Performance_Work_Statement.docx

PERFORMANCE WORK STATEMENT

IN SUPPORT OF

UNITED STATES CADET COMMAND

POMONA UNIFIED SCHOOL DISTRICT, 8TH BDE ROTC

ANNUAL JROTC CADET LEADERSHIP CHALLENGE (JCLC)

Part 1. General Information.

1.General: This is a non-personnel services contract to provide facilities, lodging, logistical support, meals, training areas, and training activities. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide the specified facilities, lodging, logistical support, meals, training areas, and training activities as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Description of Services Introduction:

1.2. Reserved

1.3. Objectives: The contractor shall provide adequate facilities, lodging, logistical support, meals, training areas, and training activities for the establishment of a JROTC Cadet Leadership Challenge (JCLC) for the purpose of developing the potential in JROTC cadets to become leaders in their school and community. Additionally, the camp will provide cadets an opportunity to live with, and interact with, cadets from other schools; provide an opportunity for physical fitness and citizenship exercises in an unfamiliar environment; and provide recreation and other activities not normally available to the cadets. JCLC training will be conducted from 13- 16 June, 2019. The training will last a total of four days and three nights with a total of 125 cadets and 15 cadre attending the JCLC training.

1.3.1 The contractor shall provide adequate lodging for 140 JROTC personnel (125 cadets, 15 cadre) throughout the JCLC training.

1.3.2 The contractor shall provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for requested meal and occupy the dining area for approximately two hours to serve each meals.

1.3.3 The contractor shall provide the facilities, training areas & training activities for 125 JROTC cadets as explained in the objectives.

1.3.4 The contractor’s personnel shall wear clean clothing and present themselves with clothing that does not contain statements that may be offensive to the military or others.

1.3.5 Government Point of Contact: The government Point of Contact (POC) will be provided upon award of contract. The government POC will provide approval of the final meal selection, final attendee count and confirmation of location and serving times.

1.4 Scope: The Contractor will provide facilities, lodging, logistical support, meals, training areas, and training activities for the establishment of a JCLC at the contractor’s facility.

1.4.1Lodging specifics: Contractor shall provide three nights of billeting in the contractor’s facility.

1.4.2 Meals specifics: Contractor will provide a total of nine meals for cadets and cadre by date and quantity as listed below. Meals and beverages will be based on contractor’s pre-planning menus and will include at a minimum; a primary ,three side dish options (vegetables and starches), fruit (breakfast), salad (lunch and dinner), bread (breakfast and dinner), dessert (dinner), and a minimum of two beverage options at each meal. Meals will be served in the dining lodge and provided as follows;

Dinner, 13 June, 125 each for cadets, 15 each for cadre.

Breakfast, 14 June, 125 each for cadets, 15 each for cadre.

Lunch, 14 June, 125 each for cadets, 15 each for cadre.

Dinner, 14 June, 125 each for cadets, 15 each for cadre.

Breakfast, 15 June, 125 each for cadets, 15 each for cadre.

Lunch, 15 June, 125 each for cadets, 15 each for cadre.

Dinner, 15 June, 125 each for cadets, 15 each for cadre.

Breakfast, 16 June, 125 each for cadets, 15 each for cadre.

Lunch, 16 June, 125 each for cadets, 15 each for cadre.

1.4.3 Training areas and Training Activities (Programming and Staff): Contractor will provide training areas and will provide lessons, and activities to address outdoor learning, leadership and collaborative problem solving, Contractor shall provide the following activities: High & Low Challenging Outdoor Personal Experience (COPE) Courses, Rappelling Tower/Rock, Zip Line, Archery, Swimming Pool, Canoeing, and Day Land Navigation Course. Contactor will also provide instructional and support staff, instructional space and facilities setup as required, instructional materials for cadets, and other consumables as required.

1.5 Period of Performance: This period of performance is 13 - 16 June 2019.

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.1 Recognized Holidays: Contractors shall not be required to work any of the below recognized holidays.

1.6.2 Hours of Operation: The contractor shall conduct business between the hours of 6:00 a.m. to 10:00 p.m., Monday thru Friday except Federal holidays or when the contractor facility is closed due to local or national emergencies, administrative closings, or similar contractor directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the contractor facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the contractor facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.3 Place of Performance: The work to be performed under this contract shall be performed at the contractor facility. Vendor must be within a 58 mile radius from Garey High School Pomana CA 91766

1.6.4 Type of Contract: It is recommended the government award a firm fixed price contract.

1.6.5 Security Requirements: In collaboration with the United States Army JROTC Instructors, contractor will be required to establish adequate security measures to ensure a safe JCLC training experience for the JROTC cadets in attendance.

1.6.6 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7 Special Qualifications: Contractor shall have knowledge of safety awareness; such as, Occupational Safety and Health Association, (OSHA), proper clothing and footwear. Contractor shall maintain a professional demeanor when proving training activities and serving the food. Furthermore, food handlers must be aware of all food safety requirements for preparing and serving food for indoor and outdoor dining events.

1.6.8 Identification of Contractor employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9 Reserved

1.6.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.11 CONTRACTOR MANAGEMENT REPORTING (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services under this contract for the US Army Cadet Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and click on "Department of the Army CMRA" on the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by slicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

PART 2. DEFINITIONS & ACRONYMS.

2. DEFINITIONS

2.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.1. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2. Reserved

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. Reserved

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS

COPE Challenging Outdoor Personal Experience

PART 3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The government will furnish the contractor with an outline of the required support needed for their event. A detailed feeding plan (location of dining site, dietary restrictions, required support equipment, etc…) will be provided to the contractor a minimum of 30 days prior to the start of the event and will be updated as changes occur.

3.2 Facilities: Not applicable as the contractor is responsible to provide the facilities.

3.3 Utilities: Not applicable as the contractor is responsible to provide all utilities.

3.4 Equipment: Not applicable as the contractor is responsible to provide the equipment for all training & training activities.

3.5 Materials: The Government will provide standard rules and regulations for the vendor as to what is allowed on the site and what is not prior to the event. If certain cooking products will not be allowed on site, it will be forwarded to the vendor to allow them time to adjust their cooking time.

PART 4. CONTRACTOR FURNISHED ITEMS AND SERVICES.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish meals, training areas, training activities, services, equipment, supplies, management, supervision and labor as specified herein, for the Pomona Unified School District JCLC. The Contractor shall provide services in accordance with the terms, conditions and specifications act forth in this performance work statement. Courtesy and consideration shall be provided to all guests and event participants.

4.2 Reserved

4.3. Materials: The contractor shall provide training activities, training areas, and training equipment. Training equipment and materials provided must be serviceable and safe for use. Contractors tasked to provide training activities must be properly trained prior to providing training. Furthermore, contractor must transport and set-up all food and serving equipment prior to the dinner meal start time as coordinated with the Government Key Personnel. Contractor shall furnish cooking equipment, condiments, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal. Contractor shall also provide all condiments for use at the meal.

4.4 Utility Conservation: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

4.5 Point of Contact: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

4.6 Taxes. The government will be exempted from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request.

PART 5. SPECIFIC TASKS.

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide facilities, lodging, logistical support, meals, training areas, and training activities for the Pomona Unified School District (PUSD) JROTC JCLC. The purpose of this contracting requirement is to support 125 JRTOC Cadets assigned to the Pomona Unified School District’s JROTC Programs. The JCLC will take place at Forest Lawn Scout Reservation, 29485 Hook Creek Road, Cedar Glen, CA 92321 with the period of performance being 13 through 16 June 2019. The Contractor shall furnish all the equipment and material required for the meals and training activities that will take place during JROTC Programs’ JCLC.

5.2. Access, General Protection, and Security Policy and Procedures. This standard language text is for contractor employees with an area of performance within an Army controlled installation, facility, or area. HOWEVER, this is not applicable as the contracting requirement will take place on the hosting organization’s property.

5.3. Task Heading.

5.3.1 Task 1 Meals. Transport and set-up all food and serving equipment prior to each meal start time as coordinated with the Government POC. As required, the contractor shall transport food and support equipment to and from the designated serving area at the training site.

5.3.2 Provide all food, beverages, and condiments for use at each meal.

5.3.3 Provide serving equipment, chafing dishes, heating elements to maintain food temperature, serving utensils, disposable plates, cups, napkins, and utensils for each meal.

5.3.4 Tear down each meal service upon completion and remove all debris from site.

5.3.5 Wipe down and sanitize all tables at serving location.

5.3.6 Menus. The menu shall be provided upon award

5.3.7 Meal Times. The contractor shall serve meals during the times indicated below:

(a) 1700-1830 Dinner 13 June, 140 each.

(b) 0700-0815 Breakfast 14 June, 140 each.

(c) 1200 -1315 Lunch 14 June, 140 each.

(d) 1700-1830 Dinner 14 June, 140 each.

(e) 0700-0815 Breakfast 15 June,140 each.

(f) 1200 -1315 Lunch 15 June, 140 each.

(g) 1700-1830 Dinner 15 June, 140 each.

(h) 0700-0815 Breakfast 16 June, 140 each.

(i) 1200 -1315 Lunch 16 June, 140 each.

5.3.8 Task 2 Facilities & Lodging (Administration). Contractor/Institution:

5.3.9 Must be a regionally accredited public institution with an established leadership program.

5.3.10 Must accept any qualified JROTC cadet to participate in this leadership and character development program.

5.3.11 Must provide on-facility administrative capability to in/out-process JROTC cadets and instructors participating in the leadership and character development program.

5.3.12 Must provide lodging capability to lodge 140 JROTC personnel (125 cadets, 15 cadre) during the training cycle.

5.3.13 Task 3 Training Activities& Equipment (Curriculum). The proposed curriculum shall include instructional periods and other activities that will enhance the development and learning experience of participants. The course shall:

5.3.14 Provide a Leadership Development Program with the goals of: increasing cadet’s awareness of academic programs and career fields (outdoor learning activities); enhancing their personal leadership abilities (group obstacles), developing values and character required to successfully lead and operate in a professional environment (leadership positions); and inspiring academic excellence (attendance requirements).

5.3.15 Contractor shall provide three (3) days of use of the High & Low Challenging Outdoor Personal Experience C.O.P.E. courses, Rappelling Tower/Rock and Zip Line. Contractor shall provide qualified and trained instructors.

5.3.16 Contractor shall provide three (3) days of use of the archery range and equipment with instructions on the use of the archery equipment.

5.3.17 Contractor shall provide four (4) day’s usage of the swimming pool and provide lifeguards and spotters.

5.3.18 Contractor shall provide three (3) days usage of canoeing/row boating, and provide qualified instructors.

5.3.19 Contractor shall provide three (3) days usage of the day land navigation course.

5.3.20 Provide hands-on activities in several of the camps training venues to provide opportunities for team building/leadership development and provide physical fitness and social/recreation activities.

5.3.21 Reserved

5.4 Performance Standards. The Minimal Acceptable Standard for this contract is as follows:

5.4.1 All administrative actions must meet or exceed generally accepted academic standards outlined in the accreditation association granting accreditation to the institution.

5.4.2 Every reasonable effort must be made and procedures in place to assure the safety and well-being of cadets throughout all aspect of this program.

PART 6. APPLICABLE PUBLICATIONS.

6. Reserved.

6.1. Reserved.

PART 7. ATTACHMENT/TECHNICAL EXHIBIT LISTING.

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 –Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1. PERFORMANCE REQUIREMENT SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

THRESHOLD

INCENTIVE /

DISINCENTIVE

following available for the JCLC: Acceptable camp sites with latrine/shower facilities to accommodate 140 JROTC personnel. A minimum of 12 showers and 4 latrines with lighting, and accessible 24-hours daily will be available.

Lodging will be for double occupancy and cadets and cadres will be housed separately.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. Any trends of less than acceptable performance could result in terminating the contract or the contract being paid at a reduced price based on the discretion of the Contracting Officer.

Leadership Development Program with the goals of:

increasing cadet’s awareness of academic programs and career fields (outdoor learning activities); enhancing their personal leadership abilities (group obstacles), developing values and character required to successfully lead and operate in a professional environment (leadership positions); and inspiring academic Excellence (attendance requirements).

Contractor shall provide the following activities:

High & Low COPE Courses, Rappelling Tower/Rock, Zip Line, Archery, Swimming Pool, Canoeing, Day Land Navigation Course, and provide physical fitness/social, recreational activities.

TECHNICAL EXHIBIT 2. DELIVERABLES SCHEDULE.

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Menus and Meals

Training Activities and Training Equipment

Equipment necessary for all scheduled activities will be provided by contractor and on location at the start of the activity. A complete plan/schedule of activities will be finalized and provided 30 days prior to arrival.