Final_Specifications.pdf

National Park Service

U.S. Department of the Interior

NATIONAL CAPITAL REGION

LANDS PLANNING AND DESIGN

WASHINGTON, D.C.

RAISE MOVEABLE SPAN OF

RAILROAD LIFT BRIDGE

Specifications

National Park Service Chesapeake and Ohio Canal National Historical Park

Williamsport, MD

FINAL SUBMISSION

July 2014

Prepared by:

Protection Engineering Group Chantilly, VA

Contract No. P09PC60802

Task Order No. 27

PMIS No. 203260

East Elevation Photo/McMullan & Associates/June 2014

RAISE MOVEABLE SPAN OF RAILROAD LIFT BRIDGE

WILLIAMSPORT, MD JULY 2014

TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 1 – GENERAL REQUIREMENTS

011000 SUMMARY OF WORK

013100 PROJECT MANAGEMENT AND COORDINATION

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTALS

013591 HISTORIC TREATMENT PROCEDURES

014200 REFERENCES

015000 TEMPORARY SERVICES, FACILITIES AND CONTROLS

017300 EXECUTION AND CLOSEOUT REQUIREMENTS

DIVISION 2

NOT APPLICABLE

DIVISION 3 – CONCRETE

030130 MAINTENANCE OF CAST-IN-PLACE CONCRETE

DIVISION 4

DIVISION 5 – METALS

051200 STRUCTURAL STEEL FRAMING

DIVISION 6 – DIVISION 33

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SECTION 011000 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, and other Division 1 Specification Sections, apply to this Section.

1.2 DESCRIPTION: This section covers the following:

A. Location and Description of Work

B. COR Furnished Materials

C. Coordination

D. Project Meetings

E. Conduct of Operations

F. Work Restrictions

G. Construction Facilities and Temporary Controls

H. Materials and Equipment

I. Quality Requirements

J. Accident Prevention

K. Archeological Protection

L. List of Contract Line Items

1.3 LOCATION AND DESCRIPTION OF WORK

A. The work of this contract is located at: Chesapeake & Ohio National Historic Park, Williamsport, Maryland. The railroad lift bridge is approximately 75 miles northwest of

Washington, D.C. and 2 miles west of Hagerstown, Maryland.

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B. The work of this contract includes, but not limited to the following work, as detailed in the specification sections and as shown on the attached drawings:

1. Base Bid- constructed under a single prime contract:

a. Raise and fix in place the movable span of the railroad lift bridge.

b. Repair concrete abutments

c. Support the bridge on new support frames on both sides of the canal.

d. Removal of material from the inside of the steel counterweight boxes and supporting the boxes on new frames that are clamped to the original bridge columns.

e. Remove existing cross-ties and replace with new cross-ties.

f. Remove and re-install existing rail.

g. Remove existing walk and install new decking.

2. Bridge Raising Plan: A suggested method of raising the bridge using jacks in combination with other temporary materials is indicated on the plans, but it is the contractor’s responsibility to determine the actual means and methods to be used to raise the bridge.

Submit a bridge raising plan that details the sequence, procedure, materials, and equipment to be used in raising the bridge. Provide data sheets for materials used including any jacks. Detail how the bridge will be lifted at each end simultaneously. Provide a schedule coordinated with other activities such as concrete repair and placement of the steel support frames. Provide a plan detailing the location of all equipment in relation to the features of the bridge. Indicate lifting points with dimensions. Detail how the bridge will be temporarily maintained in a stable condition during the raising and accounting for wind loading according to the International Building Code 2012. Provide calculations prepared by and signed and sealed by a professional engineer registered in the state of Maryland indicating the lifting points, design of temporary shims or supports or braces, and any loads imposed on existing abutments or existing bridge structure. If cranes are to be used, provide details how the crane will be located on the existing site, the location of outriggers, and how the outriggers will be supported, provide a drawing detailing the rigging to be used, and provide a description of how existing site conditions will be protected such as using temporary geotextile fabric and stone over the existing railroad rails or how existing conditions will be restored such as if tire ruts are created.

1.4 COR -FURNISHED MATERIALS

A. COR will furnish products indicated.

1. Contractor is responsible for picking up COR furnished items from an offsite COR warehouse located in Williamsport.

2. Contractor is responsible for protecting COR-furnished items from damage during storage and handling, including damage from exposure to the elements.

3. If COR-furnished items are damaged as a result of Contractor's operations, Contractor shall repair or replace them.

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4. Contractor shall install and otherwise incorporate COR-furnished items into the Work.

B. COR-Furnished Products:

1. COR furnished items include the guide rollers for the northwest column of the bridge. The rollers were un-bolted and removed by COR for inspection and have been stored in the warehouse.

1.5 OTHER REQUIREMENTS

A. Obtain and pay for all construction permits.

B. Provide as-built drawings prepared in AutoCAD (release 2010 minimum).

C. Provide all investigative aids and equipment to facilitate execution of the work: personal protective equipment (PPE), scaffolds, ladders, temporary lighting, soil boring equipment, monitoring devices, and other such equipment. Provide and maintain barriers to prevent public entry into the area while work is being performed or any equipment is in place. All barricading shall be approved by the COR prior to installation.

D. Contractor is responsible for the means and methods of raising the bridge without damaging the existing bridge and for its stability during construction.

E. Contractor shall provide and maintain a temporary fence around construction areas and provide means necessary to safely divert public towpath traffic including pedestrians and bicyclists around the construction site and part of the towpath that is within the fenced area.

F. Overnight storage of supplies or materials on-site shall be approved by the COR.

G. Contractor shall be responsible for all damages to persons or property that occurs as a result of

Contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect work, workers, the public and property of others.

H. Utility Marking: Notify Miss Utility or other qualified utility locating service prior to commencement of on-site work. Contractor(s) shall be responsible for contacting Miss Utility or private utility locating service, in advance, for marking of all underground utilities within work zones where digging, test pits, probes, etc. are anticipated. Notify COR a minimum of 72 hours in advance of boring, digging and/or locating work so that NPS Archeologist and/or Cultural Resource Manager may observe work in progress.

I. All work shall be in accordance with standard Occupational Safety and Health Administration

(OSHA) guidelines and regulations.

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1.6 COORDINATION

A. General: Contractor shall have full use of the site for construction operations during the construction period. Contractor’s use of site is limited only by COR’s right to perform work or to retain other contractors on portions of Project.

1. Contractor shall at all times conduct operations to ensure the least inconvenience to the public. Canal Towpath closures will not be permitted for more than 15 minutes unless a safe by-pass is provided.

2. Contractor shall provide and maintain a temporary fence around construction areas and provide means necessary to safely divert public towpath traffic including pedestrians and bicyclists around the construction site and part of the towpath that is within the fenced area.

B. Project involves coordinating work daily with COR and CHOH park staff. Contractor is to provide safe working conditions for all contractor’s workers, park staff and the general public.

C. Coordinate construction operations included in various sections of these specifications to assure efficient and orderly installation of each part of the work. Coordinate construction operations included under different sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Make provisions to accommodate items scheduled for later installation.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the work. Such administrative activities include, but are not limited to, the following:

1. Preparation of contractor’s construction schedule.

2. Installation and removal of temporary facilities.

3. Progress meetings.

4. Project closeout activities.

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1.7 PROJECT MEETINGS

A. General: Contracting Officer’s Representative (COR) will schedule and conduct meetings and conferences at project site, unless otherwise indicated.

1. Attendees: Authorized representatives of Acquisition Division and park staff; Contractor and its superintendent; major subcontractors; manufacturers; suppliers; and other concerned parties shall attend the conference shall be familiar with project and authorized to conclude matters relating to work.

B. Pre-Construction Conference: Contracting Officer’s Representative will schedule a Pre-Construction

Conference before starting construction, at a time convenient to park staff and contractor. The conference will be held at project site or another convenient location.

1. Agenda: Subjects to be discussed will include the following:

a. Correspondence – General Procedure.

b. Contracting Officer’s Authorized Representatives.

c. Changes.

d. Submittals for Approval (General).

e. Submittals for Approval (Shop Drawings and Samples).

f. Subcontractors.

g. Labor Standards.

h. Payroll Reports.

i. Working Hours

j. Plans and Specifications.

k. Accident Prevention.

l. Park Rules and Regulations.

m. Contractor Parking and Personnel Passes

n. Payments to Contractor.

o. Liquidated Damages – Construction.

p. Tentative Construction Schedule.

C. Pre-Installation Conferences: If required, conduct a pre-installation conference at project site before each construction activity that requires coordination with other construction.

D. Progress Meetings: If necessary, the Contracting Officer’s Representative will schedule and conduct progress meetings at designated intervals. Coordinate dates of meetings with preparation of payment requests.

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1.8 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

A. References:

1. FAR Clause: 52.236-9 – Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements

2. FAR Clause: 52.236-10 – Operations and Storage Areas

3. FAR Clause: 52.236-14 – Availability and Use of Utility Services

1.9 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 48 hours in advance of the work to the

Contracting Officer for approval.

C. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Contracting Officer.

1.10 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 6:30 a.m. to 5:30 p.m., Monday through Friday, except when otherwise approved.

1.11 MATERIALS AND EQUIPMENT

A. Reference: FAR Clause: 52.236-5 – Material and Workmanship

1.12 QUALITY REQUIREMENTS

A. Testing and inspecting services may be required to verify compliance with requirements specified or indicated. These services do not relieve the Contractor of responsibility for compliance with the Contract requirements.

1. Specific quality-control requirements for individual construction activities as specified in the Sections may also cover production of standard products.

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2. Requirements for Contractor to provide quality-control services as directed by Contracting

Officer’s Representative or authorities having jurisdictions are not limited by provisions of this Section.

B. Submittals

1. Qualification Data: For testing agencies specified in “Quality Assurance” Article to demonstrate their capabilities and experience. Include proof of qualifications in the form of a recent report on the inspection of the testing agency by a recognized authority.

2. Delegated-Design Submittal: In addition to Shop Drawings, Product Data, and other required submittals, submit a statement, signed and sealed by the responsible design professional, for each product and system specifically assigned to Contractor to be designed or certified by a design professional, confirming that the products and systems are in compliance with performance and design criteria indicated. Include list of codes, loads, and other factors used in performing these services.

3. Reports: Prepare and submit certified written reports that include the following:

a. Date of issue.

b. Project title and number. Contract number.

c. Name, address, and telephone number of testing agency.

d. Dates and locations of samples and tests or inspections.

e. Names of individuals making tests or inspections.

f. Description of the Work and test and inspection method.

g. Identification of product and Specification Section.

h. Complete test or inspection data.

i. Test and inspection results and an interpretation of test results.

j. Ambient conditions at time of sample taking and testing and inspecting.

k. Comments or professional opinion on whether tested or inspected Work complies with the Contract Document requirements.

l. Name and signature of laboratory inspector.

m. Recommendations on testing reinspecting.

4. Permits, licenses, and Certificates: For Contracting Officer’s Representative’s records submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the Work.

C. Quality Assurance

1. Fabricator Qualification: A firm experienced in producing products similar to those indicated for this Project and with a record of successful in-service performance, as well as sufficient production capability to produce required units.

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2. Factory-Authorized Service Representative Qualifications: An authorized representative of manufacturer who is trained and approved manufacturer to inspect installation of manufacturer’s products that are similar in material, design, and extent to those indicated for this Project.

3. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. All welds shall be by a certified welder.

4. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar to those indicated for this Project and with a record of successful in-service performance.

5. Professional Engineer Qualifications: A professional engineer who is legally qualified to practice in jurisdiction where Project is located and who is experienced in providing engineering services of the kind indicated. Engineering services are defined as those performed for installations of the system, assembly, or products that are similar to those indicated for this

Project in material design, and extent.

6. Specialists: Certain sections of the Specifications require that specific construction activities shall be performed by entities that are recognized experts in those operations. Specialists shall satisfy qualification requirements indicated and shall be engaged for the activities indicated.

a. Requirement for specialists shall not supersede building codes and similar regulations governing the Work, nor interfere with local trade-union jurisdictional settlements and similar conventions.

7. Testing Agency Qualifications: An agency with the experience and capability to conduct testing and inspecting indicated, as documented by ASTM E 548, and that specializes in types of tests and inspections to be performed.

8. Pre-construction Testing: Testing agency shall perform pre-construction testing for compliance with specified requirements for performance and test methods.

a. Contractor responsibilities include the following:

• Provide test specimens and assemblies representative of proposed materials and construction. Provide sizes and configurations of assemblies to adequately demonstrate capability of product to comply with performance requirements.

• Submit specimens in a timely manner with sufficient time for testing and analyzing results to prevent delaying work.

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b. Testing Agency Responsibilities: Submit a certified written report of each test, inspection, and similar quality-assurance service to Contracting Officer’s Representative, with copy to Contractor. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from the Contract Documents.

D. Quality Control

1. Contractor Responsibilities: Unless otherwise indicated, provide and pay for quality-control services specified and required by these contract documents.

a. Contractor shall engage a qualified-independent testing agency to perform these quality-control services.

2. Manufacturer’s Field Services: Where indicated, engage a factory authorized service representative to inspect field-assembled components and equipment installation, including service connections. Report results in writing.

3. Testing Agency Responsibilities: Cooperate with Contracting Officer’s Representative and

Contractor in performance of duties. Provide qualified personnel to perform required tests and inspections.

a. Notify Contracting Officer’s Representative and Contractor promptly of irregularities or deficiencies observed in the Work during performance of its services.

b. Interpret tests and inspections and state in each report whether tested and inspected work complies with or deviates from requirements.

c. Submit a certified written report, in duplicate, of each test, inspections, and similar quality-control service through Contractor.

d. Do not release, revoke, alter, or increase requirements of the Contract Documents or approve or accept any portion of the work.

4. Coordination: Coordinate sequence of activities to accommodate required quality-assurance and quality-control services with a minimum of delay and to avoid necessity of removing and replacing construction of accommodate testing and inspecting.

1.13 ACCIDENT PREVENTION

A. Reference: FAR Clause: 52.236-13 Alt. I – Accident Prevention (Nov. 1991) – Alternate I

1.14 ARCHEOLOGICAL PROTECTION

A. Reference: DOI Clause: 1489.236-73 – Archeological Findings

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1. Archeological Discovery: In the event that unanticipated archeological resources are uncovered during construction operations, the contractor will suspend operations at the discovery site, notify the Contracting Officer, who shall contact the Regional Archeologist or his representative, and continue operations in other areas, until such time as the

National Park Service has completed its compliance responsibilities under Section 106 of the 1966 National Historic Preservation Act, as amended.

2. Anthropic Discovery: Should any human remains be encountered, excavations will stop and the Contracting Officer will be notified immediately. The Contracting Officer, in consultation with the Regional Archeologist or his representative, and the Park

Superintendent shall determine the appropriate course of action, following the Department of the Interior’s guidelines on the treatment of human remains and appropriate Federal legislation.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE ITEMS

A. The intent of this section is to explain, in general, what is and what is not included in a contract line item, and the limits or cut-off points where one item ends and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

C. Contract Line Item No. 1 - Raising the Bridge.

1. This item consists of all labor and materials necessary to raise the existing bridge including cranes, jacks, temporary wood blocking or structural steel, engineering of rigging or jacking, temporary modifications to the site to support cranes or jacks, clamping attachments to the existing structure, temporary anchorage bolts, installation of the guide roller at the northwest column, preparation with grease or cleaning, temporary cutting of wire ropes and repairing of those ropes, and restoring the site after the bridge is fixed on its new support frames. The item will include any number of multiple lifts as necessary by jacking or cranes to place the bridge in its final position. This item also includes removing the existing counterweights and placing them on the ground at a location approved by the contracting officer within the construction limits. Additionally, this item includes the removal of plywood, crossties and rails on the bridge, installing new crossties and reinstalling the existing rails.

2. Measurement for payment will be Lump Sum.

3. Payment will be made at the contract lump sum price.

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D. Contract Line Item No. 2 – Concrete Abutment Repair.

1. This item consists of repairing existing concrete abutments including all materials and labor necessary to remove existing concrete and installing new concrete and reinforcing bars.

2. Measurement for payment will be per square foot of the exterior face of the abutment that faces the canal and is assumed to be up to 18 inches thick.

3. Payment will be made at the contract unit price per square foot.

E. Contract Line Item No. 3 – Steel Frame Supports

1. This item consists of all labor and materials necessary to fabricate and install new steel support frames at each end of the bridge and the attachments to the existing structure.

2. Measurement for payment will be Lump Sum

3. Payment will be made at the contract lump sum price.

F. Option 1 – Counterweight Support.

1. This item consists of removing and disposing of existing material within the counterweight boxes including bird feces or other organic material, placing a cap on the box which must be fabricated metal and watertight, fabricating and installing new counterweight support framing that is fastened to the existing bridge columns, and placing the counterweight boxes on the new support framing, and attaching the existing wire ropes.

2. Measurement for payment will be Lump Sum

3. Payment will be made at the contract lump sum price.

END OF SECTION 011000

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SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Requirements:

1. Division 1 Section "Construction Progress Documentation" for preparing and submitting

Contractor's construction schedule.

2. Division 1 Section "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. RFI: Request from COR seeking information required by or clarifications of the Contract

Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Use CSI Form 1.5A. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

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3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work.

Each contractor shall coordinate its operations with operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for COR and separate contractors if coordination of their

Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

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D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. See other Sections for disposition of salvaged materials that are designated as COR's property.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. COR will return RFIs submitted to COR by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of COR.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to COR.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

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D. COR Action: COR will review each RFI, determine action required, and respond. Allow seven working days for COR response for each RFI. RFIs received by COR’s after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of COR’s actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. COR action may include a request for additional information, in which case COR's time for response will date from time of receipt of additional information.

3. COR action on RFIs that may result in a change to the Contract Time or the Contract

Sum may be eligible for Contractor to submit Change Proposal according to Division 1 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify COR in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of COR.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date COR response was received.

F. On receipt of COR action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COR within seven days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

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1.7 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including COR, within three days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to COR, but no later than 15 days after execution of the Agreement.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of COR; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Phasing schedule and coordination for required installations to minimize disruption.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long-lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Procedures for processing field decisions and Change Orders.

h. Procedures for RFIs.

i. Procedures for testing and inspecting.

j. Procedures for processing Applications for Payment.

k. Distribution of the Contract Documents.

l. Submittal procedures.

m. Preparation of record documents.

n. Use of the premises and existing building.

o. Work restrictions.

p. Working hours.

q. COR’s occupancy requirements.

r. Responsibility for temporary facilities and controls.

s. Procedures for moisture and mold control.

t. Procedures for disruptions and shutdowns.

u. Construction waste management and recycling.

v. Parking availability.

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w. Office, work, and storage areas.

x. Equipment deliveries and priorities.

y. First aid.

z. Security.

aa. Progress cleaning.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of COR.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

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4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the

Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to COR, but no later than 90 days prior to the scheduled date of Substantial

Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of COR, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. COR's partial occupancy requirements.

l. Installation of COR’s furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at weekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

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a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Progress cleaning.

11) Quality and work standards.

12) Status of correction of deficient items.

13) Field observations.

14) Status of RFIs.

15) Status of proposal requests.

16) Pending changes.

17) Status of Change Orders.

18) Pending claims and disputes.

19) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Conduct Project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences.

1. Attendees: In addition to representatives of COR, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

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2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Hazards and risks.

12) Progress cleaning.

13) Quality and work standards.

14) Change Orders.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

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PMIS No. 203260

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's construction schedule.

3. Construction schedule updating reports.

4. Daily construction reports.

5. Material location reports.

6. Site condition reports.

7. Special reports.

B. Related Requirements:

1. Division 1 Section "Submittal Procedures" for submitting schedules and reports.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum unless otherwise approved by COR.

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PMIS No. 203260

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either COR, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.4 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. Working electronic copy of schedule file, where indicated.

2. PDF electronic file.

3. Two paper copies.

B. Startup construction schedule.

1. Approval of cost-loaded, startup construction schedule will not constitute approval of schedule of values for cost-loaded activities.

C. Startup Network Diagram: Of size required to display entire network for entire construction period. Show logic ties for activities.

D. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

E. CPM Reports: Concurrent with CPM schedule, submit each of the following reports. Format for each activity in reports shall contain activity number, activity description, cost and resource

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PMIS No. 203260 loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the Notice to Proceed until most recent Application for Payment.

F. Construction Schedule Updating Reports: Submit with Applications for Payment.

G. Daily Construction Reports: Submit at weekly intervals.

H. Material Location Reports: Submit at weekly intervals.

I. Site Condition Reports: Submit at time of discovery of differing conditions.

J. Special Reports: Submit at time of unusual event.

K. Qualification Data: For scheduling consultant.

1.5 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and reporting, with capability of producing CPM reports and diagrams within 24 hours of COR’s request.

B. Prescheduling Conference: Conduct conference at Project site to comply with requirements in

Division 1 Section "Project Management and Coordination." Review methods and procedures related to the preliminary construction schedule and Contractor's construction schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including phasing.

4. Review delivery dates for COR-furnished products.

5. Review schedule for work of COR's separate contracts.

6. Review submittal requirements and procedures.

7. Review time required for review of submittals and resubmittals.

8. Review requirements for tests and inspections by independent testing and inspecting agencies.

9. Review time required for Project closeout and COR startup procedures, including commissioning activities.

10. Review and finalize list of construction activities to be included in schedule.

11. Review procedures for updating schedule.

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PMIS No. 203260

1.6 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following: