PAN009215 Memo to limit competition Access Controls SMS.pdf

CUI//SP-SSEL

Control Number: JA-24-TOBY-381

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Justification Review Document For Sole Source - FAR Part 13.501*

(*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: Access Controls Security and Maintenance

Authority: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount:

Prepared by:

Title: Electronics Technician/COR Date: 03/12/2024

Contracting Officer:

E-Mail: Date Reviewed:

Technical Representative:

Title Electronics Technician/COR Date Reviewed: 03/12/2024

E-mail

Control Number:

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Requirements Representative:

Title: Chief DPW Engineering

Date Reviewed:

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: U.S. Army Contracting Command Aberdeen Proving Ground Tobyhanna Division Attn: CCAP-CCT Tobyhanna Army Depot (TYAD) 11 Hap Arnold Blvd.

Tobyhanna, PA 18466-5100

Description of Action: TYAD Installation Services requests a time and material contract be awarded to authorized Vanderbilt Industries certified vendors. The Government projects award for July 2024. Fiscal Year 2024 Army Working Capital Funds will be used.

Description of Supplies/Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance, repair, replacement, removal, and the installation of Access Control alarm equipment throughout Tobyhanna Army Depot. Examples of components include, but are not limited to, all software, sensing devices, card readers, batteries, and all associated equipment necessary to make a complete and useable system to meet all security requirements of Tobyhanna Army Depot. The contract period of performance (PoP) will be for a one-year base period and two one-year option years.

Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Reason for Authority Cited: As part of the Army Physical Security Plan and in accordance with Army Regulations190-13 and 380-5, Access Controls will be used to prevent entry by unauthorized personnel to open storage areas such as vaults and secure rooms and any other areas deemed off limits by security. Currently Tobyhanna Army Depot uses Vanderbilt Industries SMS software to control the Access Controls system. To change to another vendor’s software, Tobyhanna would incur a large cost because numerous components of the system would have to be replaced and/or reprogrammed in order to work with the new software. Currently the system contains approximately 365 Vanderbilt components with an estimated value of which would need to be replaced.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Efforts to Obtain Competition: This action will be solicited as Full and Open Competition to any vendor that is Vanderbilt Industries certified, based on Market Research sufficient competition is expected.

Actions to Increase Competition: The COR and Tobyhanna Security personnel will continue to monitor the marketplace through market research to determine if any new vendors are available to provide this service at Tobyhanna Army Depot.

Market Research: The COR contacted Tobyhanna Security Division and Information Management Division and discussed the Access Control requirements at Tobyhanna Army Depot. Research was also conducted via Internet searches and reviewed the following mandatory source websites: Federal Prison Industries, Ability One, Defense Logistics Agency, and General Services Administration (GSA) eBuy. Market research also included contacting Vanderbilt Industries which revealed that any contractor buying, installing, or programming their product must be certified by them and any perspective bidders that are certified by them could obtain a document from them confirming that fact.

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Approval

Based on the foregoing justification, I hereby approve the procurement of Access Controls Security and Maintenance service at TYAD, inclusive of base year period of performance and two additional,12- month option periods. The total estimated value of the proposed action is with an anticipated award date of July 2024.

Award will be made on an other than full and open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature: Date:

Typed Name: Title: Contracting Officer