GPS_Statement_of_Work_v2.doc

STATEMENT OF WORK

Fort Bliss Vehicle Global Positioning Tracking, Installation and Service:

Provide the equipment, installation, training and monthly tracking service for 48 Fort Bliss DPW vehicles.

Scope of Work

Provide the hardware, installation, training and monthly wireless GPS vehicle tracking and fleet management. Provide web-based solution/software capable of viewing all the Vehicles equipped with GPS from anywhere within the continental United States. Installation of equipment is to be done onsite at Fort Bliss locations. GPS hardware equipment exact match.

Specific mandatory Tasks and Associated Deliverables:

GPS Tracking Service:

Should have Internet accessed tracking feature that will allow real time tracking of vehicles, which features configurable Reporting - on demand or scheduled. This System should provide users access to real-time, on-demand online notification and be able to view reports of past behavior, real-time, on-demand online mapping and reports of the present position of your vehicles. The tracking system shall have the ability to schedule reports on a daily, weekly, or monthly basis or range of dates with exception alerting capability to be able to manage and defined business processes. This to Include speeding, idle time, Landmark entry/exit, stop count, duration, battery, distance driven and off-hours use. The system shall have the ability to have the reports emailed to as many as eight different e-mail addresses or to a FTP site hosted by the agency and set multiple exception reports and alerts. The system shall provide landmark reports by vehicle and landmark. It should also allow the user to easily find locations important to the agency with the ability to define up to 20 unique types of landmarks.

The system shall graphically display vehicles in real time, view real-time status and locations of vehicles anywhere in the country. The system should provide the ability to organize vehicles, employees and Users in a multi-tier configuration using real-time location pinging (manual update) and real-time asset status change update - (moving, parked, etc.).

The system shall have the ability to tailor each user’s access to specific features, capabilities reports, maintenance reports and alerts. The system shall have the ability to send alerts when vehicles are ready for an oil change or tire rotation. This should be based on the number of miles on the vehicle and not the number of hours of use. The system should also provide vehicle maintenance overdue report summaries, 24*7 Customer Support, User Training –access to both On-line self-paced and instructor led on board Vehicle Diagnostics and fault code reporting including the code and descriptions of the code in real-time. The Driver Safety In-vehicle hardware module should alert the drivers of behaviors outside set guidelines. The module should include LED lights to display information to the driver in regards to safe driving metrics. This Metrics should include accelerations, decelerations and turns.

The Driver Safety dashboard and reports should provide a detailed overview of the behavior of a vehicle, such as Driver scorecards and reports to identify areas of improvement including harsh accelerations, decelerations, turns and speed. It should provide a map displaying harsh maneuver event locations, exception reports to capture speeding and idling events and the capability to record Position-Velocity-Time data at a sampling rate every 1-8 seconds.

Background:

As part of the ongoing effort to provide better management of the Fort Bliss DPW fleet; the GPS devices approved by GSA Fleet will help the Fleet Manager determine the best routes, provide greater safety, correct bad driving habits and speeding, determine vehicle right sizing, predict preventive maintenance scheduling and reduce fuel costs.

Performance Period: The contract should begin 1 October, 2018, for 12 months with three option years to renew. The performance period will begin in 1 October 2018 – 30 September 2022 per three option years.

Evaluation/Selection Factor:

The service contract must be performed by a contractor that has the capability and capacity to perform the job. Technical Expertise, Managerial Expertise, Past Performance, and Cost are the evaluation factors that will be considered in the selection of a contractor.

Type of Contract: A firm-fixed-price.