7_4SB_PWS_WHS_Grey_Water_HWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Latrines, Hand Washing Stations and Grey Water Tanks for Iron Strike at Pinyon Canyon Maneuver Site (PCMS)

4ID, 4SB

26 July 2018

Part 1

General Information

1. GENERAL: This is a contract to provide life support services to include portable latrines, hand washing stations, and grey water tanks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform portable sanitation services and related maintenance at various locations within the boundaries of training areas on Fort Carson. The Contractor shall perform to the standards in this contract.

1.2. BACKGROUND: This contract provides latrines, hand washing stations and grey water tank services to 4th Sustainment Brigade (4SB) Soldiers throughout the duration of the field training exercise at PCMS.

1.3. OBJECTIVE: The objective for performance under this contract is to provide the services required for the unit to meet field sanitation requirements during training.

1.4. SCOPE: This contract includes all functions, tasks, and responsibilities normally performed by a Portable Sanitation Service provider, to include furnishing portable units, cleaning and maintenance of units. The Contractor shall provide everything necessary to supply and service portable latrines, hand wash stations and grey water tanks. Items to be provide or performed include, but not limited to, all supervision, labor, tools, units, equipment, materials, permits, repair parts, and transportation necessary to perform portable latrine, hand wash stations, grey water tank services in accordance with this PWS. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Colorado State Laws, Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

1.5. PERIOD OF PERFORMANCE (POP): The period of performance will be from 20 August 2018 through 9 September 2018.

1.6. QUALITY CONTROL (QC): Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government IAW the terms and conditions contained in Federal Acquisition Regulation (FAR) clause 52.246-1, entitled “Contractor Inspection Requirements,” and applicable sub-clauses pertaining to quality control.

1.6.1.1. Be a comprehensive program to plan and deliver quality service to the Government.

1.6.1.2. Establish an inspection system that encompasses all services and prioritizes those services based on safety, security and Government guidance.

1.6.1.3. Describe a method acceptable to the Government of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable and address processes for corrective actions, independent of Government direction.

1.6.1.4. Describe methods and procedures for routine and urgent communications with the Government.

1.6.2. QUALITY ASSURANCE: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 HOURS OF OPERATION: The Contractor is responsible for conducting business [or providing the service], between the hours of 7:00 a.m. through 7:00 p.m., Monday through Sunday, to include Federal holidays or when a Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. Additionally, the Contractor shall perform services during periods of inclement weather. In cases of unduly severe weather or an active artillery range, authorized exceptions to this policy will be granted by the UNIT REPRESENTATIVE. When exceptions are granted, the Contractor shall perform the inspections or services within 24 hours after the regularly scheduled service or as soon as weather permits. Rescheduling to provide make-up services shall not be a basis for a claim by the Contractor for additional compensation.

1.6.5. LICENSES/PERMITS: The Contractor shall, at no expense to the government, obtain all licenses and permits required for the services identified in the PWS. The Contractor shall be responsible for all damages to persons or property that may occur as a result of Contractor negligence in connection with work services, including spills.

1.6.6. REQUIRED INSURANCE: A Certificate of Liability Insurance is required before the start of work. In accordance with FAR clause 52.228-5 entitled, “Insurance-- Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws Employer’s Liability Insurance $100,000 General Liability Insurance $500,000 per occurrence Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence

1.6.7. PLACE OF PERFORMANCE: The work to be performed under this contract will be performed at Pinon Canyon Maneuver Site, Colorado.

1.6.8. TYPE OF CONTRACT: The government will award a Firm Fixed Price Contract.

1.6.9. SECURITY REQUIREMENTS: Access to classified information will not be required under this PWS. All Contractor employees under this PWS will be US citizens or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card. Security clearance is not required and the Government will not award a security clearance to the Contractor. If a mission involves access to a secure area, the Government will provide the escort.

1.6.10. PHYSICAL SECURITY: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use in accordance with AR 190-13, The Army Physical Security Program. At the close of each work period, government facilities, equipment, and materials shall be secured, if applicable.

1.6.11. SAFETY: The Contractor shall observe all safety regulations. All work shall be in accordance with all Occupational Safety and Health Act (OSHA) standards. The Contractor shall submit a Safety Plan prior to the start of the contract.

a. The Contractor shall store and manage hazardous or potentially hazardous materials.

The Contractor shall comply with federal, state, and local requirements pertaining to the proper use, labeling, storage, transporting, and management of hazardous material which includes personnel training. The Contractor shall be responsible for the proper disposal of any hazardous or non-hazardous waste generated as a result of the contract. The Contractor shall minimize the generation of hazardous waste whenever possible No hazardous waste shall be stored at PCMS.

1.6.11.1. Spill Response Plan: All spills shall be reported to the UNIT REPRESENTATIVE. Information to be provided includes spill location, type of material, and estimated amount. The Contractor shall have absorbent materials and container on hand at all times to contain up to 100-gallon spills. For spills/releases beyond internal capability, the Contractor must request immediate emergency response support from the post Fire Department. The Contractor shall ensure all employees are knowledgeable on spill prevention procedures and capable of following required spill plans.

1.6.11.2, Accident Reporting Procedures: In the event of an accident involving personal injury or damage to property, the Contractor shall submit a report to the Contracting Officer as soon as possible. Report shall include the following:

A. Time and date of occurrence B. Place of occurrence C. A list of personnel directly involved D. A narrative description of the accident that includes a chronological account of the accident and circumstances.

1.6.11.3. Fire Prevention: The Contractor shall strictly comply with installation fire regulations and become thoroughly familiar with applicable fire safety requirements.

1.6.11.4. Liability: The Contractor shall assume liability for acts or omissions in regard to compliance with federal, state, and local environmental statutes, regulations and applicable guidelines, including, but not limited to fines or penalties associated with enforcement actions and costs for environmental restoration (removal actions, remedial actions, and unit representative reactive actions). The Contractor and any subcontractor shall assume liability in the event that their actions result in the release of hazardous substances in the air, soil, surface water, or ground water. The Contractor and any Subcontractors shall be responsible for documentation, reporting, assessment, and remedial action requirements associated with such release and any resulting contamination. The government reserves the right to initiate and complete all cleanup actions. This does not alter or amend the Contractor’s liability for the site cleanup. The Contractor or Subcontractor shall reimburse the government for all costs associated with the cleanup.

1.6.12. POST AWARD: Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.13. CONTRACTING OFFICER REPRESENTATIVE (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14. KEY PERSONNEL: The following personnel are considered key personnel by the government: The Contractor shall provide a project manager to ensure the performance of work. The project manager shall have full authority to act for the Contractor during performance work. The name of this person and an alternate or alternates, who shall act for the Contractor when the project manager is absent, shall be designated in writing to the Contracting Officer (KO) and the UNIT REPRESENTATIVE no later than five days after award of the contract. Any changes to the project manager or any alternate shall be submitted in writing to the KO and the UNIT REPRESENTATIVE at least five days prior to the effective date of the change.

The contract manager or alternate shall be available between [07:00 a.m. to 7:00 p.m.], Monday through Sunday, to include Federal holidays or when a government facility is closed for administrative reasons.

1.6.15. IDENTIFICATION OF CONTRACTOR EMPLOYEES: The Contractor (to include Subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include Subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include Subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.16. ORGANIZATIONAL CONFLICT OF INTEREST (OCI): The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the SP shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: Federal Acquisition Regulation (FAR), Dictionary of US Army Terms, AR 310-25 and Authorized Abbreviations and Brevity Code, AR 310-50, are the references for definitions and acronyms not listed below.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor.

The Government does not have privity of contract with the Subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Sunday through Saturday with the exception of Federal Holidays.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services. The Government will not provide any services, facilities, utilities (to include water or electric), equipment, or materials to execute tasks in conjunction with this contract, but will provide the grid location for all requested items.

3.2. Facilities. The Government will not provide facilities. Any alterations to facilities shall be approved prior in writing and property shall be returned to its original condition prior to completion of this contract. Contractor shall be responsible for any damages or lose of use due to their negligence. Any signage shall conform to standard Army/Installation signs/format and must be approved by the KO and COR in writing prior to placement and may not be permanently affixed to any Government property or structure. (If applicable)

3.3. Utilities. The Government will not provide utilities. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. (If applicable)

3.4. Equipment. The Government will not provide equipment. Any alterations to property shall be approved prior in writing and property shall be returned to its original condition, if applicable, prior to completion of this contract. Contractor shall be responsible for any damages or lose of use due to their negligence. Identification of vehicle use shall be non-invasive/removable to ensure no damages to vehicles, i.e. placards placed in front and/or aft windows. (If applicable)

3.5. Materials. The Government will not provide materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. Contractor Furnished Items. Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the contract price.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The Contracting Officer has the right to require the Contractor to remove inoperable, unserviceable, or unsanitary Contractor Furnished Property from PCMS. All Contractor-furnished property and equipment is subject to inspection by the Contracting Officer or COR at any time.

4.2. Materials. The Contractor shall provide the materials to support the cleaning and maintenance of the portable units such as but not limited to: toilet paper, liquid soap, paper towels, cleaning supplies, fresh water, trash bags and spill kits.

4.3. Equipment. The Contractor shall provide equipment to support the requirements of this contract to include, but not limited to: portable latrines, grey water tanks, hand washing stations with soap dispensers, personal protective equipment, support trucks and equipment. An adequate potable water supply is essential to properly clean and service portable latrines and hand wash stations. The Contractor's pumping vehicles shall be equipped with leak- proof waste and potable water tanks. Potable water pumping systems shall be equipped with an approved backflow device such as an air gap or reduced-pressure principle backflow prevention assembly (RPBA or RPZ), to prevent contamination of potable water system while filling any tank with clean water.

These requirements and the references above are provided as examples and are not intended to be comprehensive. It is the responsibility of the Contractor to be thoroughly familiar with the current and subsequent similar requirements thereby insuring equipment standards will comply and protect public health regulations.

4.3.1 Portable Latrines. The Contractor shall provide 63 portable latrines. Portable latrines will meet the following minimum standards:

4.3.1.2. New or in a like-new condition.

4.3.1.3. Non-collapsible.

4.3.1.4. Completely enclosed, with all openings insect-tight and watertight.

4.3.1.5. Ventilated with two (2) vents.

4.3.1.6. Ventilated with a vent pipe, minimum of three (3) inch (inside diameter).

4.3.1.7. Equipped with a coat hook.

4.3.1.8. All windows and vents shall have insect and bird screens.

4.3.1.9. Constructed of watertight material.

4.3.1.10. All construction joints weather sealed or contoured.

4.3.1.11. Container tanks must be water tight, with outside vents secured to the tanks, constructed of heavy gauge galvanized metal, plastic or fiberglass, minimum fifty-five

(55) gallon capacity.

4.3.1.12. Equipped with toilet paper holder.

4.3.1.13. Equipped with a toilet seat with lid, and urinal; all made of non-absorbent material.

4.3.1.14. Urinal must be securely attached to the tank or to the structure with the drain firmly attached to the container tank, urinals shall be made of sturdy plastic material.

4.3.1.15. Door opening must be a minimum of 70 inches high x 23 inches wide.

4.3.1.16. Inside door lock with occupancy indicator.

4.3.1.17. Doors shall be self-closing, equipped with an inside lock and outside handle, and fit tight (insect-tight) when closed.

4.3.2 Hand Washing Stations. The Contractor shall provide 23 hand washing stations.

Hand Washing Stations will meet the following minimum standards:

4.3.2.1. New or in a like-new condition.

4.3.2.2. Non-collapsible.

4.3.2.3. Completely enclosed with all openings insect-tight and watertight except for bowl drain.

4.3.2.4. Constructed of watertight material.

4.3.2.5. All construction joins weather sealed or contoured.

4.3.2.6. Container tanks must be water tight, constructed of plastic or fiberglass, minimum 15-30 gallons each.

4.3.2.7. Equipped with paper towel dispenser.

4.3.2.8. Equipped with liquid soap dispenser.

4.3.3 Grey Water Tanks. The Contractor shall provide one 500-gallon grey water tank.

Grey water tanks shall meet the following minimum standards:

4.3.3.1. Non-collapsible.

4.3.3.2. Completely enclosed, with all openings insect-tight and watertight.

4.3.3.3. Constructed of watertight material.

4.3.3.4. All construction joints weather sealed or contoured.

4.3.3.5. Equipped with a sealable cover to deposit liquid waste into.

4.4. Consumable Supplies. The Contractor shall provide appropriate size and type paper towels for all dispensers used in the hand wash stations. The Contractor shall provide liquid germicidal hand soap for all dispensers used in the hand wash stations based on the dispenser type and/or customer usage, approved by the COR. The Contractor shall provide appropriate size and type toilet paper for all dispensers used in portable sanitation units. The Contractor shall supply all other consumable supplies necessary to perform the service required by this PWS.

4.5. Responsibilities of the Contractor.

a. The Contractor shall provide a safe working environment for key consultants and all persons in his/her employ as prescribed by 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

b. Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

c. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

d. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

PART 5

SPECIFIC

TASKS

5. Specific Tasks:

5. Basic Services. The Contractor shall provide services for portable latrines, hand wash stations and grey water tanks. The Contractor will be provided a POC and telephone number for unit placement coordination.

5.1. Support and Transport. The Contractor shall provide all portable latrine, hand wash stations, and grey water tanks requested. The Contractor shall perform all coordination, loading, transporting, unloading, placement and leveling operations necessary to provide service. This service includes transporting units to and from sites and relocating units as requested by the COR at no additional cost to the government. The COR will provide locations of all portable latrines, hand wash stations, and grey water tanks no later than two weeks prior to start of the period of performance.

5.2. Relocating. The Contractor will relocate portable latrines, hand wash stations and grey water tanks as requested by the COR. COR will provide current location and new location of the items to be relocated. Contractor will perform relocation operations within 24 hours of notification.

5.3. Standards. The Contractor shall place units on a level surface. Portable latrines placed at the same location shall be placed side-by-side, with the doors facing away from prevailing winds and when convenient to the customers. The Contractor shall retrieve portable latrines, hand wash stations and grey water tanks within one calendar day after the last day of service requested.

5.3.1. The Contractor shall service all latrines, grey water tanks and hand wash stations at least once within a 48 hour period. In addition to servicing the 500-gallon grey water tank provided by the Contractor, servicing will also include two additional tanks, which belong to the unit (additional servicing requirement is one 500-gallon grey water tank and one 250-gallon grey water tank). Therefore, the three grey water tanks will be serviced at least once within 48 hours (1,250 gallons total).

5.3.2. The Contractor shall remove all mud and other debris from all the surfaces of the units.

5.3.3. The Contractor shall remove contents of the unit holding tank by vacuum pumping it into a vehicle waste tank, wash out (rinse) the latrine holding tank and vacuum pump the rinse water into the vehicle waste tank, and dumping all the contents of the vehicle waste tank into the sanitary sewer or other appropriate location designated by the COR.

5.3.4. The Contractor shall wash, clean, and disinfect all surfaces of the units, removing all soil and foreign debris.

5.3.5. The Contractor shall dispose of all foreign debris in the nearest waste container after ensuring it has been placed in waste bags.

5.3.6. The Contractor shall charge the portable latrine tanks using the manufacturers recommend ratio of water and deodorizing mixture in order to maintain an odorless PSU.

The Contractor shall charge the hand wash stations with clear water tank with potable water.

5.3.7. The Contractor shall replenish the toilet paper, paper towels and soap dispensers in order to maintain an adequate supply at all times.

5.3.8. The Contractor shall perform preventive maintenance on all units to ensure they are free of defects.

5.3.9. Defects may consist of but are not limited to; vents, vent pipes, coat hooks, toilet paper holders, toilet seats and lids, urinals and urinal drains, door latches and locks, door hinges and springs, handicap assist bars, foot pumps, spigots, clear water and gray water storage tanks, soap dispensers, paper towel dispensers, and drain plugs.

5.4. Maintenance of Units. The Contractor shall maintain all units as often as necessary to keep them in a usable and sanitary condition. Preventive maintenance shall be performed prior to setup and at the time of each scheduled service. The Contractor shall, within 24 hours after notification by the COR, complete repairs to any unit not meeting the Service Standards or replace the unit with a serviceable unit.

5.5. Replacement of Units. If a unit needs repair during use after setup, the repair shall be accomplished or the unit shall be replaced with a serviceable unit within 24 hours of finding the defect. Units that are missing, severely damaged, or declared by the COR as unsuitable for use, shall be replaced with a serviceable unit no later than 24 hours after discovery by the Contractor or COR. The Contractor shall report missing or damaged units to the COR within one (1) hour after discovery of the loss or damage.

5.6. Emergency Services. Emergency services/relocation requirements are additional servicing as described in section 5 above, for which notification is given by the unit representative less than 24 hours before the additional servicing/cleaning is required.

Calls for emergency services shall be placed to the Contractor by the designated unit representative.

5.7. SERVICE CALL INFORMATION:

5.7.1. Service Calls: The Contractor shall establish a call system for service calls/requests to include availability of phone, mail, and electronic mail (e-mail) or facsimile. Emergency phone numbers shall be provided to the UNIT REPRESENTATIVE. The UNIT REPRESENTATIVE is designated as the representative of the Contracting Officer for all service calls and Quality Assurance Program duties. The Contracting Officer is the only individual who can obligate the Government to any service beyond the scope of the purchase order.

5.7.2. Call System for Service: The call system shall be set up to handle all types of requests for MILES. The service call system shall include but not be limited to permanent, training, special events, routine, urgent and emergency needs. The Contractor shall have the capability to execute routine requests within 48 hours and emergency requests within a maximum of 24 hours.

5.7.3. Service Call Priorities: The Contractor shall use the priorities established by the government if the activation or exercise of multiple contingency plans generates conflicting support requirements. Contingencies will not relieve the Contractor of responsibility to accomplish routine requirements.

5.8. Delivery, Set-up and Pick-up.

5.8.1. The Contractor shall coordinate with the COR prior to delivery of any latrines, hand washing stations and grey water holding tanks to ensure proper delivery of the equipment and inspections. Government Representatives will be on site when equipment is delivered for joint inspection with the Contractor.

5.8.2. The Contractor shall deliver units to specified grid locations at PCMS provided by the UNIT REPRESENTATIVE.

5.8.3. The Contractor shall remove all units from the area within forty-eight (48) hours after to the end of the performance period with prior coordination with the COR.

5.8.4. The services of delivery, set-up and pick-up shall be inclusive to the cost of the contract and shall not be charged individually.

5.8.5. The Contractor shall leave the area in and around the latrines, hand washing station and grey water tanks in a sanitary state. A sanitary state is defined as the immediate ten (10) foot area surrounding the unit(s) is litter free, and that there is no evidence of any waste spill from the unit(s) either while filling or emptying.

5.8.6. The Contractor shall leave the area in and around the latrines, hand washing station and grey water tanks in a sanitary state. A sanitary state is defined as the immediate ten (10) foot area surrounding the unit(s) is litter free, and that there is no evidence of any waste spill from the unit(s) either while filling or emptying.

5.8.7. The Contractor shall maintain Safety Data Sheet (SDS) on the vehicle during delivery, pick-up and cleaning; preferably within the passenger cabin, appropriately identified as such in case driver is unavailable or unconscious.

5.8.8. The Contractor shall transportation all chemicals in accordance with Hazardous Materials Regulations (HMR) Title 49 Code of Federal Regulation (CFR). Chemicals shall not be stored in the passenger compartment of the vehicles.

5.8.9. At the Contractor shall provide the COR with the service performance ticket in accordance with industry practices. The service ticket shall indicate service performed and shall be signed by the Contractor and Government on the date that the service was performed.

5.8.10. The Contractor shall maintain Safety Data Sheet (SDS) on the vehicle during delivery, pick-up and cleaning; preferably within the passenger cabin, appropriately identified as such in case driver is unavailable or unconscious.

5.8.11. The Contractor shall transportation all chemicals in accordance with Hazardous Materials Regulations (HMR) Title 49 Code of Federal Regulation (CFR). Chemicals shall not be stored in the passenger compartment of the vehicles.

5.8.12. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://CMRA.army.mil . The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website.

The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. 11.2. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Army via the eCMRA secure data collection site. The contractor is required to completely fill-in all required data fields within the eCMRA.

11.3. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

http://www.ecmra.mil/

5.9. Antiterrorism Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

http://jko.jten.mil/courses/atl1/launch.html;

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor (to include Subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

29 CFR 1910, Occupational Health and Safety DoD 5200.08-R, Physical Security Program32 CFR 147.24, The National Agency AR 190-13, The Army Physical Security AR 385-10, The Army Safety Program DA Pam 385-40, Army Accident Investigations and Reporting Executive Order 13514

6.2. Forms. Mandatory records and report forms are listed below.

DD254 – Department of Defense Contract Security Classification Specification, available at http://www.dtic.mil/dtic/pdf/formsNguides/dd0254.pdf http://www.dtic.mil/dtic/pdf/formsNguides/dd0254.pdf http://www.dtic.mil/dtic/pdf/formsNguides/dd0254.pdf

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance

Threshold Method of

Surveillance

PRS # 1.

The Contractor shall provide 63 portable latrines. (PWS 4.3.1)

The Contractor provided 63 like-new latrines in the location designated by the COR.

Less than 5% deviation from the standard.

Random sampling.

PRS # 2

The contractor shall provide 23 hand wash stations. (PWS 4.3.2)

The Contractor provided 23 hand wash station in the location(s) designated by the COR.

Less than 5% deviation from the standard.

Random sampling.

PRS # 3

The contractor shall provide 1 grey water tank (500 gal). (PWS 4.3.3)

The Contactor provided 1 grey water tank (500 gal) in the location(s) designated by the

COR.

No deviation from standard.

100% inspection.

PRS # 4

The contractor shall service all portable latrines and hand wash stations. (PWS 5.3.1)

The Contractor serviced the portable latrines and hand wash stations IAW with the PWS.

Less than 5% deviation from the standard.

Random sampling.

PRS # 5

The Contractor shall replenish all supplies for the portable latrines and hand washing stations. (PWS 5.3.7)

The Contractor replenished all required supplies for portable latrines and hand washing stations IAW with the PWS.

No deviation from standard.

100% inspection.

PRS # 6

The Contractor shall service the grey water tanks. (PWS 5.3.1)

The Contractor serviced the grey water tanks IAW with the PWS.

No deviation from standard.

100% inspection.

PRS # 7

The Contractor shall relocate portable latrines, hand wash stations and grey water tanks.

(PWS 5.2)

The Contractor relocated portable latrines, hand wash stations, and grey water tanks to location designated by the COR.

No deviation from standard.

Random sampling.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To Contractor manpower report

(PWS 5.8.12)

At the completion of the contract.

1 original and 2 copies.

Paper hard copy or digital format via email.

COR