Draft_PWS_JBLM_Grounds_Maint_March_25_2019.docx

FOUO

Performance Work Statement (PWS)

Joint Base Lewis-McChord Grounds Maintenance

[March 25, 2019]

TABLE OF CONTENTS

1.0 Introduction…………………………………………………………………………………..1

1.1 Background……………….…………………………………………………………..1

1.2 Objectives……………………………………………………………………………..1

2.0 Requirements……………………………………………………………………………

2.1 Scope…………………………………………………………………………………..1

2.2 Description of Services ……………………………………………………………….2

2.3 General Information …………………………………………………………………..3

2.3.2 Place of Performance and Hours of Operation .…………………………………….3

2.4 Emergency Services …………………………………………………………………..4

2.5 Contract Administration and Management …………………………………………...4

2.5.9 Quality Control ……………………………………………………………………..5

2.5.10 Government POC ………………………………………………………………….5

2.6 Contract Employees …………………………………………………………………..6

2.7 Special Requirement, Security, Training and Safety …………………………………7

2.8 Environmental Requirements ………………………………………………………..12

3.0 Performance Requirements and Standards…………………………………………………..16

4.0 Performance Requirements Summary (PRS) ……………………………………………….27

5.0 Deliverables …………………………………………………………………………………31

6.0 Related Documents ………………………………………………………………………….36

i ii

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services on Joint Base Lewis-McChord (JBLM). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance on Joint Base Lewis-McChord as defined in this Performance Work Statement (PWS), section three (3.0) except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards of this PWS.

1.1 Background. JBLM is a United States military installation located in Pierce and Thurston counties, WA. The JBLM Directorate of Public Works (DPW), Engineering Services Division’s mission is to provide backup field support and sustainment for all units assigned to JBLM and supported units, as required.

1.2 Objectives. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this PWS in support of mission requirements for users, residents, and visitors to the installation. The contractor shall provide commercially established grounds maintenance services in three classifications: improved, semi-improved, and unimproved areas on JBLM. These services include mowing, trimming, edging of lawns and vegetation, servicing planter beds and storm water features, prune trees and shrubs, repair lawns, pickup and diversion of green debris and leaves, weed control and seasonal lawn treatment, storm clean-up and special/additional services. The maps shown in TE 1-5 indicate the classification of the areas on JBLM. Workload historical data is shown in TE 8.

2.0 Requirements.

2.1 Scope. The contractor shall service Improved, Semi-Improved, and Un-Improved Grounds as identified in this PWS. JBLM operates under the American National Standards Institute (ANSI) and International Organization for Standardization (ISO) 14001, Environmental Management System. The contractor’s service delivery shall conform to the JBLM Environmental Policy (http://www.lewis-McChord.army.mil/publicworks/sustainability/EMS/environ_policy.html), environmental laws, and JBLM regulations so that JBLM may remain in compliance with ANSI and ISO 14001. In addition, contracting officials should review and conform to EMS-235 at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/tierII/EMS235.pdf. JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use. In accordance with EMS procedures, the contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). An environmental awareness training resource is available to the contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx.

The contractor’s service delivery shall:

(1) Support compliance with grounds-related requirements in the most current Unified Facilities Criteria 1-200-02 and Assistant Secretary of the Army for Installations, Energy, and Environment (ASA IE&E) Sustainable Design and Development (SDD) Policy [e.g., potable water use reduction via plant selection, xeriscaping, soil health and structure, etc], as feasible given other requirements under this contract.

http://www.asaie.army.mil/Public/ES/doc/SDD%20Policy.pdf.

(2) Conform to Guidance for Federal Agencies on Sustainable Practices for Designed Landscape, as applicable and feasible given other requirements under this contract.

https://www.sustainability.gov/pdfs/sustainable_landscaping_practices.pdf

(3) Ensure plantings support federal and Department of Defense pollinator protection policy, in coordination with DPW Fish and Wildlife Program https://www.fs.fed.us/wildflowers/pollinators/BMPs/.

http://www.denix.osd.mil/nr/legislationandpolicy/lawsandstatutes/sikesact/policyandguidance/dod-policy-to-use-pollinator-friendly-management-prescriptions-2014/ http://www.pollinator.org/PDFs/PacificLowlandrx8.pdf

(4) Ensure products and service conform to federal sustainable acquisition laws and Executive Order requirements (see also Part 23 of the Federal Acquisition Regulation) https://sftool.gov/greenprocurement https://www.epa.gov/greenerproducts https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf

(5) Ensure the amount of hazardous and toxic materials used and/or stored are minimized to the maximum extent practicable; that all pest control operations conform to Department of Defense requirements and the JBLM Integrated Pest Management Plan (IPMP) and are coordinated with and approved by the Installation Pest Management Coordinator (IPMC); and that all hazardous materials are authorized by the JBLM Pollution Prevention Program prior to use or storage on JBLM.

(6) Divert waste to the maximum extent practicable. This includes recycling of packaging, empty containers, etc, and composting of green waste (usually via transport and drop off at the JBLM Earthworks composting facility or state approved recycling center).

2.2 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The contractor shall provide personnel, management, and other items and services not considered base support, necessary to perform specific grounds maintenance as defined in this Performance Work Statement (PWS). See TE 8 for workload estimates. The contractor shall comply with all applicable Department of Defense (DoD), Army, Air Force, federal, state, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services. The final authority, Army Headquarters, Installation Management Command, has determined and furnished grounds maintenance services guidance and standards that the Government has incorporated into this PWS.

2.2.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.3 General Information.

2.3.1 Period of Performance. The period of performance shall be for a phase-in of two (2) weeks and one (1) base period of 12 months and four (4) 12-month option periods. The period of performance is as follows:

The PoP is as follows:

2.3.2 Place of Performance. The work to be performed under this contract will be performed on JBLM listed in TE 1.

2.3.3 Hours of Operation. Unless otherwise specified, the contractor is responsible for conducting business between the hours of 7:00 AM to 5:00 PM, Monday through Friday, unless otherwise directed, excluding legal federal holidays, or when the Government closes the facility due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Government will not reimburse the contractor when the Government closes the facility for the above reasons. The contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government does not close the facility for the above reasons. If the contractor, for its convenience, desires to perform during other than normal working hours or on other than normal workdays, the contractor shall reimburse the Government for any additional expense occasioned the Government thereby, such as, but not limited to, overtime pay for Government inspectors and utilities services.

2.3.4 Work Clearance Requests. DPW will issue a Work Clearance for digging to ensure safety from damage to underground utilities and protection of cultural resources. Per JBLM installation Regulation 200-1, a digging permit is required for all digging on JBLM. The point of contact for dig permits is located in Building 2044, Door #3 on Lewis Main, JBLM. Walk-in hours are Monday-Friday, 7:30 AM – 3:30 PM at telephone number (253) 967-5237.

2.3.5 Traffic Control. The contractor shall plan and accomplish all work so that there will be a minimum of interference and inconvenience to occupants in the building/vicinity and pedestrian/vehicular traffic. The contractor must coordinate, and receive prior approval by the COR, of any complete blockage of building exits or driveways, streets, or sidewalks. Traffic Control plans must be submitted to the COR and KO within 10 working days of contract award;

thereafter, no later than five (5) working days after changes are made. The Contractor shall perform all such blockages in accordance with the Manual on Uniform Traffic Control Devices.

2.3.6 Recognized / Government Holidays. The Contractor’s performance shall not be required on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published Army calendar.

2.3.7 Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. The Program/Project Manager or the Alternate Project Manager shall be available after normal duty hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.4 Emergency Services.

2.4.1 The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within two (2) hours of the incident.

2.4.2. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor, but 911 can be used in emergency situations.

2.5 Contract Administration and Management.

2.5.1. Post Award Conference/Performance Evaluation Meetings. The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contractor shall not leave the meeting until they have fully read and understand the contract in its entirety. The KO and Contracting Officer’s Representative (COR) shall meet periodically (at least quarterly) with the Contractor to review the Contractor's performance. Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR and distributed within five (5) workdays after the meeting. The Contractor may request a meeting with the Contracting Officer or COR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.5.2 Contract Administration. Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.5.3 The following provides the roles and their respective authority during the performance of the contract:

2.5.4 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.5.6 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.5.7 COR Authority. A letter of designation issued to the COR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.5.8 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.5.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide and maintain a quality control system that is acceptable to the Government. (The QCP is addressed at paragraph 4.2)

2.5.10 Government POC.

Name Address Bldg 2015, N. 4th St. JBLM, WA 98433 Email Phone number 253- Name Address Bldg 2015, N. 4th St. JBLM, WA 98433 Email Phone number 253- Name John Greer Address Bldg 2012, Liggett Ave. JBLM 98433 Email john.c.greer6.civ@mail.mil Phone number 253-966-1735

2.5.11 COR Functions. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property, and provide site entry of Contractor personnel.

2.5.12 The COR Management System Tool (Contracting Officers Representative Tracking (CORT) Tool), https://wawf.eb.mil/xhtml/auth/home/ will be used for nomination, tracking, documentation, and management of CORs.

2.6 Contractor Employees.

2.6.1 Key Personnel. The following personnel are considered key personnel by the Government: Contract Project Manager (PM), Alternate Project Manager (Alt. PM) and the Quality Control Officer. The Contractor shall submit resumes and an organization chart (to include contact info) for initial key personnel and replacements in electronic format to the COR and KO within 10 business days after contract award. The Contractor shall provide a Project Manager and Alternate Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the project manager is absent, shall be designated in writing to the Contracting Officer. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available by phone between 0730 – 1600 Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.6.2 Contractor Identification. All contract personnel shall be identified as a Contractor, i.e., badge, company logo, or uniform. All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

2.6.3 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C. 2101-2107 Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.6.4 Organizational Conflict of Interest (OCI). Contractor and sub-Contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.6.5 Utilizing Electronic Mail (e-mail) and other written correspondence. When prime contractor or subcontractor personnel send e-mail messages or other written correspondence as a part of contract or task order (TO) performance (or otherwise relating to contract or TO matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and the word “Contractor.” This applies whether the contractor uses a Government or private e-mail or mail system. The contractor shall ensure that all documents or reports produced by the contractor are suitably marked as contractor products or that the documents or reports appropriately disclose contractor participation.

2.6.6 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel

2.7 Special Requirements/Security/Training/Safety.

2.7.1. The contractor shall comply with JBLM security regulations: JBLM IR 210-1, JBLM Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct while upon the JBLM Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. The Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

2.7.2 The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally.

2.7.3 Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor.

2.7.4 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR and KO.

2.7.5 Lost keys shall immediately be reported to the COR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

2.7.6 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

2.7.7 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.7.8 iWATCH Training: iWatch is simply common awareness program much like Community Watch. Contractor employees with an area of performance within an Army controlled installation, facility or area shall view the iWatch video and review information at the website: https://www.bliss.army.mil/iWATCH/. This training will inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to JBLM law enforcement or 911. The training time is approximately one hour long. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR and KO NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall furnish a list of affected contractor and subcontractor employees (names and signatures) that have completed the training within seven (7) calendar days after completion of training.

2.7.9 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR and KO within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

2.7.10 Security Requirements: The contractor shall comply with Joint Base Lewis-McChord, Washington, security regulations: JBLM Regulation 210-1, Fort Lewis Post Regulations, Chapter 7, section XVII; JBLM Regulation 190-16, Access to and Conduct While upon the Fort Lewis Military Reservation; and JBLM Regulation 190-5, Installation Traffic Code. Contractor employees shall display either contractor-provided identification badges or the identification badges issued under the Automated Installation Entry (AIE) Extended Access Badge Program. If the contractor does not participate in the AIE program, it shall submit its proposed design for its employee identification badge to the COR and KO at least 10 workdays prior to the performance start date for approval. The contractor-provided identification badge shall be made of nonmetallic material, easily readable and include the employee's name, the contractor's name, and a recent color photograph of the employee. Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. Procedures for commercial vehicle access to JBLM are subject to change without prior notice. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement. See TE 10 for JBLM Commercial Vehicle Access Procedures.

2.7.11 Installation Access and Control. JBLM is a closed base. Unscheduled installation closures or lockdowns may occur at any time, including closures resulting from inclement weather or terrorist activities. Thus, anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM. All vehicles and personnel are subject to search and seizure of contraband and unauthorized Government property IAW Army Regulation (AR) 190-22. Procedures for commercial vehicle access to JBLM are subject to change without prior notice.

2.7.12 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Four training areas shall be completed, four (4) OPSEC classes: OPSEC 1301 Fundamentals; OPSEC Awareness for Military Members, DoD Employees, and Contractors; Social Media and Operations Security Training; and Social Networking. These shall be completed and certificates submitted within 20 calendar days after contract award date to the COR for each affected contractor employee and subcontractor employee. These courses are available online at the following websites:

http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm OPSEC 1301 OPSEC Fundamentals (approximate 4 Hours).

2.7.13 Access and General Protection Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.7.14 Services during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disasters, or other causes, continue performance may or may not be necessary in support of JBLM mission.

2.7.15 Vehicle Registration, Licensing, and Operation. Contractor personnel shall comply with JBLM’s policies and regulations concerning personal vehicle registration.

2.7.16 Restricted Area Badges. All contractor employees shall be required to obtain a restricted area badge prior to commencement of work on the airfield. The contractor shall submit initial and subsequent applications for badges within 15 days of contract award through the Directorate of Public Works, Security Manager located in Building 2012, Office 106 on Lewis Main, JBLM. The contractor will notify the COR and KO after submitting applications. The contractor shall make an appointment with the Pass and Registration section located in building 100, first floor mall on McChord Field, JBLM, for the purpose of issuance of the restricted area badges.

2.7.17 Airfield Drivers. All contractor employees working on airfield grounds shall be required to have a AF IMT Form 483, Certificate of Competency (Airfield driver’s license card), in their possession at all times. The contractor shall accomplish training in accordance with 62 AWI 13-213, Airfield Driving within 30 days of contract award. Training and license issuance of the card is through the McChord Field Airfield Management Operations (AMOPS) located in building 1172, McChord Field JBLM. Contractor will notify COR and KO after completion of training. Contractor vehicles shall have a valid privately-owned vehicle pass issued by the AMOPS prior to operating on the airfield. See TE 10 JBLM Commercial Vehicle Access Procedures for additional guidance.

2.7.18 Personnel Badges. Contractor employees shall display either contractor-furnished identification badges or the identification badges issued under the AIE Program. The contractor-furnished identification badge shall display the information: company name, employee’s name, color photograph, badge number, date issued, and expiration date (not to exceed the of the final option year, if applicable). Upon termination of this contract or the employment of any individual, the contractor shall destroy the affected individual’s badge(s).

2.7.19 Personnel clearing requirements. The contractor shall develop an out-processing plan that is IAW JBLM policies and approved by the Government. All out-processing documentation shall be provided to the COR upon request.

2.7.20 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program.

2.7.21 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the Contracting Officer and Contracting Officer Representative, for review and acceptance within 10 days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.7.22 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable JBLM, State of Washington, and federal rules and regulations.

2.7.23 Those applying pesticides, to include herbicides, must hold a current Washington State commercial applicator license with all applicable certifications. Documents demonstrating certification and licensure for new contractor or subcontractor personnel shall be filed with the Contracting Officer, or COR, within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance, with the results reported to the COR and KO NLT 30 calendar days after contract award, option year award, or start of employment for new employees. Employees and subcontractors shall not apply pesticides under someone else’s certification.

2.7.24 The Project Manager (Certified Grounds Manager) must meet one of the criteria listed below and show proof of certifications within 30 days of award.

1. A Bachelor of Science in a recognized green industry field, including management and four years of experience in the field of grounds maintenance, of which two years are supervisory.

2. A two year degree from a recognized college or junior college, plus six years of experience in the grounds maintenance field with a minimum of three years of supervisory experience.

3. Eight years in the grounds maintenance field, with a minimum of four years of supervisory experience.

2.8 Environmental Requirements.

2.8.1 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, Joint Base Lewis-McChord (JBLM) requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. Requirements for products typically classified under landscaping can be found at https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0.

2.8.2 The contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If other materials and products with higher recycled content compliant products are unavailable or determined to be impracticable based on cost or performance, the contractor shall contact the Contracting Officer or the COR for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception), per the instructions on the form. The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. For federally designated items listed at https://sftool.gov/greenprocurement, the contractor shall submit to the COR either manufacturer or third party documentation demonstrating compliance or a completed and valid HJB Form 225 prior to first use or supply. Additional information is available from the JBLM Sustainable Acquisition Program at (253) 966-6466 or usarmy.jblm.imcom.list.dpw-green-procurement@mail.mil. For items designated under Section 6002 of the Resource Conservation and Recovery Act (indicated with the “CPG” notation at https://sftool.gov/greenprocurement), note that the cited recycled content levels established by EPA are the minimum recycled content requirement. The contractor is encouraged to use other materials and products not listed but commonly used in industry. The contractor shall maintain records and submit an annual report to the COR, along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items, upon completion of the basic year and each option year.

2.8.3 For items designated under Section 9002 of the Farm Security and Rural Investment Act (indicated with the “BioPreferred” notation at https://sftool.gov/greenprocurement), note that the cited biobased content levels established by USDA are the minimum biobased content requirement. Per FAR 52.223-2, the contractor shall maintain records and submit annual product types and dollar value of any USDA-designated biobased products purchased during the previous Government fiscal year via http://www.sam.gov, with a copy submitted to the COR. This reporting must be accomplished by 31 October of each year during contract performance and at the end of contract performance.

2.8.4 In addition, per Executive Order 13834 and Part 23.7 of the Federal Acquisition Regulation, the contractor shall give preference to environmentally preferable products to the maximum extent practicable. See https://www.epa.gov/greenerproducts and https://www.epa.gov/sites/production/files/2015-09/documents/finaleppguidance.pdf for more information. At a minimum, this additional consideration should include the following (as applicable):

(a) products that are locally recyclable or compostable

(b) non-toxic and non-hazardous products, or those with low toxicity and hazards

(c) low-maintenance products

(d) energy efficient products

(e) water efficient products

(f) native and adapted plant species that do not require supplemental irrigation and which promote pollinator health

(g) reusable products (h certified under an ecolabel recognized by EPA

(i) SmartWay Transport partners and SmartWay products

(j) low or zero VOC products (when used in building interiors)

(k) Forest Stewardship Council certified wood products

2.8.5 Diversion Program. The contractor shall participate in the JBLM Diversion Program in the diversion of organic waste. The contractor shall contact the JBLM Refuse and Recycling Contract Manager, located in Building 2012, Room 215 to obtain program information and acceptance criteria at the JBLM Earthworks located on Steilacoom Road. Construction and Demolition reporting forms, with instructions in their entirety shall be used. Landfilled tons shall also be reported to the COR and KO at the beginning of each month. See TE 9.

All wood less than 4 inches in diameter shall be chipped and diverted to the JBLM Earthworks (Eco-Park) located on Steilacoom-DuPont Road or a state approved recycling center. See TE 9. The contractor shall transport and stack all merchantable timber at the timber resale deck located on McChord Field near the south end of the runway or on JBLM Lewis North at the intersection of Vancouver and A Street. See TE 9.

2.8.6 Environmental Compliance. The contractor shall comply with all applicable federal, state, local, Department of Defense, Department of the Army, and installation environmental laws, Executive Orders, rules, and plans. This includes all JBLM environmental requirements, including the most current installation regulation 200-1 (Environmental Protection and Enhancement) unless otherwise directed by the JBLM Directorate of Public Works, Environmental Division via the KO or the COR. The current regulation is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/pwref/FLReg_200-1.pdf. The contractor shall use chemicals, and equipment used in the performance of services on the installation IAW industry standards, local, federal, and state laws, and according to manufacturer’s recommendations. Storage of hazardous materials not used for contract purposes is not authorized on base; only daily use amounts of hazardous materials are authorized and may be in possession of the contractor. The contractor shall make all environmental and hazardous records available at the beginning of the next contractor’s workday after the Government’s request to view the records.

2.8.7 Hazardous Materials (HM). Ensure all HM authorization and reporting is done in coordination with Pollution Prevention (Bldg 1210; 966-6469/6466) For any hazardous materials, the contractor shall submit a list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the JBLM Pollution Prevention Program (usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil) prior to commencement. These items must be reviewed and authorized for use by the Pollution Prevention Program via addition to the contractor’s Authorized Use List (issued and updated by Pollution Prevention via the KO or the COR). The contractor shall not use any hazardous materials not authorized by Pollution Prevention. See JBLM installation Regulation 200-1 Appendix E, Tab 1 for guidance regarding HM identification. If the contractor spills or releases any hazardous substances onto the ground or into drains, i.e., substances listed in 40 CFR 302 or covered under Appendix E, Tab 1 of installation Regulation 200-1, the contractor must immediately notify the Government’s environmental representative, COR and KO within one hour. The contractor shall report all hazardous spills outside containment (regardless of amount) by calling 911 first. Directorate of Public Works, Environmental Division will notify external agencies. Contractor must provide employees with initial and annual spill response training.

2.8.8. All Headquarters, Joint Base (HJB) 953, Hazardous Materials inventories shall be submitted electronically by e-mail and addressed to the KO or the COR with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The Contractor shall submit a HM inventory on HJB Form 953 noting the HM used, the unit(s) of measure, quantities used, storage locations (if stored on base), and other information indicated on the form. This inventory shall be submitted by the 15th day following the calendar year quarter in which the hazardous materials were used or stored. All HJB 953 inventories shall be submitted electronically and addressed to the KO and COR with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469).

2.8.8.1 Ensure the following requirements are adhered to:

1) Pest management shall comply with the most current JBLM Integrated Pest Management Plan and the principles of integrated pest management.

2) Only pesticides/herbicides on the JBLM Pesticide Use Proposal will be used. Ensure products meet federal requirements (https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0) and all hazardous materials are listed on the contractor’s current Authorized Use List issued by Pollution Prevention. Approved products shall be applied in accordance with the manufacturer’s recommendation. The Government updates this list each fiscal year. Additions must be coordinated with and submitted to the JBLM Installation Pest Management Coordinator (253-967-3474) via the KO or the COR by 15 September each year. In-year additions must be coordinated in the same fashion and are subject to approval by the Installation Pest Management Coordinator and Army Environmental Command.

3) All pesticides/herbicides must be authorized and managed according to the hazardous material requirements noted at section 2.8.9.

4) In addition to hazardous material reporting, the contractor must report pounds of each active ingredient used during the fiscal year by 5 October of each year. The contractor shall submit this information to the Installation Pest Management Coordinator via the KO and the COR.

5) The contractor must submit an integrated pest management plan thirty (30) calendar days after contract award date and thirty (30) calendar days after each option year to be accepted by the Installation Pest Management Coordinator, with concurrence from the Pollution Prevention Program Manager, COR and KO.

6) More general spill prevention and control requirements will also apply to items beyond pesticides (e.g., oil or fuel leaks from vehicles or equipment). The contractor should have a spill prevention and control plan that is written in accordance with the installation Integrated Contingency Plan/Spill Prevention, Control, and Countermeasures Plan.