PACKAGING REQUIREMENTS FY 2015.doc

Enclosure II

PREPARATION FOR DELIVERY

All material shipped to the U.S. Coast Guard Surface Forces Logistics Center must be accompanied by an itemized packing list securely attached to the outside of the package.

All packing lists shall cite the Purchase Order Number (when issued after award) with the package in such a manner as to provide identification.

Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Surface Forces Logistic Center locations. Package shall also provide adequate protection for warehouse storage and multiple shipments.

All packages shall have the Purchase Order Number, Stock Number, Vendor name, and Part Number clearly marked on the exterior of the package.

**All deliveries are to be made Monday through Friday between the hours of 7:00 A.M. and 1:00 P.M., EST. ** Note: FOB Destination pricing is preferred; however, if you decide to quote FOB Origin, please use the following instructions:

FAR Clause 52.247-65 FOB Origin, Prepaid Freight – Small Package Shipments is included by reference. Shipments – FOB Origin: You are hereby authorized to prepay transportation charges under this order provided that the cost of such transportation does not exceed $250.00. The actual cost of transportation charges, not to exceed the above amount, shall be added to your invoice as a separate line item. Receipted freight bills are not required for transportation charges less than $100.00. Freight charges for more than $100.00 shall be supported by paid freight, express, or parcel post receipts.

In the event that the transportation charges will exceed $250.00, you are required to contact the Coast Guard Traffic Section to obtain a Government Bill of Lading ten (10) days prior to shipping. Information to be provided:

1. Purchase Order Number

2. Item identification/description (NMFC item number and classification if possible)

3. Individual and total weight

4. Individual dimensions and total cubic feet

5. Total number of pieces

6. Total dollar value

7. Other pertinent data or special instructions

Mail to: Commanding Officer

USCG Surface Forces Logistics Center

2401 Hawkins Point Road

Attn: Traffic Section

Baltimore, MD 21226-5000

Telephone: 410-762-6328/6331 Fax: 410-762-6350

PAYMENT INFORMATION (NON-CREDIT CARD ORDERS)

All invoices must contain the following information: contract number, order number, item number, description of supplies or services, quantities, unit prices, extended totals, your DUNS number. Prepaid shipping costs will be indicated as a separate item on the invoice (if applicable).

Invoices must be mailed to USCG YARD, P.O. Box 4122, Chesapeake, VA 23327-4122.

For questions relating to payment of invoices please contact Chesapeake Yard Team Customer Service at 757-523-6940, Fax 757-523-6904, email to FIN-SMB-YARDTEAM@USCG.MIL or submit your invoice electronically at https://www.fincen.uscg.mil/secure/web_invoices_cgyard.htm USCG /ELC SP-PP&M-00l DATED 05/95 REVISION D 10/00

PRESERVATION, PACKAGING & MARKING

PRESERVATION – Each piece or assembly that makes up one each of any contract line item (CLIN) shall be preserved in accordance with ASTM-D-3951.

PACKAGING – Each preserved contract line item shall be packed in its own carton or box as needed to meet the requirements of ASTM-D-3951.This package shall be considered a unit pack. This unit pack shall meet the requirements of a shipping container.

UNITIZATION – Unit packs can be unitized as specified in ASTM-D3951.

MARKING – Marking shall be clear, legible, permanent, and in English.

UNIT PACKAGES – Shall be marked as specified herein.

National Stock Number/ Activity Control Number.

Item Name

Part Number (as shipped)

Purchase Order / Contract Number (example HSCG40-06-P-00000)

Date of Manufacturer/Repair

The Words “COAST GUARD SFLC MATERIAL” CONDITION (A)

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (As required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.)

Propellant Chemical Name (Aerosol Containers only).

UNITIZATION – If unitization is used as the final shipping container the unitized pack for one stock number shall be marked as specified below, see “Single Stock Number” If there are multiple stock numbers involved see “Multiple Stock Numbers” herein. For no reason shall more then one delivery order be unitized together.

Single Stock Number

National Stock Number/ Activity Control Number.

Purchase Order / Contract Number (example HSCG40-04-P-00000)

The Words “COAST GUARD SFLC MATERIAL” CONDITION (A).

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words “COAST GUARD SFLC MATERIAL” “MULTIPACK”

Multiple Stock Numbers

“ALL” National Stock Numbers/ Activity Control Numbers.

Purchase Order / Contract Number (example HSCG40-04-P-00000)

The Words “COAST GUARD SFLC MATERIAL” CONDITION (A).

Quantity & Unit of Issue (i.e. “1-EA”)

Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4).

Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.).

The Words “COAST GUARD SFLC MATERIAL” “MULTIPACK”

USCG/ELC SP-PP&M-00l, DATED 05/95, REVISION D 10/00

BAR CODING – All bar coding required herein shall be Code 39, also called Code 3 of 9 in accordance with ANSI/AIM BC1. ALL Stock numbered items shall be bar coded.

a. The standard marking required in MARKING for all for all packaging configurations can be applied separately or as part of the Bar Code Label. If the latter option is used the label size shall be adjusted appropriately.

b. The stock number or numbers, and purchase order / contract number shall be bar coded with Human Readable Interpretation (HRI) immediately below the bar coding on unit and unitized packs.

c. All HRI shall be placed below its associated bar code.

The label shall be intended for long term indoor applications where the labels will endure intermittent outdoor exposure. Each label shall be for porous surfaces and consist of paper without plastic laminate.