Draft_PWS_-Hay.docx

STATEMENT OF WORK (SOW) FOR HAY CONTRACT

DESCRIPTION and SPECIFICATION Date: 2 August 2019

1. SCOPE OF WORK: Contractor shall provide Small Rectangular Alfalfa/Grass Mix Hay Bales and Large Rectangular Alfalfa/Grass Mix Hay Bales on a monthly basis for one contract year with four (4) option years, to the Fort Carson Mounted Color Guard, HSC, HHBN, Fort Carson, Colorado. No monthly amount is guaranteed. Deliveries will be invoiced with a bale count by type and cost per bale. The minimum specifications, terms, and conditions contained within the contract shall be as listed below.

2. DELIVERIES: Deliveries shall be provided during normal operating hours from 9:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays and scheduled installation training holidays. Deliveries will be coordinated by e-mail by the designated government representative. Hay will be delivered directly to the Turkey Creek Ranch, Buildings 10015 and 10014 (Hay Barns). Deliveries are to be completed within 10 calendar days of receipt of order.

3. CONTRACTOR REPRESENTATIVE: The contractor shall designate, in writing, within 10 days of contract award, a point of contact that will coordinate of hay as ordered.

4. PRODUCT SPECIFICATIONS:

a. It is the contractor’s responsibility to off-load all hay delivered to the Horse Cavalry Detachment.

b. Hay shall be baled in rectangular/square bales. The weight per small bale shall be 60-70 pounds and no more than 75 pounds. Dimension will be approximately 42 x 21 x 16 inches. The weight per Large bale shall be 750-800 pounds and no more than 850 pounds. Dimension will be approximately 3 x 3 feet. Hay shall be cut at length and bound tight enough with baling wire or baling string to keep from falling apart or splitting open during transport, off-loading, and until it is to be fed to animals.

c. The Alfalfa/Grass Mix Hay provided under this contract shall not contain any native or foreign grasses mixed in such as Mexia, Kline Grass, Sudan, Johnson Grass, Bluestem, Dallas Grass. No supplement hay shall be provided (such as Tifton Grass).

d. Hay provided shall maintain a minimum of 6% or higher protein level and be free of toxic substances (to include mold, fungus, insects, fertilizers and pesticide, insecticide, or herbicide toxins).

e. Hay shall contain less than 5% per bale extraneous weed (grass burrs, nettles, goat heads, etc.), mesquite thorns, or cactus. Absolutely no trash is allowed, such as baling wire or roadside trash, or anything not edible for horses or mules.

f. Hay shall be from current year cutting or fall within the last cutting of the previous year.

g. Any hay putting off a moldy smell or appearing moist/wet from condensation, will be cause for rejection.

h. Hay shall not be excessively dried out or sun cured.

i. As required, Contractor shall cover the hay to protect the load from exhaust, road residue, and inclement weather.

5. QUALITY CONTROL: The Contractor shall have a method for testing and inspecting hay provided under this contract. The Contractor shall monitor growth, cutting, baling, loading, transporting, delivery, and off-loading of hay provided under this contract to ensure the specifications identified in this Statement of Work are adhered to. Hay that fails to meet the standards set forth above will be rejected by the Government upon delivery and shall be replaced by the Contractor at no additional cost to the Government and within established timelines for delivery.

6. The Contractor shall provide the Government a copy of the invoice at the time of delivery. The Government will inspect each load in accordance with the quality assurance methods described below. Payment will be made via government purchase card.

7. QUALITY ASSURANCE: The government will monitor the contractor’s performance under this contract using the quality assurance specifics attached, as listed below:

a. Conduct a thorough visual inspection of all hay prior to unloading

b. Conduct random inspections of hay by opening individual bales. The frequency of these inspections will vary with each delivery and not all deliveries may be inspected in this manner.

c. May conduct a laboratory test (at the Government’s discretion) on the delivered hay to determine the protein content, digestible nutrients, percentage of toxic substances, and presence of extraneous weed and debris.

d. Reserves the right to reject any delivery, either in part or in whole that does not conform to the requirements of this contract.