P16PS02368_Amendment_0001_Attachment_3_Revised_Combined_Synopsis-Solicitation.pdf

Solicitation no. P16PS02368, Amendment 0001

Attachment 3, REVISED Combined Synopsis-Solicitation (8/16/16)

Amendment 0001 changes are as follows:

(1) Description of hay is changed from vendor required to deliver 100% orchard grass bales, to allowing for vendor to deliver a mixture of hay, as specified below, and government added that bales must be three strand, approximately 90-110 pounds. Refer to Section 01 below for full description.

(2) Method of payment after award for how vendor submits invoices is changed from requiring vendors to submit invoices in IPP to now allowing vendor the choice of submitting either via IPP or via email to the contracting office for payment by government charge card. Vendor must choose at time of award, which payment method they prefer, as either is acceptable. Please note that once vendor decides and the contract is awarded, the method of payment chosen will carry through to contract completion and can’t be changed later on. Clause 52.232-36, Payment by Third Party, is now included in

Section 05 below.

(3) Delivery in Section 02 below is changed such that Government anticipates vendor to make the first hay delivery between 8/30/16 and 9/2/16.

(4) Date final questions must be submitted is changed from 8/11/16 to 8/19/16.

(5) Response date of this solicitation is extended, allowing vendors another week to submit quotes. Response date is changed from 4pm (PT) on 8/16/16 to 4pm (PT) on

8/23/16.

(6) Attachment no. 3, Revised Combined Synopsis/Solicitation (this documents), is added as a new attachment and replaces the original version that was included as Attachment

no. 2.

01 - DESCRIPTION AND PERIOD OF PERFORMANCE (changed). The National Park

Service (NPS) has a requirement for a single Vendor to supply, deliver, and off-load quality certified weed-free hay. Acceptable hay mixtures/blends are 100% Orchard grass, or Timothy or

Orchard grass/Alfalfa, or Timothy/Alfalfa mix, as long as it’s at least 60% Orchard grass or

Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and 30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of

Orchard grass or Timothy bales and Alfalfa bales. Bales will be three strand approximately 90-

110 pounds each. Compressed bales will not be accepted. Vendor will deliver 10-13 tons per month, depending on number of animals to be fed from as soon as possible after award, estimating first delivery could be made between 8/22/216 8/30/16 – 9/2/16, then continuing through October 31, 2016. Deliveries will not be needed between November 2016 and March

2017 because the mules will be out of the park at their winter pasture. Deliveries will resume in

April 2017 and continue through July 31, 2017. Due to NPS barn capacity, no more than 7 tons will be delivered at a time. The amount delivered monthly during the two periods

(August/September /October 2016 then April 2017 – July 2017) will be determined by Larry

Lack, Trails Supervisor prior to delivery. The amount that will be awarded resulting from this solicitation will be a lump sum not-to-exceed price for a guaranteed 70 tons, with an option for providing additional quantity up to the maximum of 91 tons which will become a post-award modification should the additional quantity be necessary, and if so awarded, will be at the same unit price as awarded (refer to the clause 52.217-6, Option for Increased Quantity, incorporated into this solicitation by full text in Section 05).

02 – DELIVERY LOCATION AND REQUIREMENTS (changed). Delivery location is

Olympic National Park's Elwha Barn, Olympic Hot Springs Road, Port Angeles, Washington, 98363. Physical location is approximately 11 miles west of Port Angeles. Take US Highway

101, then turn onto Elwha Valley Road, then turn left onto Olympic Hot Springs Road. The

Elwha Barn and mule paddock is to your immediate left once you turn off onto Olympic Hot

Springs Road. The certified weed-free hay must be clean and free of noxious weeds and seeds, mold, dirt, and litter. The type of hay will not change for the duration of the contract. Off-loading requires Vendor to provide conveyer belt for loft loading, and rotating bales in loft at time of delivery such that older bales are rotated forward and newest bales are stored behind. Deliveries will be arranged in advance between Vendor and Elwha Barn staff. First delivery will occur as soon as can be scheduled upon award. Government is anticipating vendor would be able to make first delivery between 8/22/16 8/30/16 and 9/2/16.

03 – INSPECTION/ACCEPTANCE AND QUALITY CONTROL (changed). Vendor bears the responsibility for any damage incurred to the hay in transit due to weather, theft, fire or other causative factors. Vendor is responsible for any expected or unexpected expenses incurred in the delivery of the hay. The certified weed-free hay must be baled in appropriate colored twine or tagged as regulated by the state of origin that meets the North American Weed Free Forage certification program standards. Bales will be three strand approximately 90-110 pounds each.

Compressed bales will not be accepted. Acceptable hay mixtures/blends are 100% Orchard grass, or Timothy or Orchard grass/Alfalfa, or Timothy/Alfalfa mix, as long as it’s at least 60%

Orchard grass or Timothy and no more than 40% Alfalfa. 70% Orchard grass or Timothy and

30% Alfalfa is preferred. It can be Orchard grass/Alfalfa or Timothy/Alfalfa mixed in the bale or a mixture of Orchard grass or Timothy bales and Alfalfa bales. Compressed bales will not be accepted. Hay will not be accepted until it is inspected by one of the Elwha Barn staff, an NPS employee, responsible for receiving the delivery (staff may rotate). NPS employees will visually or physically inspect the bales, and will weigh some bales, at time of delivery, and will not accept any damaged, wet, or otherwise unacceptable hay unless cleared through the Trails

Supervisor or designee. All hay deemed unsuitable will be replaced by the Vendor within two weeks of delivery at no additional cost to the Government. NPS may also submit random hay samples to the Robin Hill Greenhouse, operated by NPS staff, to grow the samples for determining if hay contains noxious weeds or seeds.

04 - PRICE SCHEDULE. The unit of measure shall be in tons. Vendor shall not change the unit of measure during performance of the contract. The unit price shall include all elements necessary to load bales, haul to Elwha Barn, rotate stock in barn loft (older bales rotated forward and newest bales stored behind), set-up/take-down conveyor belt equipment, off-load bales, and drive out. The anticipated need is approximately 7 tons delivered at a time every three to five weeks. The guaranteed award quantity is 70 tons @ $ ______________ per ton, totaling

$___________. Optional quantity is up to an additional 21 tons that if needed, will be added to the contract after award by agreement of the parties via a contract modification, at the same unit price per ton for the 70 tons awarded.

05 - CLAUSES & PROVISIONS (changed). The provision at 52.212-1, Instructions to

Offerors-Commercial, applies to this solicitation. The provision at 52.212-2, Evaluation-

Commercial Items, applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation will be most advantageous to the Government, on the basis of best value, considering the following

EVALUATION FACTORS (A) Price, (B) Quality (contains three sub-factors), and (C) Past

Performance. The evaluation factor of Quality is as follows: (i) Weed-Free Certification - -

Vendor shall submit proof of weed-free certification or identified source of supply that is state-certified to supply weed-free hay as regulated by the state of origin that meets the North

American Weed Free Forage certification program standards; (ii) Invoicing - - Vendor to explain method used for weighing bales to determine number of tons delivered, and be capable of providing detailed business invoice to show type of hay and how many tons delivered each time in lieu of using weight tickets on a certified scale; and (iii) Equipment Requirements - - Vendor shall indicate capability to haul, set-up, and operate equipment necessary to loft-load bales and rotate stock (vendor must utilize its own staff and equipment to loft-load and rotate stock not relying on assistance from barn staff). Evaluation factors other than price, when combined, are approximately equal to price. The government reserves the right to make award without discussions. SYSTEM FOR AWARD MANAGEMENT (SAM) - - The 52.204-07, System for

Award Management is applicable to this solicitation. Offerors are required to be registered in

SAM.gov in order to be considered eligible for consideration for award. The website address for

SAM is https://sam.gov. REPS/CERTS - - Offerors must include a completed hard copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with quote, or have completed electronic reps/certs in SAM. Any Offeror’s Reps/Certs that does not the NAICS 111940 may be required to re-represent their business size prior to award, indicating in the re-representation if Offeror is a small business or is an other than small business, for the small business size standard of $0.75 million for NAICS 111940. The clauses at 52.212-4

Contract Terms and Conditions-Commercial Items, applies to this acquisition. The clause at

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items, applies to this acquisition, and includes the following clauses: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; 52.219-06 Notice of

Total Small Business Set-Aside; 52.219-28 Post Award Small Business Program Representation;

52.222-03 Convict Labor; 52.222-19 Child Labor-Cooperation with Authorities and Remedies;

52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-50

Combating Trafficking in Persons,52.223-18 Encouraging Contractor Policies to Ban Text

Messaging While Driving; 52.225-01 Buy American Act-Supplies; 52.225-13 Restrictions on

Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer – System for

Award Management. The clause at 52.247-34, F.o.b. Destination, applies to this acquisition. The clause 52.232-36, Payment by Third Party is applicable to this solicitation and may be applicable to the awarded contract should the selected vendor choose to receive invoice payments by government charge card. The clause 52.217-06, Option for Increased Quantity, is applicable to this solicitation and awarded contract, included in full text as follows: The Government may https://sam.gov/ increase the quantity of supplies called for in the Schedule at the unit price specified. The

Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. END CLAUSE.

The clause, “DOI Electronic Invoicing and Payment Requirements - Invoice Processing Platform

(IPP)” dated April 213 is applicable to the awarded contract, should the vendor elect to submit invoices via IPP (Vendor must choose at time of award if they will be submitting invoices in IPP or by email for payment by charge card. This decision, once made, will carry through the entire contract performance periods and can’t be modified later on). Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing

Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP). Vendor’s failure to attach the required documentation will result in the IPP invoice being rejected. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business

Point of Contact (as listed in SAM) will receive enrollment instructions via email from the

Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-

3131.If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting

Officer with its proposal or quotation. NOTE - - Content of a proper invoice shall include the following, in accordance with Federal Acquisition Regulation 32.9 – Prompt Payment: (a) Name and address of the contractor, (b) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission), (c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number), (d) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed, (e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading, (f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment), and (g) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice. END

CLAUSE.

06 – QUESTIONS (changed). Questions for this solicitation must be asked by phone or submitted by email no later than Thursday, August 11, 2016 Friday, August 19, 2016. Call

Phaedra Fuller at 360-565-3009 or send email to phaedra_fuller@nps.gov. If sending an email question, please reference the solicitation number in the subject line of the email, for example, "P16PS02368/QUESTION.” Fax questions will not be accepted.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org mailto:phaedra_fuller@nps.gov

07 - WHAT TO INCLUDE IN QUOTE (changed). In addition to filling in price in Section 04 above, Vendor should also provide additional information as follows: (a) The Standard Form

1449 inlcuded as Attachment no. 1 – fill in boxes 17a (include business name, address, phone number, and DUNS), 30a, 30b, and 30c; (b) The Standard Form 30, 15a, 15b, and 15c; (c) Copy weed-free certification or identified source of supply that is state-certified to supply weed-free hay as regulated by the state of origin that meets the North American Weed Free Forage certification program standards; and (d) At least two references, including business name, point of contact name, phone number, and if available, email address, for customers currently receiving or that have received within the past 12-18 months, deliveries of certified weed-free hay.

08 – WHEN AND WHERE TO SUBMIT QUOTE (changed). Quotations must be received at

Olympic National Park no later than 4pm Pacific Time (PT) on Tuesday, August 16, 2016

Tuesday, August 23, 2016. Quotes may be submitted by hand-delivery, mail, or email.

Telephone or Fax quotes will not be accepted. If quote is emailed, state “P16PS02368/QUOTE” in the subject line of the email. If quote is mailed or hand-delivered, the solicitation number shall be indicated on outer envelope as well as vendor’s name and address. Quotations may be hand delivered to Park Headquarters – Administration Building, Offices 2 or 4 on the first floor. The address for mailing or hand-delivery is Olympic National Park, 600 East Park Avenue, Port

Angeles, WA 98362.