palm beach 26-014R WRWTF New Electrical Buildings Pre-Proposal Mtg Minutes-09-23-2026.pdf

Palm Beach County Water Utilities Department

Western Region Wastewater

Treatment Facility Phase 2 Electrical

Building & Resiliency Improvements

Progressive Design- Build

WUD Project No. 26-014R

Pre-Proposal Meeting September 23, 2026

Disclaimer

Any statements, drawings, graphical representations or technical references in this presentation are for information purposes only.

The originally issued Proposal Documents, and any subsequent Addenda modifying the Proposal Documents, are the definitive documents for this Proposal and shall control over any conflict with the provisions of this presentation.

Agenda

Scope of Services Proposal Requirements Proposal Schedule Advantage Website Files available for RFP 26-014R Selection Process (resources and tips) Questions

Project Scope - Overview

The scope for this project includes, but is not limited to, the following:

An elevated new Main Electrical Building and a new Deep Injection Well (DIW) electrical buildings with new equipment

An elevated new outdoor enclosure for diesel emergency generators Demolition of the existing Operation/Electrical Building and existing main generator building Conversion of existing DIW MCC building to a storage building Stormwater enhancements of the existing site Existing powerline relocation or underground installation Electrical, instrumentation and controls improvements Process improvements

Fully funded by Florida Department of Environmental Protection (FDEP) Resilient Florida Program 26SRP03- $20M –NO SBE Requirement

Preliminary Site Plan

Proposal Requirements

Proposals are due no later than 3:30 pm on Thursday, November 12, 2026

1. Letter of Interest (20 printed pages maximum)

2. GSA Form SF 330

3. Prime Consultant Questionnaire

4. Sub-consultant Qualification Questionnaire

(for each sub-consultant)

5. Commercial Non-Discrimination Certification

6. Conflict of Interest Disclosure Form

7. Design-Build Entity Qualifications Questionnaire

8. Design-Build Entity Reference Form (as needed)

Proposal Requirements Cont’d

Design-Build Entity Minimum Qualifications to demonstrate the following:

Design-Build Experience Safety Record Bonding Capacity Licensure Design Staff Experience Construction Staff Experience Integrated Design-Build Team Experience

Nine (9) originals Eight (8) originals bound as a combed and/or notebook format One (1) original unbound One (1) CD/USB Flash Drive with PDF

Only one (1) Design-Build Entity will be selected

Contract term is five (5) years

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

• 5.02 Topography – Engineering Surveying

• 6.01 Soils, Foundation and Material Testing - Geological and Geophysical

Studies

• 7.01-7.05 Architectural - Architect

• 7.06 Architectural - Landscape Architecture

• 8.01 Mechanical Engineering – Wastewater Treatment Systems

• 9.03 Electrical Engineering – Industrial Facilities

• 10.03 Structural Engineering – Industrial

• 12.07 Environmental Engineering – Water and Wastewater Treatment

Process Design

• - Subsurface Utility Engineering

Estimated Proposal Schedule

Advertisements 09/06/2026&09/13/2026 Pre-Proposal Meeting/Site Visit 09/23/2026 Proposals Due 11/12/2026 Short List/Selection Meeting Estimated 12/2026 or 01/2027 Contract Award Estimated July 2027 Design Complete Estimated December 2028 Construction Complete Estimated December 2029

Files available for RFP 26-014R Files available from

Advantage:

1. Plan Holder Registration Form

2. Palm Beach County Notice (RFP

Advertisement)

3. Notice of Information Available

4. Project Understanding

5. Design-Build Entity Volume of Work

6. Design-Build Entity Minimum

Qualifications

7. Design-Build Qualifications

Questionnaire

8. Design-Build Entity Reference Form

9. Progressive Design Build Agreement

Template

10. Progressive Design Build General

Conditions Template

11. WRWWTF Admin Building Electrical

BODR Final Draft

12. BODR Electrical Equipment PPT

File available by request

The link of original RFP package and all files such as Addenda, pre-proposal meeting minutes is available by request.

Please send in a plan holder registration form.

Important Dates

Deadline to ask questions: November 2, 2026, 5:00 PM Deadline to issue addendum: Thursday November 5, 2026 Proposal Due Date: November 12, 2026 3:30PM

All questions need to be emailed to dzheng@pbcwater.com

Proposals need to be received in person or by mail by the cutoff time listed above.

Selection Process:

Resources Palm Beach County Vendor Self Service (VSS) will be used to distribute information https://pbcvssp.pbc.gov/vssprd/Advantage4

Prime & Subs must be registered as vendors in VSS https://pbcvssp.pbc.gov/vssprd/Advantage4

Vendor's Guide to "Doing Business with Palm Beach County" can be found at Palm Beach County’s main website www.pbcgov.com/Purchasing

Resources (continued)

Relevant Forms and Instructions for completing RFP submittals are found at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-

Publications.aspx

Selection Process defined by Policy Procedure Manual (PPM) CW-O-094 Selection of Design-Build Firms:

CW-O-094.pdf

Tips

Florida Department of State, Division of Corporations (sunbiz.org) http://dos.myflorida.com/sunbiz/

Confirm correct name of each firm on team Confirm principals for each firm on team

Tips (continued) Prime and sub-consultant(s) must be CCNA certified with the County in the listed categories prior to proposal due date.

Sub-consultant(s) providing architectural, engineering, landscape architecture or surveying and mapping professional services must be CCNA certified prior to proposal due date.

Questions (1)

1. Are the firms like Brown Caldwell and Wharton-Smith who were working on BODR are eligible to participate as a prime or subconsultant?

The mentioned two firms are eligible to participate.

2. Do you need to relocate two transformers at the back of the plant?

WUD will pursue new transformers from FPL first. If FPL does not approve new transformers, then WUD will need to relocate existing one.

3. Can you share the new application of future projects at the plant? So, we can plan better for this electrical project.

An application was submitted 09/2026 for $25M. By the end of 2026 WUD will know if the application is approved or not. Please see the attached scope.

4. FPL cost will be paid by who? WUD or contractor?

The awarded contractor will pay FPL cost first and then invoice WUD.

Questions (2)

5. Are you going to remain single utility feed?

One FPL feed coming in with two pad-mounted transformers. Currently no change on FPL feed.

6. Does the rain garden need to meet stormwater retention standard?

No, just a rain garden with a sign saying something like “ A rain garden dedicated to FDEP Resilient Florida Program”. No new permeable area will be added.

Project Needs:

Western Region Wastewater Treatment Facility (WRWWTF), also called Belle Glade Plant, is the sole critical facility treating wastewater from City of Belle Glade, City of South Bay and parts of unincorporated Palm Beach County. It is one of the oldest wastewater treatment plants owned and operated by Palm Beach County Water Utilities Department (PBCWUD) with some structures dated back to the 1940s. The plant is located only 1.6 mile away from Lake Okeechobee, whose barrier “Herbert Hoover Dike” was recently breached on 09-12-2014 due to Hurricane Otto, a category 5 Hurricane. Tornados spawned by the hurricane also touch down on the dike, causing two more breaches, flooding the surrounding towns of Pahokee and Belle Glade. In 2017 Category 5 Hurricane Irma pushed water over the Dike again and mandatory evacuation orders were issued for South Bay, Belle Glade and Canal Point. In 2024 tornados spawn by Hurricane Milton landed in Belle Glade and Pahokee with an estimated peak wind speed at 140 mph. Wet weather (excessive rainfall due to climate change) also creates treatment issues in the plant such as overflowing aeration basin walls, lower concentration of required pollutants due to dilute flows and reduced treatment efficiency. In addition, the plant’s geotechnical condition—a top layer of approximately 2-6 feet of organic muck—also contributes to the plant’s high-water table and continuous structure settlement. The flooding threat can render the plant powerless and consequent shutdown for weeks. WRWWTF is vulnerable to this demonstrated incapacity and destruction due to its location (near Lake Okeechobee and in remote western rural area), effective age, geotechnical condition and antiquated design standards.

This leaves both the cities (disadvantaged small communities) and county vulnerable and unable to provide reliable critical wastewater treatment service during disasters and major storms.

The existing plant can no longer be retrofitted to meet the current flood resistance standard due to the age of the building, size of the building, operational inefficiencies, health and safety issues, site size and location. (Several hardening projects have occurred over the years; however elevating critical assets is required to fully mitigate flooding risk). The major components of this project are: 1) construction of a new waste/stormwater intake structure aka “Headworks”;

2)construction of two new waste/storm water holding structures aka “Clarifier”; 3) Improvement of blower systems with new, more robust and efficient systems; 4) Installation of new and larger chemical storage tank to treat peak waste/stormwater flow; 5) Effluent discharge pump station and related underground pipeline improvements and 6) Installation of new discharge structure aka “deep injection well” and “monitoring well”. By implementing this project, PBCWUD will combat compound flooding (from Lake Okeechobee and excessive rainfall). The poor geotechnical condition and structural settlement will be eliminated as a risk because all critical infrastructures will sit on elevated concrete slabs. Improved discharge structures like effluent pump station and deep injection wells provide the whole plant with the maximum flood resistance and elevated resiliency for plant operation and maintenance.