PWS_GENERATORS_O_M_.docx

Generators Operations and Maintenance Contract

PERFORANCE WORK STATEMENT (PWS)

Document Control # 4F9V3K7W5-REV-18 Generators Operations and Maintenance The table below details the CLIN Structure for this PWS.

Meet the general requirements, the goal, and the objectives of operating utility scale generators and their ancillary systems per this PWS. Also provide the operational deliverables utilizing the following:

· Labor, Benefits, & Social Security

· Insurance, Unemployment, Workmen’s Compensation, etc.

· Supervision & Management

· Administration & Overhead

· Bonds and Profit

· Rio Grande Electric COOP fees

Regular shift is from 11 AM to 7 PM.

This CLIN does not include paying for overtime. There is a separate CLIN to cover after-shift overtime.

This CLIN does not pay for materials. There is a separate CLIN to cover materials for minor maintenance and repairs.

Monthly Price 1.0, 2.0, 3.0, 4.0, 5.2, 5.5 6.0, 7.0

As-Needed, Not-to-Exceed, Annual Overtime Hours for hours extending beyond the regular shift. There are three scenarios in which this CLIN applies:

· EPE curtailment end time occurs after 7 PM + turbine generator cool down time up to 3 hours.

· Cool down of turbine generator is required if curtailment ends after 4 PM but before 7 PM. Shutdown, cool phase is a maximum of 3 hours.

· To provide coverage for Sick Leave and Vacations.

Annual # of Hours 5.0 5.2.1 5.2.3

CLIN

MAINTENANCE – Labor during shift Meet the general requirements, the goal, and the objectives of maintaining and repairing the utility scale generators and their ancillary equipment per this PWS. Also provide the maintenance deliverables utilizing the following:

· Labor, Benefits, & Social Security

· Insurance, Unemployment, Workmen’s Compensation, etc.

· Supervision & Management

· Administration & Overhead

· Bonds and Profit

· Rio Grande Electric COOP fees

Regular shift is from 11 AM to 7 PM.

This CLIN does not include paying for overtime. There is a separate CLIN to cover after-shift overtime.

This CLIN does not pay for materials. There is a separate CLIN to cover materials for minor maintenance and repairs.

Monthly

1.0, 2.0, 3.0, 4.0, 5.0, 5.1, 5.5, 6.0, 7.0

CLIN

MAINTENANCE – Labor Overtime Hours – Only for hours before & after-the regular shift. Regular shift is 11 AM to 7 PM. This CLIN is an As-Needed, Not-to-Exceed, Annual Overtime Hours for hours extending beyond the regular shift. There are three scenarios in which this CLIN applies:

· Emergency maintenance or repairs to return the utility scale generators to operational status.

· To support emergency curtailments by EPE. Accomplishing maintenance tasks to ensure the utility scale generators remain in operation during the curtailment and prepare the utility scale generators for next day operations.

· To provide coverage for Sick Leave and Vacations.

Annual # of Hours 5.0 5.1.13

Annual, As-Needed, Not-to-Exceed Price for materials that includes consumables, spare parts/components, and parts/components for repairs. If it is foreseen that the maximum dollar value in this CLIN is not great enough to cover the cost of a repair or repair service, CLIN 0004 is to be utilized.

Annual

5.1.15

Prices for FY2026 & FY2029 5.3

Part 1 General Performance Requirements & Background

1.0 GENERAL: This is a non-personal services contract to provide two concurrent functions: operations and maintenance of Utility Scale Generator systems coupled with operating the Rio Grande Electric COOP’s (RGEC) electrical power distribution system in a manner that meets the Fort Bliss / El Paso Electric Company (EPE) Interruptible Tariff Agreement (ITA). Utility Scale Generators are generators that generate 13,800 volts. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 ITA. The ITA & Tariff Schedule 38 requires that Fort Bliss reduce its demand (kW load) below the current, annual, FIRM kW (as an example 51,000kW) within 30 minutes of being notified by EPE to Interrupt. This stipulation applies to any time during a year. EPE is only authorized to call for an Interrupt in the event of an emergency or a foreseen emergency. Also, Schedule 38 limits the Interruption to a maximum of 6 hours during a day. From experience, here is a list of events that could cause EPE to call for an Interrupt.

1.1.1 Forest Fires

1.1.2 Winter Storms

1.1.3 Cloud Cover over EPE’s Solar Photovoltaic Systems

1.1.4 Something breaks either in El Paso Electric’s grid or the South-West Region Grid.

1.1.5 Whenever both Los Angeles and Denver are experiencing above normal, high temperatures at the same time – the master of the south-west grid could call for allotments.

1.2 Description of Services/Introduction: The Contractor shall provide all personnel, test-equipment, supplies, contractor office trailer, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the service described in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.3 Background:

In the early 1970’s, an agreement was made between Fort Bliss and the El Paso Electric Company. El Paso Electric installed the GE Frame V Turbine Generator. At that point in time, El Paso Electric owned the GE Frame V Turbine Generator and it also operated and maintained the Fort Bliss Sub-Station. The purpose of El Paso Electric’s GE Turbine Generator was to enable Fort Bliss to enter into an Interruptible Tariff Agreement. During times of a potential brown or black out within El Paso Electric’s Power Grid, Fort Bliss agreed to “shed” load within 30 minutes of being notified of a power grid emergency. One way to shed load is to “shut-off” power to sections of Fort Bliss – not acceptable to the mission of Fort Bliss. Another way is to have a Utility Scale Generator that can deliver 13,800 Volts and 16 Mega Watts. In return, Fort Bliss received a much lower electrical rate – a significant utility cost savings.

Later, Rio Grande Electric COOP became Fort Bliss’ Utility Privatization system owner and took over the operations and maintenance of the 13,800 Volt Distribution Grid and the 13,800 Volt side of the Fort Bliss Sub- Station. Then, shortly thereafter due to legal reasons, El Paso Electric Company sold the GE Frame V Turbine Generator to Fort Bliss.

Then, a lightning strike occurred and rendered the GE Turbine Generator non-operational for almost two years – until significant funding was obtained to repair the system – with a new, up-graded, Redundant Control System.

Once the GE Frame V Turbine Generator was repaired, Fort Bliss agreed to utilize the cost savings from the Interruptible Tariff to pay for Energy Conservation Measures via the Energy Savings Performance Contracting (ESPC) scheme. To increase the annual cost savings even more, Fort Bliss added the Three, Caterpillar Generator System into the Interruptible Tariff Agreement also. The Three, Caterpillar Generator System was acquired under the Energy Savings Performance Contractor (ESPC) scheme. Some of the annual cost savings are used to pay for one Energy Conservation Measure (ECM) in ESPC Project IV and some of the ECMs in Project V.

In July 2022, a Utility Energy Savings Contract (UESC) was awarded to Texas Gas. One of the measures in the UESC will install two Micro-Grids: One in West Bliss and one in East Bliss. Regarding the West Bliss microgrid, Rolls-Royce MTU utility scale generators will be installed near the 16 MW GE Frame 5, Turbine Power Plant (just east of the intersection of Chaffee and Bradley Roads). Regarding the East Bliss Microgrid, Rolls-Royce MTU generators will be installed at the Biggs Power Station (next to Loop 375 just south of Torch Road). The microgrids are expected to be operational in July 2024. And the MTU generators for the microgrids will be added to the capacity that supports the Interruptible Tariff Agreement with EPE; thereby increasing the annual, cost-avoidance, electrical utility savings.

1.4 Scope: There are two El Paso Electric Seasons: On-Peak Season occurs during the months of June, July, August, and September, Monday through Friday, from Noon through 6:00PM. All remaining months, days, and times are EPE’s Off-Peak Season. During the On-Peak Season hours (12:00 to 6:00 PM), the cost of electricity is approximately 5 times the cost compared to the Off-Peak Hours. Therefore, the Fort Bliss Garrison avoids the additional pricing by participating in the Interruptible Tariff Agreement. To meet Fort Bliss’ part of the ITA which is to reduce/shed demand load (kW) within 30 minutes, the scope of this PWS to meet this ITA not only includes the operation and maintenance of utility scale, 13,800-volt generators, but also the manual switching of loads within the Rio Grande Electric COOP’s distribution system.

1.5 Performance Objective: There are two equally important performance objectives that the Contractor must meet. They are delineated in Section 5.

1.6 Period of Performance: The Period of Performance consists of a base year plus four (4) – One (1) year options, and a Dash 8 – six month period.

The period of performance is reflected in the attached table:

1.7 Quality Assurance

Quality Control: The Contractor shall develop and maintain an effective quality control plan to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control plan is how the Contractor assures himself that his work complies with the requirement of the contract. The Contractor is to provide a copy of the Quality Control Plan within 30 days after contract award to the KO and COR and within 5 working days when changes are made thereafter. After acceptance of the Quality Control Plan, the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the Contractor’s QC plan.

Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8 Recognized Holidays:

1.8.1 The Contractor is required to perform services on the following list of holidays which is during El Paso Electric Company’s Peak Season (June through September).

Juneteenth Independence Day (July 4th) Labor Day

1.8.2 The Contractor is not required to be ON-SITE during the following list of holidays.

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Indigenous People’s Day (Columbus Day) Veteran’s Day Thanksgiving Day Christmas Day

1.9 Hours of Operation: There is only one shift, titled: Regular Shift. Regular Shift starts at 11 AM and ends at 7 PM – 8-hour shift/day. Except for EPE’s Off-Peak Season holidays, the regular shift runs 7 days/week, 52 weeks per year. . The federal government will not pay for overtime during regular shift hours. There is an As-Needed, Not-to-Exceed, Overtime Hours CLIN and sections in the PWS to address the various scenarios requiring work after and before the regular shift.

1.9.1 Sick Leave and Vacation – LABOR OVERTIME HOURS: There are two labor, overtime (OT) CLINs to cover the shift for leave and vacation. One OT CLIN for Operations and one OT CLIN for Maintenance. The OT hours in these two CLINs are As-Needed, Not-to-Exceed for a year.

1.10 Stability & Continuity: The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.11 Place of Performance: The work to be performed under this contract will be conducted on Fort Bliss at one site. The site is located South-East of the intersection of Bradley and Chaffee Roads which has a 16,000kW, GE Frame V Turbine Generator and a three (3) Caterpillar Generator System.

1.12 Type of Contract: This is a firm fixed price contact.

1.13 EMPLOYEE – GENERAL TRAINING

1.13.1 The Federal Government requires Contractor and Sub-Contractor employees to complete various one-time and annual trainings. For example, here are some trainings that the Federal Government “may” direct Contractors (and Contractor directs subcontractor employees) to take: hazardous waste, active shooter, CTIP, suicide prevention training, etc. These courses can be either web-based or slides. Some courses take only 1-hour and other courses can take up 3 hours.

1.13.2. When the Federal Government directs it, the Contractor will require its employees to take general, Federal Government, web-based or slides, training courses. The COR will provide the most current “link” or slides 30 days in advance of the training due date. After receiving notification from the COR to take a Federal Government course, the Contractor and its sub-contractor(s) will have their employees complete the course within 30 days. The Contractor and Sub-Contractor shall save the CTIP training certificates. The COR shall be granted access to the CTIP training certificates.

1.14 CTIP – Combating Trafficking in Persons

The Department of Defense (DoD) supports the United States Government’s zero-tolerance policy regarding United States Government (USG) employees and contractor personnel engaging in any form of this criminal behavior. DoD has a particular duty to act, because human trafficking is a direct threat to our national security. Federal Acquisition Regulation (FAR) 52.222-50 – Combating Trafficking in Persons is a mandatory clause in this contract.

1.15 OPERATIONAL SECURITY (OPSEC) REQUIREMENTS

When working on Fort Bliss, Contractor employees must comply with OPSEC, Anti-Terrorism, Force Protection, and Physical Protection requirements that are described in this PWS.

1.15.1 OPSEC TRAINING

1.15.1.1 AT Level I Training:

1.16.1.1.1 All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website: http://jko.jten.mil.

1.16.1.1.2 Per AR 530‐1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.15.1.2 iWATCH Training: The Contractor and all associated sub‐contractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.15.2 OPSEC access and general protection/security policy and procedures for Army-controlled installation, facility, or area:

Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (48 CFR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) or Health Protection Condition (HPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

In addition, Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.15.3 Access to Federal Government Information Systems:

1.15.3.1 For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.15.3.2 Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems: All contractor employees with access to a government Information Systems (IS) must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.15.4 Badging:

1.16.4.1 All Contractor employees who have a need to work on Fort Bliss must check-in at the Visitor’s Pass Office at the Chaffee Gate – bring a copy of the contract and driver’s license.

1.16.4.2 COR will provide the latest guidance to receive an annual pass (badge).

1.15.5 Safeguarding: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.15.6 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.15.7 Lock Combinations – if utilized: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.15.8 Physical Security: Perimeter fences and locks for the perimeter fence gates are to be inspected each morning for possible human breach. Perimeter fence gates are to be kept locked during regular shift and off-shift hours. Also, during off-shift hours (when an operator or maintenance technician is not on site), each generator enclosure and control room is to be locked.

1.15.8 Identification of Contractor's Employees. While physically on the installation performing contractual requirements, Contractor personnel must display their identification badge if asked to do so by a Federal Government employee. Each badge shall include the company’s name, employee name, digital image of employee, and expiration date of the badge.

1.15.9 FPCON – impact on work levels: This Contractor and its employees are considered mission essential. Therefore, all Contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the Contracting Officer via the appropriate COR.

1.15.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. As such, Contractor personnel must wear badges to identify themselves as contractor employees. Contractor personnel must also ensure that all documents or reports produced by Contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.16 Safety & Fire:

1.16.1 The Contractor shall establish and maintain a safety plan which shall be submitted to the KO at the time of proposal.

1.16.2 Display Badges – SAFETY CAUTION: Due to the nature of the business, and working within fenced space, and working around rotating machinery, the operators and maintenance technicians are not required to wear badges while on site; however, the technicians on site must display their badge if requested to do so by a Federal Government Employee.

1.16.3 In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards; 29 CFR 1926, Safety and Health regulations for Construction; Army Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual. The Contractor shall comply with the above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

1.16.4 Personnel Safety: The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, designated representative, or COR, and shall notify the Contracting Officer of the corrective action to be taken.

1.16.5 Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition, the Contractor shall report:

(1) Injury or occupational illness to on-duty contractors.

(2) Damage to GFM, GFP, or GFE provided to a contractor.

(3) Contractor accidents involving Army property and personnel.

1.16.6 Reporting of Fire and Safety Hazards. The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contactor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.16.7 FIRE: Call 911.

1.16.8 PERSONNEL INJURY: Call 911.

1.17 Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or authorized representative for final resolution. The Contractor shall notify the Contracting Officer or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local, State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or authorized representative to halt any and all Contractor performance with a commensurate deduction of monies due to the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the Contracting Officer or designated representative and COR.

1.18 RECYCLABLE TRASH: The list of Fort Bliss “approved” recyclable items is attached as a Technical Exhibit. For small recyclable trash items, retain a “blue color” recyclable trash bin on-site, and do place “approved” small recyclable trash items into the on-site recyclable trash bin. When the on-site recyclable trash bin is full, deposit the small “approved” recyclable trash items into any recyclable “blue” dumpster on Post. For example, there is one next to Building 777. For large recyclable trash items, deposit the large “approved” recyclable items into any recyclable “blue” dumpster on Post.

1.19 SITE RESTRICTIONS – DO’s and DON’Ts:

· Portable Latrines are authorized on site.

· Storage Trailers are authorized on site.

· Forklifts, Tractors, and Industrial Trailers are authorized on site.

· One Story, Contractor Office Style Trailer with Office, Breakroom, Bath-Room, and Shower are authorized on site. If sewer is required, a Utility Sales Contract must be secured from both Master Planning and the Utility Sales Officer within the Directorate of Public Works, which is assigned to the Fort Bliss Garrison.

· Unless authorized by the Fort Bliss Garrison Commander, sleeping Quarters are not authorized on site. Temporary Sleeping Quarters are available on Fort Bliss for a fee.

· Recreational Vehicles/Boats, Jet Ski’s, Off-Road Vehicles (such as Dirt Motorcycles, Quads, Monster Trucks, Sand-Buggies, etc.), Class-A&C Motor Homes, 5th-Wheel Campers, Bumper-Pull RV Campers, etc. cannot be stored on site.

1.20 Special Qualifications:

1.20.1 The word recent in the language below means within the past 3 years.

1.20.2 The Operations Manager of the Distribution System must have recently had a minimum of 3 concurrent years at managing the operations and maintenance of a 13,800 Volt Distribution System.

1.20.3 The lead technician for operating and maintaining the two utility scale generator systems must have 5 concurrent years of recent experience with operating and maintaining a GE Frame 5, Natural Gas Fired, Turbine Generator with invensys controls.

1.20.4 The Contractor must also have a technician that has at least 3 concurrent years of recent experience with operating and maintaining a diesel fired, generator system, in which the system has at least two or more generators that are connected to operate in parallel – the system has parallel switchgear.

1.21 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. NOTE: Minutes shall be taken by the COR and/or KO during all meetings with the Contractor. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.22 Contracting Officer’s Representative (COR):

1.22.1 The Contracting Officer’s Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.22.2 COR Cell Phone #: On the first day of Award, the COR is to provide all Operators with the COR’s Government Cell Phone # and provide them a new cell phone # whenever it changes.

1.22.3 COR E-Mail Address & Desk Phone #: On the first day of Award, the COR is to provide the Contractor with the COR’s E-Mail Address and Desk Phone # and provide them a new e-mail address or desk phone # whenever it changes.

1.23 Key Personnel: The Contractor’s quote must identify key personnel. The Contractor shall provide a Contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.23.1 Contract Manager

1.23.2 Operations Manager of the Distribution System.

1.23.3 Lead technician for operating and maintaining the two utility scale generator systems.

1.24 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed. Due to the nature of the business, and working within fenced space, and working around rotating machinery, the Operators and Maintenance Technicians are not required to wear badges.

1.25 Contractor Travel: Travel reimbursement is not authorized in this contract.

1.26 Other Direct Costs: Ordering of parts and critical spares and receiving those parts and critical spares are included in the respective Specific Tasks section of this contract.

1.27 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.28 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.29 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the 30-day phase in/phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

1.30 INVOICES FOR ACCOMPLISHMENT OF PERFORMANCE OBJECTIVES IN SECTION 5. All invoices are to be submitted in the Federal Government’s Wide Area Workflow (WAWF) software.

1.31 LOGs: Logs that are maintained on-site in the performance of this service shall be available to the Government upon request.

1.32 VISITORS TO SITES: The COR shall escort visitors who are not assigned to the Fort Bliss Garrison and who are not assigned to Fort Bliss’ Military Installation Contracting Command office (Contracting Officer/Contracting Officer’s Administrative Assistant). Here is the list of persons who may visit the site: Fort Bliss Fire Department, Fort Bliss’ Environmentalist, Fort Bliss Police, Fort Bliss Safety, Inspectors from the Directorate of Public Works. In the event EPE Dispatch calls to “interrupt”, or there is an emergency on the site, or a safety hazard, or a fire, the Operator shall direct the visitors to leave the site.

1.33 SERVICE CONTRACT REPORTING (SCR) / CONTRACTOR MANAGEMENT REPORTING (CMR):

1.33.1 If Service Contract Reporting is applicable to this utility service (a utility function), the Contractor shall report per the direction in the next paragraph.

1.33.2 The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year using http://sam.gov.

1.34 UNIT IDENTIFICATION CODE (UIC): The Army Requiring Activity is responsible for providing the Contractor with its UIC.

1.35 Services: All services will be provided by the Contractor.

1.36 Contact Information:

1.36.1 COR Cell Phone #: On the first day of Award, the COR is to provide the Contractor with the COR’s Government Cell Phone #; and the COR is to provide the new cell phone # whenever it changes.

1.36.2 COR E-Mail Address & Desk Phone #: On the first day of Award, the COR is to provide the Contractor with the COR’s E-Mail Address and Desk Phone # and provide the Contractor with a new e-mail address or desk phone # whenever it changes.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

ACTUAL OPERATIONS: Actual operations is running the generators to support the call from EPE Dispatch to interrupt or to conduct testing of the generation systems. Conducting Stand-By Operations is one level of effort. However, it is understandable that conducting actual operations (generating power for several hours) may require a higher level of effort.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CRITICAL: An emergency such as when EPE calls for an Interruption.

CURTAILMENT: A notification from EPE via a TXT Message or a direct telephone call from EPE’s dispatch to shed/reduce Fort Bliss’ electrical demand load (kW).

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

DEMAND – electrical load in kW (kilo-watts) EMERGENCY OPERATIONS. Generating power to support a Curtailment issued by the El Paso Electric Company.

EMERGENCY REPAIR: Occurs when either the GE Frame V Turbine Generator or Three Caterpillar Generator System becomes non-operational – especially if the failure occurs during EPE’s Peak Season – June, July, August, and September.

EPE OFF-PEAK SEASON MONTHS = All months not during EPE Peak Season.

EPE PEAK SEASON = June, July, August, and September, Monday-thru-Friday, 12:00 Noon thru 6:00 PM. Fort Bliss pays 5 times more for electrical energy (kWhs) during EPE’s Peak Season Months.

ITA – Interruptible Tariff Agreement between the El Paso Electric Company and the Fort Bliss Garrison. The ITA is attached as a Technical Exhibit. Within 30-minutes from notification from EPE to curtail, Fort Bliss must reduce its demand below the FIRM kW value in the ITA. The ITA does not direct how to reduce load in 30 minutes. Fort Bliss could dispatch linemen to its power stations and OPEN Main Feeder Breakers - unacceptable to mission commanders; thus, Fort Bliss utilizes utility scale generators to reduce load from El Paso Electric’s transmission system. The FIRM in the ITA can be changed each December for the following year; and in December, either party can elect to terminate the agreement for the following year.

KEY PERSONNEL. Contractor personnel that will be required in the performance of the contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

kW – electrical acronym – kilowatts – Demand Load kWh – electrical acronym – kilowatt-hours – Energy Consumed.

ON-SITE: Operators and Maintenance Technicians working at the Site.

OPERATOR – DISTRIBUTION SYSTEM: PUP technician who energizes, de-energizes, switches load between feeders, and repairs the 13,800 Volt electrical power distribution system on Fort Bliss.

ITA OPERATOR for GENERATORS: Technician who starts, monitors output & performance parameters, interprets alarms, and stops the generators that support the ITA.

MICROGRID OPERATOR (ISLAND MODE): A PUP operator who initiates, monitors, and deactivates a microgrid island within the PUP’s distribution system. CAUTION: This function is “not” within the scope of this contract.

MINOR MAINTENANCE: Routine periodic maintenance accomplished by operators and technicians on-site using the as-needed, not-to-exceed materials CLIN for accomplishing minor maintenance. CAUTION: The scope of this contract does not include Minor Maintenance on UESC Project equipment.

MINOR REPAIRS: Repairs accomplished by mechanics on-site using the as-needed, not-to-exceed materials for accomplishing minor repairs. If the cost of the repair will exceed the as-needed, not-to-exceed materials for minor maintenance, the repair is deemed a “major” repair. CAUTION: The scope of this contract does not include Repairs on UESC Project equipment.

MAJOR MAINTENANCE/MAJOR REPAIRS. An example of major maintenance is to overhaul an engine, or the cost of the repair exceeds the as-needed, not-to-exceed CLIN for materials for minor maintenance. Major maintenance or major repairs will be accomplished by the Federal Government via a contract with an OEM or a company with equivalent qualifications. CAUTION: The scope of this contract does not include Major Maintenance/Repairs on UESC Project equipment.

PHYSICAL SECURITY. Actions that prevent the loss of or damage to Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SITE: The word site is also the workplace. There is one workplace site. The site is located at the Southeast of the intersection Bradley and Chaffee Roads within a chain-link fence with lockable gates. Within the fence is a 16,000kW GE Frame V Turbine Generator, Water Treatment Plant, and a three Caterpillar Generator System with a separate Control Room.

STAND-BY OPERATIONS: Operators are on-site awaiting to be notified by El Paso Electric’s Dispatch to Interrupt. CAUTION: The scope of this contract does not include activating, monitoring, and de-activating the UESC microgrids.

SUBCONTRACTOR. A business that has a contract with the prime contractor. The Government does not have privity of contract with the subcontractor.

UTILITY SCALE GENERATOR: A generator that generates 3 Phase, 13,800 Volts, and is “interconnected” to the RGEC 13,800 Volt Distribution, Electric Power Grid. Unlike a building generator that generates a voltage =< 480 Volts and is not interconnected with Utility Power.

2.2. ACRONYMS:

AST Above Ground Storage Tank – for Monthly Inspections

from a TXT Message from EPE Dispatch to Interrupt, Fort Bliss must shed its load below the “current” FIRM. Fort Bliss uses Utility Scale Generators to shed its power load. FIRM can be adjusted in December of each year.

for the GE Frame V Turbine Generator ITA Interruptible Tariff Agreement (between Ft Bliss Garrison & EPE)

the Federal Government and a Utility Company to install energy & water conservation measures as well as Utility Resiliency Measures – such as microgrids.

PART 3

GOVERNMENT REAL PROPERTY AND GOVERNMENT ANCILLARY SYSTEMS

3.1. Government Furnished Property, Equipment, and Services (GFP / GFE) GFP and GFE are not in this contract. The Contractor will operate and maintain government owned equipment at a specific site on Fort Bliss.

3.2 Government Real Property & Ancillary Equipment that is to be operated and maintained by the Contractor.

3.2.1 Government Owned, Not purchased via Fort Bliss UESC Project. The following is a list of facilities and equipment and components that is to be operated and maintained by the Contractor.

· The following equipment is in a fenced enclosed area, Southeast of the intersection Bradley and Chaffee Roads. Fence with Lockable Gates.

· GE Frame V Turbine Generator + HVAC for Control Room and Breaker Room (invensys controls)

· Includes Batteries and Battery Charger and a host of other critical components.

· Includes Automatic Voltage Regulator (Basler Electric – Digital Excitation Control System DECS-400)

· Two air conditioning units: 1) in the breaker room, and 2) in…