PADCatchall SOW.pdf

Improve Patient Experience at Palo Alto Project No. 640-24-114

Department of Veterans Affairs

Palo Alto Health Care System

Palo Alto, CA 94304

Project Number: 640-24-114 Page 1

.STATEMENT OF WORK

PROJECT TITLE: Improve Patient Experience at Palo Alto

PROJECT NO: 640-24-114

PROJECT TYPE: NRM

DATE: July 12, 2024

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: Provide comprehensive construction services to address access control in PAD Building 5, remedy security deficiencies in MTV Building 801, remedy security deficiencies in PAD Building T6B, install sail shade weather protection in PAD Building 7, install new finishes and fixtures in restroom #F2-360 in PAD Building 100, and upgrade storm drain grate by PAD Building 7. It is the responsibility for the Contractor to verify and bring any discrepancies to the attention of the COR for resolution of conflict for a smooth and expedited completion of the project. Contractor shall update existing drawings to produce the working shop drawings.

B. PROJECT LOCATION:

• VA Palo Alto Health Care System (VAPAHCS), Palo Alto Division (PAD), Building 5, Building T6B, Building 7, Building 100 at 3801 Miranda Avenue, Palo Alto, California

• VA Mountain View Center Building 801 at 1776 Old Middlefield Way, Mountain View, CA 94043.

C. PROJECT CONSTRAINTS: The contractor shall follow interim life safety, infection control measures, code compliance, egress plans, and must coordinate all utility shutdowns with the contracting officer’s representative (COR) during period of performance. All work shall be done in accordance with all laws, ordinances, building codes, rules and regulations apply to the work, including, but not limited to VA, Federal, State, County, City, Industry design guides, codes, standards, regulations and policies. Contractor shall work with COR to minimize construction impact to daily operations of VAPAHCS at Palo Alto Division. The minimum project requirements are list in this Statement of Work (SOW). (Herein referred to as the “Project”).

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Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work (SOW), as well as associated contract documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California and 1776 Old Middlefield Way, Mountain View, California, all in accordance with this statement of objectives and applicable contract terms or conditions.

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1. PROJECT BACKGROUND

1.1. In both VA Palo Alto and VA Mountain View Center, security and access control deficiencies have been identified. Specific areas requiring improvement to better the patient experience at VA Palo Alto have also been identified. Security deficiencies include but not limited to unauthorized access control, intrusion alarm, door alarms, and inadequate physical security fencing. Proposed improvements include but are not limited to shade sail weather protection, new finishes, plumbing fixtures, and accessories, and storm drain. The objective of this project is to address these deficiencies and enhance the patient experience in VA Palo Alto.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. Select a qualified contractor to provide all labor, materials, tools, equipment, and comprehensive construction services to correct the deficiencies and provide improvements in VA Palo Alto and VA Mountain View Center.

3. STATEMENT OF BID ITEMS

3.1. Tasks 1, 2, 3, 7, and 9 are construction services. Tasks 4 and 6 require contractor to submit including but not limited to shop drawings, engineering calculation, cutsheet, and product data for the COR to review and approve prior to commencing work.

A. All relevant as built drawings will be provided to assist the work, these as built drawings are for reference only, and are known not to accurately reflect all existing conditions. VA COR/PM and Contractor shall visit the facility and ascertain the validity of As-built drawings before starting of any new work. Any new findings will be recorded and updated to help the Contractor as a point of reference. Contractor shall verify and field review as-built drawings provided by VA in preparation for new work. Contractor shall bring to the COR/PM’s attention of any as-built discrepancy would impact the work. and make correction to as-built drawings to facilitate the work. Contractor shall use the updated as-built drawings to produce the working shop drawings .

B. Basis of Project Scope: Provide all labor, shop drawings, submittals, engineering, materials, tools, equipment, transportation, supervision, temporary power, startup, training, project documentation, and warranty necessary to accomplish the follow tasks.

1 Doors in PAD Building 5, Floor 2, Clinic B and C.

2 Security and Alarm systems in MTV Building 801, Floor 1 and 2

3 Security, Alarm, Door Card Readers in PAD Building T6B, Day care

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4 Physical Barrier in PAD Building T6B, Day care

5 Sandbox, Play Area Mulch in PAD Building T6B, Day care

6 Weather Protection in PAD Building 7, SCI Courtyard

7 New Restroom Finishes, Fixtures, and Accessories in PAD Building 100, Floor 2, Restroom F2-360

8 Storm Drain and Grate in PAD in Planting Area by Building 7

Task 1: Doors in PAD Building 5, Floor 2, Clinic B and C

Replace (2) existing doors, side lights, door frames and door hardware at PAD Building 5, Floor 2, Clinic B and C. New door, side lights, door frames finish to match existing. Include new door handle and panic push bar per specifications. Submit examples and cutsheets for approval. Door shall be Warnock Hersey marked, listed fire door with 1 ½ hour rating. Doors shall meet UL 10C/NFPA 252 positive pressure test requirements. Smoke and draft control rating requires a listed gasket. The door dimensions shall be 3’-8” x 7’-0”. New doors to be a 90-degree swing door in the direction of egress with PIV card readers, electronic key and latch. The electronic key system shall be Medeco XT Intelligent Key System by Assa Abloy or approved equal.

Pull data to Computer Closet A-243 and Power to Electrical Closet. Provide new door closer and door stops per specification. Install new electrical circuits and data cables for the electronic key system.

• Refer to Exhibit2 for door location.

• Refer to specification sections 08 11 13, 08 14 00, and 08 71 00.

Note: This work needs to be completed during weekends starting at Friday 5PM. All work shall be completed by Sunday to make site fully accessible for normal operations on Monday 8AM. Provide Level II ICRA control measure subject to infection control approval. Coordinate with COR/PM for security and access control during the construction period.

Task 2: Monitoring and Alarm systems in Mountain View Building 801, Floor 1 and 2

Provide (6) Physical Access Control Systems (PACS) readers with dual authentications, (6) Doorway alarm, (1) motion intrusion alarm system with camera and glass break alarm on Floor 1 at VA Mountain View Center Building 801 as shown on Exhibit3A. Remove and replace the existing PIV card reader for the door at the Personnel Security Office door with (1) PACS with dual authentication control. The

Project Number: 640-24-114 Page 5 access for the Personnel Security door shall have the capability to be modified and managed for a higher security requirement other PACS in this task. This PACS shall be wall mounted unless noted otherwise. Provide submittal for review and approval.

CCTV (SSTV), Intrusion Detection Systems (IDS), Door Control Systems are all subcategories of Electronic Security Systems (ESS) and should be connected to emergency power.

• Refer to Exhibit3A for door location.

• Refer to specification sections 28 13 00 and 28 16 00.

• Refer to EXHIBIT3B_PSRDM Chapter 10 for security, electrical and UPS requirements.

• Provide Level II ICRA control measure subject to infection control approval.

• This is a localized system. The alarm shall alert VA Police and the local Mountain View Police.

Task 3: Security, Alarm in PAD Building T6B, Day care

Provide (3) Dual Authentication PACS(Card and Pin) card readers at gate entry, front entrance, and back entrance. This dual authentication card reader system required to be connected to the VA network. Refer to pg. VA Handbook 0730-4 pa. B-8 and B-9 for requirements.

Provide (9) PACS high door access card readers for exterior doors in Pre-School A, Pre-School B, Pre-School C, Infant Room 12, Infant Room 16, Crib, and Classroom.

Provide motion intrusion alarm system at front and back entrance.

Provide complete door access control systems and their devices to be fed from emergency power. This includes but is not limited to card readers for gate entry, front entrance, and back entrance, fire alarm system, door alarm systems and key override systems. Provide door hardware as needed including door contact, electric strike, door actuators, electric power/data power as needed to make the systems fully operational.

Power and data can be pulled from the Tele Closet and Electrical Rooms.

• Refer Exhibit 4A for door location.

• Refer specification section 28 16 00.

• Refer to EXHIBIT3B_PSRDM Chapter 10 for security, electrical and UPS requirements.

• Provide Level II ICRA control measure subject to infection control approval.

Task 4: Physical Barrier in PAD Building T6B, Day care

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General- Task 5 includes but not limited to removal/demolition of existing fence and concrete area; installation of perimeter barriers surrounding the outdoor play area;

and new sidewalk.

Refer page 2/13 of Exhibit 5.

• Remove existing fence and gate indicated by red and blue lines.

• Demolish and remove existing sidewalk, next to the parking stalls and as indicated.

• Protect existing concrete ramp, trees, planters, fence, and gate as indited “to remain”.

• Provide barrier and other protection to protect trees and plants. Do not cut any branch or root of the existing tree, without the approval of COR.

The Contractor shall provide shop drawings, submittal, and construction of the perimeter barriers surrounding the outdoor play area. The perimeter barriers include metal fencing and combination of metal fencing installed on Anti-Ram Barrier (see page 1/13 of Exhibit 5).

• The Anti-Ram Barrier- The Anti-Ram Barrier shall be reinforced concrete, natural concrete color and smooth form finish on all exposed surfaces. The fence posts shall be mounted on top of barrier to support fence panels. This Anti-Ram Resistance for structural requirements of active anti-ram rated barriers, as specified in Section 7.5 of the VA Physical Security and Resiliency Design Manual.

• The metal fencing shall be Montage Industrial by Ameristar or approved equal.

The metal rail design shall be Majestic, 2 rails panels with flush bottom, black, gate to match fence design, standard flap cap, and installed per manufacturer’s instruction.

• Provide 7-foot-tall Montage industrial fence with a 4’-0” wide gate next to cell tower, as indicated blue perimeter.

• Provide 7-foot-tall combination of metal fencing installed on Anti-Ram Barrier Adjacent to vehicular traffic as indicated red perimeter.

• Provide new sidewalk – for new concrete sidewalk and existing parking spaces as shown in Exhibit 5.

• Extend wall on existing brick wall by the main entrance gate to be metal picket material to match the new metal fence around the play area and color to match top of brick wall. Patch and paint stucco to match adjacent stucco. Refer Exhibit 5.

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• Replace the existing gate shown in Exhibit 5 with a new gate.

• Raise existing brick wall to 7’ as shown in Exhibit 4A.

• Install new bollards at every 5 feet on center as shown in Exhibit 4A. See Specification Section 34 71 13 Passive Vehicle Barriers and Section 05 50 00 Metal Fabrications

• Provide and install (10) parking signages on the new barrier. VA procurement team will provide a signages. Contractor to mount the signages with appropriate exterior signage mount method.

• Submittal: Contractor shall provide at a minimum for approval: Product data, Physical Samples, Elevations of play area perimeter fence and barrier, shop drawings including the elevation of the fence and concrete barriers for the play area perimeter, and structural drawings and calculation stamped by structural engineer registered in the State of California..

NOTES.

Adjacent Building 6 loading dock must remain in operations during construction. The reserved parking spaces for USPS and government vehicles will be displaced and Contractor to coordinate the impact with COR/PM and services.

• Contractor to coordinate with COR and VA Engineering (20) working days prior to any excavation to confirm the absent of any ground utility.

• Contractor shall coordinate with COR/PM and Engineering’s Ground Maintenance Contractor (Rubicon) regarding irrigation components along the existing fence before construction commences. Existing irrigation system must be restored to full operational upon the completion of construction.

• Due to demolition and construction are in close proximity to daycare services, submit 3 weeks look ahead with demolition, noise, dust, and other disruptive activities for awareness. Coordinate with COR/PM if the impact interrupts daycare services. If impact is severe, off-hour work may be requested.

• Provide 3rd party structural design review and inspection per specification and requirement.

Task 5: Sandbox, Play Area Mulch in PAD Building T6B, Day care

Current sand area encompasses approximately 1/3 of the toddler’s outdoor play area in PAD Building T6B, Day care. The contractor shall replace the existing sand area with Playground Mulch and construct a new sandbox filled with Playground Sand.

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• The contractor shall remove all sand in the sand area, demolish concrete path segment into the north sand area, and prepare the sub-surface for Playground Mulch and Sandbox.

• The contractor shall property protect (1) play structure from construction and demolition as shown in Exhibit6. The contractor shall remove and disposed of the (2) play structures as shown in Exhibit6.

• Replace existing rubber tile with new rubber tiles with ASTM F1292 test data requirement.

• Mulch – Playground Mulch shall have a depth of 4 inches. Top of mulch should be at the same elevation as the top of concrete base of the path. The Mulch should be over geotextile cloth, over 3 to 6 inches of loose file gravel for drainage. The North and East edges shall have a 4x Header and Retaining Wall.

South edge shall be a concrete barrier as part of the Task 5 Physical Barrier construction. The West edge shall be a low retainment wall with cap. This low retain wall should be highly visible. This containment barrier shall have a contrasting color. Provide contrasting color paint and mulch samples for approval.

• Sandbox – The new sandbox shall be approximately 6.5’ by 8.5’. Exact size to be determined in the field by setback from edge conditions. The sandbox shall be constructed with Trex and construction heart, kiln dried redwood lumber.

Provide cap on top of the sandbox for sitting. The top of sandbox shall be approximately 9 inches above the finish grade of playground mulch. The Playground Sand depth shall be 18 inches. Sand should be over geotextile over 3 to 6 inches of loose file gravel for drainage. Provide a sandbox cover that is easily removable and weather/wind resistance. See EXHIBIT6_PaloAlto_Daycare_Sandbox for layout, locations, and propose construction details.

• Playground Sand or Play Sand and Playground Mulch are industry terms for sand and bark mulch suitable for use in play area. Submit samples and product literature for approval.

• Protect existing trees and irrigation. Coordinate with VA Engineering regarding irrigation modifications and adjustments as required.

• Wood should be rot and insect-resistant (e.g., cedar or redwood). Cresote- Treated (CT) wood and coatings that contain pesticides should not be used.

Pressure treated (PT) and Chromated copper arsenate (CCA) treated wood should not be used.

• All fasteners, connectors, and covering devices should not loosen or be removeable without the use of tools. All fasteners, connectors, and covering

Project Number: 640-24-114 Page 9 devices that are exposed to the user should be smooth and should not be likely to cause laceration, penetration, or present a clothing entanglement hazard.

Lock washers, self-locking nuts, or other locking means should be provided for all nuts and bolts to protect them from detachment. Hardware in moving joints should be secured against unintentional or unauthorized loosening. All fasteners should be corrosion resistant and be selected to minimize corrosion of the materials they connect. All hooks such as S-hooks and C-hooks, should be closed. A hook is considered closed if there is no gap of space greater than

0.04 inches.

• All paints and other similar finishes must meet the current US Consumer Product Safety Commission (CPSC) regulation for lead in paint.

• Provide construction fencing as required per specification.

Task 6: Weather Protection in PAD Building 7, SCI Courtyard

The contractor shall provide free-standing shade sail structure for Building 7 courtyard.

• The contractor shall submit plans and elevations of the shade structure, the shade structure structural drawings and calculation by structural engineer registered in the State of California, product data and physical samples, construction specification and requirements. Include a sun/shade analysis showing sun/shade for June 21, September 21, and December 21 at 10AM, 12PM, 2PM and 4PM for approval. The sun/shade analysis shall show where sun/shade are during the years. The sun/shade analysis shall meet the sun/shade goals noted in Exhibit7.

• The shade sail structure shall be free-standing and the sail shades cannot be attached to the building.

• The shade sail tension fabric shall be warranted against UV degradation by the manufacturer for minimum of 10 years. Shade vendor shall have a minimum of 5 years installing and fabricating shade structure of similar scale.

• The shading areas are shown in Exhibit7. The vegetable garden/planter shall not be shaded.

• The new shade sail design/aesthetic shall be similar to the existing shade sail structure at the Building 7 outdoor exercise area along Loop Road. Refers to Exhibit7.

• Provide construction fencing as required per specification.

• Provide 3rd party structural design review and inspection per specification and requirement.

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Task 7: New Restroom Finishes, Fixtures, and Accessories in PAD Building 100, Floor 2, Restroom F2-360

Contractor shall install new finishes, fixtures, and accessories in PAD Building 100, Floor 2, Restroom F2-360. This is a one to one replacement/installation including new Mirror, Lighting, Sink/Faucet, Toilet, Wall/Paint, Door Stopper, Paper Towel Dispenser, Toilet Seat Cover Dispenser, Toilet Paper Dispenser, Sanitary Napkin Dispenser, Sanitary Napkin Disposal Bin, Coat Hook, 36” Grab bars, 42’ Grab Bars, Under Sink Pipe Wrap, and Vents. The restroom, fixtures, grab bars and Accessibility items shall be ADA compliance.

• Remove existing and prepare for new fixtures, finishes, and accessories.

• Provide Level III ICRA control measure subject to infection control approval.

• See Exhibit8 for specifications.

Task 8: Storm Drain and Grate in PAD in Planting Area by Building 7

Contractor shall replace the existing storm drain and grate with a new storm drain and grate. The intent is to reduce the grade difference between the top of grate and the surrounding.

• The new storm drain, grates and surrounding grade need to be raised to reduce the drop yet retain a positive 2% slope to drain.

• See Exhibit9 for site plan and existing photos.

• Provide construction fencing as required per specification.

Document Requirements

1. All work shall meet the latest edition of NFPA, ADA, Federal, codes, regulation, and all other applicable codes. VA standards/details/specifications and design manuals may be obtained from the VA Facilities Management Technical Information Library (TIL) at the website http://www.cfm.va.gov/TIL

2. The Contractor shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from the codes, laws, regulations, standards, and opinions of review officials as described above. No work alteration or contract scope increase shall be undertaken prior to receipt of written approval from the Contracting Officer.

3. The Contractor shall be responsible for performing all necessary inspections and site survey visits as required to successfully complete the scope of this project.

4. The VA has documentation on existing construction and remodeling work at this facility. These documents are available to the contractor in their original

Project Number: 640-24-114 Page 11 format for use on this project. The VA assumes no liability for any of the documentation provided to the contractor on this project. The contractor assumes all liability and risk in using and relying on this information in the preparation of the RFP, and execution of the construction work. The contractor team shall field verify VA furnished drawings to ensure their accuracy. It is the Contractor’s responsibility to determine the work based on field verified existing conditions.

5. During construction of the project, the Contractor maybe required to participate in construction inspection and provide assistance in the review of:

a. Shop drawings, product data, and samples

b. Test results, certificates, and other submittals, and

c. Operation and maintenance manuals, training, project record documents, and warranties.

4. CONSTRUCTION SERVICES

4.1. General

a. General Contractor shall provide all labor, materials, and equipment to successfully complete the scope of this project.

b. General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

c. General Contractor shall Develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of constructions.

d. General Contractor will maintain all ICRA construction perimeter for the safety of VA Staff, Patient, and visitors.

e. General Contractor shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 24 Safety Requirements.

f. General Contractor shall develop a plan detailing project specific fire-safety measure.

g. General Contractor shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan.

h. General Contractor shall maintain site and building access free and unobstructed to facility emergency service.

i. All temporary construction partitions must meet fire-safety requirements.

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j. Temporary heating and electrical installations must comply with the current OSHA 1926, NFPA 241, and NFPA 70.

k. Means of egress shall not be blocked.

l. Egress routes for construction workers must be maintained free and unobstructed.

m. Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas.

n. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

o. All hazardous materials shall be disposed of in accordance to VA TIL Specification Requirements.

p. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance to NFPA 25.

q. Prevent accidental smoke detector operation.

r. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

s. Maintain all construction permits visible and updated as required by the VAPAHCS Safety Office and Infection Control Department

t. Prohibit smoking in VA Property.

u. Dispose of waste and debris from building daily.

v. Follow all additional requirements as specified in the VAPAHCS.

4.2. Demolition

a. Contractor will provide complete demolition details of this project to make way for new systems. This includes but not limited to selective or complete removal of walls, floors, ceilings, openings, as needed to facilitate the installation of work items.

b. Disruptions to the fire alarm and sprinkler systems shall be kept to a minimum or avoid. Delineate phasing of construction on ensure that installations of new systems are expediated, and existing systems are kept in service until the replacement system is operational. If fire protection systems are to be disrupted, see COR for shutdown and firewatch instruction.

c. Salvage and storage or architectural, interior, mechanical, electrical, and plumbing fixtures, equipment and/or accessories in good condition for reuse or as directed by COR/PM.

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4.3. New Construction

a. Contractor shall provide complete construction services as detailed in Section 3.

4.4. Scheduling, Phasing, and Working Hours

a. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

b. Hours of Work: The contractor will perform work from 7:00am – 3:30 Monday thru Friday. No work shall be performed during U.S. Federal Holidays. Hours of work is subject to change as the COR/PM to coordinate working hour with impacted services.

4.5. Project Duration

a. Project is construction only and must be complete in no more than 663 days from Notice to Proceed.

Task Calendar Days Construction NTP Construction 14 Pre-con 7 Task 1 90 Task 2 90 Task 3 90 Task 4 60 Task 5 60 Task 6 90 Task 7 90 Task 8 30 Inspection 21 Close out 21

b. Contractor shall submit a detailed Critical Path Method (CPM) schedule for construction phase with estimated dates and itemized schedule of value to the Contracting Officer for review and approval before Notice to Proceed. Tasks can be performed concurrently if facility impact are minimal. Work area shall not be closed off for extended amount of time.

4.6. Qualifications

a. The Contractor shall be bonded and licensed in the state of California.

b. The Contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The

Project Number: 640-24-114 Page 14 contractor shall designate a competent person in accordance with 29 CFR

1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

4.7. Construction Period Submittals

a. Shop drawings and submittals – The contractor shall check government furnished and/or the Contractor construction contractor’s shop drawings, detail drawings, schedules, descriptive literatures, samples, and other submittals for conformity with the RFP Documents and construction documents. The Contractor shall recommend approval, disapproval, or other suitable deposition to the COR. The COR will have the final approval authority. The contractor shall evaluate the submittals with refence to any companion submittals that constitute a system.

The Contractor shall notify the COR in writing of all deviations from the requirements of the RFP that was found in the submittals.

b. Project record drawings – The contractor team will maintain a set of construction drawings (field as-built drawings) to record actual construction changes during the construction process as required by this RFP specifications. The project record drawings will be available for review by the COR at all times.

c. Other submittal – The contractor team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as require by the RFP specification, to the COR.

4.8. Project Close-Out

a. The contractor shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as-built drawings and specifications will be submitted in the same format required for the construction documents.

5. SPECIFICATIONS AND DRAWINGS

5.1. All available record drawings will be provided upon request to the Contractor.

They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation to its accuracy or information contained in the files. All information in the files shall be independently verified by the user.

Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses and expenses, including but not limited to, attorney fees arising out of the use of the drawing files.

5.2. As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the

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Contracting Officer’s Representative as per paragraph 1.13 of spec section 01 00 00.

6. COMPLIANCE WITH CODES AND STANDARDS

6.1. The Contractor shall be responsible for ensuring that the Project meets all current IBC, local, federal, NFPA, and VA codes, standards, regulations, and ADA requirements as pertained to this Project. These may include, but are not limited to, architectural, structural, mechanical, electrical, plumbing, fire, and life safety codes.

The Contractor is required to follow the follow the most stringent and current rules, codes, standards, and regulations.

7. ADDITIONAL CONSIDERATIONS

7.1. Restoration Plan - Including but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

7.2. Utility shutdowns – All shutdowns involving temporary impairment of utilities shall be requested in writing with approved Method of Procedure (MOP) to the COR/PM (30) working days in advance. The utility shutdown date is subject to VA Engineering availability. Major utility shutdown will require (45) days advance notice to coordinate with facility. The following list addresses the shutdown of service interruptions that shall require advanced notice. The shutdown date is subject to VA Engineering availability. The contractor shall coordinate all utility with the COR/PM.

A. Electrical systems shutdown including normal or emergency power.

B. Chill water shutdowns: HVAC, chillers, and boiler/steam generation.

C. Fire suppression systems: Sprinkler shutdowns lasting over four (4) hours require notification and concurrence from the VISN Safety Office

7.3. Interim Life Safety Measures (ILSM) - Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during construction. Life Safety Measures will include the following, at a minimum.

7.4. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction

7.5. Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

7.6. Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and

Project Number: 640-24-114 Page 16 construction fencing must be coordinated between the general contractor and contracting officer’s representative.

7.7. Security Considerations - At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

7.8. Station Operations - The contractor shall generally perform all on-site visitation or work between the hours of 8:00 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

7.9. For any activity that impacts to the facility operation, contractor shall perform such those activities after hours or on the weekends.

8. COORDINATION AND EXECUTION

8.1. User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

A. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

B. Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

C. Project Manager (PM): The Contracting Officer’s Representative responsible for administering contracts under the immediate direction of the Contracting Officer.

D. Contractor: Refers to the contractor under this contract or the DB team E. Competent Person: One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them.

8.2. Construction Administration

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A. Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project.

Overall project schedule shall be broken to activities in which each activity shall have less than 21 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

B. Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

C. Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

D. Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

E. Submittals. The contractor will be responsible to furnish submittals in accordance with the specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

F. RFIs and Change Orders. During construction the contractor may submit requests for additional information concerning any aspects of the project; these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated

Project Number: 640-24-114 Page 18

AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the contract documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

9. ATTACHMENTS

9.1. Attachments indicated in scope of Work: The following Attachments i.e., exhibits, drawing and Specifications are part of the scope of work in addition to project specifications and drawings GC to use applicable spec sections provided with the scope.

A. Exhibits:

a) EXHIBIT1_Specifications

b) EXHIBIT2_PaloAlto_B5_Doors

c) EXHIBIT3A_MountainView_Bldg8

d) EXHIBIT3B_PSRDM

e) EXHIBIT4A_PaloAlto_Daycare_Security

f) EXHIBIT4B-VA HndBook-730-4

g) EXHIBIT5_PaloAlto_Daycare_Fence

h) EXHIBIT6_PaloAlto_Daycare_Sandbox

i) EXHIBIT7_PaloAlto_B7_Shade

j) EXHIBIT8_PaloAlto_B100_F2-360

k) EXHIBIT9_PaloAlto_B7_StormDrain

l) EXHIBIT10_VA PAD ICRA

m) EXHABIT11_As-Builts

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Project Number: 640-24-114 Page 19

10. ABBREVIATIONS AND ACRONYMS

A/E Architectural & Engineering ADAAG Americans with Disabilities Act Accessibility APP Accident Prevention Plan ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials CA Commissioning Agent CBOC Community-Based Outpatient Clinics CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DB Design Build DD Design Development GC General Contractor IBC International Building Code ICRA Infection Control Risk Assessment ILSM Interim Life Safety Measures MSDS Material Safety Data Sheets NEBB National Environmental Balancing Bureau NEC National Electrical Code NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents OAC Owner, Architect, Contractor OSHA Occupational Safety and Health Administration PCRA Pre-Construction Risk Assessment PE Professional Engineer PM Project Manager PSRDM Physical Security and Resiliency Design Manual RFI Request for Information SD Schematic Development SOW Statement of Work SSTV Security Surveillance Television TAB Testing, adjusting, and balancing VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System

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