P2430006_Complete_Agreement_SAMPLE.pdf

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2430006 PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2430006

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

California Department of Fish and Wildlife (CDFW)

CONTRACTOR NAME

TBD

2. The term of this Agreement is:

START DATE

Upon DGS Approval

THROUGH END DATE

August 31, 2026

3. The maximum amount of this Agreement is:

TBD

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages

Exhibit A Scope of Work 10

Exh A, Attch 1 HVAC Units 1

Exh A, Attch 2 Pump and Well Units 2

Exh A, Attch 3 Map 1

Exh A, Attch 4 Maintenance Shop and Check Station Electrical 13

Exhibit B Budget Detail and Payment Provisions 7

Exhibit C * General Terms and Conditions (GTC 04/2017) *

Exhibit E Federal Provisions (Federal Funds) 4

Exhibit G Additional Provisions (Public Works) 19

Std 18 Standard California Noncompliance Construction Contract Specifications 2 Items shownwith anasterisk (*), are hereby incorporated by reference andmadepart of this agreement as if attachedhereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources

INWITNESSWHEREOF, THIS AGREEMENTHAS BEENEXECUTEDBY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNEDSAM

PLE

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2430006 PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2430006

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

California Department of Fish and Wildlife

CONTRACTING AGENCY ADDRESS

1010 Riverside Parkway

CITY

West Sacramento

STATE

CA

ZIP

95605

PRINTED NAME OF PERSON SIGNING

Yujie Jin

TITLE

Branch Chief, Land and Facilities Engineering Branch

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable)

SAM

MAINTENANCE AND REPAIRS FOR YBWA P2430006

CONTRACTOR

EXHIBIT A – SCOPE OF WORK

A1 of A10 5/13/2024

1. Description:

The Contractor will provide to the California Department of Fish and Wildlife (CDFW): labor, materials, tools, equipment, and incidentals necessary for inspection, maintenance, servicing and repair of state-owned buildings and infrastructure, HVAC, water heaters, compressors, plumbing, mechanical, and electrical systems, pumps, wells, lift stations, septic systems, including residences, offices, shops/miscellaneous facility buildings and hunter check station, in accordance with the specifications, terms, and conditions contained herein. All inspection and maintenance work will ensure that the equipment continues to function properly and safely.

2. Location of Services:

The services will be performed at Yolo Bypass Wildlife Area (YBWA) (45211 County Rd. 32B, Davis, CA 95618 (Yolo County) and the Wildlife Area proper located two miles east of the facilities address which consists of approximately 17,000 acres.

3. Contract Term:

Upon DGS Approval through August 31, 2026.

4. License Required:

A – General Engineering Contractor, or C-10 – Electrical Contractor, or C-57 – Well Drilling, or C-61 – Limited Specialty: D-21 – Machinery and Pumps Contractor

5. Hourly rates for unforeseeable repair services stipulated on Exhibit B will be limited to actual on-site time. Travel time will not be reimbursed.

6. The Project Officials during the term of this agreement will be:

CDFW Contract Coordinator Contractor Project Director

Name: Ryan Salsman Phone: (707) 299-8412 Email: Ryan.Salsman@wildlife.ca.gov

CDFW Contract Manager

Name: Garrett Spaan Phone: (530) 681-7134 Email: Garrett.Spaan@wildlife.ca.gov

7. Codes & Regulations:

All work is to be performed in accordance with the Standard Specifications as stated below, except as provided in the General Conditions and the following:

Name: XXX Contractor Phone: (XXX) XXX-XXXX Email: XXXXXXXXXXSAM

PLE

mailto:Ryan.Salsman@wildlife.ca.gov mailto:Garrett.Spaan@wildlife.ca.gov

A2 of A10

State and Federal Codes:

1. 2022 California Administrative Code (CAR), [California Code of Regulations (CCR), Title 24, Part 1]

2. 2022 California Building Code (CBC), Volumes 1, and 2, (CCR, Title 24, Part 2) (Based on 2021 International Building Code)

3. 2022 California Residential Code (CRC), (CCR, Title 24, Part 2.5), (Based on 2021 International Residential Code)

4. 2022 California Electrical Code (CEC), (CCR, Title 24, Part 3) (2021 NEC)

5. 2022 California Mechanical Code (CMC), (CCR, Title 24, Part 4) (Based on 2021

Uniform Mechanical Code with 2021 California Amendments)

6. 2022 California Plumbing Code (CPC), (CCR, Title 24, Part 5) (Based on 2021

Uniform Plumbing Code)

7. 2022 California Energy Code, (CCR, Title 24, Part 6)

8. 2022 California Historical Building Code, (CCR, Title 24, Part 8)

9. 2022 California Fire Code (CFC), (CCR, Title 24, Part 9) (Based on 2021 International

Fire Code)

10. 2022 California Existing Building Code, (CCR, Title 24, Part 10), (Based on the 2021

International Existing Building Code)

11. 2022 California Green Building Standards Code, (CCR, Title 24, Part 11).

12. 2022 California Referenced Standards Code, (CCR, Title 24, Part 12);

NFPA 13 - Automatic Sprinkler Systems w/ CA Amendments 2022 Edition NFPA 14 - Standpipe Systems w/ CA Amendments 2019 Edition NFPA17a - Wet Chemical Systems 2021 Edition NFPA 20 - Stationary Pumps 2019 Edition NFPA 24 - Private Fire Mains w/ CA Amendments 2019 Edition NFPA 72 – National Fire Alarm Code w/ CA Amendments 2022 Edition NFPA 2001 – Clean Agent Fire Extinguishing Systems 2018 Edition w/ CA Amendments Reference code section for NFPA standards are in 2022 CBC Chapter 35 or 2022 CFC Chapter 80. See Chapter 35 for State California amendments to NFPA standards.

13. Reference Code Sections for Applicable Standards;

2022 CBC, Chapter 35 2022 CFC, Chapter 80

14. Title 8 California Code of Regulations (CCR), CAL/OSHA Regulations-Safety Orders issued by Division of Industrial Safety of the State of California

15. Title 19 CCR., Public Safety, State Fire Marshall (SFM) Regulations, List of Federal

Codes & Standards (if applicable)

16. American with Disabilities Act (ADA), Title II or Title III

17. 2022 California Access Compliance Advisory Reference Manual (As prepared by the

Division of the State Architect Office, published on January 1, 2021, effective July 1, 2021)

18. Department of Transportation (DOT) Standard Specifications and/or Plans; State of California, DOT, 2022

19. Underwriters Laboratories, Inc. (UL Standards)

Additional Codes:

A3 of A10

1. American Concrete Institute (ACI), Latest Edition

2. American Society for Testing and Materials (ASTM), Latest Edition

3. Steel Construction Manual, American Institute of Steel Construction, (AISC), 15th Edition

4. American Welding Society, AWS

5. Sheet Metal and Air Conditioning Contractors National Association (SMACNA)

8. Insurance Requirements:

The Contractor will be required to supply proof of and maintain liability coverage as outlined in

Exhibit G, Insurance, Item 12B – Insurance Requirements of this agreement. These policy types include:

• Commercial General Liability

• Automobile Liability

• Worker’s Compensation and Employer’s Liability

❖ The above policies must each be endorsed to include “The State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”.

9. Bond Requirements:

Contractor will be required to supply bonds as outlined in Exhibit G, Item 13 – Contract Bonds which is attached hereto and will be part of the resulting agreement. The bond(s) required for this Agreement include:

• Payment Bond Required

• Performance Bond Required

10. Quality Control:

The Contractor will be responsible for the completeness of the contract work. The Contractor will be responsible for the progress of the contract work until final completion and acceptance of same by the State and will make such checks on the work as may be necessary to assure conformance with these specifications.

11. Work Schedule:

Inspection/Maintenance Services will be provided during normal working hours (Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding state holidays).

The Contractor will be required to call the CDFW Facility Manager and make an appointment to perform the maintenance at least three (3) days in advance. The Contractor will check in with CDFW Facility Manager or CDFW designee upon arrival and check out when the work is completed.

A4 of A10

12. Clean Up and Disposal of Refuse:

Upon completion of each maintenance/service activity under this contract, the Contractor must remove all remaining excess materials, waste, rubbish, debris, temporary facilities, and other equipment from the site. Final approval of the work done under these specifications will not be given until the final cleanup meets approval of the CDFW Facility Manager or CDFW designee.

13. Restoration of Improvements:

Any damage to existing facilities, structures or improvements caused by the Contractor, the Contractor’s equipment, or the Contractor’s staff during the term of this contract, will be repaired and restored to as good a condition as existed at the time work commenced at the Contractor’s own expense.

14. Inability to Provide Services:

If the Contractor is temporarily unable to provide services as required, CDFW reserves the right to accomplish the work by other means during the period of the Contractor’s inability to provide services and will be reimbursed by the Contractor for any costs.

15. Accidents/Damages:

Damage caused to the equipment covered herein due to fire, abuse, act of God, accident, unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of unauthorized agents, vandalism or negligence by the State or its officers, agents, or employees are not covered by this agreement except on a time and material basis. Such repairs will be performed by the Contractor at the Contractor’s current, published rates at the time service is required, but only after the Contractor has made an estimate of all costs involved and written documentation has been provided to the Institution Contract Liaison or designee.

16. Exclusions:

Excluded are painting or refinishing of equipment, and the furnishing of supplies, accessories, or devices of any nature, except such items or equipment as may be necessary for the maintenance of the equipment. This agreement does not include service, repair, or replacement of parts required as a result of accident, neglect, abuse, misuse, alteration of equipment, or other improper operation, including but not limited to operation of equipment outside of its specified environmental conditions.

17. Guarantee:

See Exhibit G, (Additional Provisions, Public Works) Item 54, Guarantee.

18. Repair Services:

A. Contractor will provide any necessary repair services upon request from the CDFW Contract Manager or CDFW Designated Representative.

A5 of A10

B. Contractor will provide repair services required to keep the equipment fully operational in accordance with manufacturer’s standards. Repair services will include labor, materials, tools, equipment, taxes and incidentals necessary for repairs to state-owned buildings and infrastructure, HVAC, water heaters, compressors, plumbing, mechanical, and electrical systems, pumps, wells, lift stations, septic systems, including residences, offices, shops/miscellaneous facility buildings and hunter check station.

C. Foreseeable Repairs will be paid by CDFW at the Contractor’s Repair Service-Hourly Rates, specified in Exhibit B, Line Item Budget, Table 2, Foreseeable Repair Services. Equipment and parts are referenced in Attachments 1 & 2 of Exhibit A.

D. Unforeseeable Repairs will be paid by CDFW at the Contractor’s Repair Service-Hourly

Rates, specified in Exhibit B, Line Item Budget, Table 3, Unforeseeable Repair Services.

E. Contractor will respond to requests for repair service within one (1) business day of notification by the CDFW Contract Manager or CDFW Designated Representative.

F. Contractor will make every attempt to complete repairs the same business day. When a part(s) must be ordered that will delay completion of repairs the same working day, Contractor shall inform the CDFW Contract Manager or CDFW Designated Representative immediately.

G. Contractor will provide a legible, detailed proposal to repair the equipment. This will include the parts required, cost per item, substantiation of Manufacturer's Suggested Retail Price (MSRP), the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired (unit number with serial number). The proposal will be given to the CDFW Contract Manager for review. All repairs will require prior approval by the CDFW Contract Manager.

H. Repairs necessitated by faulty equipment, provided, and installed by Contractor, improper maintenance procedures, and/or Contractor’s negligence or error shall be the responsibility of Contractor.

I. All work will meet the applicable codes referenced herein and will be completed by the

Contractor provided they have the appropriate license. Repairs outside the scope of the Contractor’s license shall be by Sub-contractors with the appropriate Contractor’s licenses and shall adhere to the rules governing subcontracting. See Exhibit G; 9. Use of Sub-contractors.

19. Urgent Repairs:

A. Contractor will provide any necessary urgent repair services upon request from the CDFW Contract Manager or CDFW Designated Representative.

A6 of A10

B. Contractor must respond to requests for urgent repair services within twenty-four (24) hours of notification by the CDFW Contract Manager or CDFW Designated Representative.

C. When possible, urgent repairs will be performed during normal business hours as specified herein. Contractor will provide repairs on overtime basis only when absolutely necessary.

D. The CDFW Contract Manager or CDFW Designated Representative may, at their discretion, allow access to the equipment outside of normal business hours when necessary.

E. Urgent services provided by the Contractor, will be charged at the Contractor’s urgent

Repair Service-Hourly Rates, specified in Exhibit B, Line-Item Budget, Table 3, Urgent Repair Services.

F. When calculating Urgent Repair costs relative to Foreseeable Repairs, the hourly rate will be as identified in Exhibit B, Line-Item Budget, Table 3, Unforeseeable Repair Services. All other costs will be billed consistent with Table 2, Foreseeable Repair Services.

G. Any urgent repair services provided will be completed the same business day. When a part(s) must be ordered that will delay completion of repairs the same business day, Contractor will inform the CDFW Contract Manager or CDFW Designated Representative immediately.

H. Contractor will provide a legible, detailed proposal to repair the equipment. This will include the parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which equipment is being repaired (unit number with serial number). The proposal will be given to the CDFW Contract Manager for review. All repairs will require prior approval by the CDFW Contract Manager.

I. Repairs necessitated by faulty equipment, provided, and installed by Contractor, improper maintenance procedures, and/or Contractor’s negligence or error shall be the responsibility of Contractor.

J. All work will meet the applicable codes referenced herein and will be completed by the

Contractor provided they have the appropriate license. Repairs outside the scope of the Contractor’s license shall be by Sub-contractors with the appropriate Contractor’s licenses and shall adhere to the rules governing subcontracting. See Exhibit G; 9. Use of Sub-contractors.

20. Inspection and Maintenance Requirements:

Provide repair service as requested by Contract Manager. All services to be provided as indicated in Exhibit B – Budget Detail – Inspection and Maintenance Section.

A7 of A10

The Contractor will inspect and service the following equipment:

A. HVAC:

The Contractor will inspect and service the HVAC units listed on Exhibit A Attachment 1 – HVAC Units for the 3 residences, 1 maintenance shop, 1 headquarters office, on a semi-annual basis to keep the equipment fully operational in accordance with manufacturer’s standards, optimize the reliability of the equipment, extend the useful life, and provide proactive maintenance and indications of excessive wear and damage to the system before complete failure occurs, as follows:

• Test and tune system and make adjustments as needed to ensure equipment is optimized for maximum reliability.

• Cost of HEPA filters and installation shall be included in the maintenance cost.

• Visually inspect ductwork and other equipment such as coil condition, control set points, safeties, expansion valves, crankcase heater, unit charge, evaporator TD, condensate pan and drain, drive condition, fan condition, filter condition, heat strips if applicable, contactor and points, proper fan rotation.

• Test the airflow and pressure of system to check for leaks and clogs.

• Seal minor leaks.

• Check and clean air intake.

• Listen for unusual noises or vibrations when blower is running.

• Clean and lubricate motors.

• Check electrical hardware and connections.

• Test electrical component voltage and connections.

• Tighten electrical connections if loose.

• Lubricate equipment’s moving parts.

• Calibrate thermostat.

• Check and clean condenser and evaporator coils.

• Clean condensate drain and evaporator coil.

• Clean blower.

• Test bult-in power surge and overheating safety controls.

• Check refrigerant charge.

• Test pump or blower motor.

• Clean units of dust, cobwebs and debris.

• Visual inspection of alignment.

• Check & tighten electrical connections.

• Check motor operation.

• Belts replacement.

• If any equipment becomes inoperable during the term of the agreement, the Contractor will diagnose the failure and propose recommended repairs, at the discretion of the Facility Manager. The Contractor will provide the proposed repairs in writing to the Facility Manager.

A8 of A10

B. Wells, Pumps, Lift Stations:

The Contractor will inspect and service 2 deep wells, 3 domestic wells, 23 agricultural lift pumps, as listed in Exhibit A Attachment 2 – Pump and Well Units, on an annual basis to keep the equipment fully operational in accordance with manufacturer’s standards, optimize the reliability of the equipment, extend the useful life, and provide proactive maintenance and indications of excessive wear and damage to the system before complete failure occurs, as follows:

• Test and tune system and make adjustments as needed to ensure equipment is optimized for maximum reliability.

• Control Panels – clean inside and outside. Check wire connections, clean, and tighten if needed.

• Clocks/timers, if applicable – clean inside and outside and check for proper operation.

• Coils – clean and check for proper operation.

• Low Water Probes – clean and check for proper operation.

• Make-up Box Cover (Inside).

• Contacts – check for wear.

• Motor Lube Bearing Oil – drain and refill.

• Electric Solenoid Valve for Oiler – check for proper operation.

• Lower Bearing Drip Oil – drain and refill.

• Armature – clean off rust and/or dirt.

• Electrical Connections – check for tightness and heat damage.

• Bearings (if applicable) – grease.

• Bug Screens on all motors and panels – clean.

• Verify that manual and automatic operating modes are functioning properly.

• Seal minor leaks.

• Listen for unusual noises or vibrations.

• Check electrical hardware and connections.

• Test electrical component voltage and connections.

• Lubricate equipment’s moving parts.

• Test built-in power surge and overheating safety controls.

• Clean units of dust, cobwebs and debris.

• Check motor operation.

• If any equipment becomes inoperable during the term of the agreement, the Contractor will diagnose the failure and propose recommended repairs, at the

C. Hunter Check Station Electrical:

The Contractor will inspect and service 1 Hunter Check Station (see Exhibit A Attachment 4 - Maintenance Shop and Check Station Electrical for pictures) on an annual basis in the month of October to keep the equipment fully operational in accordance with manufacturer’s standards, optimize the reliability of the equipment, extend the useful life, A9 of A10 and provide proactive maintenance and indications of excessive wear and damage to the system before complete failure occurs, as follows:

Test and tune the Hunter Check Station electrical power and control systems as described below to ensure equipment is optimized for maximum reliability.

• Power and Control Panels – vacuum clean inside and outside. Check wire connections, clean, and tighten if needed.

• Assess all electrical connections for signs of overheating or heat damage.

• Verify that all electrical outlets at Hunter Check Station are functioning properly and can provide power.

• Visually check electrical components for damage (eg. circuit breakers, capacitors, sensors).

• Test and verify proper voltage for electrical power and control panels.

• If any equipment becomes inoperable during the term of the agreement, the Contractor will diagnose the failure and propose recommended repairs, at the

D. Maintenance Shop Electrical:

The Contractor will inspect and service 1 Maintenance Shop (see Exhibit A Attachment 4

- Maintenance Shop and Check Station Electrical for pictures) on an annual basis in the month of January to keep the equipment fully operational in accordance with manufacturer’s standards, optimize the reliability of the equipment, extend the useful life, and provide proactive maintenance and indications of excessive wear and damage to the system before complete failure occurs, as follows:

Test and tune the Maintenance Shop electrical power and control systems as described below to ensure equipment is optimized for maximum reliability.

• Power and Control Panels – vacuum clean inside and outside. Check wire connections, clean, and tighten if needed.

• Assess all electrical connections for signs of overheating or heat damage.

• Verify that all electrical outlets at the Maintenance Shop are functioning properly and are able to provide power.

• Visually check electrical components for damage (eg. circuit breakers, capacitors, sensors).

• Test and verify proper voltage for electrical power and control panels.

• If any equipment becomes inoperable during the term of the agreement, the Contractor will diagnose the failure and propose recommended repairs, at the

E. Two Septic Tanks:

A10 of A10

The Contractor will provide all qualified labor, tools, materials, supplies, equipment, dumping fees, transportation, license and permits, taxes, and all other items of expense necessary for pumping out all contents within the Headquarters building and residence R3-50 septic tanks and subsequent septage waste disposal.

• Use a hose to spray down and dislodge debris that is attached to the sidewalls of the tank so that it may be pumped out.

• The septic tank will be completely empty and devoid of all contents at the conclusion of each servicing.

F. A logbook will be kept on site to be maintained by the Contractor. The log must contain the date of maintenance performed. In addition, the log must contain the records of any maintenance parts used on equipment to maintain operability. This will include date of entry, individual making entry, make, brand, model number, name plate data, manufacturer’s maintenance literature, and parts breakdown.

21. Parts Replacement:

This agreement will include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment’s operability in any way. A published price list for parts shall be submitted with the contractor’s invoice to the State.

Parts replaced by the Contractor under this Agreement shall be new, factory manufactured, or equivalent to manufacturer’s standards.

Contractor must notify the Contract Manager or designee prior to ordering and/or installing the part. A written estimate of the required part(s) must be submitted to the CDFW Contract Manager or designee and approved before replacement.

The Contractor will be required to complete a list of material suppliers, sub-contractors and any other vendors, be supplied with the written estimate and a written approval from the CDFW Contract Manager. Additionally, with the invoice, unconditional lien releases from all listed suppliers, sub-contractors, and vendors shall be supplied before the invoice can be approved for payment. If the invoice is received without the supporting unconditional lien releases, it will be disputed. Parts replaced by the Contractor under this agreement shall be new, factory manufactured, or of equivalent quality. Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded. Any parts that have been replaced become the property of CDFW.

22. Prime Contractor Labor Rates:

Contractor labor rates as shown on Exhibit B, Item 4; Budget Detail applies only to the Prime Contractor and their employees while working on site.

EXHIBIT A ATTACHMENT 1 – HVAC UNITS

Location 1 – Yolo Bypass Wildlife Area, 45211 County Rd. 32B., Davis, CA 95618

Yolo Bypass Wildlife Area (YBWA) consists of one (1) Main Facility Building, three

(3) State Owned Homes, and one (1) maintenance shop which contains:

Unit Name Manufacturer Model Serial Number

YBWA Office

HVAC

(Located next to Main Building)

Daikin Company

Daikin Company

DP14GM6108043AA

DP14GM6108043AA

1905263599 1905263572

State-Owned Residence:

R3-50 HVAC

Lennox

Lennox

13ACX-060-230-17

LC42/60S9CG

1914C13722

7114B22787

State-Owned Residence:

R3-51 HVAC

Flexcon Industries

Bryant

APC366

214DNA030-A

APC36606430

1917E37113

State-Owned Residence:

R3-52 HVAC

Lennox

Lennox

13ACD-042-230-11

G40UH-488-090X-

1909C05524 5909J06674

YBWA

Maintenance Shop HVAC

UL AZ32H12D3BM2

RZ628644

EXHIBIT A ATTACHMENT 2 – PUMP AND WELL UNITS

Location 1 – Yolo Bypass Wildlife Area, 45211 County Rd 32B, Davis, CA 95618

Yolo Bypass Wildlife Area consists of twenty-three (23) lift pumps and two (2) deep wells throughout the wildlife area:

Yolo Bypass Wildlife Area

Pump Name

Area HP Manufacturer Type S/N

The 29 Lift Pump

Putah Creek:

Long: -121.6202

Lat: 38.5135

25 Peerless Turbine PRJ325016

Duck Club 1 New Lift Pump

Road 106 S and 38 Long: -121.6025

Lat: 38.44464

50 Floway Turbine Canal Lift P 09 869282-

Duck Club 1 North Lift Pump

Road 106 S and 38 Long: -121.6025

Lat: 38.44464

50 Floway Turbine Canal Lift R 09

9704008-

Duck Club 1 South Lift Pump

Road 106 S and 38 Long: -121.6025

Lat: 38.44468

50 Floway Turbine Canal Lift F09

01116533-

Duck Club 2 North Lift Pump

Martins Long: -121.641 Lat: 38.44618

75 Turbine Canal Lift 1203466

Duck Club 2 South Lift Pump

Martins Long: -121.6411

Lat: 38.44648 40 Turbine Canal Lift 1262093

Glide 6 Long: -121.6566

Lat: 38.45043 40 Turbine BJ228539

Martins North Lift Pump

Martins Long: -121.6317

Lat: 38.4458

30 Turbine Canal Lift

L08-BF91A-M

D22

Martins South Lift Pump

Martins Long: -121.6317

Lat: 38.4458

25 Turbine Canal Lift 1009968243

(meter number)

South Pump East Lift Pump

Mace Long: -121.5897

Lat: 38.51566

40 Floway Turbine Canal Lift

605-BF92A-

M 02

South Pump West Lift Pump

Mace Long: -121.5897

Lat: 38.51526

40 Floway Turbine Canal Lift

G05BF92A-

M-02

52 North Lift Pump

Greens Lake Long: -121.5832

Lat: 38.56192 50 Turbine Canal Lift 61002201206 SAM

EXHIBIT A ATTACHMENT 2 – PUMP AND WELL UNITS

52 South Lift Pump

Greens Lake Long: -121.5832

Lat: 38.56192 50 Turbine Canal Lift

02201206-

55 Middle Lift Pump

4 Risers Long: -121.5836

Lat: 38.55228 50 Other Turbine Canal Lift

L06-BP93A-M

D13

55 North Lift Pump

4 Risers Long: -121.5833

Lat: 38.55229 50 Centrifugal Canal

Lift

N02BF98A-M

D30

55 South Lift Pump

4 Risers Long: -121.5833

Lat: 38.55214

50 Turbine Canal Lift

N02-BF93A-

D03 0

TR 60 Lift Pump

Tree House Long: -121.6182

Lat: 38.50144

30 Centrifugal Canal Lift

S 06 7491206-

TR 70

North Lift Pump

Twin Lakes Long: -121.6048

Lat: 38.50123

30 Turbine Canal Lift

J12-BF91A-M

552 0

TR 70

South Lift Pump

Twin Lakes Long: -121.6048

Lat: 38.50123

50 Turbine Canal Lift U 04

12720430-

32 West Lift Pump

I80 Long: -121.6073

Lat: 38.5685

50 Cascade Turbine Canal Lift 365TP

32 East Lift Pump

I80 Long: -121.6074

Lat: 38.5684

40 Cascade Turbine Canal Lift A 03

18705371-

North Lift Pump

Davis Drain 20 Emerson Turbine Canal Lift

Model #: VF89 P028694785- 0001 H 0001

TR 50 Lift Pump

Fortis 50 Emerson Turbine Canal Lift

Model #:

08694785-100

H02053BLG

Yolo Bypass Wildlife Area

Well Name Area HP Manufacturer Type S/N

The 29 Well

Putah Creek:

Long: -121.6203

Lat: 38.51352

150 Worthington Turbine S 05

7485269-

48 Well Levee House

Long: -121.6386 Lat: 38.51966

40 Floway Turbine P 05

7854898-

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Davis Drain â "M)

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Text

Fireman's

3 4

1 2

Trestles

Fortis

Windmill Pond

31 2

House Field

2B

3B

4??

2A

2B

3B 3A

7A

8B8A

7B

6A 6B

6C

6B

3A C1b

2A

2B

C1a

C1c

6A 6B 6C

6D C8

3 1

1B

3B

R1 R2

2/1

G35 G34

East

86 88

G30

G31

G40

G32 G33

G68

G67

G66G65

G61

G62/63

G51S

G36

G37

G64

G60

G5

Umbrella Barn

G50

G51N

2A

3A

Tree Field

8Bull Field

Pole Barn Tule Field

4 3

North

West

C4

2A

C7

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D r a i n T o e D r a i n

0 21 Miles

Yolo Bypass Wildlife Area Water Conveyance

Tidal influence

"M Structures

Drain Direction Mercury Pond

Supply Direction

Fields

Dual Drain Supply

Davis West Sacramento

P u t a h C r e e k

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Lisbon Weir

S a c r a m e n t o D e e p

W a t e r S h i p

C a n a l

April, 2012 Edition

MAINTENANCE AND REPAIRS FOR YBWA

CONTRACTOR

EXHIBIT A ATTACHMENT 3 - MAP

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SAM

PLE

jstoddard Callout Pump #32 East 7989 gpm unscreened Pump #32 West 7890 gpm unscreened jstoddard Callout Pump #52 North 6700 gpm unscreened Pump #52 South 6512 gpm unscreened jstoddard Callout Pump #55 North 7842 gpm unscreened Pump #55 Middle 7344 gpm unscreened Pump #55 South 5923 gpm unscreened jstoddard Callout South Pump 4190 gpm unscreened jstoddard Callout North Pump West 4000 gpm unscreened jstoddard Callout The 29 Pump 3460 gpm unscreened jstoddard Callout TR 70 Pump 6400 gpm unscreened jstoddard Callout Pump Duck Club 1 South 6512 gpm unscreened Pump Duck Club 1 South (New) 10728 gpm unscreened jstoddard Callout Pump Duck Club 2 North 9989 gpm unscreened Pump Duck Club 2 South 7500 gpm unscreened jstoddard Callout Pump Martins North 6523 gpm unscreened Pump Martins South 4638 gpm unscreened jstoddard Callout Pump TR50 17658 gpm unscreened

Check Station:

MAINTENANCE AND REPAIRS FOR YBWA

EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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Check Station

EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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Maintenance Shop:

EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT A ATTACHMENT 4 - MAINTENANACE SHOP AND CHECK STATION ELECTRICAL

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EXHIBIT B – BUDGET DETAIL AND PAYMENT PROVISIONS

B1 of B7

1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.

B. The Contractor agrees to accept payment only in the form of a warrant issued by the California State Controller’s Office (SCO). No other payment method shall be made in the payment of these invoices.

C. Contractor shall submit an original and one (1) copy of the invoice, which properly details all charges, expenses, direct and indirect costs. Invoices shall be submitted by mail or email to:

Accounts Payable: Lisa Figeroid

Region / Division: Yolo Bypass Wildlife Area

Address: 45211 Co Rd 32B, Davis, CA 95618

Email: Lisa.Figeroid@wildlife.ca.gov

D. The original and one (1) approved copy of the invoice will be forwarded to the Department of Fish and Wildlife’s Accounting Claims Section by the Contract Coordinator. Payment of any invoice will be made only after receipt of a complete, adequately supported, properly documented and accurately addressed invoice. Failure to use the address exactly as provided above, may result in the return of the invoice to the Contractor. All invoices must be approved by the Contract Manager.

E. Prices paid for the various items of the contract shall include full compensation for furnishing all material, labor, tools, and equipment, and doing all work involved in accomplishing the fulfillment of the scope of work as herein specified. Items necessary for the completion of the work for which no separate prices are herein included shall be considered included in the various items of the contract.

F. Progress payments shall only be made by the State in the event the contract term is greater than monthly. The Contractor may submit progress payment invoices on completion of work not more frequently than every thirty (30) days in arrears.

G. All contracts shall have five percent (5%) retention held for thirty (30) calendar days after completion of the work and then released upon receipt of invoice.

H. Five percent (5%) shall be retained from each progress payment and held by the State as partial security for the fulfillment of the contract by the Contractor. The State shall pay the Contractor the value of such work, as estimated therein, after deducting therefrom all previous payments, and all amounts to be retained under the provisions of this Agreement. Final retention shall be held thirty (30) calendar days from final inspection and acceptance of the completed scope of work and then released upon receipt of invoice.

mailto:Lisa.Figeroid@wildlife.ca.gov

B2 of B7

I. The invoice shall contain the following information:

1. The word “Invoice” should appear in a prominent location at the top of the page(s);

2. Printed name of the Contractor;

3. Business address of the Contractor including P.O. Box, City, State, and Zip Code;

4. Name of the Region/Division of the Department of Fish and Wildlife being billed;

5. The date of the invoice, invoice number, and the time period covered;

6. The number of the agreement upon which the claim is based, and;

7. An itemized account of the services for which the Department of Fish and Wildlife is being billed. Include all of the following:

a. The time period covered by the invoice, i.e., the term “from” and “to”;

b. A description of the services performed based on Items identified in Item 4;

“Budget Detail”;

c. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice; the total amount due shall include all costs incurred by the Contractor including retention under the terms of this agreement.

2. CONTRACT WRITTEN PRIOR TO APPROVAL OF THE BUDGET ACT

A. It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays.

B. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any additional provisions of this Agreement.

B3 of B7

D. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to the Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made within 45 calendar days of receipt of an undisputed invoice by Department of Fish and Wildlife Contract Manager as stated in Government Code, Chapter 4.5, commencing with Section 927.

4. Budget Detail

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will submit to the CDFW Contract Manager progress reports every twenty (20) working days of the percent of each unit that has been completed since the last invoice was received. The CDFW Contract Manager will verify the completed work before approving the invoice. The Contractor will be reimbursed at the costs identified below and charges must not exceed XXXX Dollars and XX Cents ($X,XXX.XX) which is the maximum amount of the agreement.

B4 of B7

Table 1: Inspection and Maintenance Services

Description 1Quantity Unit Unit Price Total

Semi-Annual Inspection and Maintenance Service Fee of all HVAC Units listed in Exhibit A Attachment 1 (Twice per year for two years)

2Flat Rate Each Service

Annual Inspection and Maintenance Service Fee of 2 deep wells (Once per year for two years)

2Flat Rate Each Service

Annual Inspection and Maintenance Service Fee of 3 domestic wells (Once per year for two years)

2Flat Rate Each Service

Annual Inspection and Maintenance Service Fee of 23 agricultural lift pumps (Once per year for two years)

2Flat Rate Each Service

Annual Inspection and Maintenance Service Fee of 1 Hunter Check Station electrical infrastructure (Once per year for two years)

2Flat Rate Each Service

Annual Inspection and Maintenance Service Fee of 1 Maintenance Shop electrical infrastructure (Once per year for two years)

2Flat Rate Each Service

Annual Pump out of 2 septic tanks (Headquarters building and residence R3-50) (Once per year for two years)

2Flat Rate Each Service $ $

Total Table 1 $

1“Quantity” is an estimate only. Contractor will be reimbursed for services provided only.

2Flat rate service must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

B5 of B7

Table 2: Foreseeable Repair Services

Description of Service, Repair or Replacement

Number of Labor Hours for

Repair (A)

2Hourly Labor Rate (B)

Parts Cost (Each) (C)

Replacement/ Repair Total ((AxB)+C)=(D)

1Estimated Number of Repairs (E)

Estimated Total (D)x(E)

Replace Blown Fuse for any

HVAC Unit listed in Exhibit A Attachment 1

– HVAC Units

$ $ $ 2 $

Replace Exterior Clogged or Broken Drain Line for any

HVAC Unit listed in Exhibit A Attachment 1

– HVAC Units

$ $ $ 2 $

Foreseeable Repair Agreement Total Table 2: $

1“Estimated Number of Repairs (C)” is an estimate only. Contractor will be reimbursed for services provided only.

2“Hourly Labor Rate (A)” must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

B6 of B7

Table 3: Unforeseeable Repair Services

Type of Service 2Rate

1Estimated Number of Hours or Amount

Total:

Estimated Number of Hours or Amount X

Rate

Unforeseeable Repair - Billable Regular Time Labor Rate (Normal Business Hours)

$_______/Hour 200

Unforeseeable Repair - Billable Overtime Labor Rate (Outside Normal Business Hours)

$_______/Hour 10

Urgent Repair - Billable Regular Time Labor Rate (Normal Business Hours)

$_______/Hour 100

Urgent Repair - Billable Overtime Labor Rate (Outside Normal Business Hours)

$_______/Hour 10

Percent Mark-up on Materials (Not to exceed 25%)

_______% $60,000

(See 3 below for formula)

Parts Allowance (Not to exceed) $60,000 $60,000

Unforeseeable Repair Agreement Total Table 3: $

1“Estimated Number of Hours or Amount” is an estimate only. Contractor will be reimbursed for services provided only.

2“Rate” must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

3Subtotal formula = (xx%/100) x $15,000. Example (25/100) x $15,000 = $3,750

B7 of B7

Table 4: Total Contract Amount

Table No. Table Title Total

1. 4Inspection and Maintenance Services

2. 4Foreseeable Repair Services

3. 4Unforeseeable Repair Services

TOTAL: Sum of Tables 1, 2, and 3 4Budget Flexibility: Subject to the prior review and approval of the Contract Manager, line-item shifts between the three tables of up to a cumulative maximum of $25,000 or 10% of the annual Agreement total, whichever is less, may be made over the life of the Agreement. Line-item shifts may be proposed / requested by either CDFW or the Contractor in writing, must not increase or decrease the total Agreement amount allocated, and established rates and parts costs still apply.

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will be reimbursed at the costs identified above.

California Department of Fish and Wildlife Exhibit E – Federal Provisions (Federal Funds)

Version 11.16.22

FEDERAL PROVISIONS

1. UTILIZATION OF SMALL, MINORITY, AND WOMEN’S BUINESSES: The Grantee agrees that affirmative steps will be taken to assure that qualified small, minority and women-owned businesses are used when possible as sources of supplies, construction, and services in the performance of grant-assisted Agreements and subcontracts. Affirmative steps taken shall include the following:

a. Include qualified small, minority and women-owned businesses on solicitation lists

b. Assuring that small, minority and women-owned businesses are solicited whenever they are potential sources

c. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation of small, minority, and women-owned businesses

d. Establishing delivery schedules, where the requirements of the work permit, which will encourage participation by small, minority and women-owned businesses

e. Using the services and assistance of the Small Business Administration, the

Minority business Development Agency of the U.S. Department of Commerce, and the State Office of Small Business and Disabled Veteran Business Enterprise

Certification

f. If the Grantee awards subcontracts, requiring the subcontractor to take the affirmative steps in paragraphs A through E of this section.

2. DISCLOSURE REQUIREMENTS: Any document or written report prepared in whole or in part pursuant to this Agreement shall contain a disclosure statement indicating that the document or written report was prepared through Agreement with the State. The disclosure statement shall include the Agreement number and dollar amount of all Agreements and subcontracts relating to the preparation of such documents or written reports. The disclosure statement shall be contained in a separate section of the document or written report.

3. COMPLIANCE WITH FEDERAL REGULATIONS: The Grantee understands that the State is obligated, in accordance with its assistance Agreement with the Federal Government, to comply with the provisions of federal regulations contained in the Uniform Guidance 2 Code of Federal Regulations (CFR) 200 and any conditions in the grant Agreement and any amendments thereto. In order to ensure that the State can meet these obligations, the Grantee warrants, represents, and agrees that it and its subcontractors, employees, and representatives will comply with: 1) all applicable provisions of 2 CFR 200;

and 2) all general and special conditions contained in the Agreement.

4. COPYRIGHTS: The Grantee agrees to and does hereby grant to the Federal Government, a royalty-free nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for Federal Government purposes:

a. The copyright in any work developed under this Agreement; and

b. Any rights of copyright which the Grantee purchases, in whole or in part, with funds provided by this Agreement.

5. STANDARDS FOR FINANCIAL MANAGEMENT SYSTEM: The Grantee and all subcontractors shall maintain fiscal control and accounting procedures which are sufficient to:

a. Permit preparation of reports required by 2 CFR 200 and statutes authorizing the grant.

b. Permit tracing of funds to a level of expenditures adequate to establish that such funds have not been used in violation of the restrictions and prohibitions of applicable statutes.

A requirement to this effect shall be placed in all subcontracts related to performance of work under this Agreement.

6. APPLICABLE COST PRINCIPLES: The cost principles for this Agreement are applicable as set forth below by the Office of Management and Budget (OMB):

a. OMB Circular 21 – Education Institutions

b. OMB Circular A-87 – State, Local or Indian Tribe Governments

c. OMB Circular A-122 – Cost Principals for Non-Profit Organizations

d. OMB Circular A-133 – Audits of States, Local Governments and Non-Profit

Organizations; or

e. Title 48 CFR Part 31 – For-Profit Organizations

Funds provided under this Agreement shall not be used for payment of salaries to individual consultants retained by the Grantee or any subcontractors in excess of the rate for Level 4, of the Federal Executive Schedule. The limit expressed herein does not include transportation and subsistence costs for necessary travel for work required under this Agreement.

7. CONTINGENT FUNDING: It is mutually understood between the parties that this

Agreement may have been written before ascertaining the availability of congressional appropriation of funds for the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if the Agreement were executed after that determination was made.

This Agreement is valid and enforceable only if sufficient funds are made available to the State by the US Government for the fiscal year(s) covered by this Agreement for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress of any statute enacted by the Congress which may affect the provisions, terms, or funding of this Agreement in any manner.

It is mutually agreed that if the Congress does not appropriate sufficient funds for the Agreement, the State has the option to terminate the Agreement under the termination clause or to amend the Agreement to reflect any reduction of funds.

The California Department of Fish and Wildlife (CDFW) has the option to invalidate the

Agreement under the 30-day cancellation clause or to amend the Agreement to reflect any reduction in funds.

8. ENVIRONMENTAL QUALITY: The Grantee and subcontractors shall comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act, Title 42 U.S.C. 1857(h), Section 508 of the Clean Air Act, Title 33 U.S.C. 1368 Executive Order 11738 and, Title 40 CFR part 15

The Grantee shall comply with mandatory standards and policies related to energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with the Conservation Act (Publ. L. 94-163).

9. RECYCLED PAPER: The Grantee agrees to use recycled paper for all reports which are prepared as a part of this Agreement and delivered to the State. This requirement does not apply to reports which are prepared on form supplied by the Federal Government. This requirement applies even when the cost of recycled paper is higher than that of virgin paper.

10. SINGLE AUDIT ACT: To the extent applicable, the Grantee shall be subject to and shall comply with the provisions and requirements of the Single Audit Act of 1984 (Pub. L 98-

502) and implementing policies, procedures and guidelines, including applicable circulars issued by the Federal OMB.

11. FEDERAL ASSURANCES: It is further agreed that by signing this Agreement, the Grantee is subject to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972, and offers all persons the opportunity to participate in programs or activities regardless of race, color, national origin, age, sex, or disability. Further, it is agreed that no individual will be turned away from or otherwise denied access to or benefit from any program or activity that is directly associated with a program of CDFW on the basis of race, color, national origin, age, sex (in education activities) or disability.

12. COMPLIANCE WITH FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY

ACT 2006 (FFATA): As a recipient of a federal contract, grant or other federal funds, the State is required under the Federal Funding Accountability and Transparency Act of 2006 (FFATA) to report certain information about the State’s contractors, grantees and sub-recipients of that federal funding. The Grantee, as a sub-recipient of federal funds, agrees to provide the State with data required under the FFATA unless exempted under that act.

Grantee shall complete the FFATA…