LSJ_Translation and Interpretation (TLRP) Redacted.pdf

Control No:

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition

Threshold

1. Contracting Activity: 410th Contracting Support Brigade/Regional Contracting Office-

Miami

2. Description of Action: Translation and Interpretation Services for Humanitarian Assistance and Disaster Relief (HADR) Logistics Handbook

Nature: New Requirement

Contract Vehicle: Purchase Order

Pricing/Contract Type: Fixed Price

Funds: Operations & Maintenance, Army (OMA) FY: 24

Name of Proposed Contractor and Address:

Brand Name Buy: No

3. Description of Services: The contractor shall provide document translation (approximately

17,500 words per month) with the exception of January 2025 where we anticipate 50,000 words will be required to support the Senior Leader Logistics Symposium ad hoc Working Group

(WG), utilizing Microsoft WORD and POWERPOINT, starting on 28 August 2024. Services shall include translation of documentation by technically qualified and experienced native-speaking language specialists, proofing, editing, final production layout and output, in the required media format (i.e., hardcopy or electronic). Document translators shall be trained and proficient in the use of Microsoft WORD, Windows 2013, and Power Point presentations.

Vendor must include the professional Translation Platform or CAT tool (Computer Assisted

Tool) to be used, TEP process (translation, editing, proofreading), Workflow including corrections and conflict resolution to guarantee the success of the multilingual project. The contractor shall include Terminology hours to create "translation memories," "glossaries," "unify criteria with the Project Lead," etc., to get the exact product expected in 2 foreign languages. For a one-year project 10 to 15 hours should suffice.

Control No:

Version – February 2017

Period of Performance: 28 August 2024 to 25 September 2025

Estimated Value:

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: Translation and Simultaneous Interpretation service is required to be provided by the U.S Government to Partner Nations- Latin America/Caribbean participating in the development of the HADR Logistics Handbook for the Western Hemisphere and the

Theater Maintenance Partnership Initiative from 1 November 2024 – 30 September 2025. In prior iterations, have provided Translation and Simultaneous

Interpretation services in support of the HADR Logistics Handbook. Most importantly, USSOUTHCOM J4/ Logistics Directorate and . have already established a lexicon for logistic specific terms that support Humanitarian Assistance and Disaster Response efforts with most of the countries in the Western Hemisphere. Because of this very specific lexicon, contracting another vendor would cause significant friction points during the working group meetings, causing major delays. have been tried and proven to fulfill all contract requirements. They are a locally owned minority company and are they are familiar with all of the Translation and Simultaneous Interpretation requirements in support of the HADR

Handbook based on previous services rendered to USOUTHCOM.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

Requirement to post justification in accordance with FAR 13.105(c) action is over 25K.

It will be redacted and posted on SAM.gov.

7. Market Research: Market research indicates the service falls within the commercial item definition, as it is a supply customarily used by the public. Due to an established lexicon with for logistic specific terms that support Humanitarian Assistance and

Disaster Response efforts; as a result, contracting to another vendor would cause significant friction points during the SLLS, causing major delays. As a result, this requirement will be solicited and awarded to .

8. Other Facts: None.