PWS_Solar_Eclipse.docx

Charter Bus Rental Solar Eclipse Performance Work Statement (PWS)

1. Background. The Great Smoky Mountains National Park (GRSM) is located in Tennessee and North Carolina and consists of nearly 521,000 acres. The park was established by Congress on June 15, 1934. The parks mission is to protect, preserve, and interpret the natural, cultural, and historical resources for the benefit and inspiration of present and future generations. There are over 9 million visitors annually.

2. Required Services. The contractor shall provide all labor, tools, equipment, materials and supervision required to provide bus support for the Great Smoky Mountain National Park’s Solar Eclipse event located at Clingmans Dome on August 21, 2017.

· 14 tour buses that hold 55 passengers each that will transport passengers from the Ober Gatlinburg Parking Area at the intersection of Long Branch Rd and Cottage Rd in Gatlinburg, TN. and 13 buses that hold 55 passengers each that will transport passengers from the transit Parking Area located along highway 441 at the National Park boundary in Cherokee, NC. Total number of buses required is 27.

· The first group of four buses bus will depart Cherokee, NC at 9:30 am and take passengers to Clingmans Dome arriving at approximately 11:00 am. The first group of four buses will depart Gatlinburg, TN at 9:45 am and take passengers to Clingmans Dome arriving at approximately 11:15 am. See attached bus schedule. Buses will be staged on the mountain during the event awaiting return trip. All buses will arrive back to Gatlinburg, TN and Cherokee, NC by approximately 6:00 pm. Buses need to be capable of maintaining 35 mph on 9% grade to travel to Clingmans Dome. Buses must be capable of making a turn approximately 72 feet wide. The elevation at the Clingmans Dome Parking Area is 6,600 feet.

3. Contractor Responsibilities:

· Vendor shall meet all DOT guidelines and certification requirements for all buses and drivers

· Vendor shall provide all personnel, equipment, tools, materials, fuel, buses, drivers, supervision, and other items and services necessary to transport spectators using 27 tour buses that hold 55 passengers each during the hours specified on attached bus schedule.

· 2 Charter Buses must meet the Department of Transportation regulations for Americans with Disabilities Act for the Gatlinburg pick up and 2 buses for the Cherokee pickup. Please refer to Title 49: Transportation PART 38—AMERICANS WITH DISABILITIES ACT (ADA) ACCESSIBILITY SPECIFICATIONS FOR TRANSPORTATION VEHICLEs.

· The contractor shall coordinate specific on-site work schedule with the Contracting Officer and COTR five days prior to performance start date. While on site, the COTR may be reached by mobile phone during normal business hours.

4. Government Furnished Property, Materials & Supplies. None.

5. Management. The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on-time completion of this contract.

6. Safety & Environmental Compliance.

· The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

· The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

· The GRSM safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property.

· The contractor shall immediately report to the Contracting Officer, COTR and GRSM safety officer all accidents resulting in passenger injury or death or damage to property while performing this contract.

7. Insurance. The Contractor shall be insured in accordance with State of Tennessee insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

· Workers Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws of the State of Tennessee.

· Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract, and shall submit proof of insurance to the Contracting Officer.

8. Motor Vehicle & Traffic Regulations. Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits.

9. Employee Badges/Parking. All contractor employees shall comply with parking procedures published for the GRSM. Contractor employees shall return any GRSM issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract.

10. Replacement of Contractor Employee for Security Reasons. The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances.

11. Non-Payment for Additional Work. Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than an appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the contractor. Only an appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

12. Conflict of Interest. The contractor shall not employ off-duty COTR’s or other Government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives utilized by the GRSM.

13. Contractor’s Proposal Package. The following deliverables are to be submitted with offer in response to RFQ.

· Technical approach to perform required services.

· Contractor safety plan.

· Proof of Insurance–Business Liability & Workers Compensation.

14. Inspection. The Government will conduct inspection upon completion of required services. Final payment will be processed upon confirming that all noted contractor performance deficiencies have been satisfactorily corrected.

CLINGMANS DOME SOLAR ECLIPSE BUS SCHEDULE - 8/21/17

PRE-EVENT

(1) Additional bus to arrive at each location in the event a bus has issues and breaks down.

POST-EVENT