P25-0049_-_ATTACHMENT_1_-_SCOPE_OF_WORK.pdf

Attachment 1

California Department of Food and Agriculture Division of Measurement Standards

SCOPE OF WORK

1. Background Executive Order B-48-18 set a target of 250,000 zero-emission vehicle (ZEV) chargers, including 10,000 direct current (DC) fast chargers, by 2025.

Successful commercialization and consumer acceptance of ZEVs depend on hydrogen and electricity as reliable vehicle fuels. Standardized fueling infrastructure is essential to providing the consumer with a basis-of-value comparison and providing marketplace transparency and fair competition for the industry. California needs to establish standards to minimize measurement errors in commercial transactions and provide operating requirements that are consistently applied in the exchange of goods and services. Adherence to these standards provides both buyers and sellers an assurance of equity and confidence.

The provisions of Division 5 of the California Business and Professions Code (sections 12001 et seq.) and Title 4, Division 9, of the California Code and Regulations (sections 4000 et seq.), provide the legal authority for the California Department of Food and Agriculture’s (CDFA) Division of Measurement Standards (DMS) to apply basic weights and measures requirements to all commercial devices used to dispense electricity or hydrogen for fueling ZEVs.

CDFA is required by law to regulate weighing and measuring devices used in commerce. Business and Professions Code, section 12107, requires CDFA to establish specifications and tolerances for all commercial weighing and measuring devices. This includes motor vehicle fuel dispensing systems. Once these parameters are established, it is incumbent upon weights and measures officials to test, verify, and seal commercial devices.

2. Technical Requirements

The CDFA-DMS is seeking competitive bid quotes for the procurement of at least fifteen (15) test standards and associated equipment necessary to test installed commercial electric vehicle fueling systems, commonly referred to as electric vehicle service equipment (EVSE) for compliance with California ‘s adopted tolerances, specifications, and user requirements.

This equipment shall be equipped to meet current minimum manufacturing standards established by NEMA for electronic testing and measuring equipment and be certified for safety of operation by a recognized ANSI organization. Test standards shall meet minimum requirements detailed on Attachment 2 Specification Sheet including: Ethernet/Wi-Fi connectivity; energy measurement at 0.0001 kWh; 0.3% or better energy uncertainty; connectivity with SAE J1172 (AC), CCS1 (DC), and NACS - SAE J3400 (AC and DC).

The quotes shall include equipment configurations of at least fifteen field standards capable of traceably measuring both AC and DC electrical energy.

Certification of the test standard’s electrical energy measurement calibration and tolerance shall be provided by an ISO 17025 accredited laboratory with both AC and DC electrical energy measurement on its scope. Quotes shall include https://archive.gov.ca.gov/archive/gov39/2018/01/26/governor-brown-takes-action-to-increase-zero-emission-vehicles-fund-new-climate-investments/index.html auxiliary equipment that interfaces with the test standards with a minimum of 9 man-in-the-middle cables for using a vehicle as the load rated to match test standard’s capability for AC energy measurement and a minimum of 6 man-in-the-middle cables for using a vehicle as the load rated to match test standard capabilities for DC energy measurement. Rating for cables for DC test standards shall have a 500 amperes minimum rating.

Quotes shall include a minimum of 9 load emulators capable of testing AC EVSE from 120-240V and up to 80 amperes.

Quotes shall include a minimum of 3 DC capable load emulators with a150kW rating or higher with at least 336A at 480V capability that can accept electrical current deliveries over a range of 300 to 800 amperes and voltage deliveries from 208 to 1000V.

The quotes shall include twelve carts for moving and setting up the field standards and AC load emulators and foldable work stands for supporting a field standard while in use in the field or a laboratory.

The devices shall be designed and constructed such that back-to-back energy measurements do not cause the device to overheat or issue temperature faults during testing under normal operations. Field standards and load emulators shall be designed and constructed to accurately and reliably operate in the range of climatic and temperature conditions that can occur throughout California’s diverse geography.

Reference Attachment 2 Minimum Specification Sheet for additional details.

3. Shipping Address:

California Department of Food & Agriculture Division of Measurement Standards Attn: Kevin Schnepp & Rebecca Bland 6790 Florin Perkins Rd., Ste. 100, Sacramento, CA 95828

4. Administrative Requirements:

The names, email addresses, and contact phone numbers for technical and customer support shall be provided to CDFA. Customer service and technical support must be available during normal business hours of CDFA (Monday through Friday except state holidays from 8:00 am to 5:00 pm Pacific Time). Any on-site technical support or maintenance must be coordinated with Department staff and be conducted during normal business hours of the Department.

5. Warranty and Service Delivery

A 3-year Support & Annual Calibration Services warranty will be included. Calibrations must be provided by an ISO 17025 accredited laboratory with current AC and DC electrical energy measurement on its scope. Shipping for warranty repairs (if needed) should be at the manufacturer’s expense.

CDFA-DMS shall arrange and pay shipping standards to the contractor for calibration services. CDFA-DMS shall be permitted to submit standards for calibration in partial shipments rather than all at once to maintain operational needs. The contractor shall accept for calibration any number of standards shipped by CDFA-DMS. Calibrations shall be completed, and standards shall be returned to CDFA-DMS within 45 calendar days. Deviations from the referenced calibration timeline shall be by mutual agreement.

6. Contractor Tasks and Responsibilities

Hardware/Software Specifications

• Reference Attachment 2 - Minimum Performance

Characteristics

• The manufacturer shall provide one (1) User Guide (printed or electronic, English).

• CDFA shall verify that the equipment is operational and meets all the requirements of the manufacturer within 10 business days upon receipt of the equipment.

• Upon notification by CDFA that the equipment is not operational or does not meet specifications, the manufacturer shall work with CDFA to remedy the problems as soon as possible. The manufacturer shall repair or replace any part or assembly, which CDFA determines to be defective, for a period of one year upon receiving the equipment.

• The manufacturer shall ensure that the equipment will meet specifications after any repair or replacement service.

7. Delivery and Training

7.1 Delivery

• The contractor will confirm signal wiring, communication between devices, and execution of system checks and tests to ensure the system is configured correctly and is operational as designed.

• Commissioning includes performing signal diagnostics, verifying the functionality of test equipment supplied, confirming equipment interface and communication protocols according to the Contractor’s Commissioning and Acceptance Checklist.

• The Contractor will notify CDFA no less than ten business days before the shipping and delivery of equipment. Delivery shall occur during normal business hours, Monday -Friday between the hours of 8:00am and 5:00pm Pacific Time.

• CDFA shall provide a forklift and /or pallet jacks, as required, for the receiving, movement and storage of equipment upon delivery.

7.2 Training

• The vendor will be responsible for providing training at two CDFA work sites (Sacramento and Anaheim, CA) in all aspects of the system operation, troubleshooting, and routine maintenance for up to eight (8) staff at each location. The training must include a detailed operating presentation as well as hands-on experience.

• Travel for training will be at the expense of the vendor.

• Upon completion of training, each attendee (up to 8) shall receive an operating manual for the testing device(s) covered in the training.

Including field standards, load emulators, and interconnect (man-in-the-middle) cables.

8. CDFA Responsibilities

Training preparation is part of CDFA’s responsibility. Prior to the scheduled training at each of CDFA-DMS locations, CDFA will provide or schedule access to installed and operational EVSE to support the hands-on component of the training.

Hands on training may occur at an operating commercial EVSE site at the discretion of CDFA-DMS. Any off-site training location will be coordinated between CDFA-DMS and the contractor. CDFA-DMS will make arrangements with the commercial EVSE owner/operator in advance of training to assure availability of devices needed for training.

9. Project Representatives:

The Contract Managers for this agreement are as follows:

State Dept: CA Department of Food & Agriculture

Contractor: TBD

Section/Unit: Division of Measurement Standards

Section/Unit:

Attention: Attention:

Address: Address:

Phone: Phone:

E-mail: E-mail:

The Project Managers for this agreement are as follows:

State Dept: CA Department of Food &

Agriculture Contractor: TBD

Section/Unit: Division of Measurement Standards

Section/Unit:

Attention: Attention:

Address:

Address:

Phone: Phone:

Email: E-mail:

BUDGET PROVISIONS

A. INVOICING & PAYMENT

1. For services satisfactorily rendered, and upon receipt and approval of the invoice(s), CDFA agrees to compensate the Contractor for costs specified in accordance with Exhibit B-1, Contractor’s Cost Worksheet.

2. INVOICES: Unless otherwise specified, original invoices shall be submitted via email to TBD or to the “Bill To" address on the face of the purchase order and shall include:

• P#: P25-0049

• Purchase Order number

• Item number/item description

• Service or ID number (if applicable)

• Unit price

• Extended item price

• Invoice total amount State sales tax, installation cost, and/or other non-taxable costs shall be itemized separately and added to each invoice as applicable.

3. REQUIRED PAYMENT DATE: Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 et seq. Unless expressly exempted by statute, the Act requires state agencies to pay properly submitted, undisputed invoices not more than 45 calendar days after (a) the date of acceptance of goods or performance of services; or (b) receipt of an undisputed invoice - whichever is later.

B. BUDGET CONTINGENCY CLAUSE

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount.

C. PROMPT PAYMENT CLAUSE

Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=927.&lawCode=GOV https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=927.&lawCode=GOV https://leginfo.legislature.ca.gov/faces/home.xhtml