FOMC_161281_Specification_Full_Set_16-0509.pdf

REHABILITATE SEWAGE

LIFT STATION

PMIS #: 161281

NORTHEAST REGION

NATIONAL PARK SERVICE

DEPARTMENT OF THE INTERIOR

UNITED STATES OF AMERICA

FORT MCHENRY NATIONAL

MONUMENT AND HISTORIC

SHRINE

2400 East Fort Avenue

Baltimore, Maryland 21230-5393

December 2015

PROJECT MANUAL

FOMC, PMIS #161281 PROJECT MANUAL COVER 000100 - 2

FRONT COVER:

VIEW OF

Fort McHenry

FORT McHENRY NM & HS

2400 EAST FORT AVENUE

BALTIMORE, MARYLAND

To review more general information about

FORT McHENRY NM & HS please visit:

www.nps.gov/fomc/index.htm

FOMC, PMIS #161281 SUMMARY OF THE WORK 011000-1/2

SECTION 011010 – SUMMARY OF THE WORK

PART I: GENERAL

1-1 DESCRIPTION:

A. The goal of this project is to rehabilitate the sewage lift station at the Project Site and replace by replacing the existing lift station with a new packaged, duplex sewage lift station according to the Drawings and Specifications. Work includes, but is not limited to, all materials, labor, equipment, supervision and performing all operations required to complete the Project.

B. The work will be scheduled and performed to minimize the downtime of the sewer system.

1-3 SCOPE OF THE WORK

A. For specific detailed descriptions and quantifications of the work refer to the respective specification sections and drawings. The principal features of the work include, but are not limited to, the following:

a. General Work:

Base Bid

i. Demolish existing septic tank concrete top pad.

ii. Remove existing manholes (2) and steel covers.

iii. Pump out existing septic tank and clean all exposed concrete surfaces.

Option 1:

iv. Provide concrete hold-down pad for new lift station

v. Backfill existing septic tank.

vi. Provide new bottomless polymer box and cover.

b. Sanitary Work:

Base Bid

i. Remove existing lift station pumps, valves and accessories completely.

ii. Provide new grinder pumps, check valves, anti-syphon valves, unions reducers, accessories and appurtenances.

iii. Combine duplex discharge piping and connect to existing 4” C.I. force line.

iv. Provide new duplex control panel for installation by the Electric Contractor.

Option 1:

v. Provide new duplex pump, packaged lift station in existing septic tank.

vi. Extend existing gravity feed pipe from septic tank inlet to new packaged lift station.

vii. Extend existing force line sanitary pipe from septic outlet to outlet of new lift station.

viii. Provide new lift station control panel for installation by the Electrical Contractor.

ix. Provide accessories, appurtenances, modifications and alterations necessary and required for the proper installation and operation of the new packaged lift station.

Option 2:

x. Re-line existing 6” C.I. gravity sanitary pipes from Buildings ‘C’ & ‘D’ to septic tank.

c. Electrical Work:

Base Bid

i. Removal electrical power and controls wiring from existing septic tank back to existing control panel in Mechanical Room of Building ‘E’.

ii. Remove feeder wiring from existing Panelboard in Mechanical Room to existing control panel.

iii. Mount new Lift Station Control Panel (furnished by the Sanitary Contractor).

FOMC, PMIS #161281 SUMMARY OF THE WORK 011000-2/2

iv. Provide new power feeders from existing Panelboard to new Lift Station Control Panel.

v. Provide power and controls wiring from new Lift Station Control Panel to new Lift

Station.

vi. Provide all modifications, alterations and additions to the electrical distribution system necessary for the proper operation of the new Packaged Lift Station.

1-4 LOCATION:

A. Fort McHenry National Monument and Historic Shrine, 2400 East Fort Avenue, Baltimore, MD.

1-5 PROJECT WALK-THROUGH FOR BIDDING:

A. Contractors are expected to visit the Project Site prior to bidding and to be thoroughly familiar with the conditions of the work

B. Site visits with an NPS representative shall be arranged in advance, through the Superintendent’s office between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday.

1-6 LAYOUT OF THE WORK:

A. Locations and dimensions indicated on the drawings are subject to final field verification by the Contractor prior to construction. The Contractor shall immediately notify the Contracting Officer of apparent errors discovered on the drawings or in the initial layout. If changes are required, the Contractor shall cooperate with the Contracting Officer in the prompt establishment of the field control for the altered or adjusted work.

B. All work improperly located due to the Contractor's errors or omissions shall be corrected by him/her at no additional expense to the Government.

1-7 PRECONSTRUCTION CONFERENCE:

A. Prior to the start of construction, the Contracting Officer will arrange an on-site meeting with the Contractor to discuss the work in general, including: administrative matters, National Park Service policy and safety regulations, safety and accident prevention, questions the Contractor may have, and points that need to be resolved before the work commences. Refer to Section 013100, Project Meetings.

1-8 COORDINATION:

A. The Contractor shall coordinate the work of the various trades to expedite the project with the minimum amount of disturbance to the Park Service operations conducted on the premises.

1-9 PROPRIETARY REFERENCE:

A. Wherever in the Drawings or Specifications any item of equipment or material is designated by reference to a particular brand name, manufacturer, or trade name, it shall be understood that this is to establish a standard of quality; and it is not intended to exclude manufacturers of similar products believed by the Contractor to be equal to the item specified. The Contractor will be required to demonstrate to the satisfaction of the Contracting Officer that the equipment or material are equal to those designated before any substitution may be made.

1-10 SUBMITTALS: See Section 013300.

1-11 SUBCONTRACTORS:

A. Any subcontractors the Prime Contractor plans to utilize must have prior approval by the Contracting Officer.

PART 2: PRODUCTS (not applicable) PART 3: EXECUTION (not applicable)

END OF SECTION 011000

FOMC, PMIS #161281 MULTIPLE CONTRACT SUMMARY 011200 - 1/2

SECTION 011200 - MULTIPLE CONTRACT SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes a summary of each contract, including responsibilities for coordination and temporary facilities and controls.

B. Specific requirements for work of each contract are also indicated in individual Specification Sections and on Drawings.

C. Related Requirements:

1. Section 011000 "Summary of the Work” covered by the Contract Documents, restrictions on use of Project site, coordination with occupants, and work restrictions.

1.2 PROJECT COORDINATOR

A. Project coordinator shall be responsible for coordination between the General Construction Contract, Sanitary Contract, Electrical Contract and other contractor provided services under this Contract..

1.3 COORDINATION ACTIVITIES

A. Coordination activities of Project coordinator include, but are not limited to, the following:

1. Provide overall coordination of the Work.

2. Coordinate shared access to workspaces.

3. Coordinate product selections for compatibility.

4. Provide overall coordination of temporary facilities and controls.

5. Coordinate, schedule, and approve interruptions of permanent and temporary utilities, including those necessary to make connections for temporary services.

6. Coordinate construction and operations of the Work with work performed by each Contract and separate contracts.

7. Prepare coordination drawings in collaboration with each contractor to coordinate work by more than one contract.

8. Coordinate sequencing and scheduling of the Work including a combined contractors' construction schedule for entire Project.

9. Provide photographic documentation.

10. Provide quality-assurance and quality-control services.

11. Coordinate sequence of activities to accommodate tests and inspections, and coordinate schedule of tests and inspections.

12. Provide information necessary to adjust, move, or relocate existing utility structures affected by construction.

13. Locate existing permanent benchmarks, control points, and similar reference points, and establish permanent benchmarks on Project site.

14. Provide progress cleaning of common areas and coordinate progress cleaning of areas or pieces of equipment where more than one contractor has worked.

FOMC, PMIS #161281 MULTIPLE CONTRACT SUMMARY 011200 - 2/2

15. Coordinate cutting and patching.

16. Coordinate protection of the Work.

17. Coordinate firestopping.

18. Coordinate completion of interrelated punch list items.

19. Coordinate preparation of Project record documents if information from more than one contractor is to be integrated with information from other contractors to form one combined record.

20. Print and submit record documents if installations by more than one contractor are indicated on the same contract drawing or shop drawing.

21. Collect record Specification Sections from contractors, collate Sections into numeric order, and submit complete set.

22. Coordinate preparation of operation and maintenance manuals if information from more than one contractor is to be integrated with information from other contractors to form one combined record.

B. Responsibilities of Project coordinator for temporary facilities and controls include, but are not limited to, the following:

1. Provide common-use field office for use by all personnel engaged in construction activities.

2. Provide telephone service for common-use facilities.

1.4 GENERAL REQUIREMENTS OF CONTRACTS

A. Extent of Contract: Unless the Agreement contains a more specific description of the Work of each Contract, requirements indicated on Drawings and in Specification Sections determine which contract includes a specific element of Project.

1. Unless otherwise indicated, the work described in this Section for each contract shall be complete systems and assemblies, including products, components, accessories, and installation required by the Contract Documents.

2. Trenches and other excavation for the work of each contract shall be the work of the General Construction Contract.

3. Cutting and Patching: Provided by the General Construction Contract.

4. Through-penetration firestopping for the work of each contract shall be provided by the General Construction Contract.

5. Contractors' Startup Construction Schedule: Within five working days after startup horizontal bar-chart-type construction schedule submittal has been received from Project coordinator, submit a matching startup horizontal bar-chart schedule showing construction operations sequenced and coordinated with overall construction.

B. Substitutions: Each contractor shall cooperate with other contractors involved to coordinate approved substitutions with remainder of the work.

1. The General Construction Contract shall coordinate substitutions.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011200

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 1/8

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project meetings.

B. Related Requirements:

1. Section 011200 "Multiple Contract Summary" for a description of the division of work among separate contracts and responsibility for coordination activities not in this Section.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Contracting Officer of Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 2/8

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of Governmental, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Government indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. F

2. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

3. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 3/8

4. Review: Government will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Government will return RFIs submitted to Government by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contracting Officer, Contracting Officer’s Representative and Construction Manager.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Form bound in Project Manual or Software-generated form with substantially the same content as indicated above, acceptable to Government.

D. Government's and Construction Manager's Action: Government and Construction Manager will review each RFI, determine action required, and respond. Allow ten working days for Government's response for each RFI. RFIs received by Government after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 4/8

c. Requests for coordination information already indicated in the Contract Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Government's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Government's action may include a request for additional information, in which case Government's time for response will date from time of receipt of additional information.

3. Government's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Government and Construction Manager in writing within 10 Calendar days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Prime Contractor and Construction Manager.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Government's and Construction Manager's response was received.

F. On receipt of Government's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Government and Construction Manager within seven calendar days if Contractor disagrees with response.

1. Identification of related Contract Modification.

1.7 PROJECT MEETINGS

A. General: Construction Manager will schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Meeting dates, times and locations shall be agreed to by the Government prior to scheduling.

2. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Government of scheduled meeting dates and times.

3. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

4. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, Construction Manager,] and Government, within [three] <Insert number> days of the meeting.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 5/8

B. Preconstruction Conference: Government will schedule and conduct a preconstruction conference before starting construction, at a time convenient to the Government.

1. Attendees: Authorized representatives of Construction Manager, Government, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises and existing building.

m. Work restrictions.

n. Working hours.

o. Owner's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 6/8

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Government and Construction Manager of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 7/8

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

6. Attendees: In addition to representatives of Construction Manager, and Government, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

7. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

8. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

FOMC, PMIS #161281 PROJECT MANAGEMENT AND COORDINATION 013100 - 8/8

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 1/ 8

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

B. Related Requirements:

1. Section 017823 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Government’s responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require Government’s responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by the Government and Construction Manager and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Government’s Digital Data Files: Electronic copies of digital data files of the Contract Drawings will not be provided by Architect for Contractor's use in preparing submittals.

1. Government will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings and Project record drawings.

a. Government makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Contractor shall execute a data licensing agreement in the form of Agreement included in Project Manual or Agreement form acceptable to the Government.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 2/ 8

a. Government and Construction Manager reserve the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Government’s receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required the Government will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. r Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 2 by 2 inches on label or beside title block to record Contractor's review and approval markings and action taken by the Government.

3. Include the following information for processing and recording action taken:

a. Project name.

b. Date.

c. Name of Architect.

d. Name of Construction Manager.

e. Name of Contractor.

f. Name of subcontractor.

g. Name of supplier.

h. Name of manufacturer.

i. Submittal number or other unique identifier, including revision identifier.

j. Number and title of appropriate Specification Section.

k. Drawing number and detail references, as appropriate.

l. Location(s) where product is to be installed, as appropriate.

m. Other necessary identification.

4. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Government observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

a. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Government.

5. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form.

Government will discard submittals received from sources other than Contractor.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 3/ 8

a. Transmittal Form for Paper Submittals: Use facsimile of sample form included in Project Manual.

b. Transmittal Form for Paper Submittals: Provide locations on form for the following information:

1) Project name.

2) Date.

3) Destination (To:).

4) Source (From:).

5) Name and address of Architect/Engineer.

6) Name of Construction Manager.

7) Name of Contractor.

8) Name of firm or entity that prepared submittal.

9) Names of subcontractor, manufacturer, and supplier.

10) Category and type of submittal.

11) Submittal purpose and description.

12) Specification Section number and title.

13) Specification paragraph number or drawing designation and generic name for each of multiple items.

14) Drawing number and detail references, as appropriate.

15) Indication of full or partial submittal.

16) Transmittal number, numbered consecutively.

17) Submittal and transmittal distribution record.

18) Remarks.

19) Signature of transmitter.

E. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., FOMC-061000.01).

Resubmittals shall include an alphabetic suffix after another decimal point (e.g., FOMC-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Government.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 4/ 8

4. Transmittal Form for Electronic Submittals: Use software-generated form from electronic project management software acceptable to Owner, containing the following information:

a. Project name.

b. Date.

c. Name and address of Architect/Engineer.

d. Name of Construction Manager.

e. Name of Contractor.

f. Name of firm or entity that prepared submittal.

g. Names of subcontractor, manufacturer, and supplier.

h. Category and type of submittal.

i. Submittal purpose and description.

j. Specification Section number and title.

k. Specification paragraph number or drawing designation and generic name for each of multiple items.

l. Drawing number and detail references, as appropriate.

m. Location(s) where product is to be installed, as appropriate.

n. Related physical samples submitted directly.

o. Indication of full or partial submittal.

p. Transmittal number[, numbered consecutively].

q. Submittal and transmittal distribution record.

r. Other necessary identification.

s. Remarks.

5. Metadata: Include the following information as keywords in the electronic submittal file metadata:

a. Project name.

b. Number and title of appropriate Specification Section.

c. Manufacturer name.

d. Product name.

F. Options: Identify options requiring selection by Architect/Engineer.

G. Deviations: Identify deviations from the Contract Documents on submittals.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from Government.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 5/ 8

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installer’s, Authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Government.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

a. Government will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Government] will return two copies.

3. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Government will not return copies.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

a. Provide a digital signature with digital certificate on electronically-submitted certificates and certifications where indicated.

b. Provide a notarized statement on original paper copy certificates and certifications where indicated.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 6/ 8

a. Wiring diagrams showing factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop Drawings.

5. Submit Product Data before or concurrent with Samples.

6. Submit Product Data in the following format:

a. PDF electronic file.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least 8-1/2 by 11 inches, but no larger than 24 by 36 inches.

3. Submit Shop Drawings in the following format:

a. PDF electronic file.

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample.

b. Product name and name of manufacturer.

c. Sample source.

d. Number and title of applicable Specification Section.

3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 7/ 8

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Government will return submittal with options selected.

6. Samples for Verification: Submit full-size units or Samples of size indicated, prepared from same material to be used for the Work, cured and finished in manner specified, and physically identical with material or product proposed for use, and that show full range of color and texture variations expected. Samples include, but are not limited to, the following: partial sections of manufactured or fabricated components; small cuts or containers of materials; complete units of repetitively used materials; swatches showing color, texture, and pattern; color range sets; and components used for independent testing and inspection.

a. Number of Samples: Submit three sets of Samples. Government will retain two Sample sets; remainder will be returned. Mark up and retain one returned Sample set as a project record sample.

1) If variation in color, pattern, texture, or other characteristic is inherent in material or product represented by a Sample, submit at least three sets of paired units that show approximate limits of variations.

E. Product Schedule: As required in individual Specification Sections, prepare a written summary indicating types of products required for the Work and their intended location. Include the following information in tabular form:

1. Submit product schedule in the following format:

a. PDF electronic file.

F. Coordination Drawings Submittals: Comply with requirements specified in Section 013100 "Project Management and Coordination."

G. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Section 017700 "Closeout Procedures."

H. Maintenance Data: Comply with requirements specified in Section 017823 "Operation and Maintenance Data."

I. Welding Certificates: Prepare written certification that welding procedures and personnel comply with requirements in the Contract Documents. Submit record of Welding Procedure Specification and Procedure Qualification Record on AWS forms. Include names of firms and personnel certified.

FOMC, PMIS #161281 SUBMITTAL PROCEDURES 013300 - 8/ 8

J. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

K. Material Test Reports: Submit reports written by a qualified testing agency, on testing agency's standard form, indicating and interpreting test results of material for compliance with requirements in the Contract Documents.

L. Product Test Reports: Submit written reports indicating that current product produced by manufacturer complies with requirements in the Contract Documents. Base reports on evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or on comprehensive tests performed by a qualified testing agency.

M. Field Test Reports: Submit written reports indicating and interpreting results of field tests performed either during installation of product or after product is installed in its final location, for compliance with requirements in the Contract Documents.

PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Government.

B. Project Closeout and Maintenance Material Submittals: See requirements in Section 017700 "Closeout Procedures."

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 GOVERNMENT’S ACTION

A. General: Government will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals: Government will review each submittal, make marks to indicate corrections or revisions required, and return it.

C. Informational Submittals: Government will review each submittal and will not return it, or will return it if it does not comply with requirements. Government will forward each submittal to appropriate party.

D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.

END OF SECTION 013300

FOMC, PMIS #161281 CLOSEOUT PROCEDURES 017700 - 1/6

SECTION 017700 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:

1. Substantial Completion procedures.

2. Final completion procedures.

3. Warranties.

4. Final cleaning.

5. Repair of the Work.

B. Related Requirements:

1. Section 017823 "Operation and Maintenance Data" for operation and maintenance manual requirements.

2. Section 017839 "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data.

1.2 ACTION SUBMITTALS

A. Product Data: For cleaning agents.

B. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion.

C. Certified List of Incomplete Items: Final submittal at Final Completion.

1.3 CLOSEOUT SUBMITTALS

A. Certificates of Release: From authorities having jurisdiction.

B. Certificate of Insurance: For continuing coverage.

C. Field Report: For pest control inspection.

1.4 MAINTENANCE MATERIAL SUBMITTALS

A. Schedule of Maintenance Material Items: For maintenance material submittal items specified in other Sections.

1.5 SUBSTANTIAL COMPLETION PROCEDURES

A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and corrected (Contractor's punch list), indicating the value of each item on the list and reasons why the Work is incomplete.

B. Submittals Prior to Substantial Completion: Complete the following a minimum of 10 business days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

FOMC, PMIS #161281 CLOSEOUT PROCEDURES 017700 - 2/6

1. Certificates of Release: Obtain and submit releases from authorities having jurisdiction permitting Owner unrestricted use of the Work and access to services and utilities.

Include occupancy permits, operating certificates, and similar releases.

2. Submit closeout submittals specified in other Division 01 Sections, including project record documents, operation and maintenance manuals, final completion construction photographic documentation, damage or settlement surveys, property surveys, and similar final record information.

3. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

4. Submit maintenance material submittals specified in individual Sections, including tools, spare parts, extra materials, and similar items, and deliver to location designated by Government. Label with manufacturer's name and model number where applicable.

5. Submit test/adjust/balance records.

6. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.

C. Procedures Prior to Substantial Completion: Complete the following a minimum of 10 buisness days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

1. Advise Government of pending insurance changeover requirements.

2. Make final changeover of permanent locks and deliver keys to Owner. Advise Government of changeover in security provisions.

3. Complete startup and testing of systems and equipment.

4. Perform preventive maintenance on equipment used prior to Substantial Completion.

5. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems. Submit demonstration and training video recordings specified in Section 017900 "Demonstration and Training."

6. Advise Owner of changeover in heat and other utilities.

7. Participate with Owner in conducting inspection and walkthrough with local emergency responders.

8. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

9. Complete final cleaning requirements, including touchup painting.

10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.

D. Inspection: Submit a written request for inspection to determine Substantial Completion a minimum of 10 business days prior to date the work will be completed and ready for final inspection and tests. On receipt of request, Government will either proceed with inspection or notify Contractor of unfulfilled requirements. Government will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Architect, that must be completed or corrected before certificate will be issued.

FOMC, PMIS #161281 CLOSEOUT PROCEDURES 017700 - 3/6

1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.

2. Results of completed inspection will form the basis of requirements for final completion.

1.6 FINAL COMPLETION PROCEDURES

A. Preliminary Procedures: Before requesting final inspection for determining final completion, complete the following:

1. Submit a final Application for Payment.

2. Certified List of Incomplete Items: Submit certified copy of Architect's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by Architect. Certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage complying with insurance requirements.

4. Submit pest-control final…