Draft__Aircraft_Rescue_Fire_Fighting_Vehicle_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

LEASE OF AIRCRAFT RESCUE and FIRE FIGHTING APPARATUS (ARFF)

PART I

1. GENERAL: This is a non-personal services contract for the lease of an Aircraft Rescue and Fire Fighting (ARFF) Apparatus. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the ARFF Apparatus as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: Wright Army Airfield requires a functioning ARFF vehicle on the airfield for all flight operations.

1.3. Objectives: To provide a safe environment for all flight operations.

1.4. Scope: The Contractor shall furnish all equipment, materials, and personnel to provide the Fort Stewart Fire Department with one (1) ARFF (Truck). This truck shall be outfitted to the original manufactures standards of operational condition, and shall meet all Original Equipment Manufacturers (OEM) standards. All work and documentation must be compliant with all standard US Government Military and The National Fire Protection Association (NFPA) practices. All repairs and services, as required, shall be performed on the equipment by the contractor or an Emergency Vehicle Technician (EVT) certified person/agency designated by the contractor. The contractor shall provide a technically qualified representative to conduct in conjunction with a government representative, a joint Technical Inspection (TI) of each pumper to determine the maintenance requirements, to include all labor and part cost. Both shall agree upon the necessary maintenance to be performed. All results must be documented on the inspection sheet and the forms shall be signed by all parties. The apparatus shall be delivered to the Fort Stewart Fire Department at BLDG 1850. At time of delivery, complete operation and maintenance manuals covering the apparatus shall be provided.

A permanent plate shall be mounted in the driver's compartment specifying the quantity and type of fluids required including engine oil, engine coolant, transmission, pump transmission lubrication, pump primer and drive axle. Documentation provided at the time of delivery shall also include apparatus safety information that shall address key safety considerations for personnel to follow when they are driving, operating, and maintaining the apparatus. Safety procedures for the following shall be included: chassis operation, pump operation, and maintenance. A road test shall be conducted with the apparatus fully loaded and a continuous run of no less than ten (10) miles. During that time the apparatus shall show no loss of power nor shall it overheat. The transmission drive shaft or shafts and the axles shall run quietly and be free of abnormal vibration or noise. The apparatus shall meet NFPA 414 requirements of at least the 2009 edition. The pump shall be tested, approved, and certified by an independent third party testing agency at the manufacturer's expense. The test results, along with the pump manufacturer's certification of hydrostatic test, the engine manufacturer's certified brake horsepower curve shall be forwarded to the Fire Department. Provided the vehicle shall have been placed in service within 5 days after delivery to Fort Stewart the warranty shall be bumper to bumper including the, chassis, pump, body, firefighting system, electrical system for the duration of the lease agreement.

1.4.1. Requirements: The following requirements below must be fulfilled:

HEIGHT – 11’ (FEET) WIDTH – 10’ LENGTH – 31’.

• Seating Capacity: The seating capacity in the cab shall be four (4).

• Transmission: Truck shall be an automatic with pump and roll capability

• Tires: shall be in excellent condition with adequate tread life remaining

• Wheel Chocks: There shall be one (1) pair of folding, wheel chocks provided and wheel chock brackets.

• Mirrors: A mirror shall be mounted on each side of the front cab door.

• Air Conditioning: A high performance, air conditioning system shall be furnished inside the cab and crew cab. The air conditioning system shall be capable of cooling the average cab temperature from 100 degrees Fahrenheit to 75 degrees Fahrenheit within 30 minutes at 50 percent relative humidity.

• Exterior Lighting: Exterior lighting shall meet or exceed Federal Department of Transportation, Federal Motor Vehicle Safety Standards and National Fire Protection Association requirements.

• Water Tank: shall have a capacity of 1500 gallons. Tank shall be baffled in accordance with NFPA requirements.

• Foam Tank: Capacity of at least 130 gallons.

• Pump shall provide at least 810 GPM at 240 PSI.

• Roof Turret: Shall be capable of delivering 500 GPM at 225 PSI.

• Bumper Turret: Shall be capable of 250 GPM at 240 PSI.

• Hand line/booster reel: capable of 240 PSI with a minimum 100 foot length

• Secondary firefighting system: 500 lb. Dry Chemical system to include expellant and hose reel with hose.

• Trucks shall come with full tanks of 3% AFFF and Dry Chemical

• Trucks shall have appropriate NFPA compliant emergency lighting.

• Trucks shall have electronic siren.

• Contractor shall provide two (2) days of training (one day for each shift) per location (2) to fire department personnel covering operation, inspection, firefighting systems operation and servicing to include routine operator maintenance required or authorized.

1.5. Period of Performance: The period of performance shall be for one (1) base year of 12 months and one (1) option year of 12 months. Period of Performance reads as follows:

Base Year Option Year

1.6. General Information: The ARFF vehicle is intended to carry rescue and firefighting equipment for the purpose of rescuing aircraft passengers, preventing aircraft fire loss, and combating fires in aircraft. The vehicle shall have a fully enclosed two door cab of materials which are corrosion resistant, such as aluminum, stainless steel, or glass reinforced polyester construction. Steps and handrails shall be provided for all crew doors, and at least one grab handle shall be provided for each crew member, located inside the cab for use while the vehicle is in motion. The lowermost step(s) shall be no more than 22 inches above level ground when the vehicle is fully loaded. A tilt and telescoping steering column shall be provided.

1.6.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The quality control plan shall be delivered within 30 days after award of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Place of Performance: The ARFF Apparatus vehicle shall be delivered to 1164 West 15th St. Fort Stewart, GA. 31314 Bldg. 1850

1.6.4. Contracting Officer Representative (COR): The (COR) shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.5. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13. Contractor Travel: Contractor shall be required to deliver ARFF Apparatus vehicle to required location stated in this PWS.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2. Facilities: The Government shall provide: Bathroom facilities

3.3. Utilities: The Government shall provide: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: N/A

3.5. Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: N/A

4.3. The Contractor shall provide all materials and supplies needed to meet requirements.

4.4. The Contractor shall provide all materials to meet requirements.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services: The contractor shall provide services for the delivery of the ARFF Apparatus vehicle.

5.2. Task Heading: N/A

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): All publications for this ARFF Apparatus vehicle shall be IAW NFPA 414.

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall deliver ARFF Apparatus vehicle to Fort Stewart Georgia.

The ARFF vehicle shall be in accordance with the applicable requirements of National Fire Protection Association (NFPA) 414, Standard for Aircraft Rescue and Fire Fighting Vehicles (2017 Edition), and AC 150/5220-10, Guide Specification for Aircraft Rescue and Fire Fighting (ARFF) Vehicles. It includes a 1500 gallon water/Aqueous Film Forming Foam (AFFF) fire suppression system.

Zero deviation due to the safety importance of this vehicle.

On site at time of delivery.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Supporting documents to include warranty, operations functions, vehicle title and any and all documents that address the functions of the vehicle.

One time at time of delivery.

2 copies of the original documents.

Hard copy and email. ATTN:

JAMES STEWART

JAMES.J.STEWART10

.CIV@MAIL.MIL

912-767-7440

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

1 [Insert the Labor Category, i.e, Contract Manager, etc.] ________ [Insert the number of hours, i.e., 200 HRs, etc.] mailto:james.j.stewart10.civ@mail.mil mailto:james.j.stewart10.civ@mail.mil

TECHNICAL EXHIBIT 1