Source Sought Notice - JBLM VTE Maintenance Amended 4.8.2024 2.0.pdf

Sources Sought Joint Base Lewis-McChord (JBLM)

Vertical Transportation Equipment (VTE) Full-Service Maintenance and Repair Services

This Sources Sought announcement is reserved for small businesses operating within the United States. The Mission and Installation Contracting Command (MICC) JBLM is issuing this announcement to determine the availability and capabilities of small businesses and small business joint ventures interested in performing Vertical Transportation Equipment (VTE) Full-Service Maintenance and Repair Services, a planned requirements contract, in support of the United States Army.

This sources sought is for informational purposes only. This is not an “Request for Proposal (RFP)” to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the government. Responses in any form are not offers and the government is under no obligation to award a contract because of this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the respondent. Not responding to this notice does not preclude participation in any future request for quote (RFQ), invitation for bid (IFB) or Request for Proposal (RFP), if any issued. If a solicitation is released, it will be synopsized on the government-wide point of entry (GPE) SAM.gov. It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. All responses shall be provided in writing via e-mail.

MICC JBLM is seeking responses from interested small business firms with current and relevant qualifications, experience, personnel, and capabilities necessary to perform the work described in this announcement and the attached draft Performance Work Statement (PWS). Work will be performed at JBLM in Washington State.

The North American Industry Classification System (NAICS) Code for this requirement is 238290, Other Building Equipment Contractors. This industry compromises establishments primarily engaged in installing or servicing building equipment (except electrical, plumbing, heating, cooling, or ventilation equipment) and has a Small Business Size Standard of $22 million.

The requirement is a follow-on effort to work currently performed under requirements contract W911S8-20-D-0005, awarded as Service-Disabled Veteran-Owned Small Business (SDVOSB).

The acquisition is planned as a Requirements contract with a one-year base period and four one-year option periods. Task orders are planned to be issued as firm fixed price

(FFP).

The planned contract is to provide complete and full preventive maintenance and repair services on Vertical Transportation Equipment at JBLM. Preventive maintenance includes regular cleaning, all inspections, testing, routine service, and maintenance in accordance with the American Society of Mechanical Engineers (ASME) A17.1, A17.2, A17.3, A17.5, A17.6, and A18.1 codes. Contractor shall provide required maintenance and servicing of equipment. Routine service shall consist of but not limited to, examining, adjusting, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet manufacturer’s specifications. The contractor shall prepare and submit a report to the Contracting Officer Representative (COR) within five business days of the service(s) being performed along with all findings. The report shall identify each unit of equipment, the location, work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the equipment. If repairs require work considered above routine maintenance work, the contractor shall notify the COR for the appropriate decision and action. See the attached draft Performance Work Statement (PWS) and Technical Exhibits (TEs) for more details. Please note that the PWS and TEs are drafts and subject to change.

Interested small businesses are invited to respond to this sources sought by completing and returning the response form provided with the announcement located on the GPE, https://sam.gov. Each responding small business is requested to provide up to three example projects which best demonstrate its experience performing the type of work covered by this requirement. Within the narrative description section of the response form, describe the projects sufficiently to demonstrate the firm’s experience with the types of work described above.

Example projects should be representative of NAICS 238290, the description above and draft PWS, and be similar in size, scope, and complexity to this requirement. Example projects completed within the past five years are considered more relevant than projects completed more than five years ago. Example projects with federal, state, or local Government, and/or commercial customers will be accepted.

Please do not submit more than three (3) example projects.

When completing the response form, please be accurate. Responses will allow MICC JBLM to determine whether there are a sufficient number of qualified small businesses to set aside all or a portion of the solicitation for small business. If an insufficient number of qualified responses are received, MICC JBLM may issue the solicitation for full and open competition.

Respondents will NOT be notified individually of the results of the sources sought.

Please respond to this announcement by 2:00 p.m. Pacific Time, Wednesday, 17 April 2024 by submitting an e-mail with an attached electronic copy of your response to tiffany.m.neely2.civ@army.mil. Please name the subject line of your e-mail as “(Insert Company Name) – JBLM VTE Full Service Maintenance and Repairs Sources Sought Response”. Emails shall be no more than five MB in size. If more than five MB are needed, more than one email may be sent. Please name your attached electronic file response as “(Insert Company Name) – JBLM VTE Full Service Maintenance and Repairs Sources Sought Response.doc” (or .docx or .pdf as appropriate).

mailto:tiffany.m.neely2.civ@army.mil

SOURCES SOUGHT QUESTIONNAIRE

Company Name

Point of Contact (Name & Position)

Mailing Address Phone:

Email:

UEI:

Cage Code:

NOTE: The Government will not publish responses outside the MICC-JBLM office; it will use information collected as a tool for the upcoming acquisition. Please submit your response no later than 17 April 2024 by 2:00:00 PM (PDT) via email (tiffany.m.neely2.civ@army.mil).

1. Is your company registered with the System for Award Management (SAM) website (https://www.sam.gov)?

[ ] yes [ ] no

2. Is your firm eligible for participation in one of the following small business programs?

If so, please indicate the program.

[ ] yes [ ] no Small Business (SB) [ ] yes [ ] no Historically Underutilized Business Zone (HUBZone) [ ] yes [ ] no Small Business 8(a) [ ] yes [ ] no Small Disadvantaged Business (SDB) [ ] yes [ ] no Economically-Disadvantaged Women-Owned Small Business (EDWOSB) [ ] yes [ ] no Women-Owned Small Business (WOSB) [ ] yes [ ] no Service-Disabled Veteran-Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran-Owned Small Business (VOSB) [ ] yes [ ] no Other (please specify)

3. Is your firm is interested in competing for this requirement as a prime contractor or not.

Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

[ ] yes [ ] no

4. Does your firm have experience providing all necessary services?

[ ] yes [ ] no If yes, please provide a brief description of your work experience.

5. Does you firm presently perform the same or similar services under a General Services Administration (GSA) contract or any active Federal enterprise contract?

[ ] yes [ ] no If yes, please provide the contract number:

mailto:tiffany.m.neely2.civ@army.mil

6. Based on your firm's work experience, which positions do you consider key positions in the performance of this requirement? Provide position titles and responsibilities.

7. How are services typically priced in this industry? How do you determine price?

8. Please describe how over and above work, as described in the PWS, is typically handled (e.g., CLIN structure, billing, fixed price vs. time-and materials/labor hour).

9. In the industry, what kind of contract is standard for these services (e.g. fixed-price, cost-reimbursable, or time-and-materials)? Or a combination? Please explain.

10. If fixed-price contracts are not standard in the industry, is there a way to make this contract fixed-price? Please explain.

11. What are important aspects of this requirement, as described in the draft PWS that a contractor would need to expound upon to show that it is capable of performing the services?

12. From a technical standpoint, what makes one firm better able to accomplish the work than another firm?

13. If the Government selected your firm, how many calendar days would you need after contract award date before you would be completely setup to provide the necessary services?

14. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

15. Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219- 14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in the PWS for the base period as well as the option periods.

16. Identify any condition or action that may have the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the sam.gov notice.

Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

17. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

18. Provide any additional feedback that you feel is relevant (e.g., problems or any other issues experienced with similar contracts).

mailto:scott.d.kukes.civ@army.mil

Enclosed:

Performance Work Statement (DRAFT) Performance Requirements Summary (DRAFT) Attachment 1 – Technical Exhibit #3 VTE Inventory JBLM (DRAFT) Attachment 2 – Technical Exhibit #4 VTE Inventory TWCF (DRAFT)