B08-Request for Quote-24MAY24.docx

DEPARTMENT OF THE ARMY

U.S. ARMY CONTRACTING COMMAND - ABERDEEN PROVING GROUND

6472 Integrity Court, Building 4401

ABERDEEN PROVING GROUND, MARYLAND 21005-3013

CCAP-MDT 24 May 2024

SUBJECT: Request for Quote (RFQ): National Law Enforcement Telecommunications Systems (NLETS) and National Counterterrorism Innovation, Technology, and Education Center (NCITE)® Kiosk Software Subscription Renewals

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is PANAPG-24-P-0000-001540 and is issued as a request for quotation (RFQ).

The U.S. Army Contracting Command – Aberdeen Proving Ground (ACC-APG) is requesting a Firm-Fixed-Price (FFP) purchase order for Commercial-Off-The-Shelf (COTS) Hughes Identification Devices (HID) Global, Corporation NLETS and HID Global, Corporation NCITE Kiosks software subscription renewals. This effort is in support of the Communications-Electronics Command (CECOM) Software Engineering Center (SEC) Software License Acquisition Branch in support of Product Manager Force Protection Systems (PM-FPS)/Automated Installation Entry (AIE). HID Global NLETS software subscription provides vetting service and automated criminal background screening against federal and state/local enforcement databases. In addition, the software subscription is required to work on existing HID Global NCITE® Kiosk which provides the Army with visitor registration allowing an applicant to enter their appropriate information and the system puts the applicant in a queue for the registrar to submit for vetting. This procurement will consist of subscription periods with an anticipated award date of 28 June 2024. The subscription periods per product are listed in the table below. It is in the Government’s intent to make a sole source award utilizing the authority set forth in 41 United States Code 1901 as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items. The 2022 North American Classification System (NAICS) Code for this procurement is 513210-Software Publishers. The Product Service Code (PSC) is 7A21.

The RFQ for this requirement is PANAPG-24-P-0000-001540 and quotations are due within five (5) business days of this notification, no later than close of business at 1600 (EST) on 30 May 2024.

Product Descriptions – This requirement is for the purchase of the HID Global NLETS and HID Global NCITE® Kiosks software subscription renewals. See below for the product description, quantity, subscription periods, respondent instructions, evaluation factors, special contracts requirements, delivery instructions and clauses.

Respondent Instructions – Reponses shall clearly indicate the following:

The requested software shall meet or exceed the criteria outlined in the Salient Characteristics and Specifications listed in this RFQ to be found Technically Acceptable.

Quotes shall contain the Total Price for the exact quantities in the Product Description table provided above.

· All quotes should indicate the part numbers and product description specified under the above Product Description, with itemized pricing for each part number/product description specified and all associated costs, such as taxes and shipping. Any deviations from the Part Numbers/Product Descriptions specified shall be explained in the Offeror’s response.

· A Commercial and Government Entity (CAGE) Code, Unique Entity Identifier (UEI), and System for Award Management (SAM) Record.

· Published Commercial Price, if applicable.

· Any and all applicable discounts applied to the pricing. The Contractor shall provide other than certified cost or pricing data IAW FAR 15.403-3, Requiring data other than certified cost or pricing data.

· Quotes shall separately identify any applicable costs associated with meeting the delivery instructions.

· PROVIDE A COPY OF END USER LICENSE AGREEMENT(s) EULA AND/OR SOFTWARE MAINTENANCE AGREEMENTS FOR FEDERAL USERS ASSOCIATED WITH THE ITEMS LISTED ABOVE. If no agreement exists clearly state that in the provided quote.

· Hyperlinks to additional terms are not acceptable and should be removed from quote, EULA, and other any supporting documentation provided in response to this RFQ. Terms and conditions applicable to the items listed in the Product Description section must be provided as separate attachments.

· Complete, sign, and date Addendum to License Agreement

· The offeror shall provide confirmation and understanding of required clauses (listed below) the Government will incorporate within the award documentation.

· Shall be certified / authorized to sell HID Global NLETS and HID Global NCITE® Kiosks Software License and Subscription Renewals.

· Shall be authorized to sell this product to the U.S. Government, specifically the U.S. Army.

Basis for Award:

· The order will be awarded to the lowest price/technically acceptable (LPTA) offeror.

· The offeror shall be responsive and responsible.

· The order shall be issued as a Firm-Fixed-Price (FFP) contract type. The offeror shall submit FFP prices for all Contract Line-Item Numbers (CLINs) associated with the products within the Product Description table of this RFQ in accordance with the stipulated quantities, subscription period and unit of measure.

· Software License Agreement (SLA) / End User License Agreement (EULA)

· Furthermore, the Governments evaluation will consider the fairness and reasonableness of the proposed prices in order to successfully meet all requirements of this RFQ. The proposed price will be evaluated in accordance with FAR 15.404-1(b). The analytical techniques and procedures described in FAR 15.404-1 may be used singly or in combination with others, as determined by the Contracting Officer, to ensure that the proposed costs are fair and reasonable.

· The Contractor shall provide other than certified cost or pricing data IAW FAR 15.403-3, requiring data other than certified cost or pricing data. The Contracting Officer will determine whether the proposed price is fair and reasonable based upon the results of the above-mentioned evaluations.

· While it is the Government’s intent to make a sole source award utilizing the authority 41 United States Code 1901 as implemented in FAR 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items, any quotes received from authorized distributors will be considered.

· If multiple quotes are received from authorized distributors the basis of award will be lowest price technically acceptable. Only those offerors who have received an “acceptable” rating IAW the definition above will be considered for award.

Evaluation of Technical Factors:

· Source Selection Procedures are not applicable as the required software shall be procured on a sole source basis. Contracting by negotiations will be utilized in this procurement. Upon receipt of the quote, a technical evaluation will be conducted to ensure the proposed software products are acceptable to support the acquisition. The quote will be rated as either “Acceptable” or “Unacceptable” as defined below:

Evaluation of Price:

· The evaluation will also consider the fairness and reasonableness of the proposed price in order to successfully meet all CLINs in the Product Description table of the RFQ requirements.

• The proposed price will be evaluated in accordance with FAR 15.404-1(b). The analytical techniques and procedures described in FAR 15.404-1 may be used singly or in combination with others, as determined by the Contracting Officer, to ensure that the proposed costs are fair and reasonable.

This document is not an order, a contract, or a promise to issue an award.

The Government will not pay for any submitted information or the cost to submit the items / response to this RFQ.

The Government reserves the right to issue an award in part or in whole for the items described above. The Government is not obligated to make an award for all, or any portion of the items described.

Special Contract Requirements:

· Software License Agreement (SLA) / End User License Agreement (EULA)

· The Government shall not award any order under this contract unless the corresponding commercial software license agreements are reviewed and approved by the Contracting Officer. The Government shall not accept any commercial software license terms that conflict with federal procurement law or do not satisfy user needs. Commercial Software License terms that are unacceptable to the Government include (but are not limited to) indemnification provisions (and other types of provisions that include unauthorized or unbudgeted funding obligations), attorney's fees provision, state or foreign choice of law/jurisdiction provisions, binding arbitration provisions, and injunctive relief provisions.

· The agreed to SLAs / EULAs will be attached to the contract/purchase order as attachments in Section J - List of Attachments of the award.

· The offeror shall provide a copy of the Contractors End User License Agreement(s) of Software Maintenance Agreements associated with the item(s) listed above. If no agreement exists clearly state that in the provided quote.

This document is not a purchase order, a contract, or a promise to issue an award. The Government will not pay for any submitted information or the cost to submit this items/response to this RFQ.

The evaluation will be based upon the base year and any anticipated options. The offeror must also be responsive, and responsible (as defined at FAR Subpart 9.1).

The Government reserves the right to issue an award in part or in whole for the items described above. The Government is not obligated to make an award for all, or any portion of the items described.

Questions or concerns regarding this request should be sent to the Contract Specialist, Nekeya Sanders, via email at nekeya.r.sanders.civ@army.mil.

Please submit your response/quote no later than 1600 EST 30 May 2024 via email to the following email addresses: nekeya.r.sanders.civ@army.mil and Procuring Contracting Officer, lynette.n.perez.civ@army.mil.

Delivery Instructions: HID Global NLETS and HID Global NCITE Kiosk Subscription Renewals shall be activated/delivered with inspection and acceptance at destination:

Ship to Address:

DoDAAC: W90W2B 6580 Surveillance Loop Aberdeen Proving Ground, MD 21005 Building 6006, B5-101/81

Acceptance/Inspection:

DoDAAC: W81B81 Software Engineering Center - Aberdeen 6585 Surveillance Loop, D4-342A Pod 14 Aberdeen Proving Ground, MD 21005

The following will be incorporated into the award document for this requirement to include applicable commercial clauses:

Contract Clauses:

FAR/DFARS DESCRIPTION:

Contract Provisions:

Clauses Incorporated by Full Text

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