P16PS01990_Attachment_1_Combined_Synopsis-Solicitation.pdf

Solicitation no. P15PS01990 – Attachment 1, Combined Synopsis/Solicitation (7/11/16)

Rock Deliveries & Spoils Removal-Olympic Natl Park

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88 (effective 6/15/16). It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at https://www.acquisition.gov/?q=/browse/far/52. The solicitation number is P15PS01990, and the solicitation is issued as a Request for Quotation. The NAICS code is 484220 with an associated small business size standard of $27.5 million. This solicitation is a 100% total small business set-aside, and will result in a firm fixed price contract to a single vendor determined to be responsive and responsible. The Government will consider past performance in determining responsibility.

01 - DESCRIPTION. The National Park Service, Olympic National Park (OLYM), has a requirement for a vendor to deliver various classes of rock and haul and dispose of excess soil and asphalt from the Elwha Road damage site within located in the park. Locations for rock product delivery include the Sanders Creek Site on the Elwha Road within Olympic National Park. Rock products delivered will be used for bank armoring, bridge abutments construction, root wad ballasting, and roadway base course placement.

02 - PERIOD OF PERFORMANCE. DELIVERIES OF MATERIAL MUST START

MONDAY, JULY 25

TH

. This is not flexible. Vendor must be able to meet the delivery period specified herein. Delivery of all materials to the Elwha Pit and Sanders Creek Site shall begin

Monday, July 25, 2016, and all material shall be delivered no later than Monday, August 15, 2016 (a total of 21 calendar days).

03 – DELIVERY LOCATIONS. Materials will be delivered to two locations: “Elwha Pit” and the

“Sanders Creek Damage Site”. There is no physical address for the two sites. Elwha Pit and Sanders

Creek Site are approximately 10 miles West of Port Angeles, WA. Take US Highway 101 (West out of Port Angeles or East out of Forks), and turn off onto Olympic Hot Springs Road from Hwy 101.

Once on the Olympic Hot Springs Road, the Elwha Pit is located approximately 2 miles from the turn off, and the Sanders Creek Site is nearby, a little further up (about a tenth of a mile more). The

Olympic Hot Springs Road will be closed to all public vehicle traffic within the park boundary during the delivery period. DELIVERIES OF MATERIAL MUST START MONDAY, JULY 25TH.

This is not flexible. Vendor must be able to meet the delivery period specified herein. Delivery of all materials to the Elwha Pit and Sanders Creek Site shall begin Monday, July 25, 2016, and all material shall be delivered no later than Monday, August 15, 2016 (a total of 21 calendar days).

04 - PRICE SCHEDULE. The unit of measure for all rock products shall be in tons. The unit price shall include all elements necessary to deliver to the site including but not limited to, production, testing, loading, delivery, and off-loading. The unit of measure for all soil and asphalt pavement hauling and disposal shall be in cubic yards – loose truck measure. The unit price shall include all elements necessary to haul and dispose excess soil, asphalt and root wads off-site. Quantities of tons and cubic yards as listed below are only estimated amounts. Payments will only be made for actual amounts delivered and hauled, as tracked, inspected/verified by the https://www.acquisition.gov/?q=/browse/far/52

Government in accordance with the attached scope of work. Refer to Section 06 below, for evaluation of quotes. Offeror shall fill in a price for all line items, as follows:

Item

No.

Item Description Estimated

Quantity

Unit Price Per Unit

Total Amount

Excavated material—Remove and dispose from Site (or

Elwha Pit)

Cubic Yard

(CY)

Select Fill

CY

Aggregate Base Course

Delivered to Elwha Pit

Ton

4 & 5 Man Rock Delivered to

Sanders Creek Road Site

Heavy Loose Riprap Delivered to Sanders Creek Road Site

2,510

Light Loose Riprap Delivered to Graves Sanders Road Site

Asphalt—Remove and dispose of demo’d asphalt surface material stockpiled in the

Elwha Pit (or Site)

CY

30-minute Wait (beyond initial

15-minutes)

Each

05 – QUALITY CONTROL. OLYM may inspect the material source pit/quarry before award or after award during performance of the contract. The intent of inspection(s) is to avoid contamination with seeds or other plant parts capable or reproducing for the following species:

Cheatgrass, Bromus tectorum

Potted knapweed, Centaurea biebersteinii

Brown knapweed, Centaurea jacea

Tumble knapweed, Centaurea diffusa

Canada thistle, Cirsium arvense

Scot's broom, Cytisus scoparius

Herb Robert, Geranium robertianum

English ivy, Hedera helix

Orange hawkweed, Hieracium aurantiacum

Common St. John's-wort, Hypericum perforatum

English holly/Ilex aquifolium

Yellow iris, Iris pseudacorus

Everlasting peavine, Lathyrus latifolius

Small everlasting peavine, Lathyrus sylvestris

Reed canarygrass, Phalaris arundinacea

Japanese knotweed, Polygonum cuspidatum

Himalayan knotweed, Polygonum polystachyum

Giant knotweed, Polygonum sachalinense

Bohemian knotweed, Polygonum x bohemicum

Sulphur cinquefoil, Potentilla recta

Laurel cherry, Prunus laurocerasus

Himalayan blackberry, Rubus discolor

Evergreen blackberry, Rubus laciniatus

Tansy ragwort, Senecio jacobaea.

In general, the aggregate product should have been mined from an intact layer, processed, and stored since the end of the previous seed-dispersal season. Olympic National Park botanist considers the end of the seed-dispersal season to be November 1st. Ideally, material for delivery to the park is fresh quarried and processed without stockpiling for more than a few weeks. In addition, the areas surrounding the mining, processing, and stockpiling locations need to be free of the above species for

100 feet in all directions. The Olympic National Park botanists do exercise judgment when inspecting. For example, if some limited presence of the above species are found, they may be acceptable if the plants observed show no evidence of flowers or fruits.

06 - CLAUSES & PROVISIONS. The provision at 52.212-1, Instructions to Offerors-

Commercial, applies to this solicitation. The provision at 52.212-2, Evaluation-Commercial

Items, applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforming to the solicitation will be most advantageous to the Government, on the basis of lowest total price, considering price and past performance. For the purpose of price evaluation, the Government will consider the lowest unit price per ton for delivery of rock, and the lowest unit price per cubic yard for the hauling and disposing of excess soil (that also includes asphalt and root wads to be disposed of off-site). The OLYM may inspect or consider recent inspections of the Vendor’s material source (pit or quarry) being considered for award. The presence of noxious seeds and weeds shall be part of the

Contracting Officer’s determination of “responsiveness.” Quote MUST be good for 30 calendar days after close of this solicitation. Evaluation factors other than price, when combined, are approximately equal to price. The government reserves the right to make award without discussions. The government reserves the right to cancel this solicitation. In accordance with the clause at 52.204-07, System for Award Management, Offerors must also be actively registered in the SAM.gov on-line database, at website address https:sam.gov. Active registration means that at time quote is submitted registration status in SAM reads “active.” Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -

Commercial Items, with quote, or have completed the reps/certs section in their SAM.gov registration. The clauses at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this solicitation. The clause at 52.212-5, Contract Terms and Conditions Required to

Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and includes the following clauses: 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards; 52.209-06 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment; 52.219-08 Utilization of Small

Business Concerns; 52.219-06 Notice of Total Small Business Set-Aside; 52.219-28 Post Award

Small Business Program Representation; 52.222-03 Convict Labor; 52.222-19 Child Labor-

Cooperation with Authorities and Remedies; 52.222-21 Prohibition of Segregated Facilities;

52.222-26 Equal Opportunity; 52.222-35 Equal Opportunity for Veterans; 52.222-37

Employment Reports on Veterans;52.222-41 Service Contract Labor Standards; 52.222-42

Statement of Equivalent Rates for Federal Hires - - because this clause requires a fill-in, the following information is hereby provided, specific to the hauling of materials in this solicitation

(not applicable to the delivery of materials): Employee Class is “Engineering Equipment

Operator, Grade 8” and Wage-Fringe Benefits is ranged from $24.37/hour to $28.48/hour, in accordance with the Federal Wage System Job Grading Standard for Engineering Equipment

Operating 5716 and Defense Civilian Personnel Advisory Service (DCPAS) AF Schedule dated

12/23/15; 52.222-50 Combating Trafficking in Persons; 52.222-55, Minimum Wages Under

Executive Order 13658; 52.223-18 Encouraging Contractor Policies to Ban Text Messaging

While Driving; 52.225-03 Buy American Act-Free Trade Agreements;52.225-13 Restrictions on

Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer – System for

Award Management. The clause, “DOI Electronic Invoicing and Payment Requirements -

Invoice Processing Platform (IPP)” is applicable to the awarded contract. IPP REGISTRATION

NOT REQUIRED UNTIL AFTER AWARD. End clause. Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform

System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Vendor’s business invoice (upload your business invoice as an attachment to the IPP invoice before you click “submit” in IPP). Vendor’s failure to attach the required documentation will result in the IPP invoice being rejected. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business

Point of Contact (as listed in SAM) will receive enrollment instructions via email from the

Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-

3131.If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting

Officer with its proposal or quotation. NOTE - - Content of a proper invoice shall include the following, in accordance with Federal Acquisition Regulation 32.9 – Prompt Payment: (a) Name and address of the contractor, (b) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission), (c) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number), (d) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed, (e) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading, (f) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment), and (g) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice. (End IPP

Clause) The clause 52.211-17, Delivery of Excess Quantities, is applicable to this solicitation/contract and is hereby included in full text as follows: “If the quantity of a unit-priced item in this contract is an estimated quantity and the actual quantity of the unit-priced item varies more than 15 percent above or below the estimated quantity, an equitable adjustment in the contract price shall be made upon demand of either party. The equitable adjustment shall be based upon any increase or decrease in costs due solely to the variation above 115 percent or below 85 percent of the estimated quantity. If the quantity variation is such as to cause an increase in the time necessary for completion, the Contractor may request, in writing, an extension of time, to be received by the Contracting Officer within 10 days from the beginning of the delay, or within such further period as may be granted by the Contracting Officer before the date of final settlement of the contract. Upon the receipt of a written request for an extension, the Contracting Officer shall ascertain the facts and make an adjustment for extending the completion date as, in the judgement of the Contracting Officer, is justified” (End Excess

Quantity Clause).

07 - QUESTIONS REGARDING THIS SOLICITATION. Due to the response date being within just a few days, questions may be asked via phone or email. If by phone, call 360-565-

3009. If by email, send question to Phaedra_Fuller@nps.gov, and reference the solicitation number in the subject line of the email, as “P16PS01990/QUESTION.”

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org mailto:Phaedra_Fuller@nps.gov

08 - WHAT TO SUBMIT (CONTENTS OF QUOTE):

(8.1) Standard Form 1449 (SF-1449), fill-in blocks 30a through 30c;

(8.2) Fill in prices on the price schedule included in Section 04 (above), (8.3) Acknowledge any amendments issued;

(8.4) Offeror legal business name, DUNS, point of contact name, phone number, and email address (the DUNS number will be verified in the SAM.gov database including reps/certs - -refer back to clauses 52.204-07 and 52.212-03 above);

(8.5) Submit either the filled out reps/certs provision 52.212-03 manually or have completed reps/certs in SAM. NOTE: In accordance with the clause 52.219-28 (as incorporated by reference in Section 05 above), if the Offeror does not have a representation in SAM for the

NAICS code applicable to this solicitation, the Offeror will be required to complete a rerepresentation and submit to the Contracting Officer after award;

(8.6) Provide name of pit/quarry (what source you’re going to be supplying the material from) name, address, phone number, point of contact name, and email address (if available);

(8.7) Provide at least three but no more than five professional references of customers/clients for which you have performed the same or similar type of rock supply/delivery and material hauling/disposal during the past three years. Include for each reference the customer/client’s company name and address, point of contact name, phone number, email address (if available), brief description of the service provided, period of performance dates, and job/project value.

09 - WHEN TO SUBMIT QUOTE (RESPONSE DATE): Quotations must be received at

Olympic National Park no later than 3pm Pacific Time (PT) on Thursday, July 14, 2016.

10 – WHERE TO SUBMIT QUOTE. Quotes can be submitted by email, mail, or hand-delivered. Telephone or faxed quotes will not be accepted. If quote is emailed, send to

Phaedra_Fuller@nps.gov and include the solicitation number in the subject line of the email. If quote is mailed or hand-delivered, the solicitation number shall be indicated on outer envelope as well as vendor’s name and address. Hand-delivered quotes may be dropped off at the park headquarters Administration Building (first floor offices 2 or 4) at 600 East Park Avenue, Port

Angeles, WA 98362.