P17-012-O21 Bid Document.docx

State of Wisconsin – UW-Milwaukee Wis. Statutes s.16.75

DOA-3070 (R08/2003) UWM-3070 (R10-13)

Deadline to RSVP Optional Site Inspection: May 1, 2017@ 2:00PMCDT (See Section 3.6)

Name: Pam Loignon Email: uwmbids@uwm.edu Phone: (414) 229-5212

See Section 3.4 for rules regarding communications during a Bid.

Deadline for Questions: May 12, 2017@ 2:00PMCDT

Due Date: May 23, 2017@ 2 p.m. CDT

Available submission methods: (See Section 3.5) |X| Physical Receipt by Purchasing Office ) |X| Email

The undersigned has legal authority to bind the Bidder to this Bid.

|_|Yes |_|No Note: Failure to check “Yes” will result in the Bid being considered non-responsive and ineligible for award.

The undersigned claims minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Administration. If you have questions concerning the certification process, contact the Wisconsin Department of Administration, 101 E. Wilson Street, 6th Floor, Madison, WI 53707 (608) 267-7806.

|_|Yes |_|No

The undersigned bidder is a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.

|_|Yes |_|No

Wis. Stats. s. 16.754 directs the State to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our Bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States.

|_|Yes |_|No |_|Unknown

By signing this, the undersigned also certifies that neither bidder nor any person or entity associated with the bidder has, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this Bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this Bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statements are accurate under penalty of perjury; that false, misleading or missing information may disqualify the bid; and that neither the bidder nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency (see www.sam.gov and https://acquisition.gov/far/current/html/Subpart%209_4.html).

|_|Yes |_|No

The undersigned and the respondent will comply with all terms, conditions and specifications set forth in this Bid.

|_|Yes |_|No Note: Failure to check “Yes” will result in the quote/Bid being considered non-responsive and ineligible for award.

Bidder’s email:

City, State, Zip Code of Bidder:

Signature of authorized Bidder representative Federal Employer Identification No (or social security if sole proprietor) (voluntary)

This form can be made available in accessible formats upon request to qualified individuals with disabilities

1.0 GENERAL INFORMATION

1.1 ISSUING AGENT: University of Wisconsin-Milwaukee issues this Bid on behalf of the Board of Regents of the University of Wisconsin System as an agency of the State of Wisconsin. The University of Wisconsin--Milwaukee is hereafter referred to as “UWM”.

UWM shall not be liable for any cost incurred by a Bidder in the process of responding to this Bid.

UWM will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request.

1.2 VENDORNET: The State of Wisconsin has implemented a web-based registration system called “VendorNet” to enable registered vendors to receive notice of all Official Sealed Bids/Request for Proposals (over $50,000.00) as solicited by all state agencies.

To obtain information on the state’s bidder registration system, please visit the VendorNet website at http://vendornet.state.wi.us or call the VendorNet Information Center (1-800-482-7813). I

1.3 DEFINITIONS:

1.3.1 “Bidder” means a firm submitting a Bid in response to this Request for Bid. May be referred to as “Vendor” or “Supplier” or “Contractor.”

1.3.2 “Contract” means the document(s) constituting the agreement resulting from this Bid award.

1.3.3 “Bid Cover Sheet” means the first page of this Bid.

1.3.4 “State” means State of Wisconsin. UWM is an agency of the State and any legal obligations that run to the benefit of the State apply equally to UWM.

1.3.5 “RFB” or “Bid” means this Request for Bid.

1.3.6 “Successful Bidder” means the Bidder to whom this Bid is awarded. May be referred to as “Contractor”, “Vendor” or “Supplier” or “Contractor.”

1.3.7 “Must”, “Shall”, and “Will” are mandatory requirements.

1.3.8 “UWM” means the University of Wisconsin-Milwaukee

1.3.9 “F.O.B. Destination Freight Prepaid and Allowed” means the Seller retains title and control of goods until they are delivered and the contract of carriage has been completed. The seller selects the carrier and is responsible for the risk of transportation and pays for the transportation.

1.4 GENERAL DESCRIPTION/PURPOSE OF THE REQUEST FOR BID: UWM is accepting bids to supply and deliver Natural and Organic Foods for resale in their convenience stores. Vendor must carry a diverse line of items from an array of categories. (Please see Exhibit B). Small package sizing for single consumer purchase, along with low order minimums are key critical components of this contract. Purchases over the past three (3) fiscal years are as follows:

Fiscal Year 2014: $67,701 Fiscal Year 2015: $74,200 Fiscal Year 2016: $65,482

Please note: these historical numbers are to be used for informational purposes only and do not guarantee any future purchases, nor exonerate any future product fulfillment issues.

1.5 CONTRACT LENGTH: The contract will be for a one (1) year period from July 8, 2017 through July 7, 2018, with the option for three (3) available one-year renewals thereafter. Upon expiration of the initial one (1) year term, renewals shall be automatic, unless either party gives notice to the other at least ninety (90) days prior to the expiration of any term of intention not to renew. UWM reserves the right to extend the contract on a month to month basis beyond the term of the contract if it is in UWM’s best interest.

1.6 QUANTITIES: Quantities on the Bid form are based upon previous usage. No guarantee is made concerning total annual volume. Volume increases and decreases may occur during volatile and slack periods such as, but not limited to: fall rush, final exams, vacations, semester changes, summer, etc. Service and delivery shall reflect these periods to meet specifications regarding delivery, in-stock levels, and service. Bid responses reflecting required minimum quantities shall be disqualified.

2.0 GENERAL SPECIFICATIONS

2.1 BRAND NAMES/SPECIFICATIONS: The quality indicated by brand names as listed in Exhibit B for the majority of items, is the minimum acceptable quality for the product desired. Equivalent alternate brands will be considered (See Section 3.7). The quality (such as brand recognition and taste) and product weight of a substantially similar nature as indicated by the specifications is the minimum acceptable quality for the product desired. UWM will be the sole judge of the equivalency and acceptability of alternate brands.

2.2 MINIMUM YEARS IN BUSINESS/AUTHORIZATION: Bidder must be an original manufacturer, authorized distributor or dealer authorized by manufacturer. Bidder or its principals must currently be in the business of providing the requested item(s) and must have been in this line of business for the past three (3) years.

2.3 PRODUCT/PACKAGING/LABELING: Products delivered to UWM must be guaranteed to comply with all Federal Pure Food Laws and Regulations, and applicable Wisconsin laws. Products must be made, stored and rotated to best industry standards and practices to ensure quality and freshness of products.

Packaging must be in accordance with the best commercial practices to ensure sanitation, optimal shelf life and prevention of damage to products.

2.4 TYPES OF ORDERS: Under this contract, Specific order(s), and Contract blanket order(s), (defined below), may be issued to the Successful Bidder(s). All orders placed by UWM shall be bound by the terms, conditions and pricing of awarded contract whether the department refers to the contract or not.

Specific order(s): issued as one-time orders.

Contract blanket order(s): issued for a specified period of time, to allow departmental personnel to issue releases against the Contract blanket order(s) as needed.

2.5 ORDERING: Orders will be placed as needed via telephone or online. Order minimums shall not exceed a full case, although eaches is preferred. The minimum order dollar amount must not exceed $500.00. Contractor must be able to accommodate campus peak and slack periods.

2.6 PRODUCT PRICE LISTS/SHELF LABELS: Current product price lists and shelf labels must be provided to UWM at no cost. The product list must include:

Product brand, description if applicable and code number Unit of purchase, including minimum if applicable (e.g. 3, 6, 12 etc.)

Product brand, description if applicable Size and count (e.g. case) (note: indicate full case ordering discount, if available) UWM cost.

2.7 DELIVERY F.O.B. DESTINATION PREPAID AND ALLOWED: Contractor insures risk of loss to UWM upon receipt and pays freight. Contractor shall be responsible for unloading product onto the dock or into the store. Tailgate deliveries are not allowed. Bid prices shall be fully inclusive of all costs to include, but not be limited to, product, insurance, packing, packaging, parking, transportation to the dock or to the store location, and any other costs. UWM will not pay any costs that are not listed in Exhibit B.

2.8 DELIVERY: Deliveries are to be made in clean, enclosed trucks. Non-compliance will result in refusal of product and replacement at the bidder’s expense. Deliveries are required two (2) business days after receipt of order, (orders placed after 11:00AM CDT will be considered the next day) Monday through Friday to the following locations, all in Milwaukee, WI 53211 between the hours of 8:00AM CDT and 1:00PM CDT.

Exceptions:

Frozen and refrigerated product may be delivered separately to accommodate special requirements of this product transport, if necessary, but preferred to both be delivered on the same day of the week.

Special orders and pre-bookings (e.g. holiday candy) may also deviate from the delivery schedule.

UWM reserves the right to add additional delivery locations to this contract. Delivered product must be for only the awarded brand(s) and size(s). Product substitutions are not allowed, except as defined in Section 2.10.

2.9 VENDOR PRODUCT FULFILLMENT: All contracted items must be readily available, in order to meet the specified delivery requirements. The Contractor is required to notify the ordering department of any back order, discontinuation of item(s), or other shortages or delays in shipping within twenty four (24) hours of receipt of order.

Product fulfillment of ordered items must be maintained at sufficient inventory levels. “Out of stocks” must not exceed more than 5% of the total product line on a rotating continuous basis throughout the term of the contract. In cases where an ordered item cannot be delivered, a product substitution may be allowed per the requirements in Section 2.10. If product fulfillment is not met, UWM reserves the right to notify the vendor in writing and give the vendor a twenty one (21) day right to cure. If the vendor is unable to “cure”, UWM reserves the right to cancel the contract and award to the next bidder.

2.10 PRODUCT SUBSTITUTIONS: Product substitutions are not allowed without verbal or written approval from UWM prior to delivery. Substitutions must be made at a quality comparable to or exceeding the Contract specifications and are to be provided at the contract price of the original item ordered except when the substituted items is of a lessor cost. A substituted item of a lessor cost must be charged at the lessor cost.

2.11 PACKING SLIPS: Packing slips must have the PO number, product name and code, and quantity shipped. Once UWM has verified items delivered, if any discrepancies exist, such as but not limited to, shortages or damages, UWM will notify the contractor within forty eight (48) business hours of receipt of goods.

2.12 RETURNS/CREDIT: Credits or even product exchanges shall be issued at full invoice cost for damaged, spoiled, faulty product, faulty packaging, short date coding, mislabeling, expired goods, “mis-picked items”, overages, and duplicated orders. If the items are required to be returned to the contractor, the items must be removed at the contractor’s expense. UWM reserves the right to dispose of any items that have not been removed within thirty (30) days of written notice and shall not be held liable for any costs for the items.

It is preferred that the vendor will issue a full credit for items ordered in error by UWM. If there is a restocking charge for such items, if the items are not returnable, or if there are any restrictions on the return, (such as type of product, seasonal product etc.), the contractor must state this in Exhibit A to be an allowable cost.

2.13 ADDITIONAL PRODUCTS: UWM reserves the right to purchase any additional products from Bidder: both from the full product list attached to this bid and also any similar items in the Bidder’s product line. Contractor shall provide like items at the same pricing basis (cost plus mark- up). In instances where the pricing discounts do not apply (such as a new category) or where cost to the Contractor is unique, pricing must be forwarded to the UW-Milwaukee Purchasing Office, Pam Loignon, loignon@uwm.edu for written approval. Prior written approval must be obtained before delivery. Any items that are not in the Contract and that have not met the criteria set forth will be disallowed.

2.14 REQUIRED REPORTS: Upon request, the Contractor must provide to UWM a list of all items purchased against this contract during the requested report period. Reports shall be requested no more than twice per year, and must be provided within ten (10) business of the request. The information shall include, but be limited to the following information:

Date of order/release Item manufacturer’s name or abbreviation (if applicable) Complete item description including catalog, model and/or stock number(s) identical to those stated in proposal Prices per the Contract Quantities ordered

2.15 PROMOTION COLLABORATION: Provision shall be made by the Vendor to provide marketing materials, point of purchase materials and periodic promotion or demonstration of new products, including product and/or personnel to set up at no charge. Provision shall also be made for the Vendor to participate in the Vendor Fair at UWM, which is held at the start of each school year around the end of August. Vendor will be required to supply approximately 1,000 give-a-ways to support and promote their product line. UWM will provide all tables required for the Fair.

2.16 ACCOUNT MANAGEMENT: Contractor must assign a dedicated account representative as UWM’s primary contact. Bidder shall update Andy Thimmesch, UWM’s Contract Administrator, thimmes2@uwm.edu, with any changes to the Account Sales Representative within ten (10) business days of any revisions.

3.0 BID PROCEDURES AND INSTRUCTIONS:

3.1 METHOD OF BID: Bidder must complete Exhibit A, Exhibit B (must be submitted electronically) and all of the mandatory requirements as listed on the front cover sheet of this Bid Request, according to the directions provided. The bid prices on the products must be all inclusive for all applicable costs, fees and expenses. No additional costs, fees, or expenses will be allowed that are not stated in Exhibit B.

3.2 METHOD OF AWARD: The award will be made to the lowest responsive, responsible Bidder(s) by the total extended cost, by category, any groupings of items within the categories, or by line item, in the priority as listed.

Unit prices shown on the bid or contract shall be the price per unit of sale (e.g. cs. and ea.) as stated on the bid or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid evaluation and contract administration.

In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30).

Bids that state a specific quantity or dollar amount will be disqualified.

UWM may make awards to certified Minority Business Enterprise, or Disabled Veteran-Owned Business firms submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low bid. Authority for this program is found in ss. 16.75(3m)(b)2,3, 16.75(3m)(c)(4) and 560.0335(1)(b)(3), 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes.

3.3 BID RESPONSIVENESS: Bids may be evaluated by the Purchasing Agent, Purchasing Director and Department Manager to verify that they meet all specified requirements in this RFB and that they comply with all instructions of this Bid.

The verification process may include requesting reports on the Bidder’s financial stability, and/or reviewing results of past awards to the vendor by the State of Wisconsin or any of its agencies. Failure of a Bidder to comply with verification requests may result in rejection of the bid. UWM shall be the sole judge of the results of the verification process.

All specifications are mandatory minimum requirements unless otherwise stated. Failure to meet a mandatory requirement shall result in the Bid being deemed non-responsive. Bidders are encouraged to ask questions to resolve any ambiguities in Bid specifications (specs that are written too restrictively, are internally inconsistent, etc.). Bidders are also encouraged to submit responses even if all mandatory requirements are not met because Purchasing reserves the right to delete specifications, conditions of the bid, or items not bid if two Bidders or more, or 50% or more of the Bidders are unable to comply with a requirement.

UWM reserves the right to (1) reject all Bid responses and make no award; (2) waive irregularities or technicalities in Bid responses; (3) request clarifying information from Bidders; (4) make a partial award; and (5) accept or reject all or part of any Bid response submitted.

3.4 COMMUNICATION/QUESTIONS: From the date of release of this RFB until Bid award, the only permissible communication regarding this Bid is in writing to uwmbids@uwm.edu. Violation of this condition may be considered sufficient cause for Bid rejection. The subject line of the email must be labeled “P17-012-O21 Question”.

It is incumbent upon bidders to point out any possible discrepancies, omissions or ambiguities using the process outlined above to submit questions. This includes alerting UWM to any non-standard specifications. By failing to do so, bidders waive the right to claim any provision of this Bid is ambiguous.

3.5 BID SUBMISSION: The method of submission shall be as set forth on the Bid Cover Sheet: By physical delivery to the Purchasing Office; or by email. Details with respect to each method of submission are provided below. All bids must be signed on the Bidder Signature block or they may be deemed non-responsive and be rejected.

Delivery to Purchasing Office: If bidder is submitting a bid by delivery to the Purchasing Office, bidder shall submit one (1) original bid with a wet signature in a packaged, sealed envelope plainly marked on the outside with the bid number, and the due date.

The address of the Purchasing Office is:

Engelmann Hall Room 180, 2033 E. Hartford Ave, Milwaukee, WI 53211

Bids/proposals MUST be date and time stamped by the soliciting Purchasing Office on or before the date and time that the bid/proposal is due

Delivered via Email: If bidder is submitting a bid via email to Purchasing Office, bidder shall submit to uwmbids@uwm.edu. Such email (and all bid documents) must be received prior to the bid due date set forth on the cover sheet of this bid. The subject line of bidder’s submission must contain the following: “Bid response” followed by “Bid number and date due”. UWM will not accept responsibility for any network or power outages that may occur during the transmission of bids. Electronic or digital signatures are acceptable, but subject to verification.

3.6 OPTIONAL SITE VISIT: Each Bidder is encouraged to visit the campus. Submittal of a bid will be considered presumptive evidence that the bidder is fully aware of the conditions of Contract, and has made allowance in such bid submittal for all requirements. Contact uwmbids@uwm.edu by the date and time listed on the cover sheet of this bid if you are interested in a site inspection.

3.7 BIDDING EQUAL OR BETTER: Products required in this Bid are to be bought and resold by brand name in public institution stores and as might be determined by customer demand and or preference. It is preferred that prospective Bidders submit pricing on the product brands indicated, however, we will consider “equivalent” alternate products substantially similar in weight. A provision shall be made for sampling low bid alternate products following the Bid opening, as required by the user departments and requested by the Purchasing Office. UWM shall be the sole judge of equivalency. There is no commitment by UWM to purchase brands other than those indicated even if they are lower in price due to customer preference for the named products in the specifications.

3.8 SAMPLES: Sample(s), accompanied by appropriate label, may be requested following the Bid opening, per instructions of the UWM Purchasing Office and must be provided within five (5) days for award consideration at no cost to UWM. A sample must be for the exact item quoted or be subject to rejection. Samples may also be requested periodically throughout the life of the Contract for the purpose of quality evaluations and/or potential additions to product line offerings.

3.9 REFERENCES: Include a minimum list of three (3) customers of like contract volume that you have serviced, including company name, contact representative, job title, address, e-mail address, phone, and fax numbers. Preferred references would be those of a university, college or other institution of higher learning, with similar contractual requirements.

3.10 ADDENDUM: Addendum shall be posted on the State of Wisconsin Vendor Net website at http://bendornet.state.wi.us. Bidders are responsible for checking this website for any future addenda or Bid information prior to the Bid closing date.

3.11 PROPRIETARY INFORMATION: Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA-3027 and submitted as set forth on the Bid Cover Sheet. Marking of the entire response as proprietary will neither be accepted nor honored. UWM cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law. A copy of the form needed to designate portions of your submission as proprietary can be found at http://vendornet.state.wi.us/vendornet/doaforms/doafrmn.asp

4.0 TERMS AND CONDITIONS

4.1 ENTIRE CONTRACT: A contract will be awarded to the successful Bidder(s) based on the criteria established in this RFB, including attachments and any amendments issued. The UWM issued purchase order, the Contract, including documents incorporated by reference, (3) this bid document P17-012-O21, and (4) Supplier’s response and any written communications incorporated into the contract constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as listed above.

Any Contract terms and conditions provided by the Bidder, including but not limited to click-on/click-through agreements provided to the Bidder; shrink wrapped agreements; or terms submitted with bid, order acknowledgements, or invoices; shall be considered null and void and will not be enforceable by the Successful Bidder unless agreed to in a written amendment signed by UWM’s Purchasing Office.

Failure of Successful Bidder(s) to accept any items of the contract terms identified in this Bid document may result in cancellation of the award. Any exceptions to the Contract Terms and Conditions must be submitted under Tab B of Bidder’s response. Specific objections or additions must be listed. It is insufficient for the Bidder to submit a standard Bidder contract as a complete substitute or alternative for the language in this Bid. Likewise, it is insufficient for the Bidder to simply cite to Bidder’s document or incorporate a document by reference. Any contract term or condition not set forth in Bidder’s response will not be negotiated or considered. UWM reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder. Acceptance of any contract terms or conditions proposed is at the sole discretion of UWM.

4.2 VENDOR AGREEMENTS/CONTRACTS: UWM will not sign Vendor-supplied agreements/contracts. Agency Purchase Orders along with this document and any amendments to this document, listing all required and necessary items will serve as the only contract document.

4.3 FIRM PRICES/PRICE ESCALATION/DE ESCALATION: Prices bid in Exhibit B must remain firm for thirty (30) days from the start of the contract. Invoice prices shall reflect the current price list at the time of shipment and must be based on the percentage quoted over the Bidder’s cost. The pricing basis (cost plus markup percent) and “category percentages” (see Exhibit B, cost sheet) charged to UWM must remain firm for the entire contract term including any renewals.

4.4 INVOICE REQUIREMENTS: Invoices and purchasing card charges shall be in accordance with the current price list on file with the markup percent per the bidder’s response even though the contract number and/or correct prices may not be referenced on each order or at time of purchasing card order.

UWM must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correctly per this Contract. Only properly submitted invoices will be officially processed for payment, a good faith dispute creates an exception to prompt payment. The Prompt Payment Policy requires that your invoices be clear, complete, itemized, and include all items as listed below:

Contractor name Remit to address Purchase order number Date of order/release Item manufacturer’s name or abbreviation (if applicable) Complete item description, including catalog, model and /or stock number(s) identical to those stated in bid response Prices per the contract Quantity shipped

At the discretion of Purchasing, invoice not reflecting the correct discount or net prices may be short paid or disputed.

The original invoice must be sent to the Accounts Payable address on the purchase order.

4.5 RECORD AND AUDIT: The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract at no cost to UWM. Contractor will be required to provide records within ten (10) days upon written request proving their cost basis as responded to in this bid. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The Contractor shall retain all applicable documents for a period of not less than five (5) years after the final contract payment is made. UWM reserves the right to inspect any facilities used to support this Contract.

4.6 REMEDIES OF AUDIT: Contractor must reimburse UWM for any audit discrepancies in the in the amount of 1% or higher in the form of a vendor credit or a check made payable to UWM within ten (10) business days, to be determined by UWM’s sole discretion. If it is found that the Contractor has recurring audit discrepancies on a perpetual continuous basis of 10% or higher, UWM reserves the right to terminate the contract upon written notification within ten (10) business days. Vendor’s cost shall be subject to verification at any time upon request by the UWM Purchasing Office. This is a cost plus Contract.

4.7 CONTRACT CANCELLATION: UWM reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract, such as but not limited to product deficiencies, excessive late deliveries, failed audits and excessive price increases. UWM shall give notice, in writing, of such termination at least twenty (20) days before the effective date of termination. Each party will assist the other party in the orderly termination of this contract and the transfer of all aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation of each party.

4.8 ADDITIONAL TERMS AND CONDITIONS: By submitting this form you expressly agree to be bound by DOA-3054, Standard Terms and Conditions (RFB/RFP). They can be found online at: http://vendornet.state.wi.us/vendornet/doaforms/doafrmn.asp

Submission of this form does NOT represent a commitment from UWM.

Any exceptions to these terms and conditions must be submitted separately under Tab A of this bid response and alternate language must be submitted. Any exceptions to the terms and conditions may deem your bid non responsive and not available for award.

Wisconsin Department of Administration Chs. 16, 19, 51

DOA-3681 (03/99)

SUPPLEMENTAL STANDARD TERMS AND CONDITIONS

FOR PROCUREMENTS FOR SERVICES

EXHIBIT A: BID RESPONSE

MANDATORY REQUIREMENTS

For Bid responses to be considered responsive, Bidder must fully complete Exhibit A and Exhibit B

Can you please explain in general your order minimums for the individual products? Please address eaches, boxes, etc.

Current product price lists must be provided to UWM at no cost. The product list must include:

Product brand, description if applicable and code number Unit of purchase, including minimum if applicable (e.g. 3, 6, 12 etc.)

Product brand, description if applicable Size and count (e.g. case) (note: indicate full case ordering discount, if available) UWM cost Yes |_| No |_|

Shelf labels must be provided to UWM at no cost.

Yes |_| No |_|

If you answered “Yes” to the previous question, please list your restocking fee here such as 0% or 10%. Also, please explain here anything UWM should know if regards to your restocking policy.

If Yes, please explain you discount here such as 2/10 or 1/15 etc.

Information Table

Company Name

Company Website

Contact Name for Question regarding this Bid

Telephone # and email of Contact for the above

Contact name for Account representative

Telephone and email for the above

Vendor Reference

Provide information for companies of two of your customers here where you provide the product(s) and/or service(s) with requirements similar to those included in this solicitation.

Reference #3

Company name of your customer

Contact person

Email address

Products or services you provide

How long have you worked with this customer?

Reference #2

Company name of your customer

Contact person

Email address

Products or services you provide

How long have you worked with this customer?

Reference #3

Company name of your customer

Contact person

Email address

Products or services you provide

How long have you worked with this customer?

Please complete Exhibit B. (must be submitted electronically).

Use the checklist below as a tool to make sure you have submitted a complete Bid to be included under tab A.

|_| MANDATORY: Request for Bid Cover Sheet (front page), signed by an authorized signatory. (Include under “Tab A”).

|_| MANDATORY: Bid Response (Exhibit A) (Include under a “Tab A” or label as “Tab A” in your response).

|_| MANDATORY: Bid Response (Exhibit B) (Must be submitted electronically in an Excel format) (Include under a “Tab A” or label as “Tab A” in your response).

|_| MANDATORY: Full Price List of all Additional Items available for sale to UWM and include label as Tab A.