IPPSA AMP INDUSTRY DAY_QandAs_2 NOV 2023.pdf

# Question USG Response

In the draft section on deviation from rates, the final sentence reads "Monthly average charged direct labor rates shall be no more than 5% of proposed negotiated rates." Did the government mean to say that the average direct labor rates shall be no more than 5% higher than the negotiated rates?

Yes; however, This section is still being refined and is subject to change.

Will the Level of Effort table provide specific LOE for each CLIN, and will the PI CLINS all be of equal LOE mix and durations?

Requirements of the RFP are being refined and are subject to change.

3 Will you list the companies that have been OCI'd from participation? No 4 What contract vehicle is being used? See response to question 5 of Acquisition and Procurement section.

5 Will this spreadsheet be available to participants on webinar? Yes, the Q&As from this Industry Day will be posted to SAM.gov.

Does Army intend to include Sensitive Activities scope as part of of this Period of Performance? If so, do all requirements provided in "Reference 004-IPPS-A Functional Requirements List-26 OCT 2023.xlsx" need to be addressed on NIPR and SIPR domains? In other words, does Army require a "high-side" version of payroll on SIPR or is scope limited to integrating with SIPR partner systems?

Yes, at this time we do plan on including SA for AMP in the period of performance.

Why has the government changed direction in a consolidated HR/Pay and are now pursuing a single path for Pay?

After analysis it was found a single path was most advantgous to the government.

What is the current state of existing IPPS-A payroll capabilities (22 pay triggers, 4500+ business rules, 178 pay elements, 90 pay scenarios) already included in the production baseline? Is there a development inventory? To what extent were they tested and verified against existing DJMS rules?

More research is being executed, to validate the status of what's included in our production baseline, no further information will be relaesed at this time.

IPPS-A AMP Industry Day Questions - 2 NOVEMBER 2023

What contract deliverables will you require from the Business Office that will be included in the PWS?

Contract Deliverable Requirement Lists will be provided IAW the contract and those CDRLs will be determined by the customer PEO EIS, IPPSA based on the AMP requirement.

2 What is the procurement timeline? USG is anticipating an award by 31 March 2024; However, this is an estimate and may vary.

3 What are the desired qualifications of vendors?

The desired qualification can be found under Section L of the draft RFP and IAW the PWS, however are subject to change based on the AMP requirement need.

4 How does the Government intend to evaluate pricing?

USG intends on evaluating cost and pricing IAW with draft Section L and M, Cost and Pricing Volume 4.

The evaluation methodology is subject to change.

5 What is the anticipated acquisition strategy?

The anticipated strategy is being solidified at the present time, however the draft RFP supports a standalone (C-type) contract with one single vendor. This strategy is subject to change.

6 Looking for an overview of expectations from vendors?

Question is unclear and lacks context. However, expectations of vendors may be found in the draft RFP, which provide the draft PWS scope and associated tasks required to support AMP and are subject to change.

When will you release the solicitation? Will this be issued as a single solicitation or will it be split between different lines of effort?

Estimated timeline for solicitation release is December 2023, however subject to change. Second, question, see response to question 5.

8 What IT solicitations will the ARMY IPPS-A be pursuing 2024 -2026?

Forthcoming IPPS-A actions will be proactive issued on SAM.gov and we encourage industry to monitor SAM.gov.

9 Who is the incumbent contractor?

AMP is a new requirement. No incumbent, as the AMP scope was not executed under a prior requirement as anticipated. Prior incumbent anticipated to support AMP was CACI Federal Services, however the scope was de-scoped prior to performance.

10 What is the timing of the contract award and who are the bidders?

Estimated timeline for award is Q2 or Q3 of FY24. USG is not aware of who will be proposing to the solicitation.

Will this be issued as a single solicitation or will it be split between different lines of effort?

See response to question 5.

12 What IT solicitations will the Army pursue during 2024-2026? See response to question 8.

13 Will you consider using GSA VETS 2 GQAC for this effort? No

14 What FCL is required for this contract?

Question is unclear. If this is a Facility Clearance Level (FCL), draft RFP includes the draft DD254 which provides the FCL as Secret. Subject to change.

15 Is the IPPS-A timeline aligned with the Army's projected audit opinion timeline? This question is unclear and does not appear to be specific to AMP. No response.

It would be beneficial for the IPPS-A Leaders to provide an update on the procurement timeline in addition to their thoughts and expectations regarding the re-use of government software.

For procurement timeline, see response to question 2.

For reuse of government software, an analysis is necessary to support an expectation determination. See PWS Task 5 for the type of analysis the Government deems necessary.

Detail surrounding the elements of corporate experience that will be weighted or evaluated as most impactful for this opportunity.

Draft RFP Section L and M provided available details for Factor 2, Corporate Experience and are subject to change.

How will the Government incorporate participation from “non-traditional” into the AMP requirement?

At this time, AMP is not anticipated as an agreement.

Can the Government please confirm this opportunity will be a nonrestricted/competitive Award using FAR 15 guidance?

Draft RFP is currently supporting the opportunity as non-restricted, competitive with an award based on FAR 15, however is subject to change.

Will the Government please discuss if they are open to alternative contract types and/or CLIN structures?

Draft RFP indicates a hybrid contract type, however is subject to change and the CLIN structure is subject to change.

IPPS-A AMP Industry Day Acquisition and Procurement Questions - 2 NOVEMBER 2023

Is there any small business and women-owned small business set aside provision in this contract (apart from small business subcontracting requirements)?

Draft RFP provisions are located under the respective solicitation section.

2 Will there be any socio-economic participation requirements?

Draft RFP, Factor 3 – Small Business Participation provide participation objectives of 25%, however is subject to change.

Will there be opportunities for small businesses to work as subcontractors in the context of this project?

Yes, which dependent upon independent determination of prime and sub-contracting arrangements. See response to question 2, Small Business and Socio-Economic Considerations.

Due to the project's large scope and the strong capabilities of SB contractors, would the government consider reserving a portion of the work for SB only as has been done for other large acquisitions?

See response to question 2, Small Business and Socio-Economic Considerations.

5 What will the socio-economic participation requirements look like? See response to question 2, Small Business and Socio-Economic Considerations.

6 What is the % set-aside for Small Business on this Contract? See response to question 2, Small Business and Socio-Economic Considerations.

How will the Government incorporate participation from “non-traditional” into the AMP requirement?

See response to question 19, Acquisition and Procurement.

8 What opportunities will there be for small business to support IPPS-A? See response to question 2, Small Business and Socio-Economic Considerations.

IPPS-A AMP Industry Day Small Business and Socio-Economic Questions - 2 NOVEMBER 2023

What will be the role of COMPO 1 and 3 in providing input for the vendors' submissions?

This question is not specific to AMP. No response.

2 How do you schedule a one-on-one session in person? See the following link, https://theforge.experience.crmforce.mil/peoeis/s/

I would like to know where their challenges are when it comes to their software stack.

This question is not specific to AMP. No response.

How is IPPS-A improving the CX for Digital Communications with their office? Is there a mass communication (email, SMS, social media) tool that provides real-time analytics?

This question is not specific to AMP. No response.

Can the Government clarify the differentiation between the three (3) IPPS-A "buckets" listed in the PEO EIS procurement forecast? The buckets are Capability Support, Military Pay, and Archiving (Additional HR Capabilities).

Please clarify which of these buckets are being competed as part of which procurements.

They are all being competed at some point in time, we are discussing military pay

6 What can be expected in release 4? This question is not specific to AMP. No response.

What is the perspective on how industry VARs can be most impactful and valuable to IPPS-A as you undertake the mission of delivering Pay as a component of the existing application offering.

This question is unclear and does not appear to be specific to AMP. No response.

8 What is the expectation for training development and delivery?

For Training Material Development, reference PWS Task 6.

Training Delivery is optional, reference PWS task 8.

Can you provide an example of when your insights-driven decisions were less effective than those made with intuition and “gut-feel”?

This question is unclear and does not appear to be specific to AMP. No response.

10 Will there be a reading room for access to technical information? No. All applicable data/information was provided as attachments.

IPPS-A AMP Industry Day Communication and Engagement Questions - 2 NOVEMBER 2023

How does the Army measure the success of IPPS-A? What are the next measurable milestones in the continuous evolution and improvement of the system?

Success is measured as: Deploy working software into integration environment and tested successfully, does not break anything in the IPPS-A baseline.

How will Agile be done differently than it was on Release 2? Are you open to a phased approach with payroll instead of the big bang?

Yes, we are open.

What is the technology/solution that is currently used to support military payroll processing?

Is it Workday?

Current Military Pay solution is Defense Finance and Accounting Service (DFAS) / Defense Joint Military Pay Solution (DJMS).

AMP directed solutin is PeopleSoft Global Pay.

4 How are patches and improvements tested and deployed in the current environment? This question is not specific to AMP. No response.

5 I would like to see the HR Systems migration to the cloud implementation plan. This question is not specific to AMP. No response.

6 How is Digital Signing/CAC and forms going to be handled within the platform? This question is not specific to AMP. No response.

Is visibility into user experience, health, and performance of applications a priority in this modernization effort?

Yes - improving user experience is a priority.

Is the Army anticipating using an agility layer to house the business processes rather than customize the core?

Not at this time, for AMP.

What types of tools will IPPS-A want to use for project management for the military payroll processing effort? Is the workforce already operating as an agile organization?

We do not have a final tool yet, but "yes" we are operating as an agile organization.

IPPS-A has a significant investment in OpenText ALM for your "waterfall" software testing.

Are you considering ALM Octane to work with your Agile requirements?

We do not have final tool yet.

Is IPPS-A considering commercial payroll solutions that are DFAS and US Treasury compliant?

AMP directed solution is PeoleSoft Global Payroll.

12 What is the greatest opportunity for improvement related to the current solution? This question is not specific to AMP. No response.

13 Is the IPPS-A timeline aligned with the Army's projected audit opinion timeline? This question is not specific to AMP. No response.

What is the strategic direction of IPPS-A in terms of technology, functionality, and capability?

This question is not specific to AMP. No response.

How is IPPS-A addressing the challenge of interoperability between software, people, and processes?

This question is not specific to AMP. No response.

16 Can the new platform for IPPS-A be a Cloud based SaaS solution? No

17 How are "cybersecurity services" referenced to be compliant with zero trust principles?

This question is unclear and does not appear to be specific to AMP. No response.

Is Agile training and certifications desired as part of contractor's offering so that Army leaders who are unfamiliar with Agile, but will need to manage contractor staff using Agile can become knowledgeable on how to successfully understand and manage them?

No

What version of Peoplesoft will be required and approximately how many resources will be needed?

See PWS Reference 001 for list of software and tools

20 What can be expected in release 4? This question is not specific to AMP. No response.

21 What are the known problems and status of solutions?

This question is unclear and does not appear to be specific to AMP. No response.

22 What DB and version is the new PS HCM environment running on? See PWS Reference 001 for list of software and tools

A lot of the desired and required certifications imply multiple options. Can the Government please provide greater clarity on the type of agile certification desired (e.g., SAFe) and who the accrediting body is?

The USG is open to different types of certification.

Can the Government remove the restriction on type of bachelor's degree required for some of these position (e.g., Chief Scrum Master)?

This will be taken into consideration.

The Functional Requirements List document (Reference 004) includes requirements with Capability Area (column D) labeled as "Foundation /Transition". These requirements are related to HR Capabilities. Will the Government please clarfy whether these requirements will be built by the Military Payroll team or Capability Support team?

These requirwements are not part of AMP.

IPPS-A AMP Industry Day Technology and Solutions Questions - 2 NOVEMBER 2023