Att_01_P17PS02870_SOW_revised.pdf

RFQ No. P17PS02870 Attachment 01

SCOPE OF WORK

(revised 10/5/2017)

Septic / Vault Pumping Services Point Reyes National Seashore

The Contractor shall furnish the necessary personnel, materials, equipment, and services as necessary to successfully provide septic & vault pumping services to all locations as requested within Point Reyes National Seashore (the Park), West Marin County, California.

A base year purchase order with two (2) option years is contemplated. The Request for Quotation (RFQ) will include:

one base line item for the 2017/2018 service period of October 16, 2017 – October 15, one option item for the 2018/2019 service period of October 16, 2018 – October 15, 2019 one option item for the 2019/2020 service period of October 16, 2019 – October 15, 2020

Requirement Details: The estimated volume of wastewater to be pumped annually is 120,000 gallons, from multiple sites within the Park. Gallons to be pumped vary, depending on usage and park visitation. Septic tanks and vault toilets are located throughout Point Reyes National Seashore. Septic tanks and vaults range in size from 1,200-gallons to 16,000-gallons. See “Locations and Volume Information” spreadsheet, and the Maps for septic and vault toilet locations (these are separate attachments to the Solicitation). Not all sites shown on the maps will get pumped under this contract. The first pumping is estimated to start on October 16, 2017.

Additional pumping will be performed on call, on an as needed basis throughout the year. The contractor will base their annual pricing on a per trip cost, assuming there will be 78 anticipated number of trips per year.

See attached “Anticipated Annual Pumping Totals by Location” spreadsheet. The spreadsheet shows the locations and number of times the Park anticipates pumping each site. However, the Park may request service under this contract for any location listed in the Park as needed.

Point Reyes National Seashore authorized personnel will call/notify the Contractor of the vaults and or septic tanks to be pumped. This will include the order of priority as well as dates of desired pumping. A minimum response time of 48 hours is required, with 24 hour response required in the event of notification of an emergency situation. Notification of pumping will only be made by Park Utility System Operator (USRO) Karen McKey, Water Operator Jaciel Gomez, Building’s and Utilities Supervisor Greg Crawford, Contracting Officer Alanna Gardner, and Supervisory Contracting Officer Yvonne Morales. Any changes or additions to the park staff authorized to provide the Contractor with this notification shall be communicated to the Contractor and authorized in writing solely by the Contracting Officer.

Park personnel will escort pumping trucks to locations that require access through locked gates.

Park personnel will be available to escort to other locations if requested by the Contractor.

Disposal of wastes by the Contractor will be done according to all County / State regulations at a

RFQ No. P17PS02870 Attachment 01

State / County permitted disposal site. The Contractor is responsible for the arrangement and disposal of all waste. The Contractor will be responsible for complete clean up any leakage or spillage that occurs in relation to pumping operations. Any materials/trash removed during pumping shall be properly bagged and disposed of outside the Park.

Contractor vehicles and all equipment must be free of leaks and in safe operating condition.

Contractor is responsible for the complete cleanup of all vehicle/equipment spills or leaks within Point Reyes National Seashore. Contractor vehicles/equipment must be free of any non-native vegetative material.

Per the California Water Quality Control Board; the Contractor will maintain, throughout the contract period, a Septic Pumping and Disposal Log (as shown on last page of this document).

This form will be mailed, faxed, or emailed after each callout to:

Point Reyes National Seashore 1 Bear Valley Road Point Reyes Station, CA 94956 Attn: Karen McKey 415-464-5166 fax Karen_McKey@nps.gov

The Contractor will invoice submit their pumping and disposal log (see next page for log form) and draft invoice for Park Utility System Operator review on a monthly basis, prior to submitting their payment request online via the U.S. Department of Treasury’s Invoice Processing Platform (IPP) located at www.ipp.gov.

POINT REYES NATIONAL SEASHORE

SEPTAGE PUMPING AND DISPOSAL LOG

(2017/2018)

DRIVERS DATE SOURCE VOLUME SLUDGE PUMPERS DISPOSAL

INITIAL GAL. % NAME SITE

COMPLETE AND MAIL REPORT AFTER EACH CALLOUT.

Mail Report To:

Point Reyes National Seashore 1 Bear Valley Road Point Reyes Station, CA 94956 Attn: Karen McKey Karen_McKey@nps.gov 415-464-5142 Office 415-464-5166 Fax