PA system updates.docx

COMSTOCK PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

PA system repairs

COMSTOCK PUBLIC SCHOOLS is requesting proposals for PA system repairs/updates at CHS, CES, CMS, and Compass buildings.

PROPOSAL DUE DATE/TIME and bid opening: Monday, October 5th, 2026 @ 1:00 PM

Comstock Public Schools Administration Building Boardroom 6138 King Highway Kalamazoo, MI 49048

Please send bid packets to:

Miss Brenda DeMott Finance Director ATTN: PA system updates Comstock Public Schools Administration Building 6138 King Hwy Kalamazoo, MI 49048

Please send any questions or requests pertaining to this bid to:

Facilities Director - Sean Gillette Sean.Gillette@ComstockPS.org

Requirements

Requested work to be performed: Update/replacement of equipment noted.

Availability: All proposals must include the availability of this work being completed over Winter break (December 21, 2026 to January 1, 2026). Or, you may propose dates/times that will be the least disruptive to students and staff.

Summary of bid package:

Elementary Building:

Evaluation:

Outdoor:

There are 6 Valcom horns. Three are located on the North side and three on the south.

There are no speakers covering the east or west sides of the building.

Indoor:

The main building lacks coverage in the stairwells.

The portable buildings have no public address speakers.

Recommendations:

Outdoor:

Install an additional Valcom V-C6124P power supply in the IDF.

Install three additional speakers on the east face of the building and three speakers on the west face of the building.

Indoor:

Install a speaker in each stairwell (3) powered by a new Valcom V-C6124 power supply.

Pull wire from the main building through the existing conduit into building four. Pull wire between each building. Install a new speaker in each building (4).

Middle School Building:

Evaluation:

There are many hallways and outdoor areas that do not have any speaker coverage.

Recommendations:

Outdoor:

Install outdoor horn speakers on the south, west, and north sides of the building.

Indoor:

Install nineteen 2x2 drop-in speakers in hallways and a new horn in the cafeteria.

High School Building:

Evaluation:

A majority of the hallways and public spaces in the old building do not have any coverage; this includes the cafeteria.

We also found that the core of the second-floor hallway and stairs lacked any coverage.

Recommendations:

Install four ceiling speakers in the second-floor hallway and a horn to cover the stairwell.

For the old option of the building, we recommend installing an amplifier in the janitorial closet near the boiler room. This unit will power the speakers required to provide coverage to the hallway and cafeteria areas.

Install a combination of surface-mount and 2x2 ceiling speakers (25 in total)

Compass Building:

Evaluation:

The current PA system is a combination of original equipment and updates made over the years. Currently, there is no hallway coverage in the old Admin portion of the building. There is also no hallway coverage in the main north-south hallway next to the gym. The speakers in the gym are attached to the original ceiling, buried behind the new drop ceiling.

Recommendations:

Install a combination of surface-mount and 2x2 ceiling speakers (17 in total).

The bid MUST be accompanied by a 10% bid bond.

The Board of Education reserves the right to reject any or all bids.

The Board of Education will make the final determination as to the proposal that fits the district's needs.

BID FORM - District PA system upgrade

Company Name and Address:

Contact Name, e-mail, and phone number:

Base Bid:

Voluntary Alternates:

CONFLICT OF INTEREST AFFIDAVIT

This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and subparagraph (d), as listed below:

(3) The advertisement for bids (and proposals) shall do all of the following:

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.

£ List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)

£ To the best of my knowledge, no conflict of interest exists.

NOTARY: State of County of

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of , 20 .

Notary Public My commission expires:

Seal

ASSURANCES and CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., the School District Name, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Comstock public schools as a Michigan public entity is required to follow Public Act 517 of 2012.

INSTRUCTIONS TO BIDDERS

Unless otherwise modified by the request for proposals for a specific project, these instructions shall form a part of all bid specifications:

A. The naming of a given manufacturer and model number is not intended to limit bidding but to establish the level of quality desired for the various items required. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany proposed equivalent bids. Samples will be requested if deemed necessary by the district or its architect, construction manager or other designee (collectively, "school officials").

B. Bid price shall include delivery to the point of use. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared at no additional cost to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis.

C. Optional accessories necessary for the basic use of equipment shall be included in the base bid. Such accessories not necessary for the basic use but deemed desirable shall be included as an alternative bid with a complete description.

D. Each group of items or individual item, if classified in this way, shall constitute a separate bid. The Board of Education, however, may in its sole discretion accept a combined bid for all items bid by one bidder.

E. Delivery date is a part of the bid and shall be submitted on the bid form at the time of bidding.

F. Bidders are required to use the bid form attached for base bids. Alternate bids may be attached to the bid form. If there is no bid form for an RFP please provide your own.

G. All bids shall be exclusive of applicable excise taxes. Exemption forms will be executed when necessary.

H. All bids shall be submitted in sealed envelopes clearly marked with the words "Bid Opening", including specifically the date and time of bid opening, the bid, and the name of the bidder.

I. In the event of discrepancies between the unit price and extension, the unit price shall prevail.

J. Manufacturer's written guarantees shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards.

K. Where applicable, service facilities and convenience of service may at the sole discretion of the district be considered as part of the bid. When necessary in the sole discretion of the district, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business.

L. Where applicable, bidders shall certify in writing that all relevant Federal, State, and local laws have been complied with.

M. Each bid when specified shall be accompanied by either a bond for the full amount of the bid or a cashier's check or letter of credit equal to ten percent (10%) or the percentage of the total bid contained in the bid solicitation, whichever is greater, and a statement indicating no outstanding personal property tax obligations.

N. All necessary insurance certificates shall be supplied only when specifically requested.

O. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

P. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose.

Subject to applicable law, the Board of Education reserves the right to:

A. reject any or all bids without assigning any reason therefore;

B. be the sole judge of equivalency;

C. waive any bid requirement in accepting or rejecting bids.

D. accept the bid that the Board of Education, in its sole discretion, best serves the interests of the district.