6. PWS - Tax Exoneration Specialist Final (CAO 14 May).pdf

PERFORMANCE WORK STATEMENT (PWS)

Version 1 May 2024

410th Ver 1 2021-04

Tax Exonerations Specialist 01 Jun 2024

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government

(USG).

1.1 Description of Services/Introduction: Services include administrative management of the Honduran tax exoneration process for all United States Government purchases made by units at Soto Cano Air Base. The tax exoneration process includes several components to include completing purchase order registration, purchase order liquidations, and purchase reports. The forms and reports must be submitted via the Plataforma Administradora de Modulos de Exoneraciones de Honduras (PAMEH) online system using the Spanish language. Services required include multiple components which have monthly and annual deadlines.

1.2 Background: This service is in support of USG organizations on Soto Cano Air Base. USG organizations file for tax exonerations on all eligible purchases. In accordance with DoDI 5100.64, the USG will secure, to the maximum extent practicable, effective relief from all foreign taxes. For the United States Government to receive tax exonerations by the Honduras Government, a service is required to complete the administrative management of the tax exoneration process which exists between the USG and the Honduran Government. The paramount responsibility of the service is to complete, submit, and file tax exoneration forms and reports within designated cut-off dates which occur monthly and annually. Successful execution of the service will allow tax exonerations to be properly processed and ensure continual access to the PAMEH online system (USG access to the PAMEH online system is temporarily suspended if monthly/annual deadlines are not met, consequently preventing all future USG purchases temporarily i.e. fuel purchases will not be able to be processed if the previous month’s tax exoneration forms and reports are not closed out).

1.3 Objectives: The primary objective will be completing monthly and annual tax exoneration forms and reports for all USG purchases to include fuel, Government Purchase Card (GPC), major, and contract purhcases eligible for tax exonerations. Other objectives will include the development and distribution of related training material to all serviced USG organizations as well as the establishment of a records management program to ensure proper documentation and organization of data. Finally, the Contractor shall establish working relationships with USG organizations, Honduran government agencies, and Honduran civilian companies in order to effectively coordinate on all tax related matters and issues.

1.4 Scope: The Contractor shall be responsible and exercise complete autonomy in completing tax forms and reports for all purchases made by all USG organizations on SCAB. All tax forms and reports will be processed through the Honduran Government Agency Plataforma Administradora de Módulos de Exoneraciones de Honduras (PAMEH) virtually—or by mail, if necessary. The Honduran tax exoneration process includes monthly and annual deadlines.

May 2024

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): Reserved.

1.6.1.1 Reserved.

1.6.1.2 Reserved.

1.6.1.2.1 Reserved.

1.6.1.2.2 Reserved.

1.6.1.2.3 Reserved.

1.6.1.2.4 Reserved.

1.6.1.2.5 Reserved.

1.6.1.2.6 Reserved.

1.6.2 Operations Security (OPSEC) SOP/Plan Requirements: The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), Social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.6.2 Quality Assurance (QA): The government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

May 2024

1.6.3 Recognized Holidays:

New Year’s Day Juneteenth National Independence Day Dr. Martin Luther King, Jr. Day Independence Day Presidents’ Day Francisco Moranzan’s Birthday Memorial Day Discovery of America Holy Thursday Honduran Armed Forces Day Good Friday Columbus Day Holy Saturday Veterans’ Day Day of the Americas Thanksgiving Day Honduran Labor Day Christmas Day Memorial Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 8:00 AM to 5:00 PM (with a one (1) hour lunch period) Monday through Friday, except Recognized Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at a government facility on Soto Cano Air Base (SCAB).

1.6.6 Type of Contract: The Government anticipates the award of a firm fixed price type contract.

1.6.7 Access and General Protection Policy and Procedures:

1.6.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in Contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.6.7.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13, “The Army Physical Security Program.”

1.6.7.3 Escorts: Reserved.

1.6.7.4 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract will work with unclassified information and do not require a security clearance.

1.6.7.4.1 The Contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force; and local United States Southern Command (USSOUTHCOM) policies regarding drug testing.

1.6.7.5 Background Checks: The Contractor shall ensure Contractor employees and subContractor employees performing services under this contract have passed a security check

May 2024 conducted by the Host Nation Police Department of their residence or the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any Contractor or subContractor employee performing services under this contract:

• Full birth name

• Married name (if applicable)

• National Identification or Passport

• Date of birth

• Place of birth (city, country)

• Address

• Phone number

1.6.7.5.1 Background Check Notification Requirements: If a background check on any employee or subContractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subContractors, or subContractor employees, the Contractor shall notify the KO and COR of that information within 1 duty day. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subContractors, or subContractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subContractors, or subContractor employees pursuant to this requirement.

1.6.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a Contractor employee or employees from the performance of the contract.

1.6.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements: Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army

May 2024

Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractor personnel shall return CAC to appropriate USG authorities within 5 days of the end of their contractual duties.

1.6.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-Contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Military Police Detatchment, Security Office, and the host nation equivalent.

1.6.7.6.2 Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access:

Contractor and all associated subContractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at Outside the Continental U.S. (OCONUS) locations, in accordance with status of forces agreements and other theater regulations. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Military Police Detatchment, Security Office, and the host nation equivalent.

1.6.7.7 Employment Eligibility: The Contractor shall ensure that all Contractor employees and sub-Contractor employees performing services under this contract in the U.S. or its territories have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request. This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.6.7.8 Access to Government Information Systems: All Contractor employees and subContractor employees performing services under this contract who have access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.6.7.9 Key Control: Reserved.

1.6.7.10 Lock Combinations: The Contractor shall establish and implement methods of making sure all access codes issued to the Contractor by the Government are not disclosed and are not used by unauthorized persons. The Contractor shall report any occurrences of unauthorized http://www.uscis.gov/e-verify

May 2024 disclosure of access codes to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours. The Contractor shall develop procedures covering access control that shall be included in the Quality Control Plan.

1.6.7.10.1 Only authorized Contractor personnel shall use Government issued access codes.

Contractor personnel shall follow security access requirements when entering secure areas.

Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.6.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The following Contractor personnel are considered key personnel by the government: Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer Contract Manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available for conducting business between the hours of 8:00 AM to 5:00 PM (with a one (1) hour lunch period) Monday through Friday, except Recognized Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

Qualifications for all key personnel are listed below: The Contractor shall be professionally fluent in both Spanish and English with a minimum Level 3 proficiency in both languages as defined by the Interagency Language Roundtable (ILR) scale. The Contractor shall posess proficiency in basic computer skills such as internet navigation and use as well proficiency using Microsoft Office Products such as Word, Excell, Powerpoint, and Outlook (Email) and Adobe.

1.6.11 Special Qualifications or Certifications: Reserved.

May 2024

1.6.11.1 IA/IT Training Certification: All Contractor employees and subContractor employees supporting IA/IT functions must be certified upon contract award as directed in DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2. Baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious.

Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.6.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subContractors employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within 5 day of the end of their contractual duties.

1.6.12.2 Uniform: Reserved.

1.6.13 Contractor Travel: Reserved.

1.6.14 Other Direct Costs (ODC): Reserved.

1.6.15 Data Rights: Reserved.

1.6.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.6.16.1 Non-Disclosure Statements: Reserved.

1.6.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor http://www.defenseimagery.mil/products/dodimagery/commercialuse.html

May 2024 shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.16.3 INFORMATION ASSURANCE: At no time will the Contractor or associated sub- Contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as U.S. Army Aviation and Missile Research Development and Engineering Center (ARMDEC) Safe Exchange at https://safe.amrdec.army.mil/SAFE/About.aspx, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.6.17 Organizational Conflict of Interest (OCI) Reserved.

1.6.18 Phase-in/Phase-Out (PIPO) Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services at the end of the phase-in period.

1.6.19 General Training Requirements:

1.6.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subContractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee to the COR or KO within 10 calendar days after completion of training by all employees and subContractor personnel. For CAC holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS-US007- 14”. For non-CAC holders, AT Level I awareness training is available at http://jko.jten.mil/courses/atl1/launch.html (this standalone version is intended for non-CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within 10 calendar days after completion of the training.

1.6.19.2 OPSEC Awareness: If the Contractor, or a subContractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not

May 2024 sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.19.3 Information Assurance (IA) Training: Reserved.

1.6.19.4 Information Assurance (IA)/Information Technology (IT) Training: All Contractor employees and subContractor employees requiring access to Government information systems must complete the DoD IA awareness training before issuance of network access and annually thereafter. All employees working IA/IT functions must comply with DoD and Army training requirements in Per DoD 8570.01, DOD 8570.01-M, and AR 25-2, within 30 days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp.

1.6.19.5 Threat Awareness Reporting Program (TARP) Training: All Contractor employees, including subContractor employees, who are employed under this contract shall complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Employees will attend a TARP brief provided by a local USG counterintelligence agent. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee to the Government Representative within 10 calendar days after completion of training by all employees and subContractor personnel. If no counterintelligence agent is available, TARP training will be accomplished via the Army Learning Management System (ALMS) at https://www.lms.army.mil.

Training must have been completed within the last 12 months and maintained yearly thereafter.

Verification of the training will be provided to the KO or COR within 10 calendar days after completion of the training.

1.6.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub- Contractor employees performing services under this contract have been briefed on the iWATCH Program, or equivalent for their supporting DoD Agency, within 30 days of employment under the contract. The Contractor will coordinate with the supporting DoD Agency Antiterrorism (AT) Officer through the COR or KO for the briefing. This training will be updated as required by the supporting installation AT policies. A copy of the training attendance will be maintained by the Contractor and made available to the COR or KO upon request.

1.6.19.7 OPSEC Training: All Contractor employees and sub-Contractor employees performing services under this contract will complete Level I OPSEC training within 30 calendar days of employment under this contract. OPSEC Level I training is available at https://jkodirect.jten.mil, course number “EUC-ECJ6-110-N-LB”. Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local OPSEC Officer at their assigned location for classroom training by a Level 2 trained OPSEC Officer and a copy of either the training certificate or the training attendance roster signed by the OPSEC Officer will be maintained by the Contractor.

Verification of the training will be provided to the COR or KO upon request.

1.6.20 Overseas Training Requirements:

1.6.20.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: Upon award of the contract, or within 30 days of employment of new personnel performing services under this contract. The Contractor will coordinate with the supporting DoD Agency AT Officer https://ia.signal.army.mil/DoDIAA/default.asp

May 2024 through the COR or KO, for Area of Responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subContractor employees. This training will be updated as required by the supporting installation AT policies. Verification of the training will be made available to the COR or KO upon request.

1.6.20.2 Survival, Evasion, Resistance and Escape (SERE) Training: Reserved.

1.6.21 Foreign (OCONUS) Requirements: All U.S. citizen or resident, and third country national (TCN) Contractor personnel not normally residing in the USSOUTHCOM AOR, must comply with the training requirements listed in the Foreign Clearance Guide (FCG). Verification of the training shall be made available to the COR or KO upon request. Additionally, they must receive personal security training that includes at a minimum:

(a) Safety and security issues facing employees within the USSOUTHCOM AOR,

(b) Identifies safety and security contingency planning activities, and

(c) Identifies ways to utilize safety and security personnel and other resources appropriately.

1.6.21.1 Theater and Country Clearance Requirements: Reserved.

1.6.21.2 Vetting: The Contractor company and all associated sub-Contractor companies, must have been vetted by the US Embassy in the country which the contract will be performed. For the purposes of this contract, the company is considered vetted if the company is located in the country which the contract will be performed unless the company has been previously barred from performing services for the Government. If during a previous vetting process the company was barred from performing service for the Government, then that is grounds for termination of the contract. If the company is located outside of the country which the contract will be performed, the company must be vetted by the US Embassy in the country of performance.

Vetting will coordinated through the US Embassy's DOD Security Cooperation Office (SCO) in the country of performance. If during any previous vetting process in other countries, the company is found to be barred from performing services for the Government; this finding is grounds for termination of the contract.

1.6.21.3 Installation Access to DOD Facility or Host Nation: Contractor and all subContractor employees performing services under this contract shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) (U.S. citizen and residents only), and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and areas commander installation/facility access and local security policies and procedures (provided by the COR or KO), and status of forces agreements or other diplomatic agreements. The employee performing services under this contract shall provide all information required for background checks to meet installation access requirements to the installation Provost Marshal Office, Military Police Detatchment, Security Office, and host nation equivalent.

1.6.21.4 Host Nation Installation Access with No DOD Facility: Reserved.

1.6.21.5 Deoxyribonucleic Acid (DNA) Samples: Reserved.

1.6.21.6 Medical Travel Requirement: Contractor shall ensure that all Contractor employees and subContractor employees are medically, dentally, and psychologically fit for performance of their duties. All U.S. citizen and TCN Contractor and subContractor personnel must meet the medical

May 2024 screening requirements established by the USSOUTHCOM Commander in the Medical Suitability Screening Regulation (SC Reg 40-501), as well as the requirements identified in FORCE HEALTH PROTECTION (FHP) GUIDANCE FOR DEPLOYMENT in the USSOUTHCOM AOR or their successors and follow immunization and health protection guidelines outlined therein. All immunizations must be obtained prior to traveling to the USSOUTHCOM AOR. U.S. citizen and TCN Contractor and subContractor personnel traveling from a country outside of the USSOUTHCOM AOR must travel into the USSOUTHCOM AOR with a current copy of the Public Health Service Form 791, “International Certificate of Vaccination”. In addition, U.S. citizen and TCN Contractor and subContractor personnel traveling to the USSOUTHCOM AOR are required to be beneficiaries of a medical evacuation plan and service through an insurance plan provided by their employer or paid for individually.

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): Upon award of this contract, or employment of new personnel, the Contractor shall enter Contractor employees and subContractor employees performing services under this contract into the SPOT database who meet one of the following conditions:

(1) All U.S. citizen and resident, and TCN personnel who travel into the USSOUTHCOM AOR for periods of performance anticipated to exceed 30 consecutive days.

(2) TCN/LN personnel who reside with or work in the immediate vicinity of U.S. Armed Forces and/or DOD Civilian personnel for periods of performance anticipated to exceed 30 consecutive days.

(3) Private security Contractors and contingency Contractor personnel authorized to carry weapons regardless of proximity to U.S. Armed Forces or DOD Civilian personnel and regardless of the length of the anticipated period of performance.

(4) Contractor and subContractor personnel with a place of performance in the continental United States, including the USSOUTHCOM Headquarters and Joint Interagency Task Force-South (JIATF-S) Headquarters, that may, within the terms of the contract, deploy to the USSOUTHCOM AOR for periods anticipated to exceed 30 consecutive days.

1.6.22.1 The COR or KO will approve all employees in the SPOT database and a Letter of Authorization (LOA) is generated to the Contractor on each employee. The signed LOA is required prior to travel to, from, or within the USSOUTHCOM AOR. The LOA will identify any additional authorizations, privileges, or Government support to which Contractor personnel are entitled under this contract. The LOA will be regenerated by the Contractor upon expiration of the LOA. Changes to the status of individual personnel relating to their in-theater arrival date and their duty location, to include closing out the trip with their proper status (e.g., mission complete, wounded, ect.) shall be annotated within the SPOT database in accordance with the timeliness established in the SPOT business rules. Information and standards for the SPOT system is posted on the U.S. Government Foreign Clearance Guide website at https://www.fcg.pentagon.mil/fcg.cfm for the country of employment. Access to SPOT is https://spot.dmdc.mil.

THIS SECTION INTENTIONALLY LEFT BLANK

May 2024

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthélemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2 Contractor. The total Contractor organization or a separate entity of it; such as an affiliate, division, or plant that performs its own purchasing.

2.1.3 Contracting officer (KO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national (LN) based on the person’s citizenship and location of performance of duty.

2.1.8 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10 Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

May 2024

2.1.11 Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12 Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13 Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor’s performance in meeting critical performance standards identified in the contract.

2.1.14 Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization’s output.

2.1.15 Shall. An imperative command; has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16 SubContractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime Contractor or another subContractor.

2.1.17 Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19 Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ALMS Army Learning Management System AOR Area of Responsibility AR Army Regulation ARMDEC Army Aviation & Missile Research Development & Engineering Center ATCTS Army Training Certification Tracking System AT Anti-Terrorism CAC Common Access Card CI Counterintelligence CLIN Contract Line Item Number COR Contracting Officer Representative DD Form 254 Department of Defense Contract Security Requirement List DNA Deoxyribonucleic Acid DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction FAR Federal Acquisition Regulation FHP Force Health Protection

May 2024

FCG Foreign Clearance Guide FY Fiscal Year GFE Government Furnished Equipment GFP Government Furnished Property GFS Government Furnished Services GOH Government of Honduras GPC Government Purchase Card IA Information Assurance IAW In Accordance With ILR Interagency Language Roundtable IT Information Technology JIATF-S Joint Interagency Task Force-South JPAS Joint Personnel Adjudication System JTF-B Joint Task Force Bravo JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Letter of Authorization NCIC-III National Crime Information Center Interstate Identification Index NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operation Security PAMEH Plataforma Administradora de Módulos de Exoneraciones de Honduras PIPO Phase In/Phase Out PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCAB Soto Cano Air Base SCO Security Cooperation Office SCR Service Contract Reporting SOP Standard Operating Procedures SPOT Synchronized Predeployment and Operational Tracker TARP Threat Awareness Reporting Program TCN Third Country National TSDB Terrorist Screening Data Base U.S.C. United States Code USG United States Government USSOUTHCOM United States Southern Command

May 2024

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and

Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Reserved.

3.2 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include office space.

3.3 Utilities: The Government will provide water, electricity, a latrine, and all other utilities in the facility used for the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the faucets, turning off lights, and powering off equipment at the end of the work day.

3.4 Equipment: Reserved.

3.5 Materials: The Government will provide typical consumable office supplies such as writing utensils, note and printing paper, a stapler, and office tape.

May 2024

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility Security Clearance: Reserved.

4.3 Materials: The Contractor shall furnish materials, supplies, and equipment not provided by the USG that is necessary to meet the requirements under this PWS.

4.4 Equipment: Reserved.

May 2024

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall be responsible and exercise complete autonomy in completing tax forms and reports for all purchases made by units within JTF-B and other USG organizations on SCAB. All tax forms and reports will be processed through the Honduran Government Agency Plataforma Administradora de Módulos de Exoneraciones de Honduras (PAMEH) virtually—or by mail, if necessary. The Honduran tax exoneration process includes monthly and annual deadlines.

5.1 Basic Services: The Contractor shall be responsible for the administration of the PAMEH online system to process tax exonerations. The Contractor shall perform duties within the PAMEH online system using the Spanish language which is the default language in the online system. The Contractor shall be responsible for coordinating with PAMEH administrators for any troubleshooting of the online system which may be necessary to meet the requirements outlined in this PWS (AQL) 100% compliant. The Contractor shall be responsible for coordination with the US Embassy, Honduran government agencies, and relevant Honduran civilian companies for all tax related matters (AQL) 100% compliant. The Contractor shall provide services in line with Public Law 103-355, and Honduran Government Agency standards i.e. standards required from

PAMEH.

5.2 Tax Exonerations:

5.2.1 Purchase Order Registration: The contractor will process purchase order registration for all fuel, GPC, major, and contract purchases which are eligible for tax exonerations.

5.2.2 Fuel Purchases

5.2.2.1 Monthly Purchases: The Contractor shall complete the purchase order liquidations for all fuel purchases no later than the last day of each month (AQL) 100% compliant. The Contractor will submit a monthly fuel purchase report to the Honduran Government via the PAMEH online system no later than the fifth day of each month, annotating the previous month’s purchases (AQL) 100% compliant.

5.2.2.2 Annual Purchases: The Contractor shall submit an annual fuel purchase report annotating the previous year’s purchases to the Honduran Government via the PAMEH online system no later than the 30th day of May, each calendar year (AQL) 100% compliant.

5.2.3 GPC Purchases: The Contractor shall complete the purchase order liquidations for all GPC purchases (less than $10,000) no later than the last day of each month (AQL) 100% compliant.

The Contractor shall submit a monthly GPC purchase report to the Honduran Government via the PAMEH online system no later than the fifth day of each month, annotating the previous month’s purchases (AQL) 100% compliant. (AQL) 100% compliant.

5.2.4 Major Purchases: The Contractor shall complete the purchase order liquidations for all major purchases (greater than $10,000) no later than the last day of each month (AQL) 100% compliant. The Contractor shall submit a monthly major purchase report to the Honduran Government via the PAMEH online system no later than the fifth day of each month, annotating the previous month’s purchases (AQL) 100% compliant.

May 2024

5.2.5 Contract Purchases: The Contractor shall complete the purchase order liquidations for all contract purchases no later than the last day of each month (AQL) 100% compliant. The Contractor shall submit a monthly contract purchase report to the Honduran Government via the PAMEH online system no later than the fifth day of each month, annotating the previous month’s purchases (AQL) 100% compliant. (AQL) 100% compliant.

5.3 Training: The Contractor shall provide training on the use of required forms and general guidance on the tax exemption processes to new USG cardholders and purchasing agents (AQL) 100% compliant. Acceptable methods of training and guidance may be—but are not limited to— powerpoint instructions and instructional templates and examples. The Contractor is responsible for updating training material when new processes or forms are established (AQL) 100% compliant.

5.4 Records Management:

5.4.1 Digital Copies: The Contractor shall keep a digital record—one (1) copy of every document—of all tax exoneration forms that are processed and submitted through the PAMEH online system (AQL) 100% compliant.

5.4.2 Organization: The Contractor shall organize records by unit and file records by month and year (AQL) 100% compliant.

5.5 Service Contract Reporting (SCR): Reserved.

May 2024

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

6.1.13 DODI 2000.16 DoD Antiterrorism (AT) Program

6.1.14 FAR Clause 52.245-1, Government Property

6.1.15 FAR Clause 5.2.222-50, Combating Trafficking in Persons

6.1.16 Public Law 103-355

6.1.17 DoDI 5100.64, DoD Foreign Tax Relief Program

May 2024

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments:

7.1…