Amendment_00001_-RFP005721_Catholic_Priest_Combined_Synopsis_Package_w-_Attachments_20190906.pdf

COMBINED SYNOPSIS/SOLICITATION

Solicitation #: RFP005721 Catholic Clergy Support Services

1. Solicitation Number RFP005721 is a combined synopsis/solicitation for commercial items (non-personal services) prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2019-03, dated 12 Jul 2019. This acquisition is small business set-aside under North American Industry Classification Standards (NAICS) code 813110 Professional and Management Development Training.

Small business size standard: $8M.

This solicitation is issued as a Request for Proposal (RFP) in Accordance With (IAW) FAR Subpart 12.6 and conjunction with FAR Part 13 and Subpart 13.5 as supplemented with additional information included in this notice.

2. Requirement. The U.S. Army Garrison Fort Wainwright, Alaska, has a requirement for the providing of Chaplain Services for Fort Wainwright, AK (FWAK) in accordance with (IAW) the Performance Work Statement, (PWS) as noted in Attachment 1 of this solicitation.

3. Period/Place of Performance. IAW the PWS, The work to be performed under this contract shall be performed primarily at the Southern Lights Chapel, with the potential for performance at numerous other locations both on and off-post (e.g. chapels, hospitals, rest homes, cemeteries, home, etc.)..

4. Mandatory Registration. To be eligible for award, registration with the System for Award Management (SAM) must be current. There are no exceptions. To register or apply please visit the SAM website at http://www.sam.gov. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). SAM registration must be completed prior to award.

Please provide the following information:

Name of Business Entity:

DUNS No. #:

CAGE Code:

Federal Tax ID #:

Name of Contact:

Phone #:

Email Address:

Amendment 00001- PAN413-19-0000-005721 http://www.sam.gov/ http://www.sam.gov/

5. Schedule. The vendor must provide a firm fixed price proposal for the requirements herein.

The proposal shall include a unit, extended price, and total prices for each of the contract line item numbers (CLINs) in the following schedule.

Not submitting pricing for each CLIN will be considered unresponsive to this RFP.

CLIN REQUIREMENT QTY

UNIT

OF

ISSUE

UNIT

PRICE

EXTENDED

PRICE

0001 Catholic Clergy Support Services, IAW PWS.

1 JOB $________ $________

0002 Contractor Manpower Report (CMR) 1 JOB $________ $________

TOTAL OF ALL ITEMS $________

6. Solicitation Questions. All questions shall be submitted via e-mail to Mr. Robert J. Sullivan, at robert.j.sullivan90.civ@mail.mil and Mrs. Lisa Jenkins Fromm at lisa.a.jenkinsfromm.civ@mail.mil Reference, “Solicitation RFP005721, “Catholic Clergy Support Services” in the email subject line. Answers to questions will be made accessible to all potential Vendor. Suspense date for questions is as follow:

Questions will be accepted until:

Time: 2 PM, Alaska Standard Time (AKST)

Date: Wednesday, 28 August 2019

All proposals shall be shall be submitted via e-mail to Mr. Robert J. Sullivan, at robert.j.sullivan90.civ@mail.mil and Mrs. Lisa Jenkins Fromm at lisa.a.jenkinsfromm.civ@mail.mil Reference, “Solicitation RFP005721, “Catholic Clergy Support Services” in the email subject line. Suspense date for questions is as follow:

Proposals will be accepted until:

Time: 2PM, Alaska Standard Time (AKST)

Date: Thursday, 12 September 2019

7. Special Notes and Instructions: Contractors are cautioned that clauses and provisions within this RFP may include blocks that must be completed prior to submission of the proposal. Proposals should contain the Contractor’s best terms on price and technical approach.

8. FAR/DFARS provisions and clauses are applicable to this solicitation: (For full text references, www.acquisition.gov or http://farsite.hill.af.mil.)

Amendment 00001- PAN413-19-0000-005721 mailto:lisa.a.jenkinsfromm.civ@mail.mil mailto:lisa.a.jenkinsfromm.civ@mail.mil

FAR PROVISIONS:

52.204-7 -- System for Award Management (Oct 2018) 52.204-16 -- Commercial and Government Entity Code Reporting (Jul 2016) 52.209-7 – Information Regarding Responsibility Matters (Oct 2018) 52.209-11 -- Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.212-1 -- Instructions to Offerors -- Commercial Items (DEVIATION 2018-O0018) (Oct 2018) 52.212-2 – Evaluation –Commercial Items (Oct 2014) 52.212-3 Alt I -- Offeror Representations and Certifications (Oct 2014)

FAR CLAUSES:

52.204-13 -- System of Award Management Maintenance (Oct 2018) 52.204-18 -- Commercial and Government Entity Code Maintenance (Jul 2016) 52.212-4 --Contract Terms and Conditions—Commercial Items (Oct 2018) 52.212-5 -- Contract Terms and Conditions Required to Implement Statues or executive Orders – Commercial Items (Aug 2019) 52.224-3 – Privacy Training (Jan 2017) 52.232-40 -- Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-4 – Applicable Law for Breach of Contract Claim (Oct 2004)

52.212-2 – Evaluation – Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Proof of Ordination

Memo of Endorsement from Archdiocese of Military Services (AMS)

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Amendment 00001- PAN413-19-0000-005721 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P549_78459 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1717_239235

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Addendum to FAR 52.212-4(c) CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (Oct 2018):

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc. which may be changed unilaterally by the Government.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (DEVIATION 2018-

O0021) (SEP 2018)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b) (1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115- 91).

(iv) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(v) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C.

chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xviii) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xix)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.252-1 Solicitation provisions incorporated by reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ or http://farsite.hill.af.mil

(End of provision)

52.252-2 Clauses incorporated by reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text

Amendment 00001- PAN413-19-0000-005721 https://www.acquisition.gov/ http://farsite.hill.af.mil/ available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ or http://farsite.hill.af.mil

(End of clause)

DFARS PROVISIONS:

252.203-7005 – Representation relating to compensation of former DoD officials (Nov 2011) 252.204-7008 – Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7013 – Limitations on the Use or Disclosure of Information by Litigation Support Offerors (May 2016) 252.215-7007 -- Notice of Intent to Resolicit

DFARS CLAUSES:

252.201-7000 -- Contracting Officers Representation (Dec 1991) 252.203-7000 -- Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.204-7000 -- Disclosure of Information (Oct 2016) 252.204-7003 -- Control of Government personnel Work Product (APR 1992) 252.204-7004 – DoD Antiterrorism Awareness Training for Contractors (Feb 2019) 252.204-7012 -- Safeguarding covered defense information and cyber incident reporting (OCT 2016) 252.204-7014 – Limitations on the Use or Disclosure of Information by Litigation Support Contractors (May 2016) 252.204-7015 -- Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.232-7003 -- Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

252.232-7006--Wide Area Workflow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Amendment 00001- PAN413-19-0000-005721 https://www.acquisition.gov/ http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense

Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for

Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

___________FOB DESTINATION

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Amendment 00001- PAN413-19-0000-005721 http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm#252.232-7003 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

___________2/1 COMBO

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W912D0 Admin DoDAAC** W912D0 Inspect By DoDAAC

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

_Chaplain (MAJ) Daryl W. Densford; daryl.w.densford.mil@mail.mil; (907)353-6278

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) mailto:daryl.w.densford.mil@mail.mil

LOCAL CLAUSES

POST TRAFFIC REGULATION

All Contractors are advised that it is a violation of a post traffic regulation to exceed 10 miles per hour while passing military personnel in formation, or a military group running or walking along the side of the road. Driving privileges on this installation may be suspended or canceled for violating post traffic regulations or applicable state laws and will not be considered an excusable delay under the contract. Each contractor must ensure that all of its employees have been informed of this information.

US GOVERNMENT FEDERAL HOLIDAYS

The following federal legal holidays are observed by all US Government agencies:

New Year’s Day (1st day of January) Martin Luther King Day (3rd Monday of January) Washington’s Birthday (3rd Monday in February) Memorial Day (4th Monday in May) Independence Day (4th day of July) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (11th day of November) Thanksgiving (4thThursday in November) Christmas (25th day of December)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as the legal holiday. When one of the above designated holidays fall on a Saturday, the preceding Friday is observed as the legal holiday.

SUBMISSION OF INVOICES

In accordance with FAR clause 52.212-4(g) the contractor shall submit all invoices electronically utilizing Wide Area Workflow (WAWF). Procedures for using WAWF are found in DFARS clause 252.232-7003 Electronic Submission of Payment Requests.

CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/login.aspx. The required information includes: (1) Contracting Office, Contracting Officers, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection costs; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors perform work (specified by zip code in the United States and nearest city, country, when in an overseas location, using the standardized nomenclature provided on the website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (per country. As part of this submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the filed on the website. The XML direct transfer is a format for transferring filed from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. *

Note: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. AT no time will any data be released to the public with the contractor name and contract number associated with the data.

-- End of Section --

Attachment 1

Installation Management Command (IMCOM)

Performance Work Statement (PWS) for

Catholic Clergy Support Services at

Fort Wainwright

14 June 2019

TABLE OF CONTENTS

1.0 Description of Services…………………………………………………………….… 1

1.1 Background…………………………………………………………………………….. 1

1.2 Objectives……………………………………………………………………………

2.0 Requirements…………………………………………………………………………. 1

2.1 General………………………………………………………………………………… 1

2.1.1 Scope………………………………………………………………………………… 1

2.1.2 Period of Performance………………………………………………………………. 1

2.1.3 Place of Performance and Hours of Operation……………………………………… 1

2.1.4 Travel / Temporary Duty……………………………………………………………… 2

2.1.5 Emergency Medical Services…………………………………………………………. 2

2.1.6 Contract Administration and Management…………………………………………… 2

2.1.7 Quality Control……………………………………………………………………….. 3

2.1.8 Government POC…………………………………………………………………….. 3

2.1.9 Subcontractor Management………………………………………………………….. 4

2.1.10 Proposed Subcontractor Back-up Plan………………………………………………. 4

2.1.11 Contractor Employees……………………………………………………………….. 4

2.1.12 Business Relations…………………………………………………………………… 6

2.2 Special Requirements………………………………………………………………... 6

2.2.1 Security/Background Checks………………………………………………………….. 6

2.2.2 Safety………………………………………………………………………………. 8

2.2.3 Special Training / Qualifications…………………………………………………... 9

2.2.4 Environmental Requirements………………………………………………………. 9

3.0 Performance Requirements and Standards……………………………………..… 9

3.1 High Level Objective (HLO)…………………………………………………………. 9

3.1.1 Performance Task Requirements, Standards and AQLs…………………………… 9

3.2 Transition…………………………………………………………………………….. 10

3.3 Contractor Manpower Reporting Application (CMRA)…………………………….. 10

4.0 Performance Requirements Summary (PRS) Matrix………………………….. 11

4.1 Quality Assurance…………………………………………………………………... 13

4.2 Quality Control Plan………………………………………………………………… 14

5.0 Deliverables………………………………………………………………………… 14

6.0 Related Documents…………………………………………………………………. 16

6.1.1 Definitions………………………………………………………………………… 16

6.1.2 Acronyms…………………………………………………………………………. 19

6.2 Applicable Directives and Publications…………………………………………….. 20

6.3 Technical Exhibits………………………………………………………………….. 21

6.4 Government-Furnished Materials/Property/Equipment……………………………. 21

6.5 Contractor-Furnished Materials/Property/Equipment……………………………… 21

6.6 U.S. Department of labor Wage Determination………………………………….. 22

1.0 Description of Services/Introduction. The Contractor shall provide an ordained Catholic Priest (with an active endorsement from the Archdiocese of the Military Services, USA) to provide mass, sacraments, Subject Matter Expert (SME) guidance to all aspects of the FWA Catholic Parish, and Catholic pastoral care for the Installation. As such, this element falls under the responsibility of the Garrison Chaplain as defined in the Command Master Religious Plan (CMRP). The Contractor shall perform to the standards in this contract.

1.1 Background. IMCOM Chaplain Services provides worldwide services to Army personnel and their Families. This support enables IMCOM to meet their mission to synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army through Contractor supported services. There are many functions that comprise the Chaplain Services program, some of which are provided through active duty military, civilian, volunteers, and contracted support services.

1.2 Objectives. The mission of the Chaplains program is to provide for the Essential Elements of Religious Services [EERS] to include mass and sacramental rites for all assigned Soldiers, Civilians, and Family Members at the Installation. IMCOM will synchronize, integrate, and deliver Religious Support and sustain facilities in support of Senior Commanders in order to enable a ready and resilient Army

2.0 Requirements.

2.1 General.

2.1.1 Scope. The Contractor shall perform chaplain services in accordance with this PWS.

During performance of the contract the Government reserves the right to add or delete facilities and/or the level of services required. A modification to the contract will be executed to incorporate these changes.

2.1.2 Period of Performance. The period of performance is 30 September 2019 – 29 September 2020

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract shall be performed primarily at the Southern Lights Chapel, with the potential for performance at numerous other locations both on and off-post (e.g. chapels, hospitals, rest homes, cemeteries, home, etc.).

2.1.3.2 Hours of Operation. U.S. Army Installation operates on a Monday thru Sunday schedule, except for Federal Holidays. Federal Holiday observances and the Contractor working schedule shall be in accordance with the published worship schedule for the local installation and scheduled office, work and visitation hours agreed upon between the contractor and COR. The Contractor is responsible for conducting services between the hours of 0800 – 1100 in addition to the other performance tasks described in the PWS. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

2.1.3.2 Recognized/Government Holidays. (Standard Continental United States (CONUS) holidays can be found at the following link: http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/).

2.1.3.3.1 Impact of Federal Holidays on Contractor Provided Services. Contractor will be informed on any impact of Federal Holidays or of any cancelations impacted by Federal Holidays.

2.1.4. Travel/Temporary Duty (TDY). Contractor may be required to travel during the performance of this contract to attend meetings, conferences, and training as approved by the Contracting Officer’s Representative (COR). The Contractor may be required to travel to off-site locations to conduct routine and emergency ministrations to include pastoral care and counseling to include hospital visitation, Sacraments for the sick, and funerals.

2.1.4.1 Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract (i.e. at least 50 mile commute from place of performance). They must be in accordance with FAR 31.205-46, consistent with substantive provisions of the Joint Travel Regulation (JTR) http://dodtravelregs.hqda.pentagon.mil/propub/, and within the limitations of funds specified in this contract. All travel requires prior written Government approval/authorization and notification to the COR.

2.1.5 Emergency Medical Services. In the event of illness or injury which may require emergency medical procedures, treatment or services; the Contractor is responsible for all costs.

The Contractor shall notify the Contracting Officer (KO) or COR of any medical emergencies affecting services under this contract.

2.1.6 Contract Administration and Management. The Contractor shall be responsible for all management and administration matters relating to compliance with state and local laws, policies and procedures.

2.1.6.1 Contract Administration

2.1.6.1.1 The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

2.1.6.1.2 The Contractor shall respond to Government requests for contractual actions in a timely fashion.

2.1.6.1.3 The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support the contract.

2.1.6.1.4 The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ http://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ http://dodtravelregs.hqda.pentagon.mil/propub/

2.1.6.2 Post Award Conference/Periodic Progress Meetings. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5 Post award Orientation.

2.1.6.2.1 Periodic Progress Meetings. The KO shall convene periodic meetings with the Contractor, the COR and other Government personnel, as appropriate, to review the Contractor’s performance. Appropriate action shall be taken to resolve outstanding issues.

2.1.6.3 Contract Management.

2.1.6.3.1 The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

2.1.6.3.2 The Contractor must coordinate communication between the support operations at U.S.

Army Installation and the Contractor's corporate offices.

2.1.7 Quality Control. The Contractor shall address how they will ensure they have an internal Quality Control processes to ensure services are performed in accordance with this PWS. The Contractor shall submit a one-page plan on how they will ensure the objectives of PWS Section

3.1 will be met. The Quality Control Plan (QCP) must highlight their proposed plan to meet the requirements to be submitted for approval by the KO within 30 days after contract award.

2.1.8 Government POC.

2.1.8.1 Contracting Officer’s Representative (COR). The COR will be appointed by the Contracting Officer. The appointment will be made using the COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, training, tracking, documentation, and management of CORs. The COR monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of this contract.

2.1.9 Subcontract Management. The Contractor is responsible to ensure that services are conducted in accordance with the requirements of this PWS. To ensure there is no lapse in services, the Contractor shall provide a qualified substitute that can serve as a replacement in the event that the primary ordained Catholic Priest is unable to perform the duties of his position.

2.1.9.1 Proposed Subcontractor Back-up Plan. The Contractor shall submit the proposed back up plan to provide an ordained Catholic Priest compliant with the terms and conditions of the contract. The proposed substitution shall be provided to the KO and the COR 30 days after contract award and shall be updated annually or when the proposed substitute is no longer available. The KO has the right to request credentials and verification of qualification from all Subcontractors prior to services being rendered.

https://arc.army.mil/COR

2.1.10.1 If the Contractor is not available to perform required services or elects to provide a Subcontractor, such Subcontractor must meet all qualifications established for the Contractor.

Any planned use of a Subcontractor will be coordinated with the COR seven (7) days prior to commencement of required service, ensuring the COR and KO have current contact information for the Subcontractor. If the Contractor is unable to provide the contracted service for any reason, he/she will notify the appropriate chaplain(s) for the affected Service(s), as soon as possible, but no later than 24- hours in advance. The Contractor will be responsible for payment of the Subcontractor. In any case, the Government will not be responsible for making any payments for services not rendered.

2.1.10.2 In the event the Contractor fails to provide a satisfactory substitute to perform at any time which the Contractor does not perform, the Contractor hereby authorizes the KO to procure the services of a satisfactory substitute for the account of the Contractor and the amount paid or owed to the substitute by the Government for such services shall be deducted from any amount owed to the Contractor under this contract. This provision imposes no obligation on the KO to exercise the foregoing authority and shall not be construed to diminish the rights of the Government under the clause entitled "termination".

2.1.11 Contractor Employees. The Contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.1.11.1 Key Personnel. The Clergy position is designated as “Key Personnel.” Qualifications for all key personnel are listed in Section 2.2.3. The services required under this contract are in direct support of religious support services and have specific education and experience requirements.

2.1.11.2 Certification. Contractor performing must be an ordained Catholic Priest and have an active endorsement from the Archdiocese of Military Services.

2.1.11.3 Identification Badges. N/A

2.1.11.4 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.104, under general contracting authority, and do not require specific statutory authorization. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the KO immediately. As a non-personal services contractor, the Priest is not a member of the Chapel or Garrison Chaplain's Office staff.

2.1.11.5 Government-Contractor/Employee Relationships

2.1.11.5.1 Government-Contractor Relationships. Contractor personnel under this contract shall not:

(a) Be placed in a position where they are appointed or employed by a Federal Officer, or are under the supervision, direction, or evaluation of a Federal Officer, Military or Civilian.

(b) Be placed in a staff or policy making position.

(c) Be placed in a position of command, supervision, administration of control over DA Military or Civilian Personnel, or personnel of other Contractors, or become a part of the Government organization.

(d) Be used for the purpose of avoiding manpower ceilings or other personnel rules and regulations of DA or the Civil Service Commission.

(e) Be used in administration or supervision of military procurement activities.

2.1.11.5.2 Employee Relationship. The services to be performed under this contract do not require the Contractor or his employees to exercise personal judgment and discretion on behalf of the Government, but rather the Contractor’s employees will act and exercise personal judgment and discretion on behalf of the Contractor.

2.1.11.5.3 Rules, Regulations, Directions, and Requirements. Rules, regulations, directions, and requirements which are issued by command authorities under their responsibility for good order, administration, and security are applicable to all personnel who enter the installation, or who travel on Government transportation. This stipulation is not to be construed or interpreted to establish any degree of Government control which is inconsistent with a non-personal services contract.

2.1.11.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, sexual harassment assault response and prevention (SHARP), and Equal Employment Opportunity, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation”, Particular attention should be paid to acceptance of gifts/ gratuities (Test of Public Scrutiny AR 165-1 Chapter 15), and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S. C 423, Procurement Integrity relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The

Contractor shall ensure no Contractor employees conduct political related activities or events on the installation.

2.1.11.6.1 Barred from Garrison. The Government reserves the right to deny (bar from the post) an individual’s access to an Installation for reasons of impropriety that relate to laws, professional ethics, or conflict with Army requirements. In these situations, the Contractor must provide an acceptable replacement after receipt of notification that an individual has been barred or removed from post within the timeframes stated in 2.1.10 to ensure there is no interruption in services.

2.1.11.6.2 Appearance. The Contractor shall present a neat, well-groomed appearance at all times during the performance of services under the contract. The Contractor shall wear clothing commonly associated and appropriate with the position.

2.1.11 Business Relations. The Contractor shall successfully integrate and coordinate completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, and timely identification of issues. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Special Requirements.

2.2.1 Security.

2.2.1.1 General Security Requirements. Contractor and all associated subcontractors’ employees shall comply with applicable garrison, facility, and area commander garrison/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet garrison access requirements to be accomplished by garrison Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or garrison change, the Government may require changes in Contractor security matters or processes.

2.2.1.2 BACKGROUND CHECK REQUIREMENTS FOR CONTRACTS

Contractor/Subcontractor employees providing services under contracts are subject to the following process:

1.1 Each employee (direct employee and subcontractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated http://www.apd.army.mil/pdffiles/ad2014_23.pdf and non-appropriated fund personnel, military personnel, foreign national employees overseas, and Contractors.

1.2 Background checks will be initiated and paid for by the Government. The cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist Contractor and subcontractor employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

The following is a list of the required screenings per the Army Directive 2014-23.

1.3(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check,

4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a Contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii)). If LOSS is not feasible, favorable CNACI (1.3(a)(iii)) results are required BEFORE the Contractor can start working under this contract.

1.3(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of

Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check,

4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent:

Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii)) BEFORE working under this contract.

No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child.

If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

Additional information on the background check process can be found at:

http://www.opm.gov/investigations/background-investigations.

Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2.2.1.1.1 Contractor Access to Installation. Access to U.S. Army Installation requires that Contractor employees voluntarily submit personal data when applying for an Installation Identification Card or temporary access pass. This information is routinely used by Installation Law Enforcement and Security personnel to conduct driver’s license and criminal history / background checks. Adverse information revealed by such checks indicating a potential risk to Installation security, or similar negative information indicating a potential security and/or Law Enforcement risk to Installation, may result in a denial of access and/or reentry to U.S. Army Installation.

2.2.1.1.2 Acceptable Background Status. Delays caused by adverse employee information do not constitute a basis for claim by the Contractor. For further information refer to AR 27-20 Ch. 2, Section 3, 2-15 paragraph (g). It is the Contractor's responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

http://www.opm.gov/investigations/background-investigations

2.2.1.1.3 Foreign Visitors/Employees. N/A

2.2.1.1.4 Vehicle Licensing and Registration. The Contractor’s vehicles shall be operated and maintained within safety limits prescribed by the state of Alaska, and Fort Wainwright. All vehicles operated on installation streets, roads, and thoroughfares shall be properly licensed and registered in accordance with Federal and State laws.

2.2.1.1.5 Personnel Identification. Contractor personnel shall have in their possession a Government issued photo identification card (e.g., a valid driver’s license, Common Access Card (CAC), Military Identification or passport).