Palatka Custodial and Mowing PWS FY26.pdf

PERFORMANCE WORK STATEMENT (PWS)

Custodial and Mowing Services for Palatka, North Florida Aquatic Plant Control Field Unit

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Custodial and Mowing Services to the field staff at the North Florida Aquatic Plant Control Field Unit. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide general services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The North Florida Aquatic Plant Control Field Unit employees perform rigorous field work on a daily basis. The field staff requires the following: garbage services, cleaning service, and lawn care services.

1.3 Objectives:

• Provide refuse services for 3 locations including, NFAPCFU office, NFAPCFU shop, and

Buckman herbicide storage building. Services shall include providing a dumpster and weekly refuse services.

• Provide recycling services for 3 locations including, NFAPCFU office, NFAPCFU shop, and Buckman herbicide storage building. Services shall include but not be limited to: recycling of aluminum, paper, cardboard, fluorescent light bulbs, batteries, plastic, and glass.

• Provide lawn care services for 2 locations including NFAPCFU office and NFAPCFU shop.

Services shall include but not be limited to: finish mowing, edging, herbicide application, trimming of trees and shrubs, trimming exterior fence line.

• Provide cleaning services for 2 locations including NFAPCFU office and NFAPCFU shop.

1.4 Scope: The Contractor shall provide facility support services at three locations in Palatka, Florida. The services shall include refuse and recycling pick up at three locations. These services shall consist of servicing a 2 cubic yard dumpster at each location and collecting recyclable materials at each location and properly recycling the materials. These services are expected to occur on a weekly basis at each location.

The locations are described in more detail in 1.6.5 Place of Performance. The Contractor shall provide janitorial services including cleaning offices, restrooms, and conference rooms, emptying waste receptacles, and providing trash can liners. These services shall only occur at the Palm Avenue locations.

The Contractor shall provide lawn care services including mowing, trimming, edging, and herbicide application at the Palm Avenue locations.

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year – 1 April 2026- 30 March 2027 Option Year I – 1 April 2027- 30 March 2028 Option Year II -1 April 2028- 30 March 2029 Option Year III – 1 April 2029- 30 March 2030 Option Year IV – 1 April 2030- 30 March 2031

1.6 General Information

1.6.1 Quality Control: The Contract shall provide quality control to ensure their performance maintains the quality and punctuality required under the Contract. The Contractor shall designate a Quality Control Officer and shall develop a quality control plan that provides a schedule and details of how quality control inspections will be completed. See Technical Exhibit 2.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. The Quality Assurance Surveillance Plan will be developed after review of the Contractor’s Quality Control Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor shall not attempt to pick up or deliver on Federal Holidays.

These holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The Contractor is responsible for recycling, refuse, and lawn care services, between the hours of 7:30 a.m. and 4:00 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor is responsible for conducting cleaning services for NFAPCFU office and shop outside of normal business hours to reduce interruptions to the staff. The Contractor shall provide the Government a schedule, which shall be reviewed and approved by the COR.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the following locations: 614 North Palm Avenue Palatka, Florida; 602 North Palm Avenue Palatka, Florida;

and 201 Buckman Lock Road Palatka, Florida.

Figure 1 – Locations where services will be required.

Figure 2 – Map depicts the proximity of the NFAPCFU Shop and Office

1.6.6 Type of Contract: The government will award a single source Blanket Purchase Agreement (BPA).

1.6.7 Security Requirements: Contractor personnel performing work under this contract does not need a security clearance, however the contractor must comply with local security requirements at time of the proposal submission, and must maintain the same level of security for the life of the contract. See 1.6.7.1 thru 1.6.7.8 for Security Requirements.

1.6.7.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html

1.6.7.2 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.6.7.3 OPSEC Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html

1.6.7.4 Escort Requirements: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

https://jko.jten.mil/courses/AT-level1/launch.html https://www.iad.gov/ioss/ http://www.cdse.edu/catalog/operations-security.html

1.6.7.5 Pre‐screen candidates using E‐Verify Program: The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I‐9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.7.6 Threat Awareness Reporting Program: All new contractor employees will complete annual Threat Awareness and Reporting Program (TARP) Training provided by a Counterintelligence Agent, IAW AR 381-12 . The contractor shall submit certificates of completion for each affected contractor and subcontractor employee(s) or a memorandum for the record, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. Authorized web based TARP training for CAC card holders is available at the following website:

https://www.us.army.mil/suite/page/655474

1.6.7.7 Background Investigations: All contractor and all associated sub‐contractor employees shall comply with the following requirements for background investigations and local police record checks.

a. Contractors will conduct local police records checks on all contractor/subcontractor employees who will perform services at any USACE-Jacksonville District facility, activity or property for a period that is less than 180 days. Background checks will be conducted prior to beginning work at a USACE- Jacksonville District facility, activity or property. Contractor will provide results of the police record checks to the government COR prior to the employee’s arrival at the project/work site. The District Security Officer will determine eligibility for access to government facilities in all cases where a police record check reflects any criminal arrest or conviction.

b. Contractors will comply with the background investigation requirements noted in paragraph c or d below for all contractor/subcontractor employees who will perform ANY of the following actions:

1) Perform services that require unescorted access to any USACE-Jacksonville District facility, activity or property.

2) Perform services that require daily access to any USACE-Jacksonville District facility, activity or property for periods that will exceed 180 days.

3) Perform services that involve handling or accounting of funds.

4) Perform services that involve interaction with children.

5) Perform services that require access to USACE computers and/or network.

c. Contractors requiring a security clearance or related background investigation (ANACI or higher) will process those background investigations through their Facility Security Office (FSO) and the Defense Industrial Security Clearance Office (DISCO) in accordance with DoD 5220.22-M (National Industrial Security Program) and their company’s guidance on obtaining the minimum required investigations. The verification process will be followed, in order, as stated below:

1) Contractor FSO will provide the government’s security office and Contracting Officer Representative (COR) with verification of security clearance or the required investigation is initiated or completed, as confirmed on the Joint Personnel Adjudication System (JPAS) by the government security office.

https://www.us.army.mil/suite/page/655474

2) The COR will coordinate with their servicing Trusted Associate Sponsorship System (TASS) Trusted Agent (TA) to complete the application process for DEERS eligibility on contractors. The COR will prepare and process, according to local policy, the ServiceTrak for requesting network access.

3) The TA will coordinate with the contractor employee to finalize TASS application process to update DEERS eligibility for issuance of a Common Access Card (CAC).

4) The contractor employee will proceed to the nearest CAC issuing station with two photo IDs to obtain their CAC. For CAC issuance at the USACE-Jacksonville District Headquarters, the COR or designated representative will facilitate the issuance of a CAC by scheduling an appointment and escort new employee, no sooner than 3-5 days after the investigation and TASS processes have been completed. Appointments are made between 8am and 12pm on Wednesdays and Thursdays using the scheduler spreadsheet on the Jacksonville Intranet (same day appointments are not accepted). Acceptable forms of ID are: Driver’s License, Social Security Card, Military ID, birth certificate or passport.

d. Contractors who do not require a security clearance, and who do not have a Facility Security Office (FSO) or a Cage Code with Defense Industrial Security Clearance Office (DISCO) will adhere to the following in order to obtain appropriate background investigation required for access to USACE- Jacksonville District facilities, activities, properties or computer network systems.

1) No sooner than 2 weeks prior to and not later than the 3rd day after the start date, the following will be accomplished by the designated government’s Contracting Officer Representative (COR):

2) A sponsored Army Knowledge Online (AKO) account will be established by the COR at the earliest possible time. This account is pertinent for processing of new employees and will be used with other government systems.

3) The COR will notify the Security Office of a contract hire and will ensure a minimum National Agency Check with Inquiries (NACI) background investigation (BI) has been completed or is requested by providing the following information:

(a) FULL NAME

(b) SSN

(c) DATE OF BIRTH and PLACE OF BIRTH

(d) 2 EMAIL ADDRESSES

(e) 2 PHONE #s (home, work or cell)

(f) SPONSOR/COR Name, Title, Phone and Email

(g) RESUME

(h) OF 306 (provided by government)

(i) Fingerprints (Two copies of SF258 provided by COR

(j) Once the PSIP request is submitted, the new contract employee will communicate with the Army’s Center of Excellence (COE) to complete this process and will have 5 days (no exception) to complete the Electronic Questionnaire (e-QIP) and submit fingerprints.

4) Once the background investigation status has been verified, the COR or designated representative will complete the process for establishing network access for the new employee by submitting the ServiceTrak request, with Security Office Authentication, to ACE-IT for processing. Once the ServiceTrak request is processed by ACE-IT the employee will need to complete approximately a half-day of training within the first 30 days of employment.

Training is available daily and need not be scheduled with ACE-IT in advance.

5) Trusted Associate Sponsorship System (TASS). Once the initiated investigation is verified, the COR will contact their assigned Trusted Agent (TA) to initiate an account in the Trusted Associate Sponsorship System (TASS) to establish DEERS/RAPIDS eligibility. When the TASS process is complete, by the TA and employee, eligibility will be updated for authorization to issue the Common Access Card (CAC). The CAC will not be issued until the NACI application is completed and submitted to OPM. The contractor shall ensure compliance with the provisions set forth above. The Government reserves the right to amend or supplement these provisions pursuant to the Changes clause in the contract.

6) Upon approval of the application, the incoming individual shall receive an e-mail sent to the address in sub-paragraph (1) that the CAC application was approved and to proceed to the nearest CAC Issuing Station with two photo IDs to obtain their CAC. For CAC issuance at the USACE-Jacksonville District Headquarters, the COR or designated representative will facilitate the issuance of a CAC by scheduling an appointment and escort new employee, no sooner than 3-5 days after the investigation and TASS processes have been completed.

Appointments are made between 8am and 12pm on Wednesdays and Thursdays using the scheduler spreadsheet on the Jacksonville Intranet (same day appointments are not accepted).

Acceptable forms of ID are: Driver’s License, Social Security Card, Military ID, birth certificate or passport.

7) Revalidation Requirements. The TA is required to revalidate all contractor personnel, in the Trusted Associate Sponsorship System, every 6 months. In the event revalidation is denied, the CAC credentials shall be revoked and the Card will not be useable to login.

8) Out-processing Requirements. When a contractor employee’s performance under this contract ceases, the COR or designated representative shall:

(a) Notify the Security Office of the termination of employment and provide the retrieved CAC to the appropriate Issuing Station.

(b) Provide written notice to the TA to remove the employee from the TASS

(c) Prepare and process the ServiceTrak request for deleting/removing employee from the District’s active directory.

1.6.7.8 PHYSICAL Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

16.8.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.8.3 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: the project manager (PM) and quality control officer (QCO). The contractor shall provide a PM who shall be responsible for the performance of the work. The contractor shall designate a QCO who shall be responsible for the ensuring the quality of the services. The name of these people and alternate contacts who shall act for the contractor when the PM and/or QCO are absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between 7:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

The PM shall have good communication skills and organizational skills; the position shall be responsible for management and oversight of day to day operations. The individual serving in this capacity should have prior experience with management of staff.

The QCO shall have prior experience in quality control and should have good communication and writing skills to ensure inspection information can be relayed to the PM and the Government.

1.6.12 Identification of Contractor Employees: All contract personnel shall wear uniforms or badges identifying them as employees of the Contractor, while performing work on Government property.

1.6.13 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OPSEC Operations Security OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (N/A): The Government will NOT provide services.

3.2 Facilities (N/A): The Government will provide facilities for storage of equipment and materials upon a written request from the Contractor and followed by the approval from the COR. Restrooms and a water fountain are available at 602 N. Palm Avenue, and may or may not be available at 614 N. Palm Avenue.

3.3 Utilities (N/A): The Government will provide utilities. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning..

3.4 Equipment (N/A): The Government will NOT provide equipment.

3.5 Materials (N/A): The Government will NOT provide materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall provide the necessary materials to perform refuse collection, including but not limited to dumpsters (1 per location, 3 total), garbage can liners, and excluding garbage cans (on site already). The Contractor shall provide necessary collection bins for performing recycling duties. The Contractor shall provide the necessary materials and cleaning supplies for cleaning offices and cleaning/supplying bathrooms including but not limited to paper towels, toilet paper, and other supplies required for performing cleaning services.

4.3. Equipment. The Contractor shall furnish all the necessary equipment to complete the requested services in a manner satisfactory to the Government.

4.3.1 Lawn Care Services- The Contractor shall provide lawn mower, preferably of industrial capacity, that is sufficient to mow several acres of grass. The contract shall provide the proper equipment to maintain fence lines, sidewalks and plant beds free of weeds and neatly trimmed. The Contractor may use herbicide and/or string trimmers or a combination of both to conduct trim work. The Contractor shall provide the proper equipment to edge sidewalks and curbs. The Contractor shall keep unwanted vegetation from growing on the perimeter fences at locations on Palm Ave. The Contractor shall trim and cut vegetation to include trees at least two times a year to include the perimeter fences as directed by the COR . Contractor shall be responsible for removal and disposal of all limbs and vegetation when trimming and cutting of vegetation takes place.

4.3.2 Refuse and Recycling Services- The Contractor shall furnish 1 dumpster per location for a total of three dumpsters; the dumpsters shall meet all local, state, and federal standards. The Contractor shall provide receptacles for recycling of the following materials: fluorescent light bulbs, paper, plastics, and batteries. The Contract has the discretion to collect the material in a single container and sort or provide multiple containers to collect individual types of material.

4.3.3 Cleaning Services – The Contractor shall furnish all necessary cleaning supplies, materials, and equipment to properly clean office space and public and other restrooms. The Contractor shall furnish disposable goods for restrooms including soap, paper towels, and toilet paper.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 CLEANING SPECIFICATIONS

5.1.1 Performance Work Statement - If the Contractor utilizes a subcontractor to complete any portion of the services, the Contractor (not sub-contractor or employees) shall provide cleaning equipment, material, quality control reports and supplies for Janitorial Services at the two following locations: 602 N. Palm Avenue which is a one story office building with approximately 4,000 square feet of work area, and 614 N.

Palm Avenue which is a maintenance shop which contains an office and one bathroom totaling 160 square feet requiring cleaning services. Cleaning services will be performed three days a week, Monday, Wednesday, and Friday before 7:00 am and/or after 4:30 pm. The cleaning person shall sign the Sign In Log located in front office.

The Contractor will be provided a single set of keys for accessing security gates and building doors and the Contractor shall not duplicate the keys provided.

The Contractor shall respond to Government inquiry promptly. Response will consist of actual communications via telephone or email with the COR. Responses shall be made during normal business hours of 7:30 am and 4:30pm. (EST).

The contractor shall notify the government prior to the performance of the September cleaning duties to allow for inspection of these items. The contractor will provide a quality control manager to ensure duties are being performed according to specifications. The QC inspection report shall be provided to the COR within 48 hours after the inspection

5.1.2 Daily Cleaning- Empty all wastebaskets and trashcans. Replace plastic trash bags with clean trash bags. Sweep and dust all composition tile floors with treated dust mop. Spot clean all front door glass (inside and out). Spot mop all spillage. Clean and sanitize all rest rooms including toilets, sinks, fixtures and mirrors. Replenish paper towels, soap and toilet paper. Sweep and mop restrooms floors. Sweep all concrete floors. Vacuum clean carpets including floor mats and spot clean as needed. Wipe clean kitchen table, counters and stovetop. Spot clean all desks, tabletops and filing cabinets.

5.1.3 Detailed Office Cleaning- The Contractor shall designate odd or even Fridays of the month, so that Government is aware of what Fridays the following services will occur on. The Contractor shall conduct the following services twice per month Dust and polish all furniture including chairs, tables, cabinets, ledges, windowsills, baseboards, blinds, etc. Clean and mop all tile floors. Vacuum all carpets. Once a month the Contractor will apply a approved carpet deodorizer during vacuuming. Clean cobwebs from corners and windows. Sweep and mop concrete floors. Wash all interior and exterior glass, including windows. Clean and remove cob webs from aluminum canopy located in front of main office. Clean and sanitize drinking fountain. Clean light switches and door knobs. Spot clean fingerprints and marks on walls and doors.

5.1.4 Pressure Cleaning - The Contractor will pressure clean the building located at 602 North Palm Ave.

once a year during the month of March. The Contractor will provide a 48 hour notice to the COR prior to work

5.1.5 Wax/Steam Clean Office Floors- The Contractor shall provide date each September that the following services shall occur. The Contractor shall provide these services outside normal business hours to ensure no impact to employees occurs during the performance. The following services will occur at the 602 North Palm location. Strip old wax from tile flooring and apply fresh wax, polish, and buff floors. Steam clean all carpeted areas. The Contractor will provide a 48 hour notice to the COR prior to work

5.2 Garbage and Recycling Pick-up- Garbage dumpsters of two cubic yard capacity in size shall be provided for the all three locations:

602 North Palm Avenue, Palatka, Florida 32177 700 North Palm Avenue, Palatka, Florida 32177 201 Buckman Lock Road, Palatka Florida 32177

5.2.1 Garbage Services- The dumpsters shall be maintained up to all local, state, and federal codes. The dumpsters shall be serviced weekly on a set schedule that shall be provided to the COR prior to commencement of work.

5.2.2 Recycling Services- Recycling requirements include monthly collection of materials from all three locations and proper recycling of paper, fluorescent lights, batteries, and plastics from all three locations.

The Contractor shall have discretion to collect recycling in a variety of manners including one bin for all materials or separate containers. The system shall be proposed in writing to the COR and approved prior to commencement of work. The Contractor shall provide a date each month, when recycling collection shall occur.

5.3 Lawncare Services- Mowing Office and Maintenance Area-Mowing and minor lawn maintenance will be performed on “as needed” basis. It is expected there will be approximately 30 lawn mowing’s per fiscal year. (October 1 through September 30). The Contractor shall work with the COR to set up a mowing schedule, so the Government is aware in advance what days the services will occur. The Contractor can conduct mowing services Monday through Friday as long as the work is conducted in a manner to minimize impact to the employees and public that may be utilizing the facilities.

Figure 3 – Depicts an estimate of the mowing limits at the NFAPCFU office, approximately .15 acres

Figure 4 – Depicts an estimate of the mowing limits at the NFAPCFU Shop, approximately .3 acres.

5.3.1 Frequency of Lawncare Services-Recommended or expected frequency of mowing:

October Mowing 1st and 3rd week November One mowing mid-month December One mowing mid-month January One mowing mid-month February One mowing mid-month March Mowing 1st and 3rd week April Mowing 1st and 3rd week May Weekly mowing June Weekly mowing July Weekly mowing August Weekly mowing September Mowing 1st and 3rd week

5.3.2 Mowing and minor lawn maintenance will consist of the following duties:

• Mowing grassed areas at the office compound and the motor pool compound inside and outside of the fence. Areas outside of the fence are to be cleared and mowed to a distance of 10 feet.

• Using a weed-trimmer or herbicides around structures, fence line, sidewalks (edging), and shrubbery so that no grass or weeds are visible in plant beds or around structures.

• Removal of trash or debris from in and around grounds prior to mowing to assure clean mowing.

• Using blower or broom to clear off sidewalks and paved areas after mowing has been completed.

• Trimming and pruning of trees and shrubs at least two times per year at main office and shop.

• Both perimeter fences are free of unwanted vegetation at both locations on Palm Avenue.

• The two areas encompassed in this contract are 602 and 614 North Palm Avenue, Palatka Florida

32177.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures, including but not limited to AR 25-2, AR 530-1 and EM 385-1-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

The Contractor shall perform all duties listed in Part 5 to a level of service acceptable level.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.2.1 Refuse Collection Services Schedule – The Contractor shall service dumpsters at every location on a weekly basis. The Contractor shall provide the COR with a schedule of services prior to commencement of work. The Contractor shall notify in writing the COR at least fifteen days prior to any change in the schedule of services. Current dumpster emptying is conducted on Thursday during working hours.

7.2.2 Recycling Services Schedule – The Contractor shall collect and recycle materials on a monthly basis at all three locations. The Contractor shall provide the COR a schedule of dates each month that services will occur. The Contractor shall notify the COR at least fifteen days prior to any changes in the schedule of services.

7.2.3 Lawn Care Services Schedule – The Contractor shall follow the frequency list below and provide the COR three days notification before beginning a service:

October Mowing 1st and 3rd week November One mowing mid-month December One mowing mid-month January One mowing mid-month February One mowing mid-month March Mowing 1st and 3rd week April Mowing 1st and 3rd week May Weekly mowing June Weekly mowing July Weekly mowing August Weekly mowing September Mowing 1st and 3rd week

The Contractor shall discuss any deviations from this frequency with the COR and get approval prior to deviating if it is seen as necessary.

7.2.4 Cleaning Services Schedule- Items in section 5 of this document will be done on a daily basis including cleaning of restrooms, removal of garbage from the office to dumpster, kitchen wipe down/dish washing, and spot vacuum and mop of heavily soiled areas and other items listed in item 5 will be done on a daily basis.

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data- This contract requires a contractor administration including supervision, employee oversite, and administrative items including invoicing; cleaning services, refuse services, lawn care services, and recycling collection. There is no existing data on the number of man-hours required to conduct these services within the USACE.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

Shall perform lawn services as described in section 5.3; mowing, trimming, sweeping, pruning etc.

To keep the properties looking manicured/well kept to the satisfaction of the COR

100% No unsightly or overgrown areas to provide aesthetics and safety to employees and visitors

Visual inspection 100%

PRS # 2

Shall perform services as described in 5.1; building janitorial services to office space, restrooms, hallways and kitchen

To keep floors free of dirt or smears, restrooms sanitized, visibly clean and stocked with soap and paper products, furniture dusted, phones wiped and sanitized to the satisfaction of the COR

100% no visible soil, or smears, or foul odors following cleaning.

Restrooms sanitized and clean surfaces free of bodily fluids and excrement

Visual inspection 100%

PRS # 3

Shall perform services as described in 5.2; removing all waste from waste containers daily and weekly removal from the site, monthly recycling.

To keep foul odors, organism growth absent, and work areas uncluttered and safe

100% removal of waste daily and weekly dumpster emptying and monthly recycling or as required to keep containers from overflowing

100% visual inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency # of Copies Medium/Format Submit To A Monthly summery/billing voucher. Accrual, man hours

Monthly by the 5th of each month or as directed by the COR. Man hrs-4th monthly

1 Hard copy /Electronic

U.S. Army Corps of Engineers COR – Blake Stratton and Tyler Green

Quality Control Plan

1 time within 7 days after notice of award of contract

1 Hard copy /Electronic

[Same as above.]

Security Requirements ( See Section 1.6.7.1 thru 1.6.7.8)

1 time within 7 days of award

1 Hard Copy / Electronic

Same as above

Insurance Documents

1 time within 7 days of award

1 Hard Copy / Electronic

-Same as above

Accident Prevention Plant

Annual – The Contractor shall develop the plan and review/update at the beginning of each option year.

1 Hard Copy / Electronic

Same as above

Quality Control Reports

Contractor will provide 2 QC reports per month .

1 Hard Copy / Electronic

Same as above

Work Schedule Will be determined during pre work meeting.

1 Hard Copy / Electronic

Same as above

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

(This technical exhibit lists the historical workload data, i.e., the hours previously performed under the PWS by labor category. This workload data should be used to prepare the Independent Government Cost Estimate (IGCE), if available. Note: Based on the PWS, historical workload data can be provided in other formats, i.e., the volume of tasks order issued over a five year period, the number of users by locations requiring Information Technology Support, etc.)

ITEM

NAME

ESTIMATED QUANTITY

1 Contract Manager ____1____ 8 hours per week

2 Quality Control Manager ____1____ 8 hours per week

3 Cleaning Services (Daily, 5.1.2) ____1____ 10 hours per week

4 Lawn Services 1 Up to 5-6 hours per week

5 Refuse/Recycling Services 1 1 hour/location/week