Sources-Sought-Safety_Manager.pdf

Version – July 2015

SOURCES SOUGHT FOR

SAFETY MANAGER SERVICES

INTRODUCTION

The 410th Contracting Support Brigade/Regional Contracting Office-Miami is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Safety Manager Services. The intention is to procure these services as an 8(a) direct award.

Only 8(a) small business categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE

Location

% On-Site Government

% Off-Site Contractor

Headquarters SOCSO, 29401 SW125th Ave.

Bldg. 600, Homestead Air Reserve Base (HARB), Homestead, Florida 33039-0001

100% 0%

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS

NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT

OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A

CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO

THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL

NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE

DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR

QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A

SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE

GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF

POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL

INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The contractor shall provide personnel and services to conduct safety and occupational health evaluations of facilities and organizational safety programs; make recommendations to correct deficiencies/ hazards; and follow up to ensure corrections are made. In addition, the contractor shall perform investigations of all significant accidents and incidents, provide accident prevention material, and review plans’ specifications for new construction and modifications.

The contractor shall recommend changes and additions to Command Engineering to ensure compliance with OSHA and NFPA requirements. The safety manager shall work in conjunction with the SOCSO HQ to oversee the safe execution of airborne operations for the command. The SOCSO HQ ensures that the command is meeting all necessary requirements for environmental compliance and the implementation of the program. The contractor shall ensure that the command and all buildings within its control are in compliance with OSHA standards. The contractor shall oversee the range safety program and the safety program for all operations within garrison. The contractor shall conduct necessary building inspections periodically to ensure that the command stays in compliance with all applicable joint and individual service regulations.

REQUIRED CAPABILITIES

The contractor shall provide Safety Manager services in support of the areas specified in Program Background (above). Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules;

cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

SPECIAL REQUIREMENTS: (The following list provides some aspects that may be unique to Government and Department of Defense contracts. Only include those that are absolutely necessary.)

Personnel and Facility Security Clearances. A DD Form 254 Contract Security Classification Specification shall apply to this requirement and the prime contractor shall have or demonstrate ability to obtain a Secret Facility Clearance.

Service Contract Act

ELIGIBILITY

The applicable NAICS code for this requirement is 541611 with a Small Business Size Standard of $15M. The Product Service Code is R699. Businesses of all sizes are encouraged to respond;

however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS) are attached for review. (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 9 am, EST, 8 August 2018. All responses under this Sources Sought Notice must be e-mailed to Catherine Richardson, Contracting Officer, catherine.p.richardson.civ@mail.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company’s ability to perform at least 50% of the tasking described in this PWS for the base period as well as the option periods.

6.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, DUNs number, etc.

7.) Respondents to this notice also must indicate whether they qualify as a 8(a) Small Business, Small, Small Disadvantaged, Women-Owned, HUBZone, or Service Disabled Veteran-Owned Small Business Concern.

8.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements.

The estimated period of performance consists of 12-month base period plus one (1) 12-month options with performance commencing in September 2018. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be firm fixed price contract.

The proposed contract is anticipated to include tasking that would be accomplished by labor categories that are subject to the Service Contract Act.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contracting Officer, Catherine Richardson, in either Microsoft Word or Portable Document Format (PDF), via email catherine.p.richardson.civ@mail.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the Contracting Officer identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

Attachment 1

5. Specific Tasks: The contractor shall provide non-personal services to manage SOCSOUTH safety policy and guidance for all activities and operations involving the planning, direction, review, coordination, and approval of accident prevention programs and adaptation of higher command directives, regulations, and suggestions to meet local conditions. The contractor shall monitor safety program implementation to ensure that objectives are consistent with Occupational Safety and Health Administration (OSHA), National Fire Protection Association, (NFPA), Department of Defense, (DOD), Department of Army (DA), and Miami Dade County.

5.1. Basic Services: The contractor shall provide personnel and services to conduct safety and occupational health evaluations of facilities and organizational safety programs; make recommendations to correct deficiencies/ hazards; and follow up to ensure corrections are made.

In addition, the contractor shall perform investigations of all significant accidents and incidents, provide accident prevention material, and review plans’ specifications for new construction and modifications. The contractor shall recommend changes and additions to Command Engineering to ensure compliance with OSHA and NFPA requirements. The safety manager shall work in conjunction with the SOCSO HQ to oversee the safe execution of airborne operations for the command. The SOCSO HQ ensures that the command is meeting all necessary requirements for environmental compliance and the implementation of the program. The contractor shall ensure that the command and all buildings within its control are in compliance with OSHA standards.

The contractor shall oversee the range safety program and the safety program for all operations within garrison. The contractor shall conduct necessary building inspections periodically to ensure that the command stays in compliance with all applicable joint and individual service regulations.

5.2 Safety Manager: The contractor shall provide a safety manager that provides oversight of all designated programs outlined in the PWS. The safety manager will provide oversight and accomplish all tasks of all designated safety programs in the PWS for SOCSO.

5.2.1 Fire Safety Program: The contractor shall be SOCSO’s primary POC/liaison for the Fire Safety Program, IAW AR 385-10. The contractor shall provide technical assistance on safety and occupational health matters concerning the fire safety program. The contractor shall:

5.2.1.1 Make recommendations to correct deficiencies/ hazards; and follow up to ensure corrections are made.

5.2.1.2 Manage and review the Fire Safety Program and complete SOCSO HQ’s corresponding safety checklist on a quarterly basis, frequency may be subject to change.

5.2.2 Range Safety Inspection: The contractor shall monitor and ensure proper range safety procedures are conducted IAW AR 350-19. The contractor shall:

5.2.2.1 Oversees the unit’s fire safety program and acts as the fire marshal for the command. The safety manager shall facilitate supervision of range safety procedures and provide routine reports back to SOCSO HQ.

5.2.2.2 Make recommendations to correct deficiencies/ hazards; and follow up to ensure corrections are made.

5.2.2.3 Monitor the range safety program and complete SOCSO HQ’s corresponding safety checklist on a quarterly basis, frequency may be subject to change.

5.2.2.4 Maintain close liaison with other staff agencies, military services, and Federal and Civilian agencies in all relevant safety matters.

5.2.3 Airborne Safety Program: The contractor shall provide SOCSO Airborne Safety Program support IAW AR 750-32, applicable DoD organizational directives, and regulations. The contractor shall:

5.2.3.1 Facilitate supervision of the airborne safety program and provide routine reports back to

SOCSO HQ.

5.2.3.2 Review the airborne program within the command for both static line and military free fall to ensure that it is conducted safely and in compliance with DoD regulations.

5.2.3.3 Provide accident prevention material, promote safety awareness, and ensure high quality safety training for civilian and military personnel at all levels.

5.2.3.3 Implement and manage all aspects of the Army Safety Program for this installation as outlined in AR 385-l0, The Army Safety Program.

5.2.4 Safety Investigations: Perform investigations of all significant accidents and incidents (CONUS/OCONUS), IAW AR 385-10. The contractor shall:

5.2.4.1 Compile and analyze accident statistical data and prepare charts, tables, and reports.

5.2.4.2 Analyze accident trends to identify accident causes, locate hazards and accidents peculiar to the activity, and develop possible countermeasures.

5.2.4.3 Provide technical assistance in accident investigation and reporting to ensure accuracy and completeness.

5.2.5 Community Events: Review plans for proposed demonstrations and exhibits to ensure the safety of Army personnel and the public. The contractor shall:

5.2.5.1 Coordinate assessments and ensures protective measures have been taken to host sports and recreational events with the SOCSO community

5.2.5.2 Maintain close liaison with other staff agencies, military services, and Federal and Civilian agencies in all relevant safety matters.

5.2.6 Motorcycle Safety Inspection Program: The contractor shall oversee the SOCSO motorcycle safety inspection program, IAW AR 385-10. The contractor shall:

5.2.6.1 Review operating procedures, manuals, directives, and other instructions to ensure the incorporation of safe practices and safe physical standards.

5.2.6.2 Provide accident prevention material, promote safety awareness, and ensure high quality safety training for civilian and military personnel at all levels.

5.2.6.3 Chair and convene Privately Owned Vehicle (POV) Task Force meetings, frequency will be determined by the SOCSO HQ Commandant and First Sergeant.

5.2.7 Occupational Safety and Health Administration (OSHA): The contractor shall act as the SOCSO POC for OSHA. The contractor shall:

5.2.7.1 Monitor safety program implementation to ensure that objectives are consistent with Occupational Safety and Health Administration (OSHA).

5.2.7.2 The contractor shall ensure critical systems used by SOCSO continue to operate without interruption to the mission and the command and all buildings within its control are in compliance with OSHA standards.

5.2.7.3 The contractor shall provide technical assistance on safety and occupational health matters.

5.3 CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/, and then click on the “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contract services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the CMR requirement.

Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.