STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2660007 PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2660007- SAMPLE

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

California Department of Fish andWildlife (CDFW)

CONTRACTOR NAME

To Be Determined (TBD)

2. The term of this Agreement is:

START DATE

July 1, 2026

THROUGH END DATE

June 30, 2029

3. The maximum amount of this Agreement is:

$17,550.00 | Seventeen Thousand Five Hundred Fifty Dollars and Zero Cents

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages

Exhibit A Scope of Work 4

Exhibit B Budget Detail and Payment Provisions 7

Exhibit C * General Terms and Conditions (GTC 02/2025) *

Exhibit D Additional Provisions 10

Items shownwith an asterisk (*), are hereby incorporated by reference andmadepart of this agreement as if attachedhereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources

INWITNESSWHEREOF, THIS AGREEMENTHASBEEN EXECUTEDBY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

CONTRACTOR BUSINESS ADDRESS

TBD

CITY

TBD

STATE ZIP

PRINTED NAME OF PERSON SIGNING

TBD

TITLE

TBD

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

California Department of Fish andWildlife

CONTRACTING AGENCY ADDRESS

P.O. Box 944209

CITY

Sacramento

STATE

CA

ZIP

94244

PRINTED NAME OF PERSON SIGNING

AmyMowrer

TITLE

Branch Chief - Business Management Branch

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable) SCM Vol. 1, Section 4.04 (A)(2)

SAM

PLE

California Department of Fish and Wildlife Agreement Number: P2660007 Exhibit A – Scope of Work Contractor: To Be Determined

(Version 05/2024)

1. Introduction of Services

The Contractor agrees to provide to the California Department of Fish and Wildlife (CDFW) annual fire extinguisher servicing services in accordance with the specifications, terms, and conditions contained herein.

2. Location of Services

The services will be performed at the following location(s):

Hot Creek Fish Hatchery - 121 Hot Creek Hatchery Road, Mammoth Lakes, CA 93546 Fish Springs Fish Hatchery - 215 Fish Springs Road, Big Pine, CA 93513 Black Rock Fish Hatchery - 1 East Black Rock Springs Road, Independence, CA 93526

3. Service Schedule

The services will be provided between standard business hours, except on holidays. The Contractor will be required to obtain agreement, in writing, from the CDFW Contract Manager for any changes to the service schedule.

4. Project Officials

CDFW Project Officials Contractor Project Officials

Contract Manager Project Director Name: Matthew Norris Name: To Be Determined (TBD) Phone: (760) 709-1902 Phone: TBD Email: matthew.norris@wildlife.ca.gov Email: TBD Address: 3602 Inland Empire Blvdc-220 Address: TBD Ontario CA 91764

Direct all inquiries to: Direct all inquiries to:

CDFW – Inland Deserts Region 6 Name: Noretta Govoni Name: Same as above Address: 3602 Inland Empire Blvd C-220 Address:

Ontario, CA 91764 Phone: (909) 944-0234 Phone:

Email: noretta.govoni@wildlife.ca.gov Email:

Either party may make changes to the Project Officials by giving written notice to the other party. Said changes will not require an amendment to this Agreement.

mailto:matthew.norris@wildlife.ca.gov mailto:noretta.govoni@wildlife.ca.gov

5. Scope of Work

A. Background and Objectives

Per Subchapter 7, Group 27, Article 157 of the California Code of Regulations, employers are responsible for the regular inspection, testing and maintenance of workplace portable fire extinguishers. Portable fire extinguishers in the workplace must be from approved manufacturers, and they must be fully charged and operational.

B. Work to be Performed

1) The Contractor will provide all qualified labor, transportation, equipment, materials, documentation, training, and incidentals necessary to perform services at Hot Creek Fish Hatchery, Fish Springs Fish Hatchery, and Black Rock Fish Hatchery. The services include the following:

a) The Contractor will inspect, service, and test fire extinguishers annually as per Subchapter 7, Group 27, Article 157 of the California Code of Regulations.

b) The Contractor will assure that portable fire extinguishers are maintained annually in a fully charged and operable condition. If necessary, the Contractor will rebuild fire extinguishers, recertify fire extinguishers, or both.

c) The Contractor will perform all services in accordance with State and Local laws for such equipment. All fire extinguishers will be certified per Office of State Fire Marshal requirements.

d) Hot Creek Fish Hatchery has 85 fire extinguishers in need of monthly inspections, annual maintenance, recertification and, if necessary, rebuilding.

Quantity Weight Classification

25 2.5 lb ABC Multipurpose Dry Chemical

30 5 lb ABC Multipurpose Dry Chemical

30 10 lb ABC Multipurpose Dry Chemical

e) Fish Springs Fish Hatchery has 50 fire extinguishers in need of monthly inspections, 9 2.5 lb. ABC Multipurpose Dry Chemical

22 5 lb. ABC Multipurpose Dry Chemical

13 10 lb. ABC Multipurpose Dry Chemical

2 15 lb. ABC Multipurpose Dry Chemical

4 20lb. ABC Multipurpose Dry Chemical

f) Black Rock Fish Hatchery has 40 fire extinguishers in need of monthly inspections, 15 5 lb. ABC Multipurpose Dry Chemical

2 7 lb. ABC Multipurpose Dry Chemical

14 10 lb. ABC Multipurpose Dry Chemical

9 20 lb. ABC Multipurpose Dry Chemical

2) Hydro/Hydrostatic Testing

a) A thorough examination and any necessary repairs, replacement, and/or installation of components will be provided in order to give maximum assurance that the fire protection equipment will operate reliably, effectively and safely.

b) If upon inspection any extinguishers are found to be in need of replacement parts, unserviceable or Hydro/Hydrostatic testing deemed required by State and Local laws, the Contractor will furnish all replacement parts, including lock pins, gauges, nozzles, valves, seals, O-rings, ABC powder, hoses and adapters to keep the fire extinguishers in working condition.

c) Any extinguishers removed from the hatcheries for Hydro/Hydrostatic testing will be returned within ten (10) working days and CDFW staff will be notified immediately in writing with the identification of each extinguisher(s) requiring this level of service.

3) Documentation Requirements

a) The Contractor will provide to the State a written schedule of inspection and testing for CDFW’s approval. CDFW can opt to witness any required hydrostatic testing.

b) After completion of service, the Contractor will submit a complete service report to the CDFW Contract Manager of the service provided, including any necessary replacements.

c) The report will include date of service, description of service provided, including replacement of any worn or destroyed components, name and signature of service technician, location of equipment, and signature of the CDFW employee certifying indicated services were performed.

C. Schedule of Completion Dates

Activity Date*

Hot Creek Fish Hatchery Inspect and service 85 fire extinguishers x1 07/01/2026 - 06/30/2027.

Inspect and service 85 fire extinguishers x1 07/01/2027 - 06/30/2028.

Inspect and service 85 fire extinguishers x1 07/01/2028 - 06/30/2029.

Fish Springs Fish Hatchery Inspect and service 50 fire extinguishers x1 07/01/2026 - 06/30/2027.

Inspect and service 50 fire extinguishers x1 07/01/2027 - 06/30/2028.

Inspect and service 50 fire extinguishers x1 07/01/2028 - 06/30/2029.

Black Rock Fish Hatchery Inspect and service 40 fire extinguishers x1 07/01/2026 - 06/30/2027.

Inspect and service 40 fire extinguishers x1 07/01/2027 - 06/30/2028.

Inspect and service 40 fire extinguishers x1 07/01/2028 - 06/30/2029.

*Changes to due dates must be agreed upon in writing by the Contractor and CDFW Contract Manager.

6. Contractor Minimum Qualifications/Requirements

The Contractor must possess and maintain a valid license and a valid certificate both issued by the California State Fire Marshal throughout the term of this agreement.

7. Insurance Requirements

The Contractor will be required to maintain the following insurance coverage throughout the duration of this agreement and must supply proof of coverage upon request by CDFW.

Insurance must be in accordance with the Exhibit D CDFW Additional Provisions.

A. Commercial General Liability (limits not less than $1,000,000 per occurrence with a $2,000,000 annual policy aggregate)

B. Automobile Liability (limits not less than $1,000,000 combined single limit per accident)

C. Workers Compensation and Employers Liability (limits of $1,000,000 are required.

The waiver of subrogation endorsement must also be provided).

The above policies must each be endorsed to include “the State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”.

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

(Version 01/2024)

1. INVOICING AND PAYMENT

A. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein.

B. The Contractor will be paid annually in arrears, upon submission of an invoice, which properly details all charges, expenses, direct and indirect costs. Invoices must be submitted to:

Contract Manager: Matt Norris

CDFW Region / Division: Inland Deserts Region 6 / Hatcheries

Email: matthew.norris@wildlife.ca.gov

C. The invoice will be forwarded to the California Department of Fish and Wildlife

(CDFW) Accounting Claims Section by the CDFW Contract Manager. Payment of any invoice will be made only after receipt of a complete, supported, documented, and accurately addressed invoice. All invoices must be approved by the Contract Manager.

D. The invoice must contain the following information:

1. The word “Invoice” in a prominent location at the top of the page(s)

2. Printed name of the Contractor

3. Business address of the Contractor including P.O. Box, City, State, and Zip Code

4. Name of the CDFW Region/Division being billed (see section 1.B. above)

5. The date of the invoice and the time period covered

6. The agreement number upon which the claim is based

7. An itemized account of the services for which the CDFW is being billed. Include all of the following:

a. The time period covered by the invoice, i.e., the term “from” and “to”

b. A description of the services performed

c. The method of computing the amount due based on a line item budget/cost reimbursement method. Payments will be made by the State to the Contractor, in arrears, upon receipt of an itemized invoice showing the time period covered and the work items accomplished. The invoice must be itemized using the categories and following the format of the attached budget.

mailto:matthew.norris@wildlife.ca.gov

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

d. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice; the total amount due must include all costs incurred by the Contractor under the terms of this agreement; and

e. The original or verified electronic signature of the Contractor (not required of established firms or entities using preprinted letterhead invoices).

8. The Contractor agrees to accept payment only in the form of a warrant issued by the California State Controller’s Office (SCO). No other payment method will be made in the payment of these invoices.

2. CONTRACT WRITTEN PRIOR TO APPROVAL OF THE BUDGET ACT

A. It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays.

B. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement will be of no further force and effect. In this event, the State will have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor will not be obligated to perform any additional provisions of this Agreement.

D. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State will have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to the Contractor to reflect the reduced amount.

3. ADVANCE PAYMENTS, ASSEMBLY BILL 590

A. Advanced payments (not exceeding 25% of contract amount) may be authorized by the State to community based private nonprofit agencies that satisfy the minimum requirements outlined in Government Code 11019.3 (c)(2)(A)(i-viii).

B. The private nonprofit agency must demonstrate status in good standing under Section 501(c)(3) of the Internal Revenue Code, provide supporting documentation, and receive approval from the CDFW Contract Manager.

https://casetext.com/statute/california-codes/california-government-code/title-2-government-of-the-state-of-california/division-3-executive-department/part-1-state-departments-and-agencies/chapter-1-state-agencies/article-1-general/section-110193-effective-112024-expansion-of-existing-advance-payment-practices-for-state-grants-and-contracts-with-nonprofits

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

C. Advanced payment funds must be deposited into a federally insured account in the Contractor’s name that provides the ability to track interest earned and withdrawals.

Any accumulated interest will be deemed to be contract money and subject to federal and state laws and regulations.

D. The Contractor must provide progress reports on the expenditure of advanced funds (no less than quarterly) that include a summary of the work to be completed, proof of expenditure, and other associated information determined by the CDFW Contract Manager.

E. Funding provided as advance payment but not expended within the contract period must be returned to CDFW.

4. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

5. TIMELY SUBMISSION OF FINAL INVOICE

A final undisputed invoice must be submitted for payment no more than thirty (30) calendar days following the expiration or termination date of this Agreement, unless a later or alternate deadline is agreed to in writing by the Contract Manager. Said invoice should be clearly marked “Final Invoice,” thus indicating that all payment obligations of CDFW under this Agreement have ceased and that no further payments are due or outstanding.

6. LINE-ITEM BUDGET

The Contractor will provide to CDFW Annual Fire Extinguisher Servicing in accordance with the specifications, terms, and conditions contained herein, at the unit rates noted below.

Rates include all Contractor costs including but not limited to labor, shipping, transportation, taxes, travel, parking and all other expenses necessary under the performance of this contract.

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will be reimbursed at the unit rates identified below to a total cost that must not exceed Seventeen Thousand Five Hundred and Fifty Dollars and Zero Cents ($17,550.00)

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

Year 1: FY 26/27 (July 1, 2026 – June 30, 2027)

Type of Service Service Rate Number of Services Total

Annual Maintenance

X 1 = $ (per year)

Total for FY 26/27 = $TBD

Fish Springs Fish Hatchery

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY 26/27 = $ TBD

Black Rock Fish Hatchery

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY26/27 = $ TBD

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

Year 2: FY 27/28 (July 1, 2027 – June 30, 2028)

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY 27/28 = $ TBD

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY 27/28 = $ TBD

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY27/28 = $ TBD

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

Year 3: FY 28/29 (July 1, 2028 – June 30, 2029)

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY 28/29 = $ TBD

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY 28/29 = $ TBD

Number of Services Total

Annual Maintenance

X 1 = $

Total for FY28/29 = $TBD

Replacement Parts

Description Unit of measurement Cost per unit

Lock pins Each $

Nozzles Each $

Valves Each $

Seals Each $

O-rings Each $

ABC Powder Per pound $

Hoses Each $

Adapters Each $

Gauges Each $

Exhibit B – Budget Detail and Payment Provisions <Insert Contractor Name>. Contractor: To Be Determined

Total for Year 1: FY 26/27 (July 1, 2026 – June 30, 2027) = $ TBD

Total for Year 2: FY 27/28 (July 1, 2027 – June 30, 2028) = $ TBD

Total for Year 3: FY 28/29 (July 1, 2028 – June 30, 2029) = $ TBD

Replacement Parts Not to Exceed = $ 4,500.00

Total Agreement Amount Not to Exceed = $ 17,550.00

Exhibit D - Additional Provisions