RFI_Miami_Tour_Bus.pdf

REQUEST FOR INFORMATION

US Army Garrison- Miami (USAG-M)

1. Description. The 410th Contracting Support Brigade/Regional Contracting Office-Miami (410th CSB/RCO-Miami) in support of the US Army Garrison-Miami is seeking information on how an interested contractor can perform Bus Tour Services in the Miami area.

1.2 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ) or a promise to issue an RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the U.S. Government is not at this time seeking quotations and will not accept unsolicited quotations. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be synopsized on the Federal Business Opportunities (FedBizOpps) website. It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.

2. Background

The United States Army Garrison Miami (USAG-M) – Army Community Service (ACS) has a requirement for a professional bus tour service utilizing a certified tour guide within Miami- Dade County limits from. These tours shall occur on the Friday following the established dates for the monthly Newcomer Orientation every other month from 9:00 am to 3:30 pm. The tour bus service shall include a guided tour of the Greater Miami area using a 30 or 50 passenger commercial tour bus, dependent upon the number requesting this service, and shall stop at several locations which will be strategically routed throughout Miami-Dade County.

The anticipated NAICS is 485113 with a Small Business Size Standard of $15,000,000.00.

4. ACC is seeking the following information:

a. Potential Respondents shall describe how they would propose to successfully perform the specific tasks in paragraph 5. All services provided by the respondent shall be accomplished in accordance with all applicable U.S. laws, regulations, policies, and procedures.

b. Currently, all services are performed in the Miami-Dade FL area. Can the potential respondent perform 100% of the service in the Miami-Dade FL area?

c. Potential respondents shall discuss any current and/or previous services as it pertains to

NAICS 485113.

5. Specific Tasks.

http://www.fedbizopps.gov/ http://www.fedbizopps.gov/

5.1 Basic Services. The contractor shall provide bus tour services in support of the Relocation Readiness Program, Army Community Service by providing a commercial bus with a professional guided bus tour around the Greater Miami area. Services shall include a specific itinerary which follows a tour of specific destinations and attractions in and around the Greater Miami area. The service shall provide passengers with sufficient historical and cultural knowledge based on information provided during the course of the tour. The tour will follow the route recommended by the requiring activity.

5.1.1. The contractor, at a minimum shall provide the following: One (1) driver required for the 30 or 50 passenger bus and a professional tour guide. Both the bus driver and tour guide shall be familiar with Miami- Dade area as well as all streets and major highways. Drivers must have a safe driving record. Drivers and tour guides must maintain a professional appearance. Drivers must have knowledge of local road networks. The contractor is responsible for payment of all road tolls, fuel, insurance and parking tolls associated with the transportation related to this requirement.

5.2. Contractor Liaison: The contractor shall provide a dedicated representative to act as a liaison and dispatcher with the designated Government representative at all times throughout the periods of performance for this contract. This person shall be able to make decisions on behalf of the contractor and ultimately satisfy the required tasks.

5.3. Vehicles: The contractor shall provide buses with a capacity of 30 to 50 passengers.

Passenger buses shall be equipped with a bathroom and entertainment system. The contractor shall have back-up vehicles to transport personnel in the event of maintenance breakdown. All toll and ancillary fees are the responsibility of the contractor.

5.3.1. DoD Approved Carrier: The bus carriers shall be on the Approved Department of Defense Bus, Van, & Limo Carriers list effective 18 February 2016.

5.3.2. Vehicle Condition: All vehicles and all systems shall be in excellent mechanical condition and fully operational and shall be no more six years old from the date services are rendered.

5.3.3. Vehicle Safety: The contractor shall provide vehicles equipped with power steering, power brakes, air conditioning system, and with standard safety equipment as required by Department of Transportation laws. Requirements shall include, but are not limited to, serviceable spare tire(s), jack and tire tools, and warning devices (such as a warning triangle). The front windshield shall have no cracks or breaks.

5.3.4 Insurance. The contractor shall maintain the general and automobile insurance for no less than $1,000,000 for all vehicles and services rendered by the Government. The insurance shall be current and active at all times of the resulting contract period of performance.

5.4. Vehicle Operator: The contractor shall ensure that drivers are able and capable of safely operating vehicles and are not under the effects of alcohol or drugs at least eight (8) hours prior to and during the performance of their duties. Any driver suspected of reporting for duty under the effects of alcohol or drugs will be reported to the KO and will not be allowed to perform their duties. Drivers shall meet and maintain a professional decorum at all times. The contractor shall provide drivers with a standard daily uniform to include company logo. At a minimum, drivers will wear full length slacks, a short sleeve shirt or polo shirt without tie, and covered toe shoes.

Drivers shall not consume alcohol or drugs for a reasonable period prior to as well as during performance of their duties.

5.5. Tour Guide: The contractor shall ensure that tour guide is able and capable of providing tour guide services in a logical and comprehendible manner. Any tour guide suspected of reporting for duty under the effects of alcohol or drugs, or otherwise cannot perform the duties herein, will be reported to the KO and will not be allowed to perform their duties. Tour guides shall meet and maintain a professional decorum at all times. The contractor shall provide tour guides with a standard daily uniform to include company logo. At a minimum, tour guides shall wear full length slacks, a short sleeve shirt or polo shirt without tie, and covered toe shoes. Tour guides shall not consume alcohol or drugs for a reasonable period prior to as well as during performance of their duties.

5.5.1 Tour Guide Services: The tour guide shall provide passengers with sufficient historical and knowledge based information during the course of the tour and in accordance with the requiring activities schedule of services and itinerary. The tour guide must be English speaking. The requiring activity will recommend a route and destinations for the tour and will provide the route and itinerary to the contractor.

NOTE: Drivers and tour guides shall report for work on time as per hours specified on schedule or as instructed by the U.S. Government’s representative or KO.

5.6. Service and Tour Times – The required tour services shall begin no later than 9:00 a.m. for all tours under this requirement. All tours shall be held on Friday according to schedule. The schedule with times, routes, and full itinerary shall be developed by the requiring activity and shall be provided to the contractor. The tours shall always consist of four stops throughout the day which may vary and are dependent on the specific scheduling by the requiring activity.

Lunch time shall be between stops three and four but may change based on the itinerary given by the requiring activity. The basic schedule per tour is as follows:

Destination Location Time Bus arrives at pick-up location U.S. Army Garrison Miami, 9301 NW 33rd Street, Doral, FL

8:45 am

Bus departs pick-up location U.S. Army Garrison Miami, 9301 NW 33rd Street, Doral, FL

9:00 am

Stop 1 – El Palacio Del Los Jugos

5721 West Flagler Street, Miami, FL 33144 9:15 am

Stop 2 – Biltmore Hotel 1200 Anastasia Avenue, Coral Gables, FL 33134 10:00 am

Stop 3 – Little Havana* 1421 SW 8th Street, Miami, FL 33135 11:00 am

Lunch – Bayside Market 401 Biscayne Boulevard, Miami, FL 33137 11:30 am

Stop 4 – South Beach* 1933-45 Meridian Avenue, Miami Beach, FL 33139 12:45 pm

Stop 4 – South Beach* 1120 Lincoln Road, Miami Beach FL 33139 12:45 pm

Bus returns to original destination

U.S. Army Garrison Miami, 9301 NW 33rd Street, Doral, FL 33172

3:30 pm

* Other locations may include but are not limited to: Ocean Drive, Gianni Versace’s House and Little Havana Cigar Shop.

NOTE 1: Times are given in approximation but may change due to traffic or local events.

Location of lunch may also change based on local events and traffic. The route and itinerary are subject to change and shall be coordinated with the contractor no later than 48 hours in advance of tour commencement.

NOTE 2: Carriers Seeking DoD Approval. To be considered for the program, carriers must have one year of passenger transportation experience and successfully pass a pre-qualification safety inspection. Participating carriers must also undergo rigorous onsite safety inspections that include facility, terminal, and equipment every two years per the Passenger Safety Inspection Program. Carriers will be subject to unscheduled safety inspections to monitor continued compliance.

Requirements

• Signed Military Bus Agreement

• Copy of Operating Authority

• Certificate of Insurance

• Copy of carrier personnel and complete inventory list of equipment

• Signed copies of Statement of Common Financial or Administrative Control Sheet and

Drug/Alcohol-Free Workplace Certificate

• Standard Carrier Alpha Code

• Certified financial statement

• Register with the System For Award Management (SAM), www.sam.gov or (888) 227-

• Fitness rating must be satisfactory

• Prequalification inspection of equipment and facilities

For more information on participating in this program, go to the Military Bus Program page on the DTMO website at http://www.defensetravel.dod.mil/site/bus.cfm or email milbus@dtmo.pentagon.mil

6. Responses

6.1 Interested parties are requested to respond to this RFI with a white paper.

6.2 White papers are due no later than 17 January 2016, 9:00AM EST. Responses shall be limited to 10 pages and submitted via e-mail only to catherine.p.richardson.civ@mail.mil.

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

6.3. Section 1 of the white paper shall provide administrative information, and shall include the following as a minimum:

6.3.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, and e-mail of designated point of contact.

6.3.2. Business type (large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business) based upon North American Industry Classification System (NAICS) code 485113, Bus and Other Motor Vehicle Transit Systems.

7. Summary

THIS IS A RFI ONLY to identify sources that can provide Miami Tour Bus with guide services.

The information provided in the RFI is subject to change and is not binding on the Government.

The 410th CSB/RCO Miami has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.