and kept hot until served.

5.1.6. The Contractor shall provide the necessary management, supplies, equipment, supervision, and labor required to set-up, clean-up, and remove trash from the dining area.

5.2. Access, General Protection, and Security Policy and Procedures. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.2. Meals

5.2.1. Menus. The contractor shall provide a menu like the one stated in 5.3.2.

The dinner meal shall be served hot. The menu shall be coordinated with the Government POC upon receipt of the award and finalized within 10 days. Any changes to the menu for alternative replacement after that point shall be agreed upon prior to execution.

5.2.2. The Contractor shall furnish all necessary servicing equipment and provide disposable utensils, disposable plates, disposable cups, condiments, and napkins for all meals.

5.3. The contractor shall serve all breakfast, lunch and dinner. The designated Box meals will be individually packaged boxes will be handed out during the breakfast meal, except for the first day when there is no breakfast meal served.

5.3.1. Menus. The contractor shall provide a menu like the one stated in 5.3.2. All breakfast and dinner meal shall be served hot. The box lunch meal will be a shelf stable and non-perishable. The menu shall be coordinated with the Government POC upon receipt of the award date as soon as possible within 48 hours. Any changes to the menu for alternative replacement agreed upon at that time. All meals shall be nutritionally balanced with an emphasis on fresh ingredients.

Upon request, the contractor must provide gluten free, vegetarian, vegan, pork free, or beef free meals to accommodate dietary restrictions. Milk, coffee, eating utensils and condiments shall be served with all hot meals. Additionally, bottled water will be available for every meal.

5.3.2. Sample Menus:

Breakfast sample 1: Pancakes, waffles, cold cereal, home fries, sausage, eggs, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Breakfast sample 2: French toast, waffles, home fries, bacon, eggs, cold cereal, 3 whole fruit choices, 2 juice choices, milk & coffee (and condiments)

Box Lunch: Non-perishable meal or ready to eat such as a “Heater Meals Plus” or similar product. These meals will have the following at a minimum:

Calories: between 950 and 1250 calories ¾ pound entrée, beverage mix, snacks, flameless heater, activator solution or use regular water, flatware/cutlery, seasoning, napkin.

Dinner sample 1: Lasagna, chicken tenders (2 choices), rice pilaf, baked potatoes, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

Dinner sample 2: Fish sandwich, beef stroganoff, egg noodles, (2 choices), potato wedges, 2 vegetable choices, 3 desert choices, salad, rolls, juice, milk, & coffee (and condiments)

5.3.3. Consideration / accommodations shall be made for gluten-free, vegan, pork-free or beef-free meals for approximately 5-8 people per meal.

5.3.4. Feeding Times:

DATE DAY QUANTITY EVENT SERVING TIME

03 June 2024 Monday 35 Box Lunch 1000 – 1100

35 Dinner 1800 – 1900 04 June 2024 Tuesday 35 Breakfast 0800 – 0900

35 Box Lunch 0800 – 0900 35 Dinner 1800 – 1900

05 June 2024 Wednesday 35 Breakfast 0800 – 0900 35 Box Lunch 0800 – 0900 35 Dinner 1800 – 1900

06 June 2024 Thursday 35 Breakfast 0800 – 0900 35 Box Lunch 0800 – 0900

5.3.5. The contractor shall hand out box lunches during the hot breakfast meal service.

5.4. Access, General Protection, and Security Policy and Procedures. This standard language text is for contractor employees with and area of performance within an Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representatives). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office. Director of Emergency Services, or Security Office, Contractor workforce must comply with all personnel identify verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor shall abide by all current regulations, publications, manuals, and local policies and procedures to include but not limited to:

6.1.1. CDC’s COVID-19 Cleaning and Disinfecting Your Facility guidance located at https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html .

6.1.2. Safe Serve food serving standards

6.2. Contractor shall have knowledge of safety awareness; such as Occupational Safety and Health Association, (OSHA), proper clothing and footwear.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT A

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE

OBJECTIVE

PERFORMANCE

STANDARD

PERFORMANCE

THRESHOLD

In accordance with PWS paragraph 5.2 provide meals during prescribed times.

In accordance with PWS paragraph 5.2 Meal is to be set up NLT 15 minutes prior to the prescribed time as noted in the PWS.

In accordance with PWS paragraph 5.2. Vendor will deliver and set up all equipment required to prepare cook and serve the food prior to serving time.

In accordance with PWS paragraph 5.2 The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is clean and sanitized.

Vendor will deliver and set up all equipment required to prepare, cook and serve the food 15 minutes prior to the scheduled serving times.

The contractor shall ensure that the food is ready for serving at the prescribed time. Upon completion of the meal, the vendor will ensure the facility is cleaned and sanitized to standards.

Rated no less than 95%

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies Medium/Format Submit To In accordance with PWS 5.3.1.

The contractor shall provide a menu like the one stated in 5.3.2.

The dinner meal shall be served hot.

The menu shall be coordinated with the Government POC upon receipt of the award and finalized within 10 days. Any changes to the menu for alternative replacement after that point shall be agreed upon prior to execution.

1 Electronically Government

POC/COR

Itemized invoice for service rendered

NLT five (5) days after completion of contract

1 Electronically WAWF