Limite Source Justification.pdf

Control No:

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: 410th Contracting Support Brigade (CSB), Regional Contracting Office (RCO)-Miami.

2. Description of Action: Hotel services (lodging, food and beverage) requirement- Change of Command 20204 in US SOUTHCOM, Doral Florida. To be executed during FY 2025.

Nature: New Requirement

Contract Vehicle: Purchase

Contract Type: Fixed Price

Funds: TCA travel funds for FNs FY: 2024

Name of Proposed Contractor(s) and Address:

Intercontinental Hotel Doral 2505 NW 87th Ave Miami, Fl. 33172

Brand Name Buy: No

3. Description of Services or Supplies: The Commander of the United States Southern Command (USSOUTHCOM) is hosting the Change of Command 2024. Invited participants include MODs, CHODs, Police Commissioners, Senior representatives from various US, and international agencies. The event participants include Ministers, Chiefs of Defense, Police Commissioners and General Officers from most Caribbean Nations and the US, plus senior officers form Canada, France, and the UK. Additionally, national, and international senior government officials and executive members from various organizations will attend. The contractor shall provide lodging (approximately 364 contracted and self-paid room nights), and meals (approximately 396 meals, including breakfast) and a meeting space (Board Room).

Period of Performance: 30 September thru 5 October 2024

Total estimated Value:

Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

4. Reasons for Authority Cited: The Commander of the United States Southern Command (USSOUTHCOM) is hosting the SOUTHCOM 2024 Change of Command in the city of Doral.

The event participants include Ministers, Chiefs of Defense, and General Officers from all our AOR and some European nations as well as Canada and Mexico. Additionally, national, and international senior government officials and executive members from various organizations will attend. The CJCS is planning on attending along with the US SECDEF. The hotel selected needs to be within 2 miles or closer to SOUTHCOM to avoid being stuck in our Miami traffic.

Additionally, this hotel needs to be a full-service hotel with a restaurant since the contract will

Control No:

ask for meals and a meeting space. This is the only full-service hotel within two (2) miles. The hotel does not need to be luxurious, but it needs to have a high level of quality and a solid record of working well with our office and our contracting office in previous events.

5. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 does apply and will be followed.

6. Requirement to post justification in accordance with FAR 13.105(c), action is NOT a brand name restriction and is under $250K, no posting required.

7. Market Research: Based on market research conducted by the JEVB team and previous acquisitions with this vendor, this requirement will be sole sourced to the Intercontinental Hotel in Doral.

8. Other Facts: None

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical pricing on previous acquisition Doral, Florida. Cost methodology of US Government per diem tables and lodging rates has been applied.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.