SOW_FINAL_(revision_6_Mar).pdf

STATEMENT OF WORK

Preservation of the Force and Family (POTFF) event, 10th SFG (A)

FT Carson, Colorado

PANMCC-19-P-0000 013331

1. SCOPE: Contractor shall provide all labor, food, childcare services and conference rooms as described in this Statement of Work (SOW). There are no transportation services required for this event. The United States Governments’ representatives have already planned these events; therefore, event planning services are not required either. Registration will be coordinated and accomplished upon arrival to the resort on Friday 26 April. The event will be conducted over a period from 26-28 April 2019 (Friday-Sunday) no more than 150 miles away from Fort Carson, Colorado and no closer than 100 miles from Fort Carson, Colorado. The location needs to be located in the mountains West of I-25 Denver for its spiritual properties on the attendees. These events necessitate the procurement of meals, non-alcoholic beverage services, rooms, conference training room, childcare training rooms, and audio- visual (AV) support. The training event it is anticipated that 15 Service Members, 15 Spouses, 40 Children as well as three (3) 10th Group POTFF Team Members that include Chaplain, MFLC, THOR3 Nutritionist, THOR3 Physical Therapist and Psychologist. The POTTFs team members will arrive Friday morning, the Spouses and their Families will arrive Friday afternoon. All parties will be checking out of hotel rooms Sunday morning and concluding services around noon. The resort shall provide an on-site representative from the time the 10th SFG (A) POTTF team arrives until the departure of the POTTF team.

1.1. BACKGROUND: This SOW applies to the POTFF event schedule for 26-28 April 2019. The Group has identified three areas of need that focus on improvement or enable success across the force: 1) increase initial contact with families on assignment to Group, 2) formalize and expand the reception, orientation and welcoming of Families to Group and 3) implement a mentorship program for Team and Section Sergeants to enhance their ability to identify problems and leverage existing resources to more effectively support our Soldiers and families. This event, and the ones to follow, will focus on the holistic support to the family, including the Soldier. In training and supporting the family, the stress and pressure on the Soldier and Families will be reduced. The 10th SFG (A) is investing funds and time into this program knowing that it will yield great results in preserving the overall force. This training on 26-28 April 2019 explicitly meets the intent of the POAM justification by training the Service Members and Families on the pillars of POTFF to include Spiritual Performance, Psychological Performance, and Social Performance of the Family. Each pillar will be trained by a 10th SFG (A) SME in each field creating a holistic training approach. This event falls into the approved POAM training category of Holistic Performance Training.

2. WORK HOURS: N/A

3. GOVERNMENT REQUIREMENTS:

3.1. 10th SFG (A) will provide all banners that shall be hung in the areas where the events will take place during the duration of the event.

4. CONTRACTOR REQUIREMENTS:

4.1. Hotel Shall Provide the Following:

- One (1) conference room for 33 personnel for 3 days (Fri-Sun) w/Podium

- Two (2) childcare training rooms for up to 40 children

4.2. The resort conferences room shall have a built in or accessible sound system.

4.3. Resort shall provide a table for a projector with easy access to a power supply/electrical outlet in the conference room and breakout rooms.

4.4. Resort shall provide two childcare training rooms for youth training activities that is large enough to accommodate all the different age groups. The childcare rooms will have a T.V., DVD Player, Table and access to power supply/electrical outlets.

4.5. Resort shall provide a microphone in the main training conference room.

4.6. Resort shall provide a podium with access to an electrical outlet for the purpose of using a laptop computer by the event planners.

4.7. Main conference room:

1 – Podium, Microphone and Speakers (Friday-Sunday) 1 – Sound System for the laptop – 1 LCD Projector (Friday-Sunday) 1 – AC Power Strips (Friday-Sunday) 1 – Projector Screen (Friday-Sunday)

4.8 Meals: the contactor will provide the meals on the following date and times.

Friday 26 April 2019 1 – Dinner meal for approximately 33 adults and 40 Kids (Kids will eat with the childcare providers) 1 – Beverage Service for approximately 33 adults and 40 Kids

Saturday 27 April 2019 1 – Breakfast meal (Hot breakfast) for approximately 33 adults and 40

Kids 1 – Lunch meal for approximately 33 adults and 40 Kids (Kids will eat with

1 – Dinner meal for approximately 33 adults and 40 Kids (Kids will eat with

Sunday 03 March 2019

1 – Beverage Service at Lunch for approximately 33 adults and 40 Kids 1 – Breakfast meal (Hot breakfast) for approximately 33 adults and 40

Kids

4.9. 10th SFG (A) requires authorization to post banners that shall be hung in the areas where the events will take place during the duration of the event.

4.10. The contractor shall furnish all labor, supervision, tools, equipment and transportation, unless otherwise stated, to perform the requirements contained in this work statement.

4.11. The contractor shall provide a daily report to COR of prior to the next day of events.

4.12. The contractor shall identify and provide a Project Manager and Alternate Project Manager designation letter to the Contracting Officer within 10 days after contract award.

4.13. The Contractor shall submit to the Contracting Officer a full report of any damage to government property and/or equipment by the contractor employees. All damage reports shall be submitted within 24 hours after the occurrence. If any damage or loss of government furnished property, to include but not limited to emergency response vehicles being worked on in accordance with this statement is caused by the fault or neglect of the contractor, the contractor shall be responsible for the repair or replacement of the item, as directed by the contracting officer. Any such repair, replacement, or payment of costs under this paragraph shall be at the contractor’s expense.

4.14. The contractor may be required to re-prioritize workload based on Government mission requirements. These re-prioritizations will be identified in writing by the COR.

4.15. In the event that the contractor cannot complete a provide meals or conference rooms as required, the contractor shall submit a written report to the Contracting Officer as to the reason the work could not be completed.

4.16. Contractor will provide licensed childcare services onsite for 40 children for the dates and times below.

Friday – 1630 to 2100 Saturday – 0830 to 1200/ 1700 to 2300 Sunday – 0800 to 1130

Due to the contracted nature of the event, the prime contractor shall be paid the full amount for the child care services provided and the contractor shall, in turn, pay the subcontractor.

5. Antiterrorism/ Operation Security Review:

5.1 Access and General Protection/Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6. Warranty: N/A

7. Completion: The period of performance is 26-28 April 2019.