PREC_Solicitation_Final.pdf

United States Army Garrison (USAG) Italy-Vicenza

Combined Synopsis/Solicitation for Protestant Religious Education Coordinator

PAN414-18-P-0000 005445

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government is releasing this combined synopsis/solicitation electronically via FedBizOpps only. The solicitation number is PAN414-18-P-0000

005445 and this solicitation is issued as a Request For Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2005-87. The Government anticipates the award being a Firm Fixed Price (FFP) contract. The North

American Industry Classification System (NAICS) code assigned to this project is 813110 – Religious

Organizations. This is not a set-aside.

The solicitation includes 10 CLINS, including base year and four (4) option years. The base contract’s Period of

Performance is estimated to begin 28 September 2018, with an end date of 27 September 2023.

The Government anticipates the award being a Firm Fixed Price contract to Protestant Religious Education Coordinator

Services at Caserma Ederle, Vicenza, Italy.

The provision at 52.212-1, Instructions to Offerors -- Commercial, and the addendum to 52.212-1 apply to this acquisition; for reference see attached solicitation.

The provision at 52.212-2, Evaluation -- Commercial Items, apply to this acquisition; for reference see attached solicitation.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Dec

2012), applies to this acquisition.

The Provision at FAR 52.204-7 Alt I, System for Award Management, applies to this acquisition: to be awarded a Government contract the offeror MUST:

a) Have a DUNS number (Dun & Bradstreet); Phone: 01-28-455-379;

http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm?zoom_highlight=combined%2Bsynopsis&P296_49373 http://farsite.hill.af.mil/reghtml/Regs/FAR2AFMCFARS/FARDFARS/FAR/12.htm?zoom_highlight=combined%2Bsynopsis&P296_49373

-American: http://fedgov.dnb.com/webform);

-Italian: https://www.dnb.it

b) Have a CAGE/NCAGE number

-American Contractor: CAGE code will be generated upon completion of SAM registration.

-Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE

c) Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/)

Please ensure that your firm is registered with SAM and that all information is current. If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web based application. You must have a DUNS number in order to start this process. If you do not have a DUNS number, you can obtain one at http://www.dnb.com/. It takes two to three business days to receive a DUNS number and fifteen

(15) to twenty (20) business days to receive a CAGE code. Please begin the process as soon as you receive this RFQ, in order to speed up the contracting process in the event that you are the winning offeror. Both requirements are free of charge.

The Clause at DFARS 252.232-7006, Wide Area Workflow Payment Instructions, applies to this acquisition: all firms must be registered in Wide Area Workflow (WAWF) at https://wawf.eb.mil at time of quote submittal.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items and the addendum to 52.212-

4, apply to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive

Orders - Commercial Items, applies to this acquisition. The below FAR clauses cited in the clause at

52.212-5 are applicable to the acquisition:

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C.

3805 note)).

52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

52.209-6, Protecting the Government's Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31

U.S.C. 6101 note).

52.222-50, Combating Trafficking in Persons, Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and

E.O. 13627).

http://fedgov.dnb.com/webform)%3B http://www.dnb.it/ http://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE https://www.sam.gov/portal/public/SAM/ http://www.sam.gov/portal/public/SAM/ http://www.dnb.com/

52.223-18, Encouraging Contractor Policies to Ban Text Messaging

While Driving (Aug 2011) (E.O. 13513).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-18, Availability of Funds

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332).

All clauses and provisions may be accessed electronically at http://farsite.hill.af.mil and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

OFFER DUE: Transmission of offers in response to this RFQ, shall be submitted as an electronic version in Microsoft Word, or PDF, via email not later than 11:00 A.M. Central European Time

(CET) on 16 July 2018 to BOTH the following email addresses:

francesca.candia.ln@mail.mil and Raquel.o.blankenhorn.civ@mail.mil http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html mailto:francesca.candia.ln@mail.mil mailto:.blankenhorn.civ@mail.mil

Section SF 1449 - CONTINUATION SHEET

AMOUNT

Protestant Religious Coordinator In accordance with the Performance Work Statement

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

0001 12 Months

1001 12 Months

2001 12 Months

3001 12 Months

Contract Manpower Reporting

FFP

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “Protestant Religious Education Coordinator Services” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLINs 7500, 7501, 7502, 7503, 7504), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00

4001 12 Months

7500 1 Job

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “Protestant Religious Education Coordinator Services” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLINs 7500, 7501, 7502, 7503, 7504), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “Protestant Religious Education Coordinator Services” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLINs 7500, 7501, 7502, 7503, 7504), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no

7501 1 Job

7502 1 Job

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “Protestant Religious Education Coordinator Services” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLINs 7500, 7501, 7502, 7503, 7504), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “Protestant Religious Education Coordinator Services” via a secure Data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil/Default.aspx and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 and at the end of the period of performance for each calendar year, beginning with 2018.

Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website. For Contractor Manpower Reporting CLIN (CLINs 7500, 7501, 7502, 7503, 7504), the offeror shall propose a price for each CLIN to cover all reporting costs. If the offeror proposes to provide this report at no additional cost to the Government, it should indicate $0.00 or, “No Charge” or rather than not addressing the line item. If the line item is left blank, the offeror agrees that this report will be provided at no additional cost to the Government, $0.00 shall be used for evaluation purposes, and the contract CLIN will be priced at $0.00

1 Job

7504 1 Job

PERFORMANCE WORK STATEMENT (PWS)

USAG ITALY RSO

Religious Education Coordinator – Protestant

PERFORMANCE WORK STATEMENT

INDEX

1. INTRODUCTION

2. SCOPE OF WORK

3. ACRONYMS AND DEFINITIONS

4. GOVERNMENT HOUSING

5. GOVERNMENT FURNISHED PROPERTY, SERVICES, AND SUPPLIES

6. CONTRACTOR FURNISHED ITEMS

7. APPLICABLE TECHNICAL ORDERS, SPECIFICATIONS, REGULATIONS, AND MANUALS

8. PERFORMANCE REQUIREMENTS AND DELIVERABLES

9. PERSONNEL QUALIFICATIONS

10. LOCATION OF RELIGIOUS EDUCATION ACTIVITIES/EVENTS

11. REGISTRATIONS

12. RESTRICTIONS

13. DISCLAIMER

14. SECURITY REQUIREMENTS

15. BACKGROUND CHECK REQUIREMENTS

16. PERFORMANCE STANDARDS

17. QUALITY ASSURANCE

18. POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS

19. CONTRACTOR MANPOWER REPORTING

20. ACKNOWLEDGMENTS

1. INTRODUCTION

1.1. The services of a PROTESTANT RELIGIOUS EDUCATION COORDINATOR (PREC) fall under the Garrison Chaplain’s Religious Support Program as defined in the Commander’s Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to ensure the free exercise of religion, which is a statutory requirement under USC Title 10.

The primary goal of the Chaplain’s Religious Support Program is to provide religious support activities that meet the religious requirements of Soldiers, families, and authorized DA civilians. Religious education is an essential element of religion (EER) that provides basic religious understanding through Bible studies, doctrinal studies, life applications studies, and educational events for children, youth, and adults.

1.2. As an independent, non-personal services contractor, or as an employee(s) of a vendor contracted to provide coordination for Protestant religious education program services, the PREC, hereinafter known as the contractor, is not a member of the Chaplain’s Staff. The services of the contractor involve the potential for both direct and indirect interaction with children and will thus require the contractor to apply for and complete background checks prior to the awarding of the contract (see item #14 SECURITY REQUIREMENTS) [and thereafter].

2. SCOPE OF WORK

2.1. Protestant religious education program services shall be provided to children, youth, and adults within the Garrison’s Area of Responsibility (AOR). The contractor has overall responsibility for ensuring that all programs and activities are inclusive of all Protestant traditions represented, and in no way offensive to other faith/religious traditions. Coordination and collaboration with the Director of Religious Education (DRE) and other contract service providers are required for teamwork and event planning, to facilitate stewardship of funds and personnel management.

2.2. Generally, Protestant religious education programs are provided on Sundays, although they may also be provided on weekday afternoons and evenings, depending on the Garrison Chaplain’s comprehensive Religious Support Program plan. The contractor may be required to provide services on NATO holidays, legal American, and host nation holidays. If the contractor is required to work outside of “normal duty hours” as stated herein, the total number of work hours shall be modified so that the contractor is not performing over forty (40) hours per week.

3. ACRONYMS AND DEFINITIONS

3.1. After Action Report (AAR) - Report that provides information on: attendance; funds spent; contacts for all resources;

outlines of organization; timelines for organization, preparation and conduct; impact; and, lessons learned for an event and/or program.

3.2. Chapel Activity Report (CAR) – A data gathering tool used to populate the required, quarterly Religious Education

Report.

3.3. Children’s Church (CC) – Religious education/worship program for children as an alternative to participation in all or part of a regular worship service.

3.4. Congregational Chaplain Pastor (Pastor) - The Chaplain designated to be responsible for pastoring a specific congregation. Usually acts as the Verifying Chaplain/POC for Contractors rendering services to his/her congregation.

3.5. Contract Line Item Number – Products or services required to be completed on the contract.

3.6. Contractor - Individual or group who accepts this contract to provide coordination and leadership to the Religious

Education ministry of the chapel congregation.

3.7. Contracting Officer (KO) - Specifically appointed Officer of the Government with the authority to negotiate, award and amend a contract.

3.8. Contracting Officer Representative (COR) – An individual designated in writing by the KO to act as his/her authorized representative to assist in contract administration. The COR’s duties and limitations are specified in the written letter of designation.

3.9. Command Master Religious Plan (CMRP) - An annual planning and authorization document used to support budget needs and program projections of Chaplains and congregations.

3.10. Chapel Tithes and Offering Fund (CTOF) – Non-appropriated fund used by garrison Religious Support Offices to receive and disburse Chapel offerings.

3.11. Chaplain Resource Manager (CRM) - The Chaplain designated by the Garrison Chaplain and the Contracting Office as the representative monitoring all Chaplain's contracts and providing assistance to Contractors, Chaplains and DRE to enable/ensure effective ministry.

3.12. Director of Religious Education (DRE) - Department of the Army civilian on the staff of the Garrison Chaplain who is the Subject Matter Expert (SME) on religious education, curriculum, and volunteer recruiting, training and recognition. As the SME on religious formation, all proposed curricula and Bible Studies will be reviewed by the DRE. Final approval comes from the Garrison Chaplain.

3.13. Garrison Chaplain – The senior Chaplain in the Garrison who answers to the Garrison Commander. In those locations where there is a support community but no garrison, for the purpose of this contract, the senior religious support chaplain will serve as the “Garrison Chaplain.”

3.14. Government - Any and/or all of the duly authorized representatives and/or agencies of the Government of the United

States of America.

3.15. Invoice - Written statement of completed services submitted by the Contractor through the Verifying Chaplain to

Finance and Accounting for payment.

3.16. Key Control Officer – Individual officially designated as manager of access to all facilities within the purview of the agency.

3.17. Line of Sight Supervision (LOSS) – A method of ensuring the safety of children and youth while allowing the service of an individual whose background check is pending. May only be used under certain, highly specific circumstances.

3.18. Religious Education Report (RER) – A quarterly reporting metric used to analyze religious education program reach and effectiveness.

3.19. Sunday School (SS) – Religious education program including age-group classes for children, youth, and adults as an adjunct to weekly Protestant worship as well as other times during the week to educate individuals in the areas of Biblical knowledge, Christian doctrine, faith to life application, and other faith formation practices.

3.20. Vacation Bible School (VBS) – A summer religious education program including age-group classes for children and/or families to provide Christian faith formation through Bible study, doctrinal study, faith to life application, and other faith formation practices.

3.21. Verifying Chaplain/Point of Contact (POC) - The Chaplain/POC identified by the CRM responsible to verify contract performance. The Chaplain/POC signs the Contractor's invoices after verifying each invoice presented by the Contractor. The Verifying Chaplain/POC does not have the authority to change or amend the terms of the contract formally or informally.

3.22. Volunteer - Those individuals who serve to support the ministry and/or programs without pay or compensation.

3.23. Wide Area Workflow (WAWF) – Government operated accounting program in which contractors enter monthly invoices. COR reviews invoice in WAWF and certifies for payment.

4. GOVERNMENT HOUSING

The Government shall NOT provide housing to the Contractor.

5. GOVERNMENT FURNISHED EQUIPMENT, SERVICES, AND SUPPLIES

5.1. The contractor shall be authorized use of Government telephones (with commercial access) for local and long distance calls, for official use only, on a space available basis.

5.2. A photocopy machine, files, and file cabinets will be made available at the Chapel for use by the contractor to fulfill contract requirements on a space available basis.

5.3. The Government will provide the contractor with religious education curricula, materials, and resources for Protestant religious education programs. Meeting space for programs, chairs, tables, boards, audio-visual set-ups will be supplied as required.

The contractor shall be responsible for cleaning all classrooms, emptying trash cans, cleaning chalk and whiteboards, and rearranging tables and chairs in accordance with facility requirements, at the conclusion of each event.

5.4. The Government will provide adequate deskwork area, on a space available basis, for use by the contractor to meet the requirements of this contract. The contractor shall be responsible for safeguarding all Government supplies and property.

5.5. The Government will provide access to a Government computer and a Government email account, for official use only.

Access to and use of Government computers is authorized. A CAC card is required.

6. CONTRACTOR FURNISHED ITEMS

The contractor shall provide his/her own transportation and all necessary equipment to fulfill this contract, except as stated in Paragraph 5 of this PWS.

7. APPLICABLE ORDERS, SPECIFICATIONS, REGULATIONS, AND MANUALS

7.1. AR 165-1 Chaplain Activities in the United States Army, 23 June 2015

7.2. DA PAM 165-18 Chaplaincy Resources Management

7.3. AD 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs

7.4 Garrison Command Master Religious Program (CMRP)

7.5. Chapel Tithes and Offerings Standard Operating Procedures

7.6. Chaplain Volunteer Management

7.7 Federal Acquisition Regulation (FAR) Part 37

8. PERFORMANCE REQUIREMENTS

The contractor shall coordinate with the DRE, for a Protestant religious education program using volunteers from Protestant Chapel services within the community.

8.1. Implement a Protestant religious education program that consists of the following.

8.1.1. Sunday School (SS). The contractor shall organize and oversee weekly classes for eligible children, youth, and adults using age-appropriate materials that educate participants in the areas of Biblical knowledge, Christian doctrine, faith to life application, and other faith formation practices. SS classes are held during the academic year from 1 September to 15 June. Weekly classes last one (1) hour. All curriculum resources shall be reviewed by the DRE and approved by the Garrison Chaplain before use.

8.1.2. Children’s Church (CC). The contractor shall provide a weekly CC program that educates children using age-appropriate materials in the subjects of: the Bible, Christian doctrine, faith to life application, and other faith formation practices.

CC classes are held weekly, during Protestant worship, throughout the year. CC classes last approximately 30-45 minutes. All curriculum resources shall be reviewed by the DRE and approved by the Garrison Chaplain before use.

8.1.3. Vacation Bible School (VBS). Provide an annual, summer VBS program for children or families in the community. VBS consists of 3-5 sessions held in the mornings (children) or evenings (family), depending on the Garrison Chaplain’s Religious Support Program priorities; each session lasts 3-4 hours. Prior to ordering materials, the Garrison Chaplain shall review and approve of all VBS materials, in consultation with the Regional Education Program Director (REPD) as needed. The Garrison Chaplain, not the contractor, determines the dates and times for VBS. The scheduling of VBS shall only be adjusted by the Garrison Chaplain. The contractor shall publicize and advertise VBS, beginning no later than sixteen (16) weeks prior to the start of VBS, throughout the chapel and military community, utilizing every RSO and USAG Italy advertising medium available.

8.1.4. Provide a Closing Program. The contractor shall provide a closing program for Protestant VBS held at a time that maximizes parental and community attendance to recognize the efforts of the volunteers. This closing program shall be a minimum of one (1) hour and shall not exceed one and a half (1.5) hours. It is highly recommended that the contractor coordinate with the other Religious Education Coordinators in order to coordinate their efforts in meeting together with the Garrison Chaplain at the same time, so as to minimize confusion regarding VBS and the closing program.

8.1.5. VBS Meetings. The contractor is required to meet with the Chaplain or the designated Contracting Officer’s Representative (COR) at least four (4) times per year to coordinate the annual VBS program. The contractor shall meet with the congregation Chaplain or his or her designated COR to review the delivery of services of the program and provide records and statistics. The format and time for these briefings shall be determined by the congregation Chaplain or designated COR. It is the responsibility of the contractor to initiate and follow up on meeting requests with the congregation Chaplain or designated COR.

8.1.6. Prepare and Submit VBS Reports. The contractor shall record attendance at all classes and training events.

The contractor shall record the number of students, as well as volunteer’s staff, and number of volunteer hours. The contractor shall submit these reports to the COR. The contractor shall submit this information and an After Action Report (AAR) to the COR within two (2) weeks of completion of VBS, to include the roster of students and volunteers. The contractor shall provide the volunteers with the volunteer registration forms to register with myarmyonesource.com website (https://www.myarmyonesource.com). Volunteers shall maintain their own hours and submit them at the end of each week to the contractor.

8.1.7. Seasonal Events. The contractor shall organize two seasonal events, one during Advent/Christmas, and the other during Lent/Easter, for Garrison community members, with a focus on intergenerational fun and learning. Each event lasts approximately one (1) to one and a half (1.5) hours. An event plan must be reviewed by the DRE and approved by the Garrison Chaplain, no less than 60 days in advance of the event. A complete event plan consists of event goals and objectives, narrative descriptions of activities to meet stated goals and objectives, staffing and volunteer requirements, an execution and marketing timeline, and a Child Protection Plan, including a Line of Sight Supervision plan as needed.

8.1.8. Volunteer Training. Coordinate two training events annually: (1) an annual training event for volunteers on a topic related to religious education, and (2) annually required Child Protection training for volunteers in accordance with Chapel Volunteer Management (CVM) and in cooperation with the DRE. Execution of the training is the responsibility of Chaplains and DREs.

8.1.9. Annual Appreciation. Coordinate an annual appreciation event for Chapel volunteers serving in Protestant religious education programs. Funding will be provided by the Chaplain or Finance Management (FM) through Protestant funds of the Chapel Tithes and Offerings Funds (CTOF).

8.1.10. Director of Religious Education (DRE) Meetings. Meet monthly with the DRE, to receive program updates, coordinate contracted services, event statistics, and progress. Meetings last approximately one (1) hour. If there is no DRE, the sponsoring chaplain of Religious Education will take the place of the DRE.

8.1.11. Parish Council Meeting. Attend monthly Parish Council meetings of each Protestant Service, and coordinate the religious education needs of each council.

8.2 The contractor shall accomplish the following in conjunction with the religious education classes, events, etc.

8.2.1. Conduct marketing efforts for all Protestant religious education events, to include Chapel bulletin announcements, bulletin boards, flyers, and other appropriate media. All media shall be submitted to the DRE for review, and the Garrison Chaplain for approval, NLT 15 days prior to scheduled events. The Government will provide the necessary photocopies.

8.2.2. Recruit volunteers for Protestant religious education classes, programs, and events, with a focus on building Chapel congregation understanding of volunteerism as an act of worship and sharing of spiritual gifts for ministry. Volunteers are required to clear all appropriate background checks IAW AD 2014-23, and adhere to all requirements in accordance with (IAW) Chapel Volunteer Management guidelines. Volunteers are required to receive a written job description from the contractor before commencing performance. The tracking and training of all Chapel volunteers is the responsibility of the Chapel Volunteer Manager and the DRE.

8.2.3. Prepare and disseminate an annual calendar of Protestant religious education activities and events within 30 days of contract award. The calendar shall include estimated funding requirements, resources needed, and projected numbers of participants and volunteers. The calendar shall be reviewed by the DRE and approved by the Garrison Chaplain before implementation.

8.2.4. If it becomes necessary to cancel any religious education classes or events, it is the contractor’s responsibility to notify all participants and the COR at least one week prior to the scheduled religious education class or event. This shall not apply to cancelations due to emergencies or weather.

8.3. The contractor shall meet the following reporting requirements on schedule:

8.3.1. Regular updating of the Chapel Activity Report (CAR), as scheduled by the Garrison Chaplain to fulfill requirements for submission of the quarterly Religious Education Report (RER).

8.3.2. After Action Reports (AARs) for seasonal events and VBS including number of participants, event review, and evaluation of event effectiveness, submitted within one week of event completion.

8.3.3. Request Chapel Tithes and Offerings Funds (CTOF) and Appropriated Funds (APF) as appropriate. The contractor shall: (1) prepare a written recommended list of curriculum resources, materials, supplies, and equipment needed for Protestant religious education activities and events; (2) monitor curriculum resources, materials, supplies, and equipment; and (3) prepare and submit Purchase Order Requests according to CTOF and APF guidelines so that all necessary materials are available to conduct scheduled meetings, classes, programs, and other events, a minimum of 30 days before they are scheduled to occur.

8.3.4. Maintain a Continuity Binder. The binder (currently electronic format) shall contain at a minimum but not limited to, copies of events plans, AARs, briefings, a summary of Chapel Activity Report (CAR) statistics, and volunteer data. The binder shall be submitted to the DRE for review and routing to the Garrison Chaplain at the end of each Period of Performance.

9. PERSONNEL QUALIFICATIONS

The contractor, contractor’s personnel, and all subcontractors shall meet the following qualifications.

9.1. Ability to pass a background check in order to work with minors IAW requirements of AD 2104-23.

9.2. Have, or be able to complete within 30 days of contract award, annual Chapel Child Protection training.

9.3. An Associate’s Degree AND two (2) years of work experience (paid or volunteer) in the fields of Education and/or Religious Studies. College transcripts shall be submitted.

9.4. Ability to speak English proficiently.

9.5. Ability to work ecumenically among Protestants and serve within the multi-faith context of an Army chapel.

10. LOCATION OF RELIGIOUS EDUCATION ACTIVITIES/EVENTS

The Government will provide the contractor access to the religious facilities within the Garrison, and any other facilities and locations within the Garrison that are suitable for conducting Protestant religious education meetings, classes, programs and events, as determined by the Garrison Chaplain and Garrison Commander. The contractor shall be responsible for reserving space as needed with appropriate points of contact (POCs) for any facility to be used. Arrangements for facility use should be coordinated with the DRE, but are the sole responsibility of the contractor.

11. REGISTRATION

11.1. Participants shall be registered and put on class rolls using a Government approved registration form that includes medical and media release information, for all classes and ongoing events, such as Children’s Church. Registrations and rolls are used for data analysis as well as security purposes to ensure all participants are accounted for in case of a fire or other emergency.

Registration materials shall be handled confidentially IAW Army requirements for the handling of Personally Identifiable Information

(PII).

12. RESTRICTIONS

12.1. Government equipment made available under this contract is only for use in the performance of services described in this contract.

12.2. The contractor is prohibited from engaging in abusive behavior and proselytizing a particular creed or belief as preferable or superior to or above another religion. The contractor shall not conduct formal counseling, administer sacraments (anointing, baptism, etc.) or perform other Chaplain responsibilities.

13. DISCLAIMER

The Government will not be responsible in any way for damages to the contractor’s personal property as a result of fire, theft, accident, natural disaster, or other events.

14. SECURITY REQUIREMENTS

14.1. AT Level I Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled-access areas will complete AT Level I awareness training within 45 calendar days after the contract start-date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor will submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after training is completed by all employees and subcontractor personnel. AT Level I awareness training is available online at https://atlevel1.dtic.mil/at.

14.2. Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by an authorized Government representative). The Contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal’s office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

14.3 iWATCH/iSALUTE Training. The Contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 45 calendar days after the contract is awarded and within 45 calendar days after new employees commence contract performance, with the results reported to the COR within 7 calendar days after the contract is awarded.

14.4. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

14.5. OPSEC Training. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

14.6 Information Assurance (IA)/Information Technology (IT) Training. All contractor employees and associated subcontractor employees must complete DOD information assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DOD and Army training requirements in DODD 8570.01, DOD 8570.01-M, and AR 25-2 within 6 months after being employed.

14.7. In addition to the changes otherwise authorized by the Changes Clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in the contractor’s security matters or processes. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while in performance of this contract.

14.8. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. Locking of external doors and windows is necessary when leaving the facility. Internal doors should be locked to protect Government property.

Access to office areas, especially those with telephones and automation equipment should be closely monitored and limited. The contractor agrees to secure and not disclose personal, confidential and/or sensitive information. Strict confidentiality shall be maintained regarding personal information of all persons interviewed or participating in the Protestant religious education program.

Personal notes, applications, and check lists shall be maintained in a restricted file and locked during those times when staff persons authorized access are not present. The contractor is responsible for destroying personal information once it is no longer required.

14.9. The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the

Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan (QCP). Such procedures shall include turn-in of any issued keys by personnel who https://atlevel1.dtic.mil/at no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the COR. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QCP.

15. BACKGROUND CHECK REQUIREMENTS

Contractor/Sub-Contractor employees providing services under this contract are subject to the following process:

15.1 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs” dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for contractors can be found in Enclosure 3, Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

15.2 Background checks will be initiated and paid for by the Government. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child-related background checks and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub-CONTRACTOR employees completing all required documents required for the background check process. A favorable background check must be received within forty-five (45) days of contract award.

15.3 The following is a list of the required screenings per Army Directive 2014-23.

15.3.1. REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

Pre-employment screening: (1) Application; (2) Interview; (3) Reference check; (4) Statement of Previous Arrest or Charge; (5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children; and

(6) Tentative offer of employment (Proponent: Contractor is responsible organization);

Preliminary investigation: (1) Installation Record Check (if applicable), (2) FBI Fingerprint check, and (3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization). The CNACI will be initiated after successful completion of the preliminary investigation.

If deemed appropriate by the local Garrison Commander, a contractor can start working under Line of Sight Supervision (LOSS) after successfully completing the pre-employment screening and preliminary investigation If LOSS is not feasible, favorable CNACI results are required BEFORE the contractor can start working under this contract.

15.3.2. SHORT TERM/OCCASIONAL contact with children

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

Pre-employment screening: (1) Application; (2) Interview; (3) Reference check; (4) Statement of Previous Arrest or http://www.apd.army.mil/pdffiles/ad2014_23.pdf

Charge; (5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children; and

(6) Tentative offer of employment (Proponent: Contractor is responsible organization);

Preliminary investigation: (1) Installation Record Check (if applicable), (2) FBI Fingerprint check, and (3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening BEFORE working under this contract.

15.4. No person, regardless of circumstances, will be approved to provide services to children or minors if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination must be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a contractor can decide not to proceed with the PRB process.

15.5. Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

15.6. Re-verification (IRC and FBI fingerprint check) is required every 5 years.

16. PERFORMANCE STANDARDS

16.1. Appearance and Conduct. At all times during the performance of this contract, the contractor shall present a neat and well-groomed appearance appropriate to the conditions under which the services are being conducted. Because this is a non-personal service contract, the contractor will avoid representing or allowing themselves to be represented as chapel staff or a Government employee. In order to avoid the appearance that the contractor employees are Government or chapel personnel, while providing services under this contract, the contractor and/or the contractor’s employees will wear a nameplate or badge, provided by the Religious Support Office (RSO), identifying their full name, and status as a “Religious Education Coordinator Contractor.” The contractor will not bring their child(ren), under the qualifying age for participation in religious education events to the work site, except during normal worship service hours.

16.2. The Protestant religious education program is a chaplain-sponsored/chapel supporting, integral part of the Command religious program. AR 165-1 requires that all offerings, donations or other income received during command-sponsored worship, activities, and other events of the religious program or linked to chaplain-sponsored or chapel-related activities of the command must be received by, accounted for, and disbursed by the Consolidated Chaplains’ Fund. The contractor will become familiar with the Chaplains’ Fund Policies found in AR 165-1, Chapter 14, and will comply with all regulatory requirements of the Garrison Chapel CTOF SOP. Any monies received for the program will be accepted, recorded immediately on pre-numbered Offering Control Sheets (issued by the Chapel NCOICs), and turned over to the Chaplain Assistants for safeguarding and deposit to the Protestant sub-account IAW AR165-1 and the CTOF SOP. Offering Control Sheets require two signatures, one of which must be a disinterested party (i.e.

not be the contractor or chapel personnel). Obtaining the signature of the donor(s) on the offering control sheet is strongly encouraged.