S11_0040262936_Site_Visit_Information.docx

PRE BID SITE VISIT

Repair and Rehabilitate Barn Ramps-TAPR

04/19/2016 10:00 AM (CST)

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Site Visit Attendees General Information

1. Solicitation Number: P16PS00614

2. Project Number: NA

3. Title: Repair and Rehabilitate Barn Ramps-TAPR

4. Solicitation Release Date: March 29th, 2016

5. Questions Due Date: April 21th, 2016 at 12:00pm

6. Proposal Due Date and Time: April 29th, 2016 at 2:00pm

7. Payment bond or Irrevocable Letter of Credit required within 10 days after award

8. Email Address of Contracting Officer: Diana_Vanderzanden@va.gov

9. Email Address of Contract Specialist: Nicholas_M_Murray@nps.gov

10. Period of Performance: 60 days after NTP

11. Magnitude of Construction: Between $100,000 and $250,000

12. Set aside for Small Business.

13. When you are onsite, you are allowed to take pictures. However, please avoid taking pictures of employees and/or patients.

14. If you have further questions during or after the site visit, please email them to the Contract Specialist. Answers will be posted in an amendment that will be posted to FBO. Any comments made during the site visit will not change the requirements of the solicitation. All changes will only be made by amendment to the solicitation.

AGENDA:

- Welcome – Diana Vanderzanden

-- Appreciate everyone attending this Pre-Proposal Conference and Site Visit for the Repair and Rehabilitate Historic Barn Ramps, at Tallgrass Prairie National Preserve, Strong City, KS

-- Diana Vanderzanden, Contracting Officer -- Nicholas Murray, Contract Specialist -- William Chapman, Contracting Officer Technical Representative (COTR)

**THERE IS A SIGN-IN SHEET, BE SURE TO SIGN IT

1- AGENDA HANDOUT / MEETING MINUTES / NEXT AMENDMENT – Nicholas Murray

-- List of all Contractors who registered to download documents for this project -- Minutes, Q&A, RFIs (if applicable), and roster of attendees will be included in next Amendment that is issued.

2-PROJECT OVERIVEW – William Chapman

-- The project will be for the Repair and Rehabilitate Historic Barn Ramps at Tallgrass Prairie National Preserve, Strong City, KS. The work of this contract consists of the repair and rehabilitation of two historic barn ramps that lead to the third floor of the 18,000 square foot barn (circa 1880s). The project will replace dimension wood planks and install metal edge rails on the barn ramps. The project will ensure employee safety and improve the appearance of the ramps and barn in the historic setting. Repairs to the stone work portions of the ramps may be contracted for by the Park as a separate phase of the work.

3- CONTRACTUAL OVERVIEW – Nicholas Murray

-- Contract Type

---The project is being advertised as Set Aside for Small Business. The NAICS code is 236220 (Commercial and Institutional Building Construction)The small business standard is $36.5 M.. Davis Bacon Wage Determinations do apply to this project. We’re using the Uniform Contract Format in the Table of Content, which is Section A through M. Most important sections being L and M. Section L requesting specific information from the contractor and Section M stating how we plan to evaluate that documentation.

--- This project is for a Firm Fixed Price Contract with Best Value Evaluation which will produce one Award of one Contract to one Prime Contractor

--- IAW FAR Clause 36.204 Disclosure of the Magnitude of Construction Projects, the magnitude for this project is between $100,000 and $250,000. THIS IS NOT THE GOVERNMENT ESTIMATE

-- Solicitation - Request for Proposals (i.e. best value)

--- Request For Proposal (RFP) means we can negotiate and ask for revised proposal’s; however, our intention is to award without discussions. Make your proposal as accurate as possible. Ask your questions before submitting your proposal.

--- RFP differs from sealed bidding in that we don't have to take the low bid --- We also consider qualifications, past performance, schedule, and small business issues.

--- The total values of factors other than cost or price, when combined, are significantly more important than cost/price.

4- Evaluation Factors: Nicholas Murray

1. Technical /Key Personnel

a. Submit a resume or complete comparable information to identify the proposed Project Superintendent, and each of the proposed key personnel. Include the position and years of experience to show qualifications and experience in this field, and evidence of working on similar projects.

b. Describe the ability to complete the project work within the period of performance established in the solicitation.

1. Past Performance

a. Provide Examples of completed projects that are of similar scope and magnitude as the project stated in this solicitation. Submit 3 projects completed within 3 years with addresses, phone numbers, project number if available, dates, costs, job description and contact name. You may include any letters of recommendations received from past projects.

b. Describe experience performing work on historical structures and in historical landscapes.

1. Price

All proposed costs for the project must be clearly and specifically identified in a separate detailed project cost breakdown that documents all or more cost categories as mentioned in Section B. Enter total cost/price in area 17 of the Standard Form 1442.

-- Late proposal rules apply as per FAR 15.208 (b) (1) -- No public opening – no disclosure of firms who apply - all confidential

5- AFTER SUBMITTING PROPOSALS – Diana Vanderzanden

-- All contact with the National Park Service on this project must be through Contracting

6- SOURCE SELECTION AND AWARD – Diana Vanderzanden

--- Source Selection Evaluation Board will convene to evaluate the proposals --- Will evaluate each proposal against the RFP criteria - objective

-- The Source Selection Board will NOT see the Price– only Contracting until after the evaluations and a competitive range has been reached.

-- Evaluation Criteria: The solicitation requests specific information, as stated in Section L & M, which must be furnished with the proposal and identifies evaluation criteria that will be used in evaluating proposals received.

-- Board will assess an adjectival rating for each of the evaluation factors

--- Adjectival ratings: Ratings will consist of words (adjectival method) used in conjunction with narratives

--- Adjectival ratings will consist of: Superior, Excellent, Good, Fair, Unacceptable, and of course Neutral which applies when no past performance records are available

-- SSEB will come to a competitive range -- Source Selection Authority (SSA) will review the documentation from the board -- Clarifications or Discussions could take place if deemed necessary -- SSEB will request the Pricing so they can work toward a consensus -- Chairman will present documentation to the SSA for their independent review of the proposals -- Prepare for the Award of the Contract

7- AWARD OF CONTRACT – Diana Vanderzanden The proposal that conforms to the solicitation and represents the best value to the Government, price and other factors considered, will be awarded this contract.

8- CONTRACT TERMS – Nicholas Murray

-- Firm fixed-price Contract- The term firm fixed price contract refers specifically to a type or variety of fixed price contract where the buyer or purchaser pays the seller or provider a fixed amount.

-- Construction Duration: the time to complete this project after issuance of Notice to Proceed (90 Days) -- Performance and Payment bonds – required for this project @ 100% of contract price.

-- Source Selection Authority (SSA): The SSA is responsible for the proper and efficient conduct of the entire source selection process encompassing proposal solicitation, evaluation, selection, and contract award.

-- Source Selection Evaluation Board (SSEB): The SSEB is responsible for evaluating the proposals based on the given criteria in the solicitation. The board shall be composed of personnel representing the various functional and technical disciplines relevant to the acquisition. The grade level of the Chairperson and members will normally be at a level commensurate with the complexity of the acquisition.

9- CONTRACT MANAGEMENT – Diana Vanderzanden

Contact Information:

Diana Vanderzanden, Contracting Officer MWRO, Contracting Division 601 Riverfront Drive Omaha, Ne 68102 Phone: 402-661-1660 Fax: 402-661-1661 Email: Diana_Vanderzanden@nps.gov

Nicholas Murray, Contract Specialist MWRO, Contracting Division 601 Riverfront Drive Omaha, Ne 68102 Phone: 402-661-1698 Fax: 402-661-1699 Email: Nicholas_M_Murray@nps.gov@nps.gov

THIS CONCLUDES OUR ADMINISTRATIVE PORTION OF THE CONFERENCE

Thank you for coming. Again if you have questions fax or email them to me or hand them to us while here for the visit.