2017_REFUSE_COLLECTION_SPECIFICATION_Exhibits_1,2,3._Rev2.pdf

May 03, 2017

REFUSE COLLECTION AND DISPOSAL

MAMMOTH CAVE NATIONAL PARK

One Year – Extend able to a Total of Four Years

SECTION 1 -- GENERAL CONDITIONS

1.1 1.1 Scope of Work

The work performed under this contract consists of furnishing materials, equipment, transportation, and labor necessary to collect refuse in accordance with the stated pick-up schedule and disposal of same at a state licensed sanitary landfill located outside of Mammoth Cave National Park.

1.2 Location

The work described in this contract is to be performed at all of the designated pick-up sites within the boundaries of Mammoth

Cave National Park. Pick-up sites and schedules are detailed on the Collection Schedule (Exhibit 1) and are shown on Exhibits 2.

1.3 Bid Schedule and Proposal

This work will be performed a yearly basis – extend-able a year at a time to a total of four years.

The Contractor will provide a quote for work period for each year they propose to collect refuse at Mammoth Cave National Park.

For example, if the Contractor proposes to collect refuse only in

2018 – the Contractor must provide a quote for each month in the refuse collection schedule.

In addition, Contractors will provide detail description of all equipment to be used as part of this Contract.

The proposal submitted by Contractors will be evaluated on the following scale:

1. Bid price: 80 points

2. Equipment: 20 points

The Contractor may also provide recommendations that included changes to the collection methodology contained herein. These changes could include, but are not limited to:

a. Equipment

b. Frequency of collection

These recommendations will be considered separately from the overall price and equipment proposals.

1.4 Personnel

1.4.1 Contractor's Supervision

The Contractor shall provide on-site supervision sufficient to assure the adequate performance of the specified work.

1.4.2 Number of Personnel

The Contractor shall provide personnel to efficiently perform the work of this contract. Failure to provide a sufficient number of qualified employees will not be grounds for any modification or waiver of contract requirements.

1.4.3 Qualifications

All employees assigned by the Contractor to perform work under this contract, including subcontractors and their employees, shall be physically able and capable of carrying out the assigned work. Person(s) operating Contractor owned equipment shall hold a current, valid State of Kentucky motor vehicle operator's license appropriate to the type of vehicle driven.

1.4.4 Notification

The Contractor shall provide the Contracting Officer with a list of all employees, including subcontractors that will be working within the park. It shall be the responsibility of the Contractor to keep the list up-to-date.

1.4.5 Training

Within two weeks of employment, all employees of the Contractor, including subcontractors, who shall be working within the park, shall meet with park staff. This includes new employees. The purpose of this meeting is to develop an understanding of the

Contractor’s role in the accomplishment of the mission, vision, and goals of the National Park Service and Mammoth Cave National

Park. This training will last up to four hours and will be scheduled through the Contracting Officer.

1.4.6 Regulations

All persons employed under this contract shall be subject to all applicable federal, state and county regulations and laws. It shall be the Contractor's responsibility to inform his/her employees of such regulation and laws, and to assure their compliance.

1.4.7 Dismissal

The Contracting Officer shall have the authority to require the

Contractor to dismiss any of his/her employee(s) working in the park that demonstrate incompetence, flagrant disregard for safety or other regulations, disorderly conduct, or

Insubordination.

1.5 Hours of Operation

All work will be accomplished between the hours of 7:00 am and

3:30 PM Central Time, unless otherwise approved by the

Contracting Officer.

1.6 Payments

1.6.1 Invoices and Payments

On the first of each month, or as approved by the Contracting

Officer, the Contractor shall provide an electronic copy of the proposed invoice for review and concurrence by the Contracting

Officer.

The Contracting Officer will have 5 working days review, comment, and/or accept the invoice. If there are issues related to non-performance and/or unacceptable work (see section 1.6.2 – these issues will be discussed with the Contractor and appropriate adjustments will be made to the invoice.

After the Contractor and the Contracting Office agree upon the invoice the Contractor will submit the invoice through the

Internet Payment Program (IPP.

The Contracting Officer will provide the Contractor with information and instructions related to the use of this system.

The Government will make monthly payments in accordance with the Prompt Payment Act based on invoices submitted by the

Contractor. Invoices must be based on the applicable portion(s) of the Bid Schedule in effect during the period covered by the invoice. Payment shall be at the applicable unit prices bid in the Contract Bid Schedule, adjusted as necessary according to

1.6.2 and shall constitute full compensation for all labor, materials, equipment, and incidentals necessary in performing the work specified.

11..66..22 Unacceptable and Non-performance

Unacceptable Work: The contracting officer may reduce the monthly payment by an appropriate amount when it has been determined that

Services performed have been less than Satisfactory and the

Contractor has been so notified in writing by issuance of a Contract

Deficiency Report (CDR). Upon the notification the Contractor will be given a specified number of workdays to correct the deficiency.

Non-Performance: The contracting officer may deduct from the

Contractor's payment an amount equal to services which the

Contractor has refused or neglected to perform.

The amount deducted from the payment will be equivalent to the cost incurred by Mammoth Cave National Park to perform the work.

1.8 Changes in Collection Schedule

The collection schedules for Areas A, B, C, D, and E are shown on Exhibit 1. The Collection Schedule provides the following information for each site:

a. Day of Collections on a month-by-month basis.

b. Number of cans or dumpsters.

Exhibit 2 and 3 provides detailed information regarding dumpster and garbage can location throughout the park.

1.9 Collection of Garbage

In accordance with the collection schedule, the Contractor shall empty “all” garbage from the dumpsters and garbage cans and change the liners in each can.

1.10 Safety

1.10.1 Accident Prevention

The Contractor shall conduct the operations, including those involving machinery and self-propelled vehicles and equipment, so as to prevent accidents, injuries, and damages, and shall observe all pertinent provisions of the

Occupational Safety and Health Act (OSHA) and shall comply with applicable state and local safety, health and sanitation laws.

1.10.2 Safety Equipment

All Contractor personnel must use approved safety equipment appropriate to the contract work being performed. Safety equipment must conform to OSHA Safety and Health Standards.

1.10.3 Accident Reporting

The Contractor shall immediately notify the Superintendent or his representative of any and all accidents to which the

Contractor's employees are a party or witness; and, of any and all accidents involving his/her employees or equipment working under this contract.

1.11 Lost and Found Property

It shall be the responsibility of the Contractor to insure that all articles found by the Contractor's employees are turned in to the Superintendent or his representative for recording and proper disposition. Items should be turned in within one working day of the time they are found.

1.12 Insurance

1.12

The Contractor must maintain insurance as required by the

Contracting Officer.

The Government will not be responsible in any way for damage to

Contractor's equipment, vehicles, tools or materials or the

Contractor's employees and their belongings brought onto the

Government's premises, occasioned by fire, theft, accident, or otherwise. Nor will the Government accept any liability as a result of Contractor or Contractor employee negligence.

Compensation

Before commencing any work, the Contractor shall furnish compensation insurance for employees engaged in this work, shall comply with the Workman's Compensation Laws of the State of

Kentucky, and shall give proof of such insurance satisfactory to the Contracting officer.

Liability

The Contractor shall maintain such insurance as will protect him/her and the Government from any claims because of bodily injury (including death) and property damage which may arise from and during the operation of this contract, and shall give proof of such insurance satisfactory to the contracting officer.

1.13 Public Contact

The Contractor and his/her employees are an extension of the park staff. Consequently, the Contractor and all of his/her employees and subcontractors shall treat all members of the visiting public with respect and courtesy, shall refer any questions to Park Employees, and shall in no instance ignore any member of the public seeking assistance or direction.

1.14 Preservation of Structures and Natural Features

The Contractor shall confine his/her activities to the specific areas to be worked. Damage to or destruction of any structure or natural feature by the Contractor shall require repair or replacement, as the Contracting Officer may direct, at the

Contractor's expense.

1.15 Temporary Suspension of Work

The Contracting Officer has the right to suspend the work wholly or in part, for such periods as may be deemed in the best interest to the Government.

The Contractor shall not suspend the work without such written authority and shall immediately resume work when conditions are favorable or when deficiencies have been corrected to the satisfaction of the Contracting Officer.

1.16 Subcontracts

The Contractor shall be as fully responsible to the Government for the acts and omissions of any subcontractors, and of the persons directly or indirectly employed by the Contractor.

Nothing contained in the contract documents shall create any contracted relationship between any subcontractors and the

Government.

1.17 Legal Obligations

The Contractor shall be responsible for the observance of all laws. ordinances, statutes, and regulations pertaining to the collection and disposal of the refuse. The Contractor shall obtain any and all licenses and pay all fees for the contracted services.

The Contractor agrees to save the Government harmless from any and all claims, demands, actions, debts, liabilities, judgments, costs and attorney's fees arising out of, claimed on account of, or in any manner predicated upon loss or damage to property or injuries to or the death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his/her agents, servants, or employees while in, upon, or about the Mammoth Cave

National Park, on which the work upon this contract is to be done, or while going to or departing from the same, and to save the

Government harmless from and on the account of any and all damages of any kind which the Government, its officers, agents, and employees may suffer as the result of the act of the Contractor, or the act of any of the Contractor's assignees or transferees or performance, if any, his/her agents, servants, and employees in or about said Mammoth Cave National Park.

1.18 Specific Tasks

1.18.1 Dumpsters and containers listed in the pick-up schedule shall be emptied on each scheduled day.

1.18.2 Adequate measures shall be taken to prevent spillage of refuse during pick-up operation. All refuse spilled during this operation shall be cleaned up prior to leaving the site. In addition, the Contractor shall collect and dispose of all liter within 5 feet of any dumpster and/or garbage can.

1.18.3 The Contractor shall also collect and dispose of all

litter encountered while walking to the garbage cans along trails in the developed areas.

1.18.4 As stated in item 1.9, each refuse container shall be

completely emptied of its contents each time the container is scheduled for pick-up. Failure to completely empty the container will result in reduced monthly payments, as outlined in section 1.6.2. This reduction will be determined by the

Contracting Officer and will be equivalent to the costs incurred by the National Park Service to empty the container and dispose of the contents.

1.18.5 The Contractor will immediately notify the Contracting

Officer of any material too large to fit in any dumpster. The

Contractor is not responsible for the disposal of materials that will not fit reasonably into one of the park’s dumpsters.

1.18.6 After emptying, the Contractor shall return the

dumpsters and other containers to their proper station. Cans shall be lined with a new plastic liner, be in an upright position, and have the lid securely in place.

1.18.7 The Contractor and his/her employees shall work as

quietly and inconspicuously as possible while in the presence of Park visitors.

1.18.8 The Contractor and his/her employees shall work to

reduce liquid spills as a result of compaction of refuse in the

Contractor’s equipment. No compaction in the Campground

Headquarters area.

1.19 Telephone Communication

The Contractor will be available by telephone, email, and text messages during normal working hours (8:00am to 4:30pm) seven days a week.

The Contractor will also provide contact information for after hour emergencies.

1.20 Missed Containers

Should the Contracting Officer become aware of any container(s) the Contractor has missed, the Contracting Officer will inform the Contractor, by telephone. The Contractor will then have 4 hours to send a crew back to Mammoth Cave National Park to empty the container(s).

1.21 Damage to Containers

The Contractor shall take reasonable precautions to prevent damage to the containers or lids. Any containers, which are damaged during the Contractor's collection and disposal operations, shall be replaced by the Contractor to the satisfaction of the Contracting Officer, at no added expense to the government. This does not apply to normal wear and tear.

1.22 Plastic Bag Installation

Plastic bags will be installed in the garbage cans as directed by the Contracting Officer. Every effort will be made to assure the installation of the bags has a minimal impact on the visual quality of the park.

Some of the garbage cans in the park are installed within a circular wood container with a metal lid. The plastic bags shall be installed into and around the garbage cans so they do not extend over the wood container. They shall not be visible until the lid is opened.

1.23 Cleaning of Dumpsters

As required by the Contracting Officer the Contractor will clean all dumpsters. Dumpsters to be cleaned will be taken out of

Mammoth Cave National Park, thoroughly cleaned, inside and out, and disinfected. This work will be done at a site that conforms to all applicable federal, state, and local regulations related to the work.

While the dumpster is being cleaned, the Contractor will provide and place a spare dumpster. The spare dumpster will be in good condition and shall provide adequate space for storage of waste materials while the original dumpster is being cleaned. The cleaning frequency shall be twice a year for all dumpsters, in

May and October.

SECTION 2 -- DEFINITIONS

2.1 Refuse

Items thrown away and intended for disposal, including garbage, rubbish, fire place ashes, street cleanings and solid industrial wastes.

2.2 Garbage

Solid or semi-solid, animal and vegetable wastes resulting from the handling preparing, dispensing, cooking and consumption of food. This includes but is not limited to waste food, non-edible portions of food stuff, food wrappings and containers.

2.3 Rubbish

Solid wastes consisting of both combustible and non-combustible wastes such as paper, cardboard, tin cans, yard clippings, wood, glass, bedding, crockery, and similar materials.

2.4 Dumpster

A steel receptacle for the temporary retention of refuse.

Container is steel, box-like and varies in size from 1 to 6 yards.

2.5 Can

A closeable receptacle for the temporary retention of refuse.

Container is 32 gallon, cylinder shape with lid.

2.6 Contracting Officer

Contracting Officer refers to the Contracting Officer and/or the designated representative.

SECTION 3 -- GOVERNMENT FURNISHED EQUIPMENT

3.1 Containers

Unless otherwise approved by the Contracting Officer, Mammoth Cave

National Park shall furnish all cans as detailed in the pick-up schedule. Contractor will be responsible for supplying and installing all dumpsters.

SECTION 4 -- CONTRACTOR FURNISHED EQUIPMENT

4.1 Equipment

The Contractor shall provide all necessary equipment of the

Size, type and quality necessary to accomplish the requirements of this contract. Failure to provide adequate equipment will not be grounds for any modifications or waiver of contract requirements.

All of the Contractor's equipment shall be equipped with proper safety and noise limiting devices and shall be in a safe operating condition.

All vehicles shall meet applicable federal, state and county regulations and laws. Hauling equipment shall be a fully enclosed collection truck, compaction type, designed to prevent loss of refuse in transit. All equipment must be approved in writing by the

Contracting Officer before being place in service at Mammoth Cave

National Park.

All equipment shall be kept clean and present a good appearance. No leakage of any motor vehicle fluids, hydraulic fluid, trash, or liquids will be allowed. The leak must be repaired, at no expense to the National Park Service, before it can return to service with the park.

The Contractor will clean areas where fluids have leaked from the

Contractor’s equipment.

4.2 Plastic Bags

The Contractor shall provide all plastic bags required to line the garbage cans. The Contractor shall submit to the Contracting

Officer four (4) bags for the Contracting Officer’s review and approval. The Contracting Officer shall have s e v e n (7) calendar days to review and approve/disapprove the plastic bags.

The bags will conform to the following requirements:

Heavy Duty Minimum Thickness: 2 mil, Size: 33 inches by 43 inches

Color: Clear Rip resistant

4.3 Garbage Dumpsters

The Contractor will provide all dumpsters required for this work, as outlined in the Collection Schedule. The dumpsters will be clean, free of dents, and shall all be the same color.

The Contracting Officer will coordinate installation of new dumpsters. The Contracting Officer will coordinate installation of the Contractor’s dumpsters. Every effort will be made to ensure easy access to the dumpster by the Contractor’s equipment.

As required by the Contracting Officer, or as determined by the

Contractor, the Contractor will clean all dumpsters. Dumpsters to be cleaned will be taken out of Mammoth Cave National Park, thoroughly cleaned, inside and out, and disinfected. This work will be done at a site that conforms with all applicable federal, state, and local regulations related to the work.

While the dumpster is being cleaned, the Contractor will provide and place a spare dumpster. The spare dumpster will be in good condition and shall provide adequate space for storage of waste materials while the original dumpster is being cleaned.

The cleaning frequency, at a minimum, shall be twice a year for all dumpsters, in May, and in October.

4.4 Contracting Officer’s Approval

The Contractor will provide the Contracting Officer, for his approval, a list of equipment to be used within Mammoth Cave

National Park. The Contracting Officer reserves the right to inspect the equipment before approving or disapproving the equipment.

SECTION 5 -- MEASUREMENT AND PAYMENT

Acceptance of the work will be based on strict compliance with the work specifications and with the Contract Bid Schedule. Non-compliance with any specification will constitute unsatisfactory performance and the Contractor will be required to correct any deficiencies.

MAMMOTH CAVE NATIONAL PARK - REFUSE COLLECTION SCHEDULE

2018 THROUGH 2022

Exhibit 1

AREA

Location

Number

(attach 3)

(not all sites shown)

GARBAGE

CANS

DUMPSTERS

QUANTITY

DUMPSTERS

SIZE

OCT NOV

DEC thru

FEB

MAR thru

May

JUN thru

AUG

SEP

AREA "A" - MAPLE SPRINGS AREA

Maple Springs Research Complex 1 ea 6 cubic yard MO MO MO MO MO MO

Maple Springs Campground 2 ea 6 cubic yard MO MO MO MO MO

Maple Springs Picnic Area 1 ea 4 cubic yard MO MO MO MO MO MO

AREA "B" - HOUCHINS FERRY

CAMPGROUND AND PICNIC AREA

1 ea 4 cubic yard MO,TH MO MO MO,TH MO,TH,SA MO,TH

AREA "C" - VISITOR CENTER, OPERATIONS AREA, QUARTERS, CAMPGROUND AND PICNIC AREA

Headquarters - Picnic Area D1, D5, &

D6 3 ea 6 cubic yard MO, TH MO MO, TH MO,TH,SA MO, TH

Headquarters - Picnic Area D3 & D4 2 ea 4 cubic yard MO, TH MO MO, TH MO,TH,SA MO, TH

Headquarters Campground D8 2 ea 6 cubic yard MO, TH MO MO, TH MO,TH,SA MO, TH

Quarters - Seasonal D9 1 ea 6 cubic yard MO, TH MO MO MO, TH MO,TH,SA MO, TH

Warehouse - Maintenance Area D11 1 ea 6 cubic yard MO, TH MO MO MO, TH MO,TH,SA MO, TH

Facility Management - Maintenance Area D10 1 ea 6 cubic yard MO, TH MO MO MO, TH MO,TH,SA MO, TH

Visitor Center - SW Corner Parking Lot D7 1 ea 6 cubic yard MO, TH MO MO MO, TH MO,TH,SA MO, TH

Post Office-Camp store Parking Lot D12 1 ea 4 cubic yard MO MO MO MO MO MO

PARKING AREAS, WAYSIDES, AND OVERLOOKS

AREA “D” - Doyle Vally Overlook 1 MO, TH MO MO MO, TH MO,TH,SA MO, TH

AREA “E” - Sloans Crossing Picnic Area 1 MO, TH MO MO MO, TH MO,TH,SA MO, TH

Legend:

MO - Monday

TH - Thursday

SA - Saturday

MAMMOTH CAVE NATIONAL

PARK AREA LOCATION MAP

Exhibit 2

AREA "A"

MAPLE SPRINGS

AREA "C"

Visitor Center, Operations Area, Campground and Picnic

Area

AREA "B"

HOUCHINS FERRY

AREA "D"

Doyle Valley

Overlook

Area "F: Green River

Ferry Parking Lot

Dumpster Removed

AREA "E"

Sloans Crossing

Picnic Area

MAMMOTH CAVE NATIONAL PARK

GARBAGE COLLECTION

AREA C – AROUND VISITOR CENTER

DUMPSTER LOCATION

Exhibit 3

D1

D4 D5

D3

D6

D7

D12

D8

D9

D10

D11