PA System RFP Revised .pdf

Bentley Community School District 1170 N. Belsay Rd.

Burton, MI 48509

810.591.9120

Bid Solicitation

Public Address System Installation

Bentley Middle School & Bentley High School

Invitation to Bid: Public Address System Installation

The Bentley Community School District (BCSD) is soliciting competitive bids to replace the existing PA system: installation, cabling, and calibration

Bids are due April 3, 2024 at 2:00 PM. Bids received after that time will be returned unopened. Sealed bids may be mailed to the BCSD Administration Office, 1170 N. Belsay Road, Burton, MI 48509.

Envelopes shall be sealed and marked “Public Address Systems--Bentley Community Schools

Administration.” Bids may be sent electronically to Dianna Slusarzyk at dslusarz@bentleyschools.org with subject line “Public Address Systems--Bentley Community Schools”.

All proposals shall be made in accordance with bidding documents. Please indicate any additional information or options that are not listed in the specifications.

Bid quotes are guaranteed for 90 calendar days. The BCSD reserves the right to accept or reject any or all bids, to waive any irregularities which it deems to be in the best interest of BCSD, and right to award contract to other than lowest bidder.

There is an optional site visit at 3:00 PM on March 20, 2024 to enable potential vendors to tour the facilities, see public address and speaker locations, and ask questions regarding this project.

Direct all questions regarding said proposal to Kristy Spann, 810-591-9121 or kspann@bentleyschools.org.

AFFIDAVIDTS

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the Board of Education of the School District or the Superintendent of the School District. Also, a completed certification form as attached for compliance to the “Iran Economic Sanctions Act” is required with the bid proposal. The Board of Education shall not accept a bid that does not include both disclosure statements.

REQUIRED BIDDER SUBMITTALS

Sealed bid must include the following documents:

● Bid Proposal

● Affidavit of Bidder Familial Relationship

● Affidavit of Iran Economic Sanctions Act

● Manufacturing specification sheet on all proposed hardware to be installed on the project

● Electronic copy of proposal through an email or on a USB drive

● An itemized list of all hardware items including quantity, description, part numbers, and cost

(Any cabling listed separately)

● Warranty Information mailto:dslusarz@bentleyschools.org

Project Specifications

Public Address System

Update Public Address System that includes

● District wide paging capability

● Integration with existing infrastructure and systems

● Ability to connect for media playing

● Two-way communication capabilities

● Bell scheduling capabilities

● Emergency alert capabilities

● Phone system interfacing capabilities

● Backup battery support

INSTALLATION

Installation will include use of existing speakers and wiring. Please separately quote the additional cost if need for new speakers or wiring arises.

LOCATION

Locations for installment will be in Bentley Community Schools at the following locations:

● Bentley High School, 1150 N. Belsay Rd., Burton, MI 48509

● Bentley Middle School, 1180 N Belsay Rd, Burton, Mi 48509

WARRANTY

All work performed by the vendor shall be warranted for a period of 12 months against material and workmanship, the period to begin upon final inspection and approval of the project. Any defective parts shall be repaired or replaced at the contractor’s cost-free of charge for travel, time, and labor. The vendor must outline the warranty for the equipment and any additional warranty they are willing to provide.

RFP SUBMITTAL

Please include in your proposal the following items:

● Required bid forms included in this RFP

● Electronic copy of proposal through an email or USB drive

● Manufacturing specification sheet on all proposed hardware to be installed on the project

● An itemized list of all hardware including quantity, description, part numbers, and cost (any cabling cost listed separately)

● Warranty information

Public Address

Company Name

Address

City State Zip Phone

Contact Person (please print): Email

Pursuant to and in compliance with the Invitation to Bid and having carefully examined the Bid Documents, the undersigned agrees to enter into an agreement with the Bentley Community School District to support installation of a public address system and all installation materials, labor, and calibration as outlined in the Specifications for the sum of:

TOTAL BID: $

Contact Person Signature:

BID DETAILS (REQUIRED)

Item Unit Price Total Price

Paging & Intercom System

Installation Materials

Cabling Costs

Installation Labor

Freight/Delivery

Removal/Disposal of Existing Equipment

I AGREE TO ABIDE BY ALL OF THE TERMS OF THIS REQUEST FOR PROPOSAL UNLESS OTHERWISE STATED

IN MY BID PROPOSAL:

AUTHORIZED SIGNATURE DATE

PRINT NAME, TITLE

Attached Documents

Affidavit of Bidder Familial Relationship

Affidavit of Compliance--Iran Economic Sanctions Act

Manufacturing specification sheet on all proposed hardware to be installed on the project

An itemized list of all hardware items including quantity, description, part numbers, and costs, with any cabling cost listed separately.

Warranty information

Electronic copy of your proposal through an email or USB drive

AFFIDAVIT OF BIDDER

Familial Relationships Disclosure Statement

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or nay employee of the bidder and any member of the Bentley Community School District

Board of Education or the Bentley Community School District Superintendent must be accompanied with the bid.

Bids without this affidavit will not be accepted.

As of the publishing of this bid, the members of the Bentley Community Schools Board of Education are: Toby

Bauldry, Cheryl Blosser, Kevin Burge, Marisa Downs, Dawn McDaniel, Amanda Mobley, and Gary Wines. The

Bentley Community Schools District Superintendent is Kristy Spann.

The undersigned, the owner or authorized officer of _________________________ (the “Bidder”) pursuant to the family disclosure requirements provided in the Bentley Community School District bid advertisement hereby represent and warrant, except as provided below, that no familial relationship exists between the owner(s) or any employee of the company and any member of the Bentley Community Schools Board of Education or the

Superintendent of Schools. If such a relationship exists, please explain below:

The following are familial relationships (please list):

There are no familial relationships to disclose.

BY: ________________________________________ (Bidder Signature)

TITLE: _____________________________________ (Type or Print)

DATE: ______________________________________

Subscribed and Sworn to Before Me:

This ________ day of __________, 20_____ A.D., in and for the

County of _____________________________. Michigan.

My commission expires __________________________.

Signature of Notary

(Return this completed form with bid package.)

AFFIDAVIT of COMPLIANCE--IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 or 2012

The undersigned, the owner or authorized officer of _____________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Bentley Community School District (the

“School District”) Request for Proposal Public Address System Installation, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked

Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012

(the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned

Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the

School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date that it is determined that the person has submitted the false certification.

BY: ________________________________________ (Bidder Signature)

TITLE: _____________________________________ (Type or Print)

DATE: ______________________________________

Subscribed and Sworn to Before Me:

This ________ day of __________, 20_____ A.D., in and for the

County of _____________________________. Michigan.

My commission expires __________________________.

Signature of Notary

(Return this completed form with bid package.)