Packaging Clause and Example.pdf

WSSTERMDZ03

PRESERVATION, PACKAGING, PACKING AND MARKING

The contractor shall preserve, package, pack and mark all items as specified below. For the purposes of these terms, marking refers to marking and labeling of the packaging and not the item itself. Where specifications are cited herein the latest revision of that specification shall apply.

1. PRESERVATION REQUIREMENTS

a. SYSTEM STOCK SHIPMENTS ‐ The contractor shall preserve all items intended to enter the military distribution system (stock) in accordance with the MIL‐STD‐2073‐1, "Standard Practice for

Military Packaging", Packaging Requirements Code specified in the Schedule. When a Specialized

Preservation Code/Method of Preservation (MOP) (Table J‐Ia) is specified, and one or more of the following packaging fields (WM, CUD, CT, UC) value is a 00 (numeric), the Specialized Preservation/MOP procedure and materials takes precedence. Disregard the LP field and third digit of the PACK field and use the Unit Container Level (UCL) to identify the level of packing protection the unit container meets for packing requirements. When HM = D, the item is regulated in accordance with 49 CFR; for transportation; when HM = N the item is not regulated.

1) When a specified packaging material has an associated Qualified Products List (QPL), the contractor shall use only packaging materials produced by a manufacturer listed on the applicable QPL. Barrier materials that have QPLs are MIL‐PRF‐131, MIL‐PRF‐81705, MIL‐PRF‐

22191,MIL‐PRF‐3420 and MIL‐PRF‐22019. Sources for QPL material can be obtained from the

Qualified Products Database at: http://qpldocs.dla.mil/.

b. IMMEDIATE USE/INSTALLATION AND PART NUMBER BUY SHIPMENTS‐Government PCO or

ACO approval is required to use the packaging standards outlined in this paragraph. Any national stock numbered (NSN) item required for immediate use (used or consumed within 7 days of receipt) or direct installation, or part numbered item shall be preserved and packed in accordance with ASTM D3951, "Standard Practice for Commercial Packaging", for all shipments to a Continental United States (CONUS) government activity or contractor‐owned facility. All material destined for overseas shipment (OCONUS) shall be preserved in accordance withMIL‐STD‐2073‐1.

c. GOVERNMENT‐OWNED MATERIAL ‐ In the event that the contract expires, is terminated, or completed, and Government‐owned material is to be returned to the supply system, the contractor shall preserve and package this material in accordance with the requirements of paragraph 1.a.

2. PROTECTION FROM DEGRADATION DUE TO ELECTROSTATIC (ES)/ELECTROMAGNETIC (EM) FORCES

a. When ASTM D3951is authorized for packaging and the item is considered ESDSensitive

(ESDS), protection shall be in accordance with ANSI/ESD S20.20‐2014,"For the Development of an ESD

Control Program for ‐ Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding

Electrically Initiated Explosive Devices)."

b. When MIL‐STD‐2073‐1 is specified and the preservation method code (PMT) in the solicitation does not specify ESD/EM protection (PMT = GX) and the offeror's proposed item of supply is subject to degradation from ES/EM forces, offerors shall provide recommended packaging data with their proposals/quotes.

3. PACKING REQUIREMENTS ‐ The contractor shall pack as follows:

Domestic Shipments (CONUS): Level B

Overseas Shipments (OCONUS) (including Navy ships at sea):

Via air, FPO, APO Level B

Via freight forwarder Level B

Via Surface Level A

Exterior shipping containers for Packing Levels A and B are listed in MIL‐STD‐2073‐1, Appendix C, Table

C.II. Long‐life reusable containers, and wood containers are shipping containers and do not require over packing for shipment.

4. MARKING REQUIREMENTS ‐ All unit, intermediate and shipping containers shall be marked in accordance with MIL‐STD‐129. In addition, the following specific requirements apply:

a. ADDITIONAL MARKING FOR SPARES ONLY ‐ Each MIL‐STD‐129 label shall also include the following:

1) Procurement Instrument Identifier (PIID) ‐ the 13‐digit contract order number,

2) Contract Line Item Number (CLIN) ‐ the 4‐digit individual line item number (e.g. 0001, 0002, etc.),

3) SubCLIN ‐ the 6‐digit sub line item number (e.g. 0001AA, 0001AB, 0002AA, 0002AB, etc.).

b. DEPOT LEVEL REPAIRABLE (DLR) LABELS

1) Items identified with a Cognizance (COG) Code of either "7" or an even number preceding the NSN (e.g. 7RH 5826‐014289999) are defined as Depot Level Repairable

(DLR) items. DLR items require that a DLR label be placed on the outside of the unit, intermediate close to the bar code label as possible and shipping containers as

EXCEPTION: When a DLR item requires use of both a reusable inner unit container and a reusable outer shipping and storage container (excluding wood and fiberboard), only the inner unit container shall be affixed with a DLR label. In these cases only, DLR labels shall NOT be placed on the outer reusable container.

2) Labels are available via the Naval Forms Online website:

https://forms.documentservices.dla.mil/order/. The website will advise the procedures for ordering and establishing an account.

NSN DESCRIPTION Quantity APPLICATION FORM NUMBER

0108LF5055300 DLR Label 2in.x3in. 100 Unit Container NAVSUP 1397‐1

0108LF5055000 DLR Label 3in.x5in. 100 Intermediate NAVSUP 1397

Labels may also be obtained by faxing a copy of the contract page containing the DLR label requirement to 215‐697‐2424.

c. SPECIAL MATERIAL IDENTIFICATION CODE (SMIC) FOR NAVSUP WSS MARITIME

REQUIREMENTS ONLY

1) Certain Program‐related items are identified by a two‐position SMIC, which appears as a suffix to the NSN (e.g. 1H 4730 009001317 L1), and require special markings. Containers shall be marked with letters, maximum two inches high on two (2) sides and two (2) ends as follows:

SMIC MARKINGS COLOR TYPE CONTAINER

L1 LEVEL 1 RED Unit, intermediate and shipping (size permitting)

S1 SUFACE LEVEL 1 RED Unit, intermediate and shipping (size permitting)

D4/D5/D7 DSS‐SOC RED Unit, intermediate and shipping (size permitting)

C1* LEVEL 1 Special CLEAN 02‐N2 GREEN Unit, intermediate and shipping

CP/VG* SPECIAL CLEAN O2‐N2 GREEN Unit, intermediate and shipping

D0/D6/D8* DSS‐SOC SPECIAL CLEAN O2‐N2 GREEN Unit, intermediate and shipping

VU FBW SFCC VU BLUE Unit, intermediate and shipping (size permitting)

SW FBW SFCC SW Blue Unit, intermediate and shipping (size permitting)

Q3/Q5 Q3 or Q5 RED Unit, intermediate and shipping

*denotes Oxygen Clean requirements in accordance with MIL‐STD‐1330 "Precision Cleaning and Testing of Shipboard Oxygen, Helium, Helium‐Oxygen, Nitrogen, and Hydrogen Systems"

5. PALLETIZATION. Palletization of shipments shall be accomplished in accordance with MIL‐STD‐147

"DOD Standard Practice: Palletized Unit Loads." Failure to meet these palletization/packaging requirements and measures, without written waiver from the PCO or ACO, may result in charges back to the contractor for repalletization and/or repackaging of items. Pallets shall conform to the requirements of American National Standards Institute, Inc., Material Handling‐MH1‐2016, Pallets, Slip Sheets, and

Other Bases for Unit Loads. MH1‐2016 may be obtained at the following website: http://www.mhi.org.

a. General Purpose Unit Loads ‐ For unit loads weighing up to 1500 pounds pallets conforming to

MH1‐2016, Part No. MH1/9‐02SW4048 shall be used for unit loads weighing up to 3,000 pounds pallets conforming to MH1/9‐03W4048 shall be used; and for unit loads weighing up to 4,000 pounds pallets conforming to MH1/9‐10BW4048 shall be used.

b. Hazardous Material Unit Loads ‐ Unless otherwise specified in the contract or purchase order hazardous material containers, except cylinders and 55 gallon drums, shall be palletized utilizing MH1‐

2016 Part No. MH1/9‐07SW4848 pallets.

Use of commercial pallets that do not meet the above requirement is prohibited.

6. WOOD PACKAGING MATERIAL (WPM). All shipments under this contract/order must be treated and marked in accordance with the International Standards for Phytosanitary Measure Guidelines for

Regulating Wood Packaging Material in International Trade (ISPM 15) regardless of their destination.

a. For all WPM furnished under this contract the contractor shall ensure the American Lumber

Standards Committee (ALSC) approved mark is applied to every shipment regardless of destination.

b. Failure to comply with the requirements of ISPM 15 may result in refusal, destruction or treatment of WPM at the point of receipt and the associated costs charged back to the contractor.

7. NAVY SHELF LIFE PROGRAM. Navy shelf‐life requirements are listed under the item description in a 3‐ digit alpha/numeric code. Position one (1) is the DOD shelf‐life code, defining the type of shelf‐life for an item (Type I, non‐extendible or Type II, extendible), and the number of months an item can remain ready for issue in a Navy specified package. Positions two (2) and three (3) combined form the Navy‐ unique shelf‐life action codes used by storage activities, and do not impose any requirements on the contractor. The contractor shall use the applicable shelf‐life paragraphs and table in MIL‐STD‐129 to apply either Type I or Type II shelf‐life markings to an item's unit, intermediate and shipping containers.

Contractors will ensure that at least eighty‐five percent (85%) of the Navy shelf‐life requirement for the item is remaining when received by the first government activity.

8. REUSABLE NSN CONTAINERS. An item that has an NSN assigned in the "Container NSN" field (e.g.

8145 012622982) requires shipment in a reusable shipping and storage container.

a. REUSABLE CONTAINERS FOR NAVSUP WSS, MARITIME ITEMS ‐ Reusable NSN containers for maritime material (designated by a COG Code of "7E", "7G" and "7H") shall be provided as contractor‐ furnished material (CFM).

(b) REUSABLE CONTAINERS FOR NAVSUP WSS, AVIATION REQUIREMENTSITEMS ‐ Reusable NSN containers (excluding fiberboard and most wood) for aviation material (designated by a COG Code of

"7R", "6K" or "0R") shall be provided as government‐furnished material (GFM). Fast pack containers will not be provided as GFM. To obtain GFM reusable containers, the contractor must submit the Container

Request Form available at https://www.navsup.navy.mil/site/public/wss/documents/business_opps/local_clauses_contracts/cont ainer_request_form.pdf. Email the completed form to NAVSUPCRF.fct@navy.mil at least 90 days prior to the anticipated shipping date (monthly for repair contracts). If the Navy's Container Management

Area (CMA) informs the contractor that containers are unavailable, the following alternate packaging requirements apply. The unavailability of reusable containers shall not be an excusable reason for delivery delay.

c. The stock‐numbered, long‐life, reusable containers identified herein as GFM are property of the U.S. Navy and only shall be used to fulfill orders from the Navy and U.S. Marine Corps; these containers shall not be used to fulfill orders from the U.S. Army, U.S. Air Force, any other agency of the

U.S. Government or Foreign Military Sales (FMS) customer.

ALTERNATE PACKAGING REQUIREMENTS FOR ITEMS ASSIGNED THE FOLLOWING CONTAINERS

Container Container Alternate Packaging Code

NSN Part Number (80132) IAW MIL‐STD‐2073‐1

8145 002609548 P069‐2

8145 002609556 P069‐1 GX10000LTBED

8145 002609559 P069‐3 (QUP = 001)

8145 002609562 P069‐4 (ICQ = 000)

8145 010124088 P069‐6

8145 010140440 P069‐5

8145 011644073 P069‐7

8145 012622982 15450‐1 If MOP/PMT = GX, 8145 012622983 15450‐2 GX100K3GHFED

8145 012622984 15450‐3 (QUP = 001)

8145 012622985 15450‐4 For all other MOPs/PMTs

8145 012622986 15450‐5 51100EAGHFED

8145 012622987 15450‐6 (QUP = 001)

8145 012622988 15450‐7 (ICQ = 000)

All excess empty reusable shipping and storage containers shall be turned‐in to the nearest Container

Reuse and Refurbishment Center (CRRC). CRRC locations/points of contact: Program Manager ‐ 215‐697‐

Norfolk, VA 757‐445‐9099 ext. 124 Yokosuka, JAPAN ‐ 011‐81‐46‐816‐6304

Cherry Point, NC ‐ 252‐466‐2331 Lemoore, CA ‐ 559‐998‐0220

Jacksonville, FL ‐ 904‐542‐1014 Okinawa, JAPAN ‐ 011‐81‐46‐816‐6304

San Diego, CA ‐ 619‐545‐8360 Iwakuni, JAPAN ‐ 011‐81‐46‐816‐6304

Puget Sound, WA ‐ 360‐476‐9777 Bahrain ‐ 318‐439‐9553

9. REUSABLE NSN CONTAINERS FOR FOREIGN MILITARY SALES (FMS), JOINT PROGRAM OFFICE (JPO) OR

OTHER FOREIGN FORCES ACQUISITION

a. Reusable shipping and storage containers shall be provided Contractor‐Furnished Material

(CFM), unless otherwise specified.

b. Contractors may tender offers including alternate, non‐reusable, packaging methods and be considered responsive.

10. HAZARDOUS MATERIALS. This section applies when items to be delivered under this contract are considered hazardous materials as defined by the Title 49 Code of Federal Regulations (CFR) FED‐STD‐

313, or by the Government's technical representative.

a. Packaging and marking for hazardous materials shall comply with applicable requirements for

Performance Oriented Packaging (POP) contained in 49 CFR and the international modal regulations. All performance test requirements shall be supported by test certificates and reports attesting to the date and the results obtained from performance oriented packaging testing. The contractor shall be responsible for assuring that sources providing performance testing services are registered with the U.S.

Department of Transportation (DOT). The contractor's signed certification that the packaged configuration meets the applicable modal regulation shall be incorporated on the Wide Area Workflow

Receiving Report (WAWF RR), DD Form 250, Material Inspection and Receiving Report, or other related acceptance documents if a WAWF RR, DD Form 250 is not used. The Shipper's Declaration for Dangerous

Goods (SDDG) must be included for all air shipments if required. All test certificates, reports and training records shall be available for inspection by authorized Government representatives for a period of three years.

b. When a contract/order for hazardous material requires shipment to a military aerial port or through a military container consolidation point including DODAACs SW3225, SW3123, SW3142, N45627, FB4427, FB9150, FB4497, FY8910, FY9125, FB4418, FY4462, FB4484, FY4494, those shipments shall comply with NAVSUP PUB 505/AFMAN 24‐204, Preparing Hazardous Materials for Military Air

Shipment.

11. SAFETY DATA SHEETS. As required by clauses FAR 52.223‐3 "Hazardous Material Identification and

Material Safety Data" and DFARS 252.223‐7001 "Hazard Warning Labels" the offeror is required to list any hazardous material to be delivered under the resultant contract by the submission of Safety Data

Sheets (SDSs) and Globally Harmonized System (GHS) compliant product labels, when applicable, to the

NAVSUP WSS or DLA Contracting Officer prior to award. An electronic copy in PDF format of the SDS and

GHS product label must also be emailed to NAVSUP WSS Code N242 at hazmat.navsupwss@navy.mil.

Please include the NSN, CAGE, Part Number, contract number, and point of contact for hazardous material questions in the body of the email.

12. REPACKAGING TO CORRECT PACKAGING DEFICIENCIES

a. Notwithstanding inspection and acceptance by the Government of items furnished under this contract, or any condition of this contract concerning the conclusiveness thereof, the contractor guarantees that the preservation, packaging, packing and marking (PPP&M), and the preparation of, and method of shipment of such items will conform to the requirements of this contract.

b. Items that do not conform to the PPP&M requirements of this contract may have a supply discrepancy report (SDR, SF‐364) written against the contractor.

c. The Government may at the option of the PCO or ACO, correct PPP&M deficiencies, without prior contractor notification, and require an equitable adjustment in the contract price to cover labor and material when corrective actions are warranted, or return the non‐conforming material to the contractor for repackaging at the contractor's expense.

(10‐18)

Example of a MIL‐B‐17931E Packaging Requirement Code

PACKAGING REQUIREMENT CODE

PCK CTGY CD: ZZZW

HM QUP ICQ PMT CD PM WM CUD CT UC LP IC UCL SP MK PACK UNIT PKWT

N 001 ZZZ ZZ 1 89 ZZ ZZ Z ZZ A 00 Z ZZ ZZZ .6

UNIT PKCU OPI CAGE SPI NUMBER REV SPI DATE CONTAINER NSN

.008 A

UNIQUE: N SUPPLEMENTAL INSTRUCTIONS

ZZ= PACK PER MIL‐DTL‐197

PPPM LEVEL: SHELF LIFE CD: X SHELF LIFE ACTION CD: C0