RFI.pdf

E XP E R IE N C E YO U R AM E R I C A

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Yosemite National Park

Utilities Branch

National Park Service

U.S. Department of the Interior

High Voltage Utility Generator Services

Yosemite National Park

Request for Information

Background

Responses to this request will be used to identify potential contractors with the ability to provide generator inspections, repair recommendations, maintenance, repairs, and emergency services. A detailed proposal is NOT requested at this time.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or

Request for Quotes (RFQ) or a promise to issue an RFP or RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever.

The NPS is not at this time seeking proposals and will not accept unsolicited proposals. The U.S.

Government will not pay for any information or administrative costs incurred in response to this

RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP or RFQ, if any is issued.

Yosemite National Park anticipates a requirement for generator services including but not limited to inspections, repair recommendations, maintenance, repairs, and emergency services. The

Yosemite Utilities Branch operates several high voltage backup generators that are essential to the operation of park infrastructure during power outages. The anticipated start date for these services is August 2016. In order to meet the anticipated requirement, the Government is contemplating a solicitation for one or more Firm Fixed Price Indefinite Delivery Indefinite

Quantity (IDIQ) contracts in accordance with FAR 16.504. If awarded, task orders would be issued against the contract(s) in order to satisfy specific requirements for this type of work at

Yosemite National Park.

Locations:

Generators are located at various locations throughout Yosemite National Park, including but not limited to El Portal, Yosemite Valley, Wawona and Hodgdon Meadows. Additional locations within Yosemite National Park may be identified throughout the duration of the contract. All maintenance and repair services are expected to be performed on-site, at the location of the equipment. Some areas of Yosemite National Park may be subject to logistical challenges including but not limited to vehicle size limitations and adverse weather and road conditions.

Generator Types:

The park has several different makes and models of generators. The contractor may be required to work on any of the generator types listed below. Professional certifications and experience may be required for any key personnel provided by the contractor to perform these services. The park’s generators include but are not limited to the following:

Caterpillar: Models 3406, 3208, SR4

Perkins/International/Cat/Olympian: Engine family DT 530E

The National Park Service cares for special places saved by the American people so that all may experience our heritage.

Kohler: Various models

Generac: GT-85, various other models

Cummins/Onan: 2100 series-1,000GDB, 2100 DCGB-3370474, 2100 Series DGBB-

5630988

Anticipated Requirements

The Government’s anticipated requirements include the following tasks. The Government may choose to add, remove or alter any of these tasks prior to the issuance of any potential solicitation for these services.

A) Inspection Services

Additional inspections services may be required either separately or in conjunction with other services. Such services may include disassembly and reassembly of equipment and identification of existing or potential issues requiring immediate or future repairs.

1) Following inspection services, the contractor may be required to provide written documentation including but not limited to the following items:

The equipment’s existing condition, highlighting any areas of concern

Recommended repairs

Recommended repair schedule identifying urgency and priority or repairs

Estimated cost of recommended repairs

2) Generator load bank testing may be required. Some generators have built in load banks on location and may be utilized by the contractor and these will be identified during the pre-bid walkthrough. However, some generators do not have built in load banks on location. In these cases, the generator shall be exercised on a portable load bank provided by the contractor

B) Repair Services

Repair services may include but are not limited to:

Disassemble and reassemble equipment

Furnish, deliver, and install replacement parts

Diagnose and repair mechanical and electrical problems

Disconnect and reconnect electrical generators to park facilities

C) Maintenance Services

1) Maintenance services may include but are not limited to services identified by manufacturer’s recommended maintenance schedule.

2) The contractor may be required to take oil samples. When required, oil samples shall be taken and documented before the oil has been changed. Samples shall be taken and stored in a manner approved by the Contracting Officer’s Representative and send to a testing facility approved by the Contracting Officer’s Representative.

The National Park Service cares for special places saved by the American people so that all may experience our heritage.

D) Emergency Services

1) The contractor may be required to perform emergency services on critical equipment.

When emergency services are required, the contractor will be notified in writing by the

Contracting Officer. No work shall be performed without authorization by the

Contracting Officer.

2) When emergency services are required, the contractor shall be available onsite to perform services within 24 hours of notification by the Contracting Officer.

E) Other Supplies and Services

The contractor may be required to perform other services or furnish other equipment and materials necessary to perform the tasks described herein.

1) When the Government determines that it is necessary to take one or more critical generators offline for maintenance or repairs, the contractor may be required to furnish, deliver, and install one or more backup generators to temporarily replace the generator(s) taken offline. Installation may include connection of the generator(s) to a facility’s electrical system and any services necessary to ensure that the generator(s) will perform the necessary backup power function for was provided.

a) Any generator(s) provided by the contractor in this way must comply with all applicable federal, state, and local regulations related to emissions. Such generators must be capable of meeting the full load of the Government-owned generators they are intended to temporarily replace.

b) Any such generators provided shall remain the contractor’s sole responsibility.

Similarly, any operation, maintenance, or repair of such generators shall be the sole responsibility of the contractor.

c) If a power outage does occur or other circumstances necessitate the active operation of a contractor-provided generator as described herein, the Government will provide the contractor reasonable consideration for any fuel consumed. No additional consideration will be provided for wear and tear as a result of normal operation.

F) Documentation

The Contractor may be required to provide the following documentation or other documentation necessary for the performance of work under this contract.

1) Work Schedule

a) The contractor shall submit a work schedule prior to the award of each task order.

b) The work schedule shall include all major milestones and shall document the contractor’s plan to complete the required work within the period of performance.

c) The work schedule shall include all anticipated lead times for replacement parts.

d) The work schedule shall be subject to the approval of the Contracting Officer’s

Representative.

2) Documentation of work completed, itemized (as applicable) by:

a) Manufacturer’s recommended maintenance

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b) Additional Government-requested maintenance

3) Oil testing lab results and analysis

4) Other documentation as described under the Inspection Services task

G) General Requirements

The contractor shall provide all labor, tools, equipment, and transportation necessary to perform the required services. All parts and materials required to perform such services shall be provided by the contractor.

1) Warranty of Parts and Services:

The contractor shall guarantee all work against defects in workmanship and materials for a period of one (1) year from the date of its completion. Warranty work will be completed within sixty (60) days from the date of receipt of written request from the

Government. This minimum required warranty is in addition to any other warranties provided by the contractor or by manufacturers of parts provided to the Government.

Any warranty services provided by the contractor shall be at no cost to the Government, including travel and other incidental costs to the contractor.

2) Incidental Observation of Mechanical or Electrical Problems:

If at any time during the performance of services the contractor observes any previously unknown mechanical or electrical problems with the Government’s equipment, the contractor shall document and report (in writing) any such issues to the Contracting

Officer’s Representative at no additional cost to the Government. The contractor shall not perform additional inspection services outside of the existing requirement but shall report any incidental observation of such problems.

3) Completion of Work:

At the end of each work day, the contractor shall demonstrate to the Contracting Officer’s

Representative or designed park personnel that any generators it has serviced are restored to working order and ready to operate automatically in case of a power outage. Any exceptions to this requirement must be coordinated with and approved by the Contracting

Officer’s Representative. If work cannot be completed by the end of the work day, the contractor may be required to furnish, deliver, and install one or more backup generators to temporarily replace the generator(s) taken offline.

4) Waste Disposal:

Disposal of all hazardous and non-hazardous waste generated by the contractor shall be removed from the park and disposed of by the contractor at an offsite facility approved by the Contracting Officer’s Representative.

5) Record of Work:

The contractor shall maintain a record of the work performed under this contract and shall provide digital copies of those records to the Government upon request.

The National Park Service cares for special places saved by the American people so that all may experience our heritage.

Requested Information

The Government requests that any potential offerors interested in this requirement provide the following information in response to this RFI.

Does the potential offeror have the capacity and capabilities necessary to perform the services described herein?

o Which services are most likely to be subcontracted, if any?

o Please describe your business’s ability to service the specific types of generators described herein.

Does the potential offeror currently have access to the key personnel required to perform the services described in this RFI?

Does the potential offeror have the ability to respond within 24 hours to emergency calls for service within Yosemite National Park? If the potential offeror’s business location is in excess of 100 miles from Yosemite National Park, please explain how this requirement will be met.

Does the potential offeror have the capability to provide temporary backup generators as described herein?

Does the potential offeror have any questions, concerns, or suggestions regarding the anticipated services? The Government is seeking input regarding areas of this requirement that might be revised for clarity or conformance with standard industry practices.

Statements of interest shall provide administrative information, and shall include the following minimum information:

Name, mailing address, overnight delivery address (if different from mailing address), phone number, fax number, and e-mail of designated point of contact.

Type of business as defined by the North American Industry Classification System

(NAICS) code 811310 [large business, small business, small disadvantaged business, 8(a)-certified small disadvantaged business, HUBZone small business, woman-owned small business, very small business, veteran-owned small business, service-disabled veteran-owned small business]. Please refer to Federal Acquisition Regulation FAR 19 for additional detailed information on Small Business Size Standards. The FAR is available at https://www.acquisition.gov.

Responses

Interested parties are requested to respond to this RFI with a brief statement of interest that responds to the requested information.

Statements of interest must be prepared in Microsoft Word compatible format and are due no later than 11:59 P.M., May 20, 2016. Responses shall be limited to ten pages maximum and submitted via e-mail only to john_gannon@nps.gov. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. Please be advised that all submissions become Government property and will not be returned. Statements will be reviewed solely by employees of the NPS.

http://www.arnet.gov/far/current/html/FARTOCP19.html https://www.acquisition.gov/

The National Park Service cares for special places saved by the American people so that all may experience our heritage.

NPS representatives will not meet individually with potential offerors at this time.

Questions

Questions regarding this announcement shall be submitted in writing by e-mail to the

Contracting Officer, john_gannon@nps.gov. Verbal questions and phone calls will NOT be accepted. Questions and responses may be shared with all potential contractors. The Government does not guarantee that questions received after May 13, 2016 will be answered.

Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. The information provided in the

RFI is subject to change and is not binding upon the Government or potential contractors. The

NPS has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.