City of Ridgefield, WA Request for Qualifications

P26008: S 10th/11th Street I-5 Crossing

Federal Aid Number: STBGUS-1085 (009)

Request for Qualifications Information:

Contact Person: Melissa Irwin

Email Address:

melissa.irwin@ridgefieldwa.us

Contact Phone: 360-857-5048

Project Estimate: $391,000

Voluntary SBE Goal 10%

Questions Due: July 13, 2026 at 4 p.m.

Submittals Due: July 23, 2026 at 4 p.m.

Submit Submittals to:

https://procurement.opengov.com/portal/ridgefieldwa

Bidders are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement.

Table of Contents Section 1: Instructions and Contract Information

A. Request for Qualifications B. Introduction/Background C. Scope of Work D. Approximate Timeline E. Information F. Addendum G. General Information Form

Section 2: Proposal Submittal And Evaluation Information A. Submittal Requirements & Procedure B. Evaluation Process C. Evaluation Criteria D. Evaluation Scoring E. Award of Contract F. Solicitation General Terms and Conditions

Attachments:

WSDOT Local Agency A&E Professional Services: Negotiated Hourly Rate Consultant Agreement https://procurement.opengov.com/portal/ridgefieldwa

Section 1: Instructions and Contract Information

A. Request for Qualifications

The City of Ridgefield is seeking qualifications from highly qualified firms to provide engineering consultant services on a planning effort to develop a likely scope, schedule, budget, funding options for ultimately delivering a new overcrossing of I- 5 along the alignment of NE 10th St and NE 11th St in Ridgefield WA. The consultant will establish likely cost ranges, schedules and risk factors for the PE Phase, ROW Phase and CN Phase. The consultant will identify potential risk factors which could affect the cost ranges and schedules for the project. The consultant will determine likely grant funding sources for each phase to include grant cycles, match requirements, grant requirements and other factors to develop the financial plan to get this project through construction.

This consultant agreement is for the Planning phase of this project.

The city reserves the right to supplement the original consultant agreement into future phases (PE, RW, CN).

The Scope of Work is structured to:

• Support accelerated construction concepts, where feasible and advantageous.

• Clearly identify right-of-way, survey, and geotechnical needs and risks;

• Develop preliminary cost ranges for future PE, RW and CN phases of the project including risks that can affect the project costs and delivery timeline

• Identify major project milestones for the delivery of this project through construction

• Identify environmental permitting and other permitting needs for the project

• Identify potential funding sources for delivery of the PE, RW and CN phase of this construction project, including developing a financial delivery plan through construction.

• Develop and maintain coordination with Washington State Department of Transportation (WSDOT) and relevant federal agencies.

• Establish logical phasing for future project delivery; and

The consultant contract type is Negotiated Hourly Rate.

Interviews (hybrid, in-person and Teams) are scheduled for the morning of Wednesday, July 29, 2026 with the location to be provided at a later date. Those wishing to attend remotely are requested to RSVP and send a meeting request to Melissa Irwin, Melissa.Irwin@ridgefieldwa.us, to provide the meeting link.

All prospective consultants must be advised that federally funded projects will be held to Federal EEO requirements.

mailto:Melissa.Irwin@ridgefieldwa.us

Request for Qualifications packets may be viewed and downloaded via the City’s e- Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa.

Respondents are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once respondent has completed registration, you will have access to download the Request for Qualifications and will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa.

All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Monday, July 13, 2026. Incomplete or late inquiries may not be considered.

Proposers will have the option of submitting their packets online via the City’s e- Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service.

If choosing to submit online, electronic submittals must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 4:00 PM (Pacific Time) Thursday, July 23, 2026. This is the preferred method. Submittals received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submittal deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline. Submittals received by fax or E-mail will not be accepted.

If the electronic submittal process is not an option, the City will also accept hand delivered or mailed submittals that shall be placed in a sealed envelope which clearly states the name of the proposer, the date of the submittal opening, and the title “S 10th/11th Street Crossing”. Hand delivered submissions shall be delivered to Ridgefield Administrative and Civic Center (RACC) building, 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Submittals that are not received by proposal closing of 4:00 p.m. local time, Thursday, July 23, 2026, will not be considered complete and will be forfeited.

Submittals delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Proposers may call the Procurement Coordinator to verify receipt of their submittal. Submittals that are mailed and not received by proposal closing of 4:00 p.m. local time, Thursday, July 23, 2026, will not be considered complete and will be forfeited.

https://procurement.opengov.com/portal/ridgefieldwa https://procurement.opengov.com/portal/ridgefieldwa

The City of Ridgefield is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women's Business Enterprises in contracting activities.

The City of Ridgefield in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by contacting Melissa Irwin, Bids@ridgefieldwa.us or 360-857-3557.

The City of Ridgefield in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The City reserves the right to cancel this request or reject any and all Submittals or to waive any minor formalities of this call if the best interest of the City would be served.

Melissa Irwin, Procurement Coordinator mailto:Bids@ridgefieldwa.us

P26008: S 10th/11th Street Crossing Request for Qualifications Page 5 of 15

B. Introduction/Background

The City of Ridgefield (“City”) is planning and proactively advancing a critically important new minor arterial roadway and crossing of Interstate 5, generally extending between S 11th Street/Wells Drive at Timm Road on the west and S 10th/ S 11th Street at Union Ridge Parkway on the east. The eastern terminus is planned as a modern roundabout. The corridor will ultimately provide two vehicular travel lanes, multimodal facilities, and dedicated accommodation for utilities crossing Interstate 5, thereby significantly enhancing system redundancy, long-term resiliency, and operational reliability.

The most substantial unconstructed segment of this corridor is the proposed crossing over Interstate 5, commonly referred to as the S 10th/ 11th Street Crossing. A conceptual, level design has been developed and has been actively utilized to guide right-of-way dedications associated with ongoing and future private development.

This conceptual design will be evaluated and determine whether it should be used for the line and grade for the project, or if an alternative is preferred.

The City has received RTC STBG funding to advance the project through an environmental “footprint-level” preliminary design, establishment of the Area of Potential Effect (APE), and positioning the project to be prepared for development of state and federal environmental clearance documents under SEPA and NEPA. The NEPA document is expected to be Documented Categorical Exclusion (DCE).

The purpose of this contract is to position the City for subsequent funding opportunities supporting full preliminary engineering (PE), right-of-way acquisition, final design, and construction.

C. Scope of Work

The City of Ridgefield is seeking qualifications from highly qualified firms to provide high-quality, technically rigorous, and closely coordinated preliminary design and environmental services. This work should be sufficient to define an initial preliminary project footprint and identify needed information to finalize the project footprint, support environmental clearance (NEPA and SEPA), inform future design decisions, and enable funding readiness.

The Scope of Work is structured to:

• Support accelerated construction concepts, where feasible and advantageous.

• Clearly identify right-of-way, survey, and geotechnical needs and risks;

• Develop preliminary cost ranges for future PE, RW and CN phases of the project including risks that can affect the project costs and delivery timeline

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• Identify major project milestones for the delivery of this project through construction

• Identify environmental permitting and other permitting needs for the project

• Identify potential funding sources for delivery of the PE, RW and CN phase of this construction project, including developing a financial delivery plan through construction.

Optional Future Services This is intentionally structured to allow the City, at its sole discretion and subject to funding availability, to negotiate amendments or supplemental agreements with the selected consultant for additional design services.

Selection under this contract does not guarantee award of future phases of work.

Deliverables Deliverables may include, but are not limited to:

• Project management plan and schedule;

• Basis of Design document;

• Preliminary design exhibits and technical memoranda;

• Up to three alternatives for the alignment and grade of the project with pros, cons, and risks associated with each configuration to achieve minimum requirements for impacts to the interstate.

• Environmental permitting;

• Area of potential effect (APE) mapping;

• Right-of-way exhibits;

• Survey and geotechnical summaries;

• Phasing and implementation plan; and

• Funding plan including likely grant opportunities

• Final documentation suitable for funding applications and agency review.

City-Furnished Information The City will provide available background materials, including conceptual design documents.

Procurement Flexibility The City reserves the right to modify the scope, sequence tasks, or adjust priorities as funding, regulatory, or project conditions evolve.

D. Approximate Timeline

Solicitation Issued: Friday, June 26, 2026 Questions Due: Monday, July 13, 2026 at 4 p.m. PDT Addendum Due: Thursday, July 16, 2026

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Submittals Due: Thursday, July 23, 2026 at 4 p.m. PDT Interviews: Wednesday, July 29, 2026 PDT Council Approval (if needed): Thursday, August 27, 2026 Estimated Notice to Proceed: Tuesday, September 1, 2026

E. Information

All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Monday, July 13, 2026. Incomplete or late inquiries may not be considered.

F. Addendum

It is the sole responsibility of the proposer to learn of Addenda, if any. Such information may be obtained via the City’s e-Procurement Portal (OpenGov Procurement), located at https://procurement.opengov.com/portal/ridgefieldwa, or for any addendum releases, the City’s e-Procurement Portal will email notification to vendors who are following the project, downloaded the project or started the solicitation. The addendum email sent from OpenGov Procurement includes a link to the addendum in the body of the email.

The City of Ridgefield accepts no responsibility or liability and will provide no accommodation to respondents who fail to check for addendums and submit inadequate or incorrect responses. The final Addenda is expected to be released no later than Thursday, July 16, 2026.

G. General Information Form

The general information form, on the next page, is designed to serve as the cover sheet. Do not attach cover letters, title pages, or blank sheets ahead of this form, nor substitute letterhead paper for it. If additional space is needed, plain paper may be attached behind this form. This form must be signed by a person authorized to submit submittals and enter into contract negotiations on behalf of your firm. Failure to submit this form may result in your Submittal being deemed non-responsive and rejected.

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Section 2: Proposal Submittal And Evaluation Information

General Information Form

The proposer, under penalty of perjury, hereby certifies that said person(s), firm, association, LLC, or corporation has (have) not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the project for which this proposal is submitted. To be considered for this project, the submittals must be completed in accordance with this solicitation and this cover sheet must be attached.

The proposer shall insert the number and date of each Addendum received; leave blank if none received. Proposer is responsible for verifying the actual number of addenda issued prior to submitting a Submittal.

No. _ Date: ________ No. Date: __________ No. _ Date: ___________ No. Date: ________

Authorized Official (Signature) Date

Print Name of Authorized Official Title of Authorized Official

Company Name Contact Person

Address City, State, Zip

Phone Number Fax Number

E-Mail Address Federal Tax ID #

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A. Submittal Requirements & Procedure

Submittals should include the following information:

• Fed Aid project number and name

• Firm name

• Phone and fax numbers

• Name of Principal-in-Charge

• Name of Project Manager

• Number of employees in each firm proposed to the project

• Minimum font size: 12-point

Please limit submittals to no more than ten (10) double-sided 8.5x11 pages (20 printed pages), plus two (2) 11x17 pages for graphics or exhibits if desired. Any charts, graphs, table of organizations, etc. must be of readable size. Cover sheet does not count in the page limits. Additionally, Resumes for key staff can be attached, limited to no more than four (4) additional pages. Front and back covers of the statement of qualifications and resumes of key personnel are not included in the page limits, Request for Qualifications packets may be viewed and downloaded via the City’s e- Procurement Portal at https://procurement.opengov.com/portal/ridgefieldwa.

Proposers are required to register for a free account via the City’s e-Procurement Portal hosted by OpenGov Procurement. Once the proposer has completed registration, you will have access to download the Request for Qualifications and will receive addenda notifications to your email by clicking “Follow” on this project.

Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at https://procurement.opengov.com/portal/ridgefieldwa.

All project or contract language specific questions, requests for substitutions or changes, or requests for clarification must be submitted via the City’s e-Procurement Portal, located at https://procurement.opengov.com/portal/ridgefieldwa by 4:00 p.m. on Monday, July 13, 2026. Incomplete or late inquiries may not be considered.

Proposers will have the option of submitting their packets online via the City’s e- Procurement Portal hosted by OpenGov Procurement, by hand delivery, or United States Postal Service.

If choosing to submit online, electronic submittals must be received by the City through the City’s e-Procurement Portal located at https://procurement.opengov.com/portal/ridgefieldwa no later than 4:00 PM (Pacific Time) Thursday, July 23, 2026. This is the preferred method. Submittals received after the specified time will not be accepted. The City’s e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

https://procurement.opengov.com/portal/ridgefieldwa https://procurement.opengov.com/portal/ridgefieldwa

Request for Qualifications Page 10 of 15

Without exception, responses will not be accepted after the submittal deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline.

Submittals received by fax or E-mail will not be accepted.

If the electronic submittal process is not an option, the City will also accept hand delivered or mailed submittals that shall be placed in a sealed envelope which clearly states the name of the proposer, the date of the submittal opening, and the title “S 10th/11th Street Crossing”. Hand delivered submissions shall be delivered to Ridgefield Administrative and Civic Center (RACC) building, 510 Pioneer Street, Suite B, Ridgefield, Washington 98642. Submittals that are not received by proposal closing of 4:00 p.m. local time, Thursday, July 23, 2026, will not be considered complete and will be forfeited.

Submittals delivered via United States Postal Service shall be enclosed in another envelope that is addressed to the attention of the Procurement Coordinator, City of Ridgefield, P.O. Box 608, Ridgefield, Washington 98642. Mail to the City of Ridgefield is received by 10:00 a.m. each day. Proposers may call the Procurement Coordinator to verify receipt of their submittal. Submittals that are mailed and not received by proposal closing of 4:00 p.m. local time, Thursday, July 23, 2026, will not be considered complete and will be forfeited.

• Submittals submitted by Email or Fax will not be accepted.

• Submittals shall allow enough time for delivery to occur. Official software time/date stamp shall be the sole means used to determine time/date of receipt/acceptance of bid.

• Submittals received after the listed date and time will not be accepted.

• Submittals that may have difficulty submitting an electronic submittal, may request an alternative method prior to the Question Deadline.

• No hourly rates, costs or fees, whatsoever, may be submitted with your submittal.

B. Evaluation Process

The City will determine the most qualified firm based on the evaluation criteria listed below using predetermined weights and the responsiveness of the Submittal. A subsequent round of interviews will be used to evaluate finalists.

The City reserves the right to conduct interviews of a short list of proposers. The interview sessions will be evaluated in a manner similar to the response. Topics covered in the interview session shall include the topics listed under the “Evaluation Criteria” section plus any additional, relevant topics which may arise during both the formal presentation and the question and answer portions of the interview. If your firm is selected for an interview, you will be contacted by the City for next steps.

Request for Qualifications Page 11 of 15

C. Evaluation Criteria

These instructions were prepared to aid in Submittal development. They also provide for a structured format so reviewers can systematically evaluate several submittals.

Submittals must be:

• Clear and concise while including all the City’s goals and criteria as described in this RFQ.

• Table of contents and cover sheet.

• Clear project approach illustrating your understanding of City needs with a high-level timeline and list of deliverables.

Each copy of the Submittal package must include all the sections in the order indicated. The responder shall not include cost information in their proposal.

Attachments should be clearly referenced and identified to facilitate the review process. Each Submittal shall include:

1. Firm Profile

Proposing consultants shall include a brief profile of their firm(s). This profile should provide an overview of the firm’s areas of expertise on similar projects including transportation planning; surveying, environmental documentation and analyses; alternatives analyses and areawide land use and critical areas assessments; its history, primary market area, the current availability of firm personnel to complete the proposed project. If the proposing firm uses a sub-consultant, each participating firm should provide a firm profile. The city is anticipating sub-consultant profiles to be included for firms active in the planning phase of work. Additional subconsultants may be needed in future phases, but will not be evaluated during this phase. This section is intended to familiarize the City with the proposing consultant firms/teams. This section is intended to familiarize the city with the proposed consultant firms.

2. Professional Qualifications and Expertise of Key Personnel The project manager must be highly skilled at managing federally funded projects which include local agency improvements on WSDOT managed interstates including transportation, land use, critical areas, environmental studies, alternatives analyses and community involvement efforts relevant to the scope of work identified earlier in this RFQ. The submittal should also discuss how the project manager would consistently ensure high quality of work and their proven performance and experience in managing and delivering transportation projects with a multi-agency alternatives analysis, planning level environmental review, and broad community outreach component. Discussion of other key personnel (task or component leaders) including expertise and experience in their identified component(s) of the project.

Request for Qualifications Page 12 of 15

3. Recent Experience with and Past Performance on Similar Projects This section of the submittal should contain brief descriptions of the consultant’s recent performance on delivering planning, design, right of way and construction of similar projects. Experience on projects with fed aid funding for projects including the City of Ridgefield, Clark County, and/or WSDOT Southwest Region is strongly desired, especially those using fed aid funds. For each project, the consultant should provide a brief description of what services were provided and the outcome of the projects. In addition, the project manager, start and end dates (actual and planned), and the total dollar value (actual and planned) of each project should be provided.

4. Project Approach and Submittal Quality The submittal must include a brief section on the approach your firm will deliver this project through construction, as well as a schedule of milestones including assistance to the City with funding requests in upcoming legislative sessions and grant applications. Scoring will consider clarity and conciseness of the submittal.

5. References Submittals must provide at least three (3) references for similar projects.

References should also be recent (within the last 2 years) or current clients.

References for subconsultants (if applicable) should be relevant to the proposed role of these services. Provide the name, title, organization, and telephone number for each reference listed.

6. Voluntary 10% Small Business Enterprise Plan Include a discussion about the firm’s/team’s commitment to small business enterprise involvement, including the level of SBE involvement on the proposed team. The voluntary SBE plan must state how the consultant intends to address the voluntary SBE goal for this project.

D. Evaluation Scoring

The City’s choice of Consultant will be made by evaluating the Submittal submitted.

Each Submittal received in response to this Solicitation will be evaluated and scored as follows:

1. Firm Profile (15 weighted factor)

2. Professional Qualifications and Expertise of Key Personnel (25 weighted factor)

3. Recent Experience with and Past Performance on Similar Projects (20 weighted factor)

4. Project Approach and Submittal Quality (25 weighted factor)

5. References (10 weighted factor)

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6. Voluntary 10% SBE Goal (5 weighted factor)

E. Award of Contract

Once selected, the City will negotiate a scope, schedule and budget for the consultant agreement per the Local Agency Guidelines (LAG) Manual.. The City will attempt to reach a final agreement with the highest scoring responding proposer.

However, the City may, at its sole discretion, terminate negotiations and reject the Submittal if it appears agreement cannot be reached. The City may then attempt to reach a final agreement with the next highest scoring proposer and may continue on, in the same manner, with remaining the proposers until an agreement is reached.

Award of the contract shall be made with reasonable promptness by giving verbal and written notice to the proposer whose Submittal best conforms to the request, receives the highest score through the evaluation process, and which will be the most advantageous to the City. It is the intent of the City to award a contract on a fair and competitive basis. All performance and technical standards stated in the solicitation must be met as a condition of Submittal acceptance.

The successful proposer will be required to enter into a written agreement with the City in which the proposer will undertake certain obligations. These obligations include, but are not limited to; the City of Ridgefield, WA Professional Service Contract which are meant to be non-negotiable, but may be modified at the City’s sole discretion. This solicitation and the successful Proposer’s response shall be incorporated in and become a part of the final contract.

In the event that a proposer has concerns with said Contract, they must address those concerns within question timeframe. Requests to modify the Contract after the solicitation’s closing date and time will not be considered. The City will consider all concerns but is not obligated to change any part of said terms & conditions.

The consultant agreement is the Local Agency A&E Professional Services Negotiated Hourly Rate Consultant Agreement available at:

https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS- NegotiatedHourlyRate.pdf

For contract exceeding $100,000, upon successful completion of contract negotiations, a recommendation will be forwarded to City Council for approval. Until approved by City Council, no contract can be executed and no award is final.

F. Solicitation General Terms and Conditions https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf https://wsdot.wa.gov/sites/default/files/2021-10/LP_AEPS-NegotiatedHourlyRate.pdf

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Reimbursement The City will not reimburse proposers for any costs involved in the preparation and submission of responses to this Solicitation or in the preparation for and attendance at subsequent interviews. Furthermore, this Solicitation does not obligate the City to accept or contract for any expressed or implied services. The City reserves the right to request any Proposer to clarify their Submittal or to supply any additional material deemed necessary to assist in the evaluation of the Proposer.

City Business License Pursuant to Ridgefield Municipal Code Chapter 5.04 Consultants will be required to get a City of Ridgefield business license endorsement when performing work within the City of Ridgefield, unless allowable exemptions apply, for additional information, please visit: https://ridgefieldwa.us/businesses/business-license/.

eVerify Consultant shall register and enter into a Memorandum of Understanding (MOU) with the Department of Homeland Security E-Verify program within sixty (60) days after execution of this Contract. Consultant shall ensure all Consultant employees and any sub-consultant(s) assigned to perform Work are eligible to work in the United States. Consultant shall provide verification of compliance upon City request.

Failure by Consultant to comply with this subsection shall be considered a material breach.

Cooperative Purchasing The Washington State Interlocal Cooperation Act, Ch. 39.34 RCW, authorizes public agencies to cooperatively purchase goods and services if all parties agree. By responding to this RFQ, Firms/Suppliers agree that other public agencies may purchase goods and services under this solicitation or contract at their own cost and without the City of Ridgefield incurring any financial or legal liability for such purchases. The City of Ridgefield agrees to allow other public agencies to purchase goods and services under this solicitation or contract, provided that the City of Ridgefield is not held financially or legally liable for purchases and that any public agency purchasing under such solicitation or contract file a copy of this invitation and such contract in accordance with RCW 39.34.040.

Public Records and Proprietary Material Proposers should be aware that any records they submit to the City or that are used by the City even if the proposers possess the records may be public records under the Washington Public Records Act (RCW 42.56). The City must promptly disclose public records upon request unless a statute exempts them from disclosure.

Proposers should also be aware that if even a portion of a record is exempt from disclosure, generally, the rest of the record must be disclosed. Exemptions, including those for trade secrets and "valuable formula," are narrow and specific.

https://ridgefieldwa.us/businesses/business-license/

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Proposers should clearly mark any record they believe is exempt from disclosure.

Upon receipt of a request for public disclosure, the City will notify the solicitation proposer of any public disclosure request for the proposer's Submittal. If the proposer believes its records are exempt from disclosure, it is the proposer's sole responsibility to pursue a lawsuit under RCW 42.56.540 to enjoin disclosure. It is the proposer’s discretionary decision whether to file such a lawsuit. However, if the proposer does not timely obtain and serve an injunction, the City will disclose the records, in accordance with applicable laws.