Draft_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

BACK-UP CATHOLIC PRIEST

AT

MAIN POST CHAPEL

AND

PRICHARD PLACE CHAPEL

4769 8TH ARMOR DIVISION ROAD

FORT KNOX, KY 40121

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide a Back-up Catholic priest services for the 1100 Sunday Catholic Service. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This is not a TDA recognized position.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform as the Catholic Mass as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The contractor shall perform Catholic Mass and necessary sacraments for the 1100 Sunday Catholic Service, to include but not limited to Sunday services, and special masses. As a non-personal service contractor the contractor is not a member of the Religious Support Office staff.

1.2 Background: The Catholic Service is held at the Prichard Place Chapel, Fort Knox, Kentucky. The historical significance and status as the Main Post Chapel require excellent support to provide for our patrons.

1.3 Objectives: The contractor shall perform all services within the guidelines of the Catholic community, Army Regulations and directives, and Religious Support Office policy statements. Contract personnel shall be familiar with The Order of the Catholic Mass, Catholic Liturgical Hymns, and two (2) years’ experience in Catholic worship, Education and Liturgy.

1.4 Scope: The non-personal services to be rendered under this contract shall consist of the development and implementation of Religious Programs for the Catholic Parish at Fort Knox. Work shall be accomplished in accordance with requirements as set forth in this instrument. The contractor may not serve as a member of the Chaplain’s Program Budget Advisory Committee. (CPBAC)

Subcontracting: In the event that the contractor elects to provide a substitute, such substitute must meet all qualifications established for the contractor. Any use of a substitute must be indicated in writing to the chaplain 7 days prior to use of substitute. In the event of an emergency, i.e., death in the family of the contractor, this 7 (seven)-day notification requirement may be waived at the discretion of the Contracting Officer's Representative (COR). The contractor will be responsible for the payment of the substitute.

Appearance. The contractor shall present a neat, well-groomed appearance at all times during the performance of this contract.

1.5 Period of Performance: The period of performance will be for one (1) Base Year of 12 months, 1 July 2019 through 30 June 2020.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall document work performed on the invoice, have it verified by the Catholic Service Senior Priest, and submit it monthly to Wide Area Workflow (WAWF). After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor shall perform services on specified federal holidays when they coincide with worship services for the Catholic service.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor shall have a flexible work schedule consisting of 5 hours a day, 3 days a week and Sunday morning during Confraternity of Christian Doctrine (CCD) and Worship service.

Generally work hours shall be established between the hours of 9:00 a.m. and 3:00 p.m. Monday, Wednesday, and Friday and starting at 9:00a.m. Sunday until completion of service. The contractor’s work schedule (days and times) may be adjusted according to the identified training and federal holidays. The contractor shall arrange with the Staff Chaplain and the POC for Catholic Parish Programs when requirements exist for any additional facility space at other times at no additional charge to the government.

Services are normally not necessary on training or federal holidays unless they coincide with worship services.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Main Post Chapel and other specified locations for services on the Fort Knox military installation.

1.6.6 Type of Contract: The government will award a Firm Fixed Price (FFP) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract are not required a security clearance at the time of the proposal submission however, the contractor shall complete Level 1 Antiterrorism Awareness Training, the iWatch Training, and must maintain the level of security training required for the life of the contract.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government will be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor must meet the certifications required within the Archdiocese for the Military Services, USA (Ordinariatus Castrensis – USA) Priests’ Manual, dated 25 September 2008.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: Reserved.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel Reserved.

1.6.14 Other Direct Costs Reserved.

1.6.15 Data Rights Reserved.

1.6.16 Organizational Conflict of Interest: Reserved.

1.6.17 Phase In/Phase Out Period: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime contractor.

2.1.2 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf CRM Chaplain Resource Manager DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Reserved.

3.2 Facilities: The Government will provide the necessary workspace for the contractor to provide the support outlined in the PWS.

3.3 Utilities: The Government will provide utilities in the facility used and will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall use utilities observing conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide Building/chapel, room for rehearsal, piano, organ, keyboard, music stands, hymn boards, and hymn books and ecclesiastical equipment. Equipment. The government will provide: All vestments and liturgical garb for masses/services. All vessels, wine, hosts, oils, etc., as required by Canon Law for masses and services. Accouterments required for sacraments. Sacramentary and lectionary of the Roman Catholic Church. All required altar items.

3.5 Materials: The Government will provide access to local policies, standing operating procedures and other regulations.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor shall provide all necessary supplies and equipment necessary to assure the provisions of this contract are met with the exception of those listed as furnished by the Government.

Transportation. The contractor shall provide his own transportation in the completion of the terms of this contract to include to and from the Installation and other locations as required under the terms of the contract.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: Reserved.

4.4 Equipment: Reserved.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 : Basic Services: The contractor shall provide services for the Fort Knox Catholic Community Service.

The contractor shall provide the necessary as needed nonpersonal services except as otherwise provided for in this contract, to develop and implement Catholic Religious Services and Programs specified. These services include the following tasks:

5.2: Counseling. Conduct Counseling session to Catholic members of the Fort Knox Catholic Community.

5.3: Services. Conducts services/perform the duties of Catholic Priest to include 1st Friday, weekday, and Holy Days of Obligation Masses.

5.4: Confessions. Conducts confessions before and apart from Masses.

5.5: Baptisms, Weddings, other Sacraments and Rites. Performs baptisms, pre-marriage instructions, weddings, Annulment interviews, and other Sacraments and rites as required.

5.6: Pastoral Care. Performs visits to hospital, home visitation, counseling and related ministrations (not to exceed a monthly average of four ministration per week).

5.7: Other Services/Presentations. Performs special presentations related to the Catholic Faith for the Fort Knox Catholic Community. Military Community of Catholic Women (MCCW). The contractor shall conduct Mass for MCCW and attend their monthly meetings and bi-annual conferences.

5.3 CONTRACTOR MANPOWER REPORTING (CMR):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the Religious Support, Fort Knox, KY via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. To include but not limited to AR 165-1, Da Pam 165-18, Fort Knox local policies and procedures guidelines, and Fort Knox Religious Support Office SOP.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PERFORMANCE OBJECTIVE PERFORMANCE STANDARD PERFORMANCE

THRESHOLD

Perform priest services for the Fort Knox Catholic Community Service.

Outlined in paragraph 5 of this PWS. 95% successful completion of 52 weeks of parish coordinator services for the Fort Knox Catholic Community Service.

Perform Catholic Priest sacraments for worship and Catholic education.

Outlined in paragraph 5 of this PWS. 95% successful completion of weekly administrative duties in accordance with local policies and guidance.

Perform additional sacraments as needed.

Outlined in paragraph 5 of this PWS. 95% successful completion of weekly coordination to compliment communication with all directed parties.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Religious Support Office contractor invoice

Monthly submittal at the end of each invoice period.

Original plus one copy to the Chaplain Office.

Digital at https://wawf.eb.mil/ and paper copy to Chaplain Office

Fort Knox religious Support Office, ATTN: Chaplain Resource Manager