P21168 ITB3 Invitation to Bidders Final.pdf
PDF 123 KB Posted
- Solicitation number
- S-10700-00001256
- Issued by
- Oregon
About this file
This is an Invitation to Bidders document issued by the City of Springfield, Oregon for a public works improvement project (Project No. P21168) focused on 2021 Maintenance Hole Rehabilitation. The project involves the rehabilitation of ten maintenance access holes at various locations along South A/Main Street between 2nd and 18th Street, requiring frame adjustment per Springfield standard 4-1A. Construction activities include saw-cutting and excavating deteriorated asphalt concrete pavement surrounding the frames, replacing frames and lids, and applying reinforced early-strength concrete to match existing road grade. The project also encompasses temporary traffic control management for the heavily trafficked corridor, which includes multiple bus stops and the LTD Springfield Station, with lane openings mandated by 2 p.m. per ODOT requirements. An additional work component involves retrieving a stuck video inspection camera from a sanitary sewer service lateral, requiring saw cutting, excavation, pipe repair, and asphalt restoration. A non-mandatory pre-bid meeting was scheduled for November 22, 2021 at 10:00 a.m. via Microsoft Teams. Sealed bids were due on Wednesday, December 1, 2021 by 2:00 p.m. Local Time at Springfield City Hall, Development and Public Works office, 225 Fifth Street, Springfield, OR 97477, with a Teams meeting to follow immediately thereafter. The deadline for submitting questions was November 24, 2021 at 10:00 a.m.
Bid documents were available for a non-refundable fee of $10.00 at the Development and Public Works office, with abridged documents available online. All contractors must hold current, valid certificates of licensure from the Construction Contractor's Board per ORS 701 and from the State Landscape Contractor's Board if applicable. The project is subject to prevailing state wage rates under ORS 279C.800 to 279C.870, and bids must include statements of compliance with prevailing wage requirements and resident bidder status as defined in ORS 279A.120. The City reserves the right to reject any or all bids not in compliance with public bidding procedures, to demonstrate bidder responsibility under ORS 279C.375, or to waive minor irregularities at its discretion. The City encourages participation from minority, woman-owned, and emerging small businesses. The solicitation was published in the Daily Journal of Commerce on November 17, 2021, Register-Guard Publishing on November 19, 2021, and Oregon Buys on November 17, 2021 (Solicitation Number S2963).
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Other files
| File | Type | Posted |
|---|---|---|
| Special Procurement NoticeADR_Services.docx | DOCX document | |
| S-10700-00001256_ADR Services_Approved.pdf |
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Text version
CITY OF SPRINGFIELD, OREGON
Invitation to Bidders Public Works Improvement Project
Project No. P21168 Title: 2021 Maintenance Hole Rehabilitation
Description: The Maintenance Hole Rehabilitation project consists of Ten (10) maintenance access holes at various locations along South A/Main St between 2nd and 18th St are proposed to have frame adjustment per Springfield standard 4-1A. Construction activity involves saw-cutting and excavating existing (deteriorated) ACP surrounding the frame, replacing frame and lid, and replacing surround with reinforced, early-strength concrete to match existing road grade creating a smooth traveled surface. The other main component of this project will be temporary traffic control around the various work zones. South A/Main street is heavily trafficked with multiple bus stops adjacent to proposed work zones and the LTD Springfield Station. Using an early strength concrete mix design will benefit temporary traffic control as it is cured and traffic-ready within a few hours after placement. An ODOT miscellaneous permit has been approved for this project, as each work zone is within ODOT right-of-way. Per this permit, lanes shall be opened by 2 p.m. to avoid commuter traffic.
Work will also include construction activities necessary to retrieve a video inspection camera that is stuck in a sanitary sewer service lateral. This additional work shall be coordinated with City of Springfield Operations Department. Activities include saw cutting, excavation to the pipe large enough to allow for shoring if needed, pipe repair, and asphalt restoration to ODOT requirements.
A NON-MANDATORY Pre-bid meeting will be held on Monday, November 22nd, 2021, at 10:00 a.m. The meeting will be held through an online Teams meeting; instructions for attending this meeting are below.
You may join the meeting from your computer, tablet, or smartphone by clicking the link below. You may also dial into the meeting at the phone number below.
Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 689-206-0340,172193915# United States, Orlando Phone Conference ID: 172 193 915# Find a local number | Reset PIN Learn More | Meeting options
All questions should be addressed to bidsubmittals@springfield-or.gov or 541-736-3628. The deadline for submission of questions regarding this Invitation to Bid is November 24th at 10:00 a.m. Contact with any other City officials may be grounds for disqualification of the bid.
You may join the meeting from your computer, tablet, or smartphone by clicking the link below. You may also dial into the meeting at the phone number below.
Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 689-206-0340,172193915# United States, Orlando Phone Conference ID: 172 193 915# Find a local number | Reset PIN Learn More | Meeting options
Sealed bids will be received at Springfield City Hall, Development and Public Works office, 225 Fifth Street, Springfield, OR 97477, until, but no later than, 2:00 p.m. Local Time, Wednesday, December 1st, 2021. A Teams meeting will be held immediate thereafter; please use the link below to attend.
You may join the meeting from your computer, tablet, or smartphone or by clicking the link below. You may also dial into the meeting at the phone number below.
Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 689-206-0340,172193915# United States, Orlando Phone Conference ID: 172 193 915# Find a local number | Reset PIN Learn More | Meeting options
Bid documents are available from Development and Public Works, City of Springfield, 225 Fifth Street, Springfield, OR 97477, for a non-refundable fee of $10.00 and are available for viewing at this location. Abridged Bid documents are available online at Current Construction Projects - City of Springfield Oregon (springfield-or.gov) but are incomplete, as well as those posted with plan centers and cannot be used to submit bid packets.
Any bidder requiring special assistance or auxiliary aids during the bidding and award process should contact Amanda Clinton at bidsubmittals@springfield-or.gov at least two (2) business days prior to the scheduled program, activity, or meeting for hearing assistance or a sign language interpreter and at least five (5) business days prior to the event for all other meeting accommodations. Assistive listening systems are available for the hearing impaired in the Municipal Courtrooms and City Council Chambers. TTY users dial Oregon Relay Services at 711. Requests for documents in alternate formats should be submitted at least ten (10) calendar days prior to the date the materials are needed to allow time for the City to respond to the request. At the discretion of the City, submission deadlines may be extended to accommodate a request for alternate formats.
This project is subject to the prevailing state rates of wage under ORS 279C.800 to 279C.870. In accordance with ORS 279C.365, the City will not consider a bid unless it contains a statement by the bidder that they will comply with ORS 279C.838 through ORS 279C.870. Each submission must include a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120.
All Contractors performing work on this project shall have a current, valid certificate of licensure issued by the Construction Contractor’s Board in accordance with ORS 701 and, if performing work described in ORS 671.520, a current, valid certificate of licensure from the State Landscape Contractor’s Board in accordance with ORS 671.560, as applicable, in place at the time the quote is presented.
The City of Springfield may reject any or all bids, not in compliance with all prescribed public bidding procedures and requirements, including the requirement to demonstrate the bidder’s responsibility under ORS 279C.375, or waive minor irregularities not affecting substantial rights and may reject for a good cause any or all bids upon a finding of the City of Springfield it is in the public interest to do so and accept such bids that in the opinion of the Springfield City Council are in the best interest of the City.
The City of Springfield encourages contractors, sub-contractors, and vendors who are minority, woman-owned, and emerging small businesses to participate in City projects.
Published:
Daily Journal of Commerce: Nov 17th, 2021 Register-Guard Publishing: Nov 19th, 2021 Oregon Buys: Nov 17th, 2021 Solicitation Number – S2963
File details come from the government source that posted it. Updated .