PA2292 Roadside Marking Services - Specifications SOW.pdf

SPECIFICATIONS / SCOPE OF WORK____________________________________________

1. GENERAL OVERVIEW

1.1. The Dallas/Fort Worth International Airport Board (“DFW Airport Board” or “Board”) is seeking a Contractor to provide roadside and pavement marking services at Dallas/Fort Worth

International Airport.

1.2. DFW Airport Board is seeking services on an “as-needed” basis. There is no guarantee on the amount of work that the Contractor may receive throughout the term of the contract.

1.2.1. The quantities provided on the Pricing Schedule are only estimates.

1.2.2. The contractor shall take into consideration that no work is guaranteed.

1.3. The Contractor shall work with, take direction from, and communicate to the DFW Airport Board

Energy, Transportation and Asset Management Department (ETAM) Representative.

1.4. The Contractor shall coordinate with the DFW Airport Board ETAM Representative making a call to request service. During this call, the Contractor shall obtain all necessary information to determine the type of materials needed to successfully perform the work.

1.5. Contractor shall provide all materials, supplies, marking equipment, traffic control equipment, safety equipment and supplies, and all manpower to perform all the work included under this

Contract.

1.6. Work under this Contract shall include all the necessary mobilizations and demobilizations necessary to perform all tasks described under the Bid Pricing Form.

1.7. Contractor and subcontractor shall provide a list of three (3) different and most recent references from entities for which work has been completed. The reference list shall include entities for which work of similar scope and complexity has been completed.

2. SPECIFICATIONS / SCOPE OF WORK

2.1. TECHNICAL SPECIFICATIONS

2.1.1. The Contractor shall perform all work/tasks required to provide roadside marking services at the

Airport’s landside roadways both at the terminals and outside the terminals.

2.1.2. The Contractor will:

2.1.3. Remove existing markings and markers,

2.1.4. Remove and apply roadside markings, curbside markings, roadside traffic signs, and pavement markers.

2.1.5. All work must comply with the Texas Department of Transportation (TxDOT) Standard

Specifications for Construction and Maintenance of Highways, Streets, and Bridges, adopted by TxDOT, September 1, 2024, or latest revision applicable to all Roadside Marking work; and the Specifications/Scope of Work detailed under this section.

2.1.6. Prior to commencing each work, the Contractor and its Subcontractor(s) shall have the necessary manpower, equipment, and supplies available to safely complete all work scheduled within the scheduled timeframe of the project; including all necessary mobilizations and demobilizations, which will be considered as one “Move-In”.

2.1.7. Contractor shall be responsible for obtaining all necessary permits required by federal, state and local laws, ordinances, rules or regulations required, when required to perform roadside marking services.

2.1.8. The Contractor shall be responsible for damages to the Airport’s property, the workplace and its contents by its work, negligence in work, its personnel and equipment. Contractor is responsible and liable for the safety, injury and health of its working personnel while performing work under this Contract.

2.1.9. The Contractor shall provide the DFW Airport Board ETAM Representative and the Integrated

Operations Center (IOC) with a one-call service key personnel representative with only one phone call to one phone number and one email address to receive and expedite service requests during the hours of 7:00 a.m. to 5:00 p.m.

2.1.10. Contractor shall, in conjunction with the ETAM Representative, ensure the Airport’s daily operation is not disrupted by any method of operations, changes in work, or other work functions.

3. PARTS, MATERIALS AND SUPPLIES

3.1.1. The Contractor shall furnish all equipment, tools and other apparatus necessary to perform the

Work according to the Specifications. Such equipment, tools and apparatus shall be modern, and of a type, quality and design appropriate to large-scale operations and to the use applied.

3.1.2. Safety traffic control equipment and materials shall be consistent with the provisions set forth in the latest revision of the Texas Manual on Uniform Traffic Control Devices (MUTCD) for

Streets and Highways.

3.1.3. The Contractor must ensure that all equipment is maintained in good working order, fully operational, and compliant with the safety and operational standards established by the

National Board of Fire Underwriters.

3.1.4. Contractor shall replace equipment deemed by the DFW Airport Board ETAM Representative to be of improper type, design, unsafe or inadequate for the purpose intended, at the

Contractor's cost. If there is a doubt as to the appropriateness for use or the condition of the equipment, tool or apparatus, the DFW Airport Board ETAM Representative shall have final say.

3.1.5. Beads dispenser equipment shall have an automatic cut-off control, synchronized with the cut-off of the pavement marking equipment. Bead application equipment shall apply beads by an automatic bead dispenser attached to the pavement marking equipment in such a manner that the beads are dispensed uniformly.

3.1.6. Automatic cut-off control shall have operating capabilities to provide clean, square marking ends.

3.1.7. Contractor shall provide auxiliary hand painting equipment to satisfactorily perform curb striping painting.

3.2. MATERIALS FURNISHED BY THE AIRPORT

3.2.1. Materials provided by the Airport or provided by the Contractor and paid for by the Airport shall be used only at the Airport and SHALL NOT BE REMOVED from Airport property.

3.2.2. The Airport will provide water from the Airport’s fire hydrants to perform the work. The

Contractor must obtain a water meter with backflow prevention assembly from the Airport Water

Services, with a $3,000 deposit which shall be returned upon completion of the Contract. The meter/backflow shall be periodically tested before and during extended use; testing shall be at

Contractor’s expense.

3.2.3. Supplies and materials shall be of the type and quality used in large-scale operations and shall be of sufficient quantities to ensure completion of work.

3.2.4. Contractor can submit other manufactured products for consideration, provided they conform to

TxDOT testing and performance requirements and approval by the DFW Airport Board ETAM

Representative.

3.2.5. Contractor proposing materials from manufacturers not listed under the TxDOT provided MPL list of pre-qualified materials, shall bear the full financial responsibility to substantiate that proposed materials are approved as pre-qualifying materials by TxDOT, in writing, and submit such documentation as part of their Bid Response Forms.

3.2.6. Contractor must submit as part of their Bid Response a complete manufacturer’s descriptive literature and identification product number of the proposed materials, including Safety Data

Sheets (SDS), for approval by the Airport Environmental Department and the DFW Airport

Board ETAM Representative.

3.2.7. If required by the DFW Airport Board ETAM Representative, Contractor shall submit, at no cost to the Airport, a sample of the proposed alternate product(s) for evaluation purposes.

3.2.8. Contractor understands that this information will be utilized for Bid Evaluation purposes.

3.2.9. Contractor shall make no change in the type or quality of the supplies and materials, without written authorization by the DFW Airport Board ETAM Representative.

3.3. PAVEMENT STRIPING MATERIAL

3.3.1. Unless otherwise specified by the DFW Airport Board ETAM Representative, the Airport requires water-borne paint, Reflectorized Type II for pavement stripe markings.

3.3.2. All water-based paints utilized under this Contract shall meet the requirements and specifications under the latest version of the Texas Department of Transportation (TxDOT), DMS-8200 “Traffic Paint” and shall be installed in accordance with TxDOT Specification Item

666. A Material Producer List (MPL) of prequalified products meeting all requirements under this section can be found under TxDOT DMS-8200.

3.3.3. DMS-8200 2.2.3 Glass Traffic Beads Type II for reflectorized traffic paint shall comply with DMS-

8290, Glass Traffic Beads. A Material Producer List (MPL) of pre-qualified products meeting these requirements can be found under TxDOT DMS-8290. 2.2.3.1 DMS-8290

3.4. REFLECTORIZED RAISED PAVEMENT MARKERS

3.4.1. Reflectorized raised pavement markers shall meet the requirements and specifications listed under Texas Department of Transportation (TxDOT), DMS 4200, dated January 2010, or latest publication in effect.

3.4.2. DMS-4200 2.3.2 Adhesives for reflectorized raised pavement markers are prequalified in accordance with Tex-538-C. Adhesives used under this Contract shall comply with TxDOT

DMS-6130, dated September 2014, or DMS-6100, dated June 2014, or most current publication.

3.5. REFLECTORIZED RAISED PAVEMENT MARKERS

3.5.1. Reflectorized raised pavement markers shall meet the requirements and specifications listed under Texas Department of Transportation (TxDOT), DMS 4200, dated January 2010, or latest publication in effect.

3.5.2. DMS-4200 2.3.2 Adhesives for reflectorized raised pavement markers are prequalified in accordance with Tex-538-C. Adhesives used under this Contract shall comply with TxDOT

DMS-6130, dated September 2014, or DMS-6100, dated June 2014, or most current publication.

3.6. TRAFFIC CONTROL PLANS (TCP)

3.6.1. Contractor shall provide all the necessary traffic control equipment and signs to secure their immediate work zone and take all the necessary measurements to ensure the safety of drivers, pedestrians, and their workers.

3.6.2. Contractor shall meet or exceed the latest publication of TxDOT Traffic Control Plans (TCP) under the Texas Manual of Uniform Traffic Control Devices, Part 6, and TxDOT Project

Development Process Manual traffic controls requirements applicable to Pavement Marking

Work.

3.7. PAVEMENT SURFACE PREPARATION

3.7.1. Proper pavement surface preparation is critical to achieve maximum durability performance of all markings. The pavement surface must be clean, dry, and free of other contaminants to achieve proper bonding.

3.7.2. Surface preparation shall be performed in accordance with TxDOT Specification Item 678. If restriping over old markings, follow Table 2-3. Material Compatibility Matrix or manufacturer recommendations for material compatibility. Most materials can be used as restripe over materials of the same type, except preformed tapes and ceramic buttons, which should always be removed prior to restriping.

3.7.3. All existing pavement surfaces may be inspected for conditions and defects that will adversely affect quality of work.

3.7.4. Contractor shall notify the DFW Airport Board ETAM Representative of any pavement work condition that cannot be put into an acceptable condition through normal preparation.

3.7.5. Contractor shall coordinate with the DFW Airport Board ETAM Representative the use of sweeping and blowing equipment for surface preparation.

3.7.6. Pressure washing may be required for surface preparation. Pressure washing shall be authorized by the DFW Airport Board ETAM Representative. Upon approval, the Contractor shall perform pressure washing surface preparation as follows:

3.7.7. Remove all waste materials such as debris, trash, dirt, and gum from pavement.

3.7.8. Water blasted areas shall be allowed to dry prior to paint/marking application.

3.8. PAVEMENT MARKING APPLICATION REQUIREMENTS

3.8.1. Most of the water-based paint placed for striping applications is applied by spraying the paint onto the surface using a striping truck. Paint adheres to the pavement surface through mechanical bonding within the pores of the pavement surface. Although paints are less sensitive to changes in temperature, moisture, or other environmental characteristics than thermoplastic materials, surface preparation is still important. To achieve proper bonding, the following conditions shall exist:

3.8.2. Pavement surface shall be free of dirt, dust, and other contaminants.

3.8.3. Pavement surface shall be free of poorly adhered existing markings glass beads and curing compound.

3.8.4. Pavement surface shall be free of moisture.

3.8.5. Pavement and air temperatures (including wind chill) shall be at least 45°F.

3.8.6. Contractor shall follow TxDOT Specification Item 666 for applying reflectorized pavement markings at the Airport.

3.9. PAVEMENT MARKING REMOVAL

3.9.1. Existing markings should be removed if they are: too thick, losing adhesion to the pavement surface, or if the marking layout must be reconfigured. Removal should be performed in accordance with TxDOT Specification Item 677. Approved methods include:

3.9.2. Water blasting

3.9.3. Sandblasting

3.9.4. “Painting out” markings by covering over old roadside markings with black paint is not an acceptable removal technique.

3.10. WATER AND WASTE CONTAINMENT

3.11. Prior to commencing any work, the Contractor shall employ appropriate measures to filter out dirt and trash that may enter nearby storm inlets.

3.12. Contractor shall remove from roadside waste materials such as debris, trash, dirt, and gum to prevent these items from entering the storm water system.

3.13. When conducting pressure washing work to remove existing paint or striping, wash water shall not be allowed to go into the storm drain and shall be completely recovered and contained.

Therefore, all storm drains shall be located and protected using proper barriers or capture devices such as vacuum trucks prior to commencing work to ensure containment and control of all materials in compliance with the DFW Airport Storm Water Pollution Prevention and

Management Plans.

3.14. Wash water from areas stained by automotive fluids or other chemicals shall be collected and disposed of in compliance with collection and disposal practices approved by the Airport

Department of Environmental Affairs.

3.15. Solid waste material, including paint removal waste shall be collected and sampled by a

Representative of the Airport Environmental Department before disposal. All containers of waste shall be kept closed at all times and shall be appropriately labeled. Once a waste determination has been made by the Airport Environmental Department, the waste must be disposed of at an approved facility and the disposal information must be properly documented and available to the Airport upon request.

3.16. Contractor shall comply with all Federal, State, City, and DFW Airport laws, regulations, policies and procedures regarding the disposal of waste materials.

3.17. Collecting & Containing Wastewater Equipment

3.18. Contractor shall utilize common equipment used for containing and collecting wastewater generated during pressure washing activities including, but not limited to:

3.18.1.1. Vacuum pumps

3.18.1.2. Booms/berms

3.18.1.3. Portable containment areas

3.18.1.4. Weighted storm drain covers

3.18.1.5. Inflatable plumbers plug

3.18.1.6. Oil/water separators

3.18.1.7. Holding tanks

3.18.1.8. Portable sump pumps

3.18.1.9. Hoses

3.18.1.10. Absorbents

3.19. Contractor shall remove debris after services are completed. Exceptions shall be approved in advance. Premises shall be left neat and clean after each service so that the Airport business can proceed without interruption. All waste material shall be properly disposed of in accordance with applicable Federal, State, and Airport regulations.

4. SAFETY PROVISIONS

4.1. The Contractor is responsible for safety and protection of their employees.

4.2. The Contractor shall initiate and maintain safety precautions and programs in connection with the work, including, but not limited to those required by regulations of the Airport, the

Occupational Safety and Health Administration (OSHA), and other governing agencies.

4.3. Contractor shall provide employees with all safety training and equipment, articles necessary for employee personal protection and compliance with all applicable federal, state, local and the Airport’s regulations, rules, laws, etc.

4.4. Contractor shall take all necessary precautions to perform the work in a safe and workmanlike manner. Contractor shall be solely and completely responsible for working conditions on those portions of the job site reasonably within the Contractor’s work area, including safety of all persons and property during the performance of the work.

4.5. Airport Security Controls/Parking and Transportation

4.6. Contractor and its employees, including Subcontractor(s) and its employees, shall park their vehicle in the assigned parking area as designated by the DFW Airport Board ETAM

Representative.

4.7. Parking in the Central Terminal Area (CTA): Contractor and its Subcontractor(s) are required to obtain and use a North Texas Tollway Authority (NTTA) Toll Tag supported by a credit card.

4.8. The Airport will provide access to the Central Terminal Areas for the explicit purpose of providing the work specified under the Contract. Parking Fee’s or Charges associated with this access shall be waived for the Contractor’s vehicles.

4.9. Contractor must provide and maintain accurate toll tag and license plate vehicular information.

4.10. The Contractor shall provide a list of vehicles and personnel requiring access to the Terminal areas. The Contractor shall coordinate the number of access passes with the DFW Airport

Board ETAM Representative. Vehicular Access will be assigned to the specific vehicle(s).

5. QUALITY CONTROL

5.1. The Contractor shall execute all services with diligence and to maximum capacity, maintaining quality standards up until the final day of the Contract.

5.2. The Contractor shall conduct thorough inspections at all work locations to assess site conditions, adherence to specifications, and the overall performance of work crews.

Inspections shall be conducted regularly to ensure ongoing compliance with quality standards.

5.3. The Contractor shall document all quality control issues in detail, including the nature of the issue, its resolution, and any actions taken to prevent recurrence. This documentation shall be available for review by the Owner and relevant authorities.

5.4. The Contractor is solely responsible for the implementation and effectiveness of their quality control measures and shall not rely on the Owner for quality assurance. The Contractor shall maintain a proactive approach to identify and address any potential quality issues.

5.5. QUALITY CONTROL PLAN

5.5.1. Compliance with Applicable Standards: All work performed under this Contract shall adhere to applicable standards and regulations, including, but not limited to, Texas Department of

Transportation (TX Dot) specifications, ASTM standards for pavement marking materials, and

Federal Highway Administration (FHWA) guidelines. The Contractor shall remain informed of updates to these standards and incorporate changes into their practices as necessary.

5.5.2. Inspection Procedures: The Contractor shall establish and follow a comprehensive inspection schedule that includes:

5.5.3. Pre-Work Inspections: To verify that all materials and preparation work meet Contract specifications before commencing any project activities.

5.5.4. In-Process Inspections: To monitor ongoing work, ensuring that it complies with the approved quality control plan and relevant standards throughout execution.

5.5.5. Final Inspections: To assess the completed work against Contract requirements before acceptance and payment.

5.5.6. Testing Procedures: The Contractor shall implement rigorous testing procedures to ensure material and work quality.

5.5.6.1. These procedures shall include:

5.5.6.1.1. Material Verification: Confirming the quality and suitability of materials through supplier certifications and field testing.

5.5.6.1.2. Retro reflectivity Testing: Conducting field tests to ensure that all pavement markings meet specified retro reflectivity standards to ensure visibility and safety.

5.5.6.1.3. Thickness/Mil Measurements: Regularly measuring material thickness to verify compliance with specified thickness requirements for pavement markings.

5.5.6.1.4. Glass Bead Rate Assessments: Testing the application rate of glass beads to ensure compliance with specified reflectivity and safety standards.

5.6. Documentation Requirements: The Contractor shall maintain comprehensive records of all quality control activities, including:

5.7. Daily QC reports detailing inspection findings and any corrective actions taken.

5.7.1.1. Inspection logs that document the dates, locations, personnel involved, and observations made during inspections.

5.7.1.2. Test results for all conducted material and quality tests.

5.7.1.3. Records of corrective actions taken in response to identified deficiencies.

6. REGULATORY COMPLIANCE

6.1. The Contractor must comply with all applicable mandatory Federal, State and the Airport

Policies and Procedures, laws, ordinances, rules, and regulations required to perform the work specified herein. Regulatory entities shall include, but not be limited to:

6.1.1. Department of Transportation – DOT

6.1.2. Environmental Protection Agency – EPA

6.1.3. Occupational Safety and Health Administration – OSHA

6.1.4. Texas Railroad Commission – RCC

6.1.5. Texas Air Control Board – TACB

6.1.6. Texas Department of Health – TDH

6.1.7. Texas Natural Resource Conservation Commission – TNRCC

6.2. If required by federal, state, city, or Airport policies and regulations, the Contractor shall:

6.3. Possess all required certificates of training, licenses, permits, and bonding. All certificates of training, licenses, permits and bonds shall be current and valid and available immediately upon request of the DFW Airport Board ETAM Representative.

6.4. Be responsible for all costs associated with regulatory compliances, licenses, permits and bonding and any recurring associated fees referenced in this section.

6.5. The DFW Airport Board ETAM Representative shall notify the Contractor of any noncompliance with these requirements and of the corrective action required. This notice, when delivered to the Contractor or Contractor’s representative at the site of work, shall be deemed sufficient notice of the noncompliance and corrective action required. After receiving the notice, the

Contractor shall immediately take corrective action. If the Contractor fails or refuses to take corrective action promptly, the DFW Airport Board ETAM Representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The

Contractor shall not base any claims or requests for equitable adjustments for additional time or money on any stop order issued under these circumstances.

6.6. The Contractor shall be responsible for its Sub-Contractors’ compliance with the requirements of this section.

6.7. The Contractor shall report promptly in writing to the DFW Airport Board ETAM Representative and the Airport Risk Management Department all accidents in connection with the performance of the work, which result in death, any injury requiring medical treatment other than first aid administered at the jobsite, or property damage, giving full details and statements of witnesses.

This report shall be submitted to the DFW Airport Board ETAM Representative within eight (8) hours of the accident or event to ensure proper notification to the proper authorities. The

Contractor may be required to provide notifications to other authorities as directed by the DFW

Airport Board ETAM Representative.

6.8. The Contractor shall comply with DFW Airport spill reporting policy and ensure all spills are reported immediately to the DFW Integrated Operations Center (IOC) at (972) 973-3112. The

Contractor may also be required to report any reportable spills to the Federal and State environmental agencies.

6.9. The Contractor will be responsible for all clean-up and corrective actions for any spill in which the Contractor is deemed to be the responsible party.

7. INVOICE

7.1. All invoices submitted to DFW Airport regarding payment for labor shall be accompanied by certified payroll.

7.2. All Invoices submitted to DFW Airport for reimbursables shall be accompanied with paid receipts from their vendor.

7.3. Tax is not to imposed regarding labor and reimbursables to DFW Airport for this contract.

7.4. Taxes are not to be reflected in invoices submitted to DFW Airport.

7.5. Contractor shall include on the invoice the following:

7.5.1. Contract Number,

7.5.2. Description of work performed,

7.5.3. Timeframe of performed work,

7.5.4. Unit Price as listed on the Pricing Form,

7.5.5. Extended Price.

8. PERFORMANCE EVALUATION

8.1. The Airport reserves the right to conduct Contractor’s performance evaluation to ensure that service is provided following Contract Specifications and that standard level of services and procedures are being followed.

8.2. The Evaluation Report shall be based upon the Airport criteria which include, but are not limited to the following areas:

8.2.1. Standard service level in compliance with TxDOT Specifications and Requirements.

8.2.2. Work Performance in Accordance with Contract General Terms and Conditions, Special

Provisions, and the Specifications/Scope of Work.

END OF SPECIFICATIONS / SCOPE OF WORK